Microsoft Word 2007

Learn through practice

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Microsoft Word
Chapter 1
1. What is Microsoft Word?
Microsoft Word, sometimes called Microsoft Office Word or Simply Word, is
a word processing program. We use word processing programs to create
normal documents like reports, letters and memos.
2. Microsoft Office
Microsoft Word is part of Microsoft Office or simply Office. Other programs
found together with Word in Microsoft Office are Excel, Access and
PowerPoint, to mention just a few.
3. Versions of Microsoft Word
Microsoft Word depends on version of Microsoft Office of which Word is a
part. If you have Office 2007 then you expect to have Word 2007. Currently
we have Office 2007, 2010, 2003 and some machines have Office 2013. In the
past there were Those mentioned are the ones are expected to be found on
many computers but there are other older versions such as Office 97 and 2000.
As time goes on we expect to have more versions.

4. Microsoft Word Files

Microsoft files are called documents. Some advanced users would like to
know their extensions too. With current versions of word files the extension is
.docx. Previous version extensions were .doc. Novice users of computers
shouldn’t bother about extensions.
5. Starting Microsoft Word.
Starting Microsoft Word depends on the operating system installed on your
computer and some configurations. Did you succeed opening it? If you
successfully opened the program, you would probably see the screen like this
one below.

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Some features
Leaving apart the close button, maximize button and title bar, we have:
- Office Button – where you see ‘F’
- A menu bar that starts with Home, then Insert, Page Layout, References,
Mailings, Review, View etc. Here you will be required to use the ‘Home’ menu.
- Other buttons that include Paste, Cut, Copy, Bold, Underline, Italics and more.
- Text area where you type your things and
- The status bar where you see ‘Page 1 of 1 and word count.
If you see such feature you can start typing
1. Basic Typing Practices
If you know how to use a typewriter you simply can start typing. The
keyboard layout is more or less the same. If you never used the typewriter
before you don’t have to worry. You will soon know how to use it. You can
just start anyhow, put your fingers on the keyboard and type. But note these
few principles as you go about typing.

a. Use the backspace key if you want to delete a letter you wrongly typed.
b. You can use arrow keys to move to the letter you want to delete.
c. Use the Caps Lock key to change capital letters typing and vice versa.
d. Use a space bar to insert a space between a word and another. Use only
one space, not more. If you use more than one space you see green
underlines. It is wrong.
e. Put a space after a comma and after every punctuation mark. After some
punctuation marks like a full stop you can apply two spaces.

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f. Red underlines signify error due to spelling or a word has been wrongly
repeated. Green underlines signify error due to rules of grammar. A
common error due to grammar is putting an extra space between words.
You can correct most errors by simply right clicking where you see the
underline and picking the right word from the suggested list. If there is no
suggestion or the suggestions are wrong you can manually correct those
errors. You should note that those underlines wouldn’t appear on paper if
you print. Sometimes you need not correct because the dictionary you are
using is different from that of the computer. The computer uses its internal
dictionary to help you correct the errors.
g. Don’t press Enter key before the paragraph ends.
h. At the end of the paragraph press Enter key, usually twice.
i. We also use Enter key to terminate the line, not of a paragraph.
j. Use Enter key to separate paragraphs.
k. Use Delete key to join paragraphs. We may press delete once or twice
depending on the version of Word.

Quiz 1:

Type the following passage – (while typing, do not make any corrections until you
finish.)
This is my Stori
Myname is
I come from
I like like red colour.
My children is attending school.
I is alone at home.
- Save the file at your surname.
- Correct typing errors, both spelling and grammar error. How have you corrected
the errors? You should know not less than two ways of correcting spelling and
grammatical errors.

Questions
1. When you type in Ms-Word you sometimes see words being underlined with red
and others with green underlines.
a. What is the meaning of red underlines?
b. What is the meaning of green underlines?
c. Mention two methods by which you can rectify the problems (if any).
d. Will these red or green underlines appear on paper when printed?
2. Write short notes on the following terms.
a. Ms-Office
b. Ms-Office Versions

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Selecting Text - II
To select text is to temporarily mark it. We usually drag the mouse pointer
over it. There are some more ways of doing it. For example if you want to
select a word you can double click on it. If you want to select a line you place
the mouse pointer to the beginning of the line and click (The mouse pointer
must point to the north east before you click). You also double click to select a
paragraph. If you triple-click you select the whole document. Another way to
select the whole document is to hold a combination of keys Ctrl + A. You can
try out those methods. But why should we select text? We normally select text
in order to format or edit it.

Simple Text Formats - II

In text formats we deal with mainly
a. Font Formats and
b. Paragraph Formats

Font Formats.
Examples of these formats are bold, underline, italics, font size, font colour
and font. Lets us use this bar to do some of these formats

Font Font Size

Italic
Underline

Bold

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Left
Alignment Center
Alignment
Justify

Right
Alignment

Color
Change Text
Case Highlight
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Paragraph Formats
There are Simple Paragraph Formats. These includes
a. Alignments (Center, Left, Right and Justify)
b. Indents (Increase and Decrease)
c. Line Spacing
d. Bullets and Numbering
e. Multilevel Bullets and Numbering

Editing a document
To edit a document is to change part of it. There are several ways of editing a document
but here we use only the simple ones.

