HP Confidential Rev Date: 29-Jan-2024
Capgemini España S.L. HP SOW #PO240630
STATEMENT OF WORK TEMPLATE
Introduction
This Statement of Work (the “SOW”) is entered into on January 29th, 2024, between "HP Printing and Computing
Solutions, Sociedad Limitada Unipersonal", and Capgemini España S.L. (“Supplier”). This SOW is governed by
the terms of the Agreement #CW418276 (“Capgemini España LIA Amendment #CW363725”), as though the
provisions of the Agreement were set forth in their entirety within this SOW and so that this SOW and the
Agreement shall be considered one, fully integrated document.
PROJECT SCOPE
Purpose
This SOW is issued by HP in support of Capgemini Knowledge Management services for 3D R&D Oxygen (BCN).
Project Summary
Activities related to include a support for NPI programs in the current SEDITS Service.
Supplier will provide Services for 4.883,37 € (IVA not included) to HP for providing service from February 1st,
2024, to April 30th, 2024. In case that these Services were performed on site, it will be performed in an area
assigned to Supplier.
PROJECT MANAGEMENT
Supplier Project Manager
Supplier will assign a qualified and trained Project Manager to represent the Supplier on matters related to
Supplier performance under this SOW. The Supplier Project Manager is the interface to the HP Project Manager
and is responsible for the day-to-day management, conduct and performance of Supplier employees and any HP
authorized subcontractors used by the Supplier to deliver Services and/or Deliverables under this SOW.
Supplier Project Manager
Name Jordi Rodriguez
Title Capgemini Service Manager
Phone
Email [email protected]
HP Project Manager
HP will name and assign a qualified and trained Project Manager to represent HP on matters related to the
Project, its delivery to the Customer, and the requirements of the Customer SOW. The HP Project Manager is
the interface to the Customer and shall represent the Supplier on all such matters to the Customer. The HP
Project Manager is responsible for the overall conduct of the Project and for the accuracy and content of this
SOW. Changes to the Project impacting this SOW are coordinated with, approved, and managed by the HP
Project Manager.
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HP Confidential Rev Date: 29-Jan-2024
Capgemini España S.L. HP SOW #PO240630
HP Project Manager
Name Aleix Oriol
Title Project Manager
Phone
Email [email protected]
HP Global Indirect Procurement
The HP Project Manager will engage and be represented by the identified HP Global Indirect Procurement
representative on all procurement related matters, including but not limited to the GP Standard Terms, Supplier
Pricing, and HP Purchase Orders. In addition, all legal notifications regarding this SOW shall be directed to the
HP Global Indirect Procurement representative identified below.
HP Global Indirect Procurement Representative
Name Catalin Necula
Title HP GSCS Global procurement
Phone +40 31 130 4844
Email [email protected]
Statement of Work Schedule
Supplier agrees that (i), no Services will be delivered or work performed prior to the identified commencement
date of the SOW and, (ii) no Services will be delivered or work performed beyond the identified expiration date
unless, this SOW has via the change process set forth herein been amended accordingly. It shall be the joint
responsibility of the respective parties’ personnel identified herein to monitor the SOW schedule, and issue notice
or take those steps deemed reasonable to avoid schedule non-compliance. The SOW schedule, to include
milestone events if applicable, is set forth in Section 4, “Description of Deliverables”.
Project Meetings
Subject to the requirements of the Project, it may be necessary for the Supplier’s Project Manager to attend
specified project meetings. Such requirements if necessary may be pre-determined and set forth in this SOW,
and/or requested by the HP Project Manager on an as needed basis during the term of the Project. Pre-
determined meetings will be identified in Section 4, “Description of Deliverables”. Supplier’s Project Manager
must notify the HP Project Manager in advance of their inability to attend a required meeting.
Project Reporting
Supplier may be required to provide various types of reporting to the HP Project Manager and, such reporting
may be considered a service level agreement (SLA) measurement of performance. Any such reporting
requirements, including respective due dates and/or schedules, will be set forth in Section 4, “Description of
Deliverables”. Inability of Supplier to provide a required report, and/or comply with a report due date must be
immediately communicated by Supplier’s Project Manager to the HP Project Manager.
Supplier Performance Obligations
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HP Confidential Rev Date: 29-Jan-2024
Capgemini España S.L. HP SOW #PO240630
Supplier will have exclusive control over the means, method and details of fulfilling Supplier’s obligations
hereunder including sole responsibility for managing the delivery of all Services and/or Deliverables hereunder.
Supplier Compliance with Agreement
Supplier will ensure that all applicable terms and conditions of the governing Agreement and this SOW are
communicated to, understood by, and complied with by the Supplier resources assigned to this Project.
DESCRIPTION OF SERVICES
Supplier Provided Services.
The Knowledge Management service reviews, updates and/or creates the documentation related to an asset/s
and based on HP information and necessities.
In this project, the documentation related to 3D R&D Oxygen will be created/updated.
This includes:
• Planning & managing the program schedule.
• Work with the program team & gather information needed for create/update the documentation.
• Attend the corresponding Program meetings.
• Create the document itself.
• Make sure all documents (on the corresponding outputs) are delivered on time and uploaded to the
corresponding platforms.
• Manage the localization process if requested.
The proposal is based on a “regular service”: 8-hour daily service from Monday to Friday (following the HP official
calendar for Sant Cugat Site).
The schedule is between 9:00 and 18:00 with 1-hour flexibility in input and output. We also consider a lunch
break 1 hour.
We consider special hours, working hours made between 19:00 and 8:00. Special Hours will have a specific rate
calculated with a proportion of 1.3 over normal rate.
We consider extra hours those hours exceeding the limit of 40 hours per week. Extra hours will have a specific
rate calculated with a proportion