Moving text
You move text by first selecting it. Then click cut. It disappears. Click where you want
the text to go. Click Paste. It is done. The whole process can be shortened as Cut and
Paste.

Copying text
You copy text by first selecting it. Then click copy from the ribbon of the Home Tab.
Click where you want the text to go. Click Paste button from the ribbon of the Home
Tab. It is done. The whole process can be shortened as copy and Paste.

The Clipboard
A clipboard is a window feature that temporarily stores the text or object that you apply
the cut or copy commands. When you click paste you simply retrieve the contents that is
currently in the clipboard. The clipboard will retain the last cut or copied item. It will
retain it until you copy or cut another item. If the clipboard had an item before and now
you copy the second item then the previous item will be replaced by the new one. When
you switch off or you restart the computer then the clipboard will lose its contents and
becomes empty.

Saving a Document
To save a document at a default location you simply click Office Button, then click
Save. Then write the name of a file. Click Save. A shorter method to save a document is
to use the Save button of the Quick Access Toolbar.

Opening a Document
To open a document from a default location you click Office Button, Open Locate the
file you want to open, click it and click Open.

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More Text Formats

In this topic we shall cover formats like subscripts and superscripts, strike through,
double strike through, stylish underline, text shadows and character spacing.

More Paragraph Formats

Previously we saw some paragraph formats like alignments and indents. We are going to
see some more like
a. Left and Right Indents
b. Special Indents (First Line Indents and Hanging Indents)
c. Line Spacing (Single, Double, and 1.5)
d. Bullets and numbering.

Chapter 2: Creating and Formatting Tables

Sometimes we need to have something like this below, a table

The table above has 4 columns and 5 rows. The columns and rows intersect to form what
are called cells.
A B C D
1
2
3
4
5

You should note that the details on the columns, rows and cells are better covered in
Microsoft Excel.

How to create a table

There are many ways you can create a table. You can simply click the Insert Tab. Click
Table button. Click Insert Table and then fill in the number of columns and rows. At last
click OK. But there are other ways too. You may try them out.

Typing in a table
When we type in a table, we do not usually press Enter key. Instead we use the Tab key.
Do not use tab key at the last cell of the table, as this will increase another row.

Increasing or decreasing column and row width

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When you want to increase or decrease the row width you point at the border such that
the pointer changes double arrow, then drag and drop.

Selecting Rows and Columns

1. To select a row you place mouse pointer at the beginning of the row and click
2. To select a column you place the mouse pointer just above the column until the
pointer turns black and points down and click
3. Selecting some cells that are neither row nor column, just drag over them.

Increasing a column or a row

Increasing a Column
Select a column just next to what you want the effect to appear. Click Table, Insert,
Columns to the Left or Columns to the Right.
Increasing a Row
Select a row just next to what you want the effect to appear. Click Table, Insert, rows
above or rows below.
Deleting columns or rows
Select the row or column you want to delete. Click Table, Delete, Table or Column
Merging cells
Sometimes we want cells to be merged so that we can have something like table below
(Consider the first row)

From the table above we say that cells in the first row are merged. To merge cells you
first select the cells concerned, and then right click the selection. From there you find the
menu option Merge Cells. Click it and it is done.

Formatting Tables
We can format tables so that they can look the way we want. We can, for example, shade
them with color and change their borders as we wish. Can you try to format the table so
that it appears like this one below? You may request a help from your teacher or a friend.

Text Direction in Tables

Sometimes we may have text direction formatted in a table. This may be because space is
not enough if we type the normal horizontal way of typing or simply for fun. Look at his
table for example

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FORM FOUR MOCK EXAMINATION RESULTS – OCTOBER 2007

MATHEMATICS

CHEMISTRY

KISWAHILI
BIOLOGY

ENGLISH
PHYSICS

CIVICS
NAME TOTAL
Joseph Changama 90 45 60 100 70 20 40 425
Juma Hamisi 70 60 70 90 80 30 50 450
Khadija Salum 60 80 80 80 90 40 20 450
Alfa Kibumo 50 70 90 70 55 50 85 470
Mariam Saidi 40 65 50 60 35 60 80 390
Omar Sadik 30 40 40 50 40 70 75 345
Braham Daudi 20 90 30 40 100 80 55 415
Enema Calimesa 80 85 20 30 30 90 40 375

From the table above we see that the directions of the headings of the subjects have been
changed as they appear. To do this you first select text from the table, then right-click the
selection, then click Text Direction. You get such a window

From the above window, click the desired direction and then click Ok. That’s all.

Chapter 3: To Find (search) and Replace Text

This topic helps you to search for a particular word in a document, especially a long one.
We can also automatically replace a word or a string of words with another word or
another string of words.

To Find (search) Word (without replacing)

1. While at Home Tab Menu
2. Click Fin
You get a window below

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3. Type the word that you want to search just next to Find what: Then click Find
Next. If the word you are trying to search is available within the document it will
be selected. Continue clicking Find Next until you get the message prompting you
that the search was finished. Then click close.

Replacing a word with another word

We use this procedure when we want many changes on a single word. For example you
may have a document with the word ‘labor’ and you want it to read ‘labour’. This is how
to go about:
1. Click Home tab
2. Click Replace
You get the window below

3. Type the word you want to find next to Find what:

4. Click at the bar just next to Replace with: and type the alternative word. Then
click Replace. Continue clicking replace until you get the message prompting you
that there are no further words to be replaced. You can also use Replace All, but
this is not recommended for some reasons. If you wanted to skip a certain word,
you click Find Next instead of Replace.
5. Click Close

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Word Art
This topic is concerned with artful appearance of words. We can insert a word art word
by clicking Insert Tab, Click WordArt. You get a window below

After clicking WordArt you get a feature below

WordArt

Click any on any of WordArt styles, and then click OK. You get this window

Type anything you would like; your name, for example and click OK. You can get
something like this below

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Once you have done this you may need to resize it. You do it manually by using the 8
handles around it. You can also format it by using the ninth handle that is differently
colored. You can also use the WordArt tool bar. Try it out. It usually happens
automatically when you click on the WordArt text.

Example of a format might mean changing from the Word Art above to look like this:

Chapter 4: Working with ClipArt, Shapes, Pictures and other Graphics

Microsoft word is rich in graphics tools. You can draw them manually or you can insert
them from the Microsoft Clip Art.
In this topic you should know how to
- Insert a picture from ClipArt and resize it.
- Insert a shape you are interested in
- Insert a picture
- Create a Textbox
- Learn how to manipulate those objects.
You simply start by clicking Insert Tab then click some the correct button for a ClipArt,
Shape etc and perform some few steps to get what you need. I recommend that you ask
your teacher or a friend to help with you.

Resizing a picture
Click on any of its borders. When you have clicked it you see the 8 handles on every side.
Place the mouse button on any of those handles until the mouse turns a double arrow.
Press the left mouse button, drag and release the mouse button.

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From the picture you see the left, right, bottom top handles. They are for the resizing
according to the direction they represent. You also have the four diagonal handles. These
are for the diagonal resizing and they are much more popular for resizing as they usually
do not distort the original shape of the figure. This is because they increase or decrease
the size of the object horizontally and vertically at the same time.

Note that all pictures have 8 handles, except the line has 2 handles on each end. And,
some newer versions of Microsoft Word have slight additions to those handles.

Moving a picture
We normally move pictures in the same document by pointing on any of the borders until
mouse pointer turns into four arrows. Then press and hold left mouse button, drag and
release the mouse button. Note that some pictures behave differently when you apply this
procedure. You may have to apply cut and paste or copy and paste in other situations.
This is especially you have a picture from the Clip Art that we have already done
previously.

Chapter 5: Typing is Columns

Some documents appear in more than one column. Look at this down below

Abdul the drunkard

Abdul is a drunkard. He months now since he in trouble all the time.
has got many debts. He borrowed the money. Abdul is not
often falls into debts Even if he wants to comfortable. Whenever
because he doesn’t want repay it, he cannot. In he sees Mr. Mangi and
to work. He spends fact he doesn’t have the other creditors he runs
much time drinking money. He doesn’t have away or he tries to hide
beer. He drinks different even few coins to feed himself. Whenever they
types of beer. He his two children – Omar go at his place, he tells
doesn’t care whether it his firstborn and his wife Amina and his
is local beer or Mwanaidi his second two children, “Tell
otherwise. You will born who is now three them, ‘he has traveled’,
always find him at the years old ‘he is not here’ or ‘he
pub where they sell has gone out’ ”. So his
beer. Apart from that Abdul falls into debts children and his wife are
Abdul smokes a lot. simply because he is a learning to be liars. Mr.
sluggard. He is really a Abdul’s laziness! Don’t
Now Abdul owes Mangi lazy guy. He is always be lazy and work for
some money. He bankrupt and needy. your daily bread. Don’t
borrowed it so that he Only if he were be like Abdul
could pay rent. It is two working, he wouldn’t be

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Usually when we want our text to appear in several columns we type it as usual then we select it.
Then
1. Click Page Layout Tab
2. Click Columns…
3. Click More Columns
You get this window

4. Write the number of columns you like (just next to Number of columns). You may also
click Line between if need.
5. Then click Ok.
At the Apply to: has to read selected text, if not the whole document can change into the number
of columns not desired. Try out different options. Do as many times as possible to get used to it.

Drop Cap
Sometimes the first letter of the paragraph becomes so big as to go the second even more lines.
We say this is dropped. To get a drop cap we,
1. Click Insert Tab
2. Click Drop Cap
3. Click Drop Cap Options
You see this window

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4. Click Dropped
5. Fill in the number of lines to be dropped just next to Lines to drop:
6. Click Ok.

Changing Case
Sometimes you find yourself you have a large part of a document in the case you think it should
not be typed in that way. To do this you select the text required then
1. Click Home Tab
2. Click Change Case Button
You see this window

3. Click the type of format of the case you like

4. Click Ok.
Hint: Try different options to see their effects on the selected text.

Bullets and Numbering

Some text is bulleted and some is numbered for ease of marking points. Example of bulleted text
is:
 Saving documents
 Opening documents
 Editing documents
 Formatting documents and

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 Printing documents
An example of numbered text is
1. Saving documents
2. Opening documents
3. Editing documents
4. Formatting documents and
5. Printing documents
But how do we bullet or number text? For simple bullets and numbers use Numbering and
Bullets buttons from Home Tab ribbon.

Bullets Numbering

If you want to change numbering and/or bullets style or if you want to use a multilevel style of
bullets or numbering then click the next button:

Multilevel List
Example of text typed in this style is
1. Hardware and Software
a. Hardware
i. Input devices
(1) Keyboard
(2) Mouse
ii. Processor
iii. Output devices
(1) Monitor
(2) Printer
iv. Storage devices
b. Software
i. Operating System
ii. Application Software
(1) Microsoft Word
(2) Microsoft Excel
(3) Access

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Note that to move from a higher level to a lower level we use the Tab key and to move from
lower level to higher level we use Shift + Tab key

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Chapter 6: Printing a document

The ultimate goal of typing any document is to make it appear on paper. This is printing. Printing
needs another hardware device called a printer attached to the computer and some papers. Do
you have one attached to your computer?

Print Preview
Before you actually print a document, it is a good idea that you print preview it. To Print Preview
a document is to view it on the monitor before sending it to the printer. This serves a lot. You do
not waste papers with something that needs corrections. Normally print preview shows
WYSIWYG i.e. What You See Is What You Get. To print preview:
1. Click Office Button
2. Point Print
3. Click Print Preview
Click Close Preview if you want to go to the normal typing mode

Actual Printing
To actually print a document:
1. Click Office Button
2. Click Print
You get this window

3. Click Ok.
Note that there are options to fill in, like the number of copies you want printed, the page range
etc.

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Page Headers and Footers

Some documents need to have page headers and/or page footers. To insert them
1. Click Insert Tab
2. Click Header or Footer

From the given list, choose the type of display of a header or footer and type the text that you
would like for a header or footer and when don click Close Header and Footer.

Inserting Page Numbers in a Document

A page number can be inserted on a page by clicking Tab and then click Page Number. Select
the position you want to insert page number. Choose the actual style. It is done.

Page Setup
Sometimes you need to change page settings from the default ones. Examples are margins (Top,
Bottom, Left and Right). To do this:
1. Click Page Layout Tab.
2. Click at any of the tab that you change and follow onscreen instructions.
Note, however, that we do not normally change page margins; the defaults are commonly
sufficient.

Page Orientations
We normally have two orientations
1. Portrait (Default)
2. Landscape
To change them,
1. Click Page Layout Tab then Click Orientation.
2. From the options choose Portrait or Landscape as you would like. (You can use Print
Preview to see the way they will look after you apply any of the two orientations.)

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What papers do we use with Microsoft Word?

You can use any but mostly A4 papers. This is very close to Letter Size of paper. The printer
also determines the type of papers you can use.

Keyboard Short Cut Keys

Short Keys Meaning
Ctrl + S Save
Ctrl + O Open
Ctrl + B Bold
Ctrl + U Underline
Ctrl + I Italics
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + P Print
Alt+F4 Close a Window

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Microsoft Word Consolidation Exercises

Exercise 1
Objectives: Making simple documents and formats
Task: Type the given document below.

Colors, Colors, Colors

The world is full of colors. Colors make things look good. The world is full of wonderful colors
of every kind. You can choose the color you want. You can choose red. You can choose black,
red, blue or even indigo.

Some colors are strong and other colors are light. And funny enough every year people have a
color most people will choose. This is the color of the year.

Men and women have different priorities of colors. Most women like red suit colors but men
would like blue or black color suits.

Yes, but what does it mean by the word color? The meaning is a bit complex but we can say it is
how things look like – red, blue green, yellow, purple; you mention it but the eye knows better
about the color, not ear, nor the finger….

Questions
1. What is your favorite color?
2. What is the color of this year?
3. Why most people do not like red or black color?
4. Is it true that some are good luck and some are bad luck colors?
5. Mention the colors you see around you.

Other Tasks
 Format the heading to 16 point size
 The point size of the document (except the heading) should be 13.
 Format the whole document to any font you desire other than the current one.
 Apply bullets instead of numbers (from 1 to 5 above)
 Apply blue colour to the first paragraph, red to the second, pink to the third and green to
the last paragraph.
 Save the file with name “Colors” in a flash disk.
 Close the document then exit from MS-WORD program.
 Once again open the file and Print one copy. (Do you know to preview a document? Is it
important?)

Exercise 2
Objectives: Learn how to paragraph – join paragraphs by using delete key, separate by using
enter key. Learn how to Copy & Paste and Cut & Paste(Move). Task: Type the given
document and do the following tasks underneath it.

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Politicians
That much I know politicians are people of many words. Their words are soothing, and very
pleasant. They are good at lying. Today they promise you this and tomorrow they promise you
that not taking in mind that their yesterday’s promises were not fulfilled. A politician will tell
you that I will make all of you rich and possibly everyone will drive a Mercedes Benz. The day
after tomorrow the same politician will tell you I will start oil drilling project so every one will
be filling his or her car at price that is nearly free ‘dear voters.’ But these are the promises of
politicians – men or women. I guess many politicians are men so when I say politicians are bad
men I am not completely wrong.

When voting is near, every politician leaves for his or her voting region. There the voters are
waiting for other good promises. Rather unfortunately some tend to forget that the ‘prosperity
was promised.’ Yes even luxury cars and free fuel. They will lie to you even if you are not fools.

African countries are the most disadvantaged. Politicians live good lives – air conditioned houses
and expensive cars referred to as ‘Shangingis’ in our country while the peasants and the
‘machingas’ are starving. These are just a few to mention. Oh, God free us from these liars.

When some of the country-men decide not to elect these politicians, these ‘guys’ are not fools.
They will use every measure to have ‘Bunge’ their playing field and probably ‘Ikulu’ their office
for ever.

1. Join the last two paragraphs. (How did you do it?)

2. Try to separate them so that they become as they were before (how did you do it?)
3. The first paragraph is too large. Separate the first four sentences to be a paragraph of its own.
(how did you do it?).
4. By using the Cut and Paste commands, re-arrange the last and the last but one paragraph so
that the last becomes the last but one and the last but one becomes the last.
5. Select the entire document using the Select All command then click Copy from the ribbon of
the Home Tab. Close the file and Open a NewFile(From Office Button). In the blank document
click Paste.
6. Save the resulting document with the name Copied file. From the newly Saved file do these:
Join the so far first paragraph and the second paragraph.
7. Fully Justify all the paragraphs. Did you see the difference?
8. The heading should be 20 points size and its font should be Courier New

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Exercise 3
Objectives: Practices on creating tables, Merging cells and creating lines with Shift +
Underscore.
Task: Create the document you see below. Save it as Invoice to PQ Ltd.

Standard Business Information Technologies Centre

Market House, Room 205, 2nd Floor, Swahili Street, DAR ES SALAAM
P. O. Box 32478, Phones: 0713 – 135463, 0222-400548

Date: March 24, 2014

PQ Company Limited
P. O. Box 55768
Dar es Salaam
Tanzania East Africa
No:

PRO – FORMA INVOICE

QUANTITY DESCRIPTION PER UNIT PRICE AMOUNT

1 Registration 5,000 5,000
1 English Course 180,000 180,000
3 Text Books 5,000 9,000
1 Computer Basics 150,000 150,000
1 Hostel Charges 600,000 600,000
Total school charges for the course 944,000

Signature: Date:
For the Managing Director

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Exercise 4

Objectives: Learn some advanced formatting features like superscript and subscript, column
formatting
Task: Type the document below as it appears

Studying Science
Physics and chemistry are some of the science subjects. While physics deals with the study of
matter and how it relates to energy, chemistry is more related to the composition of matter.

Both subjects are related in some ways. They have some things in common. Both have complex
formulae and symbols.

Think of this scientific equation that you can find in physics – V2 = U2 + 2AS. The ones you can
find in chemistry are – 2H2 + O2 = 2H2O. Writing these expressions is not very hard in Microsoft
word. If the letter appear just below other letters is called a subscript. And if it appears just
above other letters, it is called a superscript.

Some times Microsoft Word changes some letters into superscript or subscript as it finds it
appropriate. Try typing these for example without following any system of formatting yourself
and you will appreciate the power of word. Please type these words below
1. She came on 7th of July
2. She was the 1st in the class of 45 students.
3. Take the 1st, 2nd and 3rd. Leave the 4th and the 5th.

Additional Task
1. Change the first paragraph to Capital letters without re-typing it.
2. The size of the heading should be 19 points
3. Format the last paragraph so that the first letter is drop cap to three letters.
4. Format the last paragraph to 1.5 line spacing
5. Format the last paragraph to justify alignment.
6. Format the third paragraph to three columns with a line in between
7. Left Indent the last paragraph to 2.5 inches.
8. Left Indent the second paragraph to 2.5 inches and Right indent it to 1.5 inches. (you may use
the equivalent centimeters (“)
9. Change the whole document colour to blue
10. Change the number 1 – 3 at the bottom of the document to roman numbers (do not retype,
use bullets and numbering feature)

Exercise 5
Objectives: Practice on creating forms and using Shift + Underscore to create line. Also how to
create a page break

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Tasks: 1. Create the document exactly as it appears. When you have typed the document save it
as Computer Reg. Forms
2. Create a Page Break Just below these dashes underneath ------------

Creating forms
You can use Microsoft word to create forms. Some forms are simple while others are relatively
complex. Before you go on you need to know the use of an underscore. This is the key ‘_’. It is
just above the ‘-‘ sign. Do you remember that you must use the shift key to have an underscore?
Now try to create this form below
--------------
Standard Business Information Technologies Centre
P. O. BOX 32478, Room 205, 2nd Floor, Main Road Hamden, Tango, Tanzania
Cell Phone: 0713 – 135463, 0222-400548

Registration Form – Computer

Participant’s Information
First name: Surname:
Phone (if any): Sex:
Nationality: Residence:
Course Title: Level of Education:
Date to start your course:
Signature: Date:

Time Table (Check where appropriate)

8.00 am – 10.00 am
10.00 am – 12.00 (noon)
12.00 (noon) – 2.00 pm
2.00 pm – 4.00 pm
4.00 pm – 6.00 pm
6.15 pm – 8.15 pm

Sponsorship
Are you self-sponsoring? Yes/No
If ‘no’ write the name of your sponsor and fill in the phone number of your sponsor.

Relationship with sponsor:

For Office Use Only:

Date Accepted: Enrolment Number:
Authoriser: Signature:
Comments:

Exercise 6

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Objectives: Practice on how to use the tab key. Hint: this key works just like the space but
moves faster. Also reminder of creating tables
Task: Type the given sample of the CV below. Save the resulting file as My CV

Curriculum Vitae
Personal Particulars
Name : Ashibae Ramadhani.
Date of birth : 1975 (22nd 06 1975).
Place of birth : Matombo –Morogoro Region.
Marital Status: Married.
Nationality : Tanzanian.
Contact Address: P. O. Box
Mobile : 0756 383 609.
Language: Swahili and English.
Sex : Male.

Education History
1994-1995 : College of Business Education.
1982-1988 : Primary Education.
1989-1992: Secondary Education.

Work Experience
Year/Duration. Project. Place/Company Position
2007-2008 Dimon - Morogoro A/S Noremco. Store Attendant
2006-2007 Kichangani-Morogoro B.H. Ladwa (class one Store keeper
contractor)
2005-2006 Mirambo(car-parking Murray & Robert Store keeper
2003-2005 Stanbic Bank(DSM) Murray & Robert Store keeper
2002-2003 National Stadium(DSM) China Hainan Store keeper
1999-2000 Bank of Tanzania(DSM) Mollel & African electrical Store keeper
joint venture
1997-1998 Mikocheni Industrial Area Holtan East Africa Ltd Salesman & Storekeeper

Special skills and Abilities.

- Ability to work as part of a team(team player)as well as independently.
- Ability to work under pressure.
- Excellent Learner.
- Dedicated to maintain high professional standards of work and integrity.
Interest and activities.
- Traveling, Singing for a Choir, Internet surfing, games, Novel reading.

Exercise 7

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Objectives: Practice on writing an official letter. Make sure you increase indent to write the
sender’s address and the date.
Task: Type the given letter below. Save it as application letter. Increase some more gaps
between the last two lines in order to have a sufficient gap for signature.

P.O. Box 1234,

Dar es Salaam

November 20, 2007

The Personnel Manager

P.O. Box 987,
Morogoro

Dear Sir/Madam,
Re: Application for a job as an Accountant
I would like to apply for the post of Accountant as advertised on the Daily news of November 1,
2007.

I’m Tanzanian young lady of 23 years old and married. I am a holder of Advanced Diploma in
Accounts and I have an experience of two years in this field.

I’ll be glad to be considered for interview if one will be held.

My referees are Mr. Sanga of Standard Bitec, P.O. Box 4534, Dar es Salaam. His phone is 0713-
123223. Another is Geoffrey Mbilinyi, P.O. Box 3434, Dar es Salaam. His phone is 0732-
112212.

I have attached my CV and photocopies of my Diploma and Certificate in this letter

Yours truly,

Rehema Sadik

Do these additional tasks

1. Select the entire document using Ctrl + A
2. Change the entire document to font size 15
3. Change the font to “Script MJ Bold” (if not, use another, rather ‘stylish’ font)
4. Format the paragraph that starts with “My referees“ to justify alignment.
5. Apply a page border of your choice to the entire document.
6. Insert a watermark of your choice to the document.
7. Once again select the entire document and remove all the formats using the remove formatting
feature of the Home Tab ribbon or from Quick Access toolbar.
8.. Apply a suitable password. (do you know the quality of a good password?)

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Exercise 8
Objective: Learn more complicated formats like double underline and strike through.
Task: Type the piece of text below. It should be exactly as it is.

Price Breakers Limited

Breaking news! As the end of year is around the corner, our company has reduced all its services
and goods as follows

Item Old Prices New Prices

Computer 500,000 450,000
Laser Jet Printers 300,000 240,000
Optical Mouse 15,000 9,000
Keyboard 20,000 18,500
Monitor 120,000 85,000

1. Copy the table above and paste it just underneath it.

2. To the copied table do these changes: The text in the column of “Old Prices” column should
be red in colour and the strike through format should be removed.
3. Format the text in “New Prices” to green
3. Shade the Heading of the table with gray 15 percent colour.
4. Remove all the borders of the table.
5. Save your file with name coloured table and use a password of your own choice. Note that
passwords are case sensitive
6. Close the file and try to reopen the file. When opening a file use Office Button and click using
the most recently opened files.

Extra question: Passwords are case sensitive, what does it mean? How will you avoid making a
mistake?
Hint: Observe the caps lock key status.

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Exercise 9
Objective: Using Find and Replace commands to find and replace words and pieces of text

What is IT?
IT is the short hand form of Information Technology. But what does it mean? The terminology is
a bit new. It does not have anything to do with journalism as some may think of. It simply means
the technology by which people can collect, process, store and transmit information through
modern electronic means. There devices that are involved in the whole technology. Computers
and mobile phones are some of them, to mention just a few.

C
omputers have changed dramatically how human beings live. You can imagine how
things would be if there were no computers in various offices. Think o banks without
computers. Have you ever imagined how the situation would be without them?
Computers are so useful in many areas, yes even at home,

M obile phones are becoming increasingly useful for communication nowadays. They are
part of IT too. Think of the world without mobile phones. Land line phones were being
widely used before the advent of these mobile phones. They had one disadvantage. You had only
to be careful – calling a person when not present would only disappoint you. Development of IT
has changed how people live. Life is becoming increasingly easy.

This is IT. The only draw back with IT is that it is changing too rapidly. Today you use a
computer this way, but just few days later you see a different approach of doing the same thing
using a computer. This is the same for mobile phones. Today you have one version of a mobile
phone and tomorrow you have a different version of them. But all in all congratulations for what
IT is doing for this world.

Tasks:
1. After typing the text above, save it as Information Technology
2. Using Find and Replace command do the following
i. replace the word IT with ICT
ii. Replace the term Information Technology with Information and Communications Technology.
iii. Replace the word mobile with cell.
iv. Find word computer.
3. The font size of the heading should be 21 points size
4.Put your surname as a watermark in your document.
5. Apply a page border of your choice to the entire document.
5. Save the file as Edited Version.

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Exercise 10:
Objective: Inserting Page headers and page footers
Task: Type the document below and save in a diskette or a flash disk under the name Spellings
and later do some more tasks below it.

British and American Spellings

English is used in many parts of the world. And, different countries use slightly different type of
the language. But today’s English can be grouped in two main types mainly based on spellings.
So when you write some words the computer may underline then red though your spelling is
correct depending on the dictionary that is on. Let us observe some words that are correct in
British English but are written otherwise in American English

British English American English

Colour Color
Labour Labor
Neighbour Neighbor
Organisation Organization

Other tasks:
1. Insert the page header that reads “Languages”
3. Insert the page footer that should show the page number in the format X of Y
4. Select the whole document and by using Copy and Paste commands Copy and Paste the same
document to have not less than ten pages but not more than fifteen pages
5. By using print preview or otherwise observe the page header and footer
6. Change the header so that it reads “British and American Spellings”
7. Try to change the page footer to be the system date or time.
8. Remove the borders from all the tables.

Exercise 11:
Objective: Using WordArt
Task: Using your WordArt feature, create these drawings

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Exercise 12:
Objectives: Creating more Tables and theirs formats
Tasks: Create these tables below

Table A:
Hard Trainers
Name Word Excel Access Average

Semester
First
Wilson 82 60 80
David 77 72 81
Sarah 83 86 82

Table B:
STANDARD TIME TABLE
st
1 SESSION 2nd SESSION
8:00-10:00 10:00-12:00 12:00 14:00-16:00 16:00
14:00
Mon Win XP L Ms Excel Test
Tue Mac OS U Language Repairs
Wed Unix N Comm. Skills Tally
Thu Ms-Dos C Print Artist Peachtree
Fri Personal Rehearsals H Web Design Photoshop
Please Observe Time

Table C:
ACC/No. Account Holder Account Opening
Type Amount
000191 Sulleiman Yusuf Ibrahim Savings 100,000
000192 Peter Joseph Hokororo Savings 80,000
000193 Said Abdullah Omar Fixed 2,000,000
000195 Grace Michael Elijah Current 20,000
000196 Neema John Mkumbo Savings 30,000
000197 Rehema Ibrahim Musa Fixed 60,000
000198 Joyce James Jerald Current 90,000

Other Tasks Using Table C above only

1. The alignments should be observed
2. Insert a row just above Grace Michael Elijah and its details should be
a. ACC/No. is 000194
b. Account Holder is Jessica Emmanuel David
c. Account Type is Current
d. Opening Amount is 300,000
3. Save the table as Bank Customers
4. Copy the table to a new blank file
5. Save the new document as New Bank Customers

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6. Insert two new columns to the table. They should have these columns labels (fields):
a. Gender
b. Marital Status
7. Fill in these blank columns according to what you decide (Correctness is not necessary
for the gender and marital status for each customer)
8. Change the orientation of the document to landscape.
9. Increase two blank rows at the end to the table (How did you do it?)
10. Change the text direction of the heading to vertical
11. Remove all the borders
12. Re-save the file.

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Exercise 14
Objective: Create a table first, type the content and then removing the borders.

Name Jan Feb March Apr

Wema --------------------- 100 82 92 88
Nuru----------------------- 99 83 86 92
Rehema ------------------- 67 72 75 100
Agape --------------------- 70 90 86 95
Happy--------------------- 80 97 100 79
Mary ---------------------- 100 75 82 78
Suzan --------------------- 72 68 70 62
Sharon -------------------- 60 71 68 67
Isaac ---------------------- 81 70 77 90

Exercise 15: Objective: Using AutoShape tool to create simple drawings

As a matter of getting used to it try drawing these pictures below

Hello.
Hello How
are you
there?

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What is a Text Box? How does it differ from the Rectangle Tool?
Clicking it, then clicking on the Fill Color tool.

Exercise 16
Objective: Inserting pictures from the ClipArt and Drawing from the tool bar
Tasks: 1. Set the page to landscape and then draw the organization chart given using the tool box

ET & AS Company Limited

Organization Chart

Board of Directors *

Managing Director

Personal Secretary

Benjamin Rodgers Rose Grace

2. Using the drawing tool bar, change all the arrows to normal line segments without re-drawing

Task 2: Create this figure below and using the ClipArt insert the pictures you find

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Today is Today

Get Excited

Task 3: Create the piece of document below and insert the symbols that you see. Be sure to use
the bullets and numbering features appropriately.

World of Symbols

Symbolic Languages is good in that one doesn’t have to use much

time learning the syllabi and the alphabet. Consider these ones
here:
 Sinθ is a geometrical expression
 ∞ this means approximately to
 ∫ this is a calculus sign or
 ∑ sigma notation, a symbol for summation
 αβγ: These are respectively alpha, beta and Gamma
symbols
 ® This is the trade mark
 Ω This is an electrical symbol for resistance

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Microsoft Word 2007 Checklist

1. Definition of a word processing programs.
2. Examples of Word Processing programs.
3. What is Microsoft Word?
4. What are software versions?
5. Features found in MS-Word 2007 including:
a. Tabs – Home Tab, Insert, Page Lout, References, Mailings, Review, View and
Add-Ins
b. Office Button - with menus found in it.
c. Quick Access Toolbar – Save, Undo, Redo, Spelling and Grammar, Draw Table,
Clear Formatting and Customize Quick Access Toolbar.
d. Different Ribbons – with respective buttons.
e. Text Area.
f. Status Bar – Page Numbers, Word Count, Proof readers.
g. Ruler – Horizontal and Vertical Rulers.
h. Zoom Slider – Zoom in and Zoom out
i. Other Window Features found in Word e.g. Scroll Bars, Title Bar etc.
6. Different Ways of Selecting Text.
7. Home Tab Command Buttons including:
a. Font Formats - Bold, underline, italics, font size, font color, grow font, shrink
font, font, highlight, change case, clear format,
b. Paragraph formats – Alignments (Right, Left, Center and Justify)
c. Indents – (Increase, Decrease, First line , Hanging)
d. Bullets and numbering.
e. Multilevel Bullets and Numbering
f. Line Spacing.
i. Adding/Removing Spacing before/after paragraph.
ii. Other Spacing Options.
g. Fill Color
h. Border.
i. Reveal/Hide Paragraph codes and other hidden symbols.
j. Copy, Cut, Paste and Format Painter.
k. Find/Search and Replace.
l. Different Styles like – normal, no spacing, Heading 1 and Heading 2.
8. Insert Tab Commands including the following:
a. Header, Header, Page Numbers
b. Tables
c. Date & Time
d. Drop Cap
e. Shapes, ClipArt, pictures
f. Page Break, Blank Page and Cover Page

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g. Word Art
h. Text Box
i. Symbols.
9. Page Layout Tab Commands
a. Orientation (also found in print preview)
b. Breaks (Page and Section Breaks)
c. Page Margins
d. Paper Size
e. Columns
f. Line Numbers
g. Watermark
h. Page Border
i. Page Color
j. Indents
k. Spacing – Paragraph spacing (also found in Home Tab)
10. Review Tab Commands
a. Spelling and Grammar (Some kind of a revision)
b. Thesaurus
c. Protect a Document.

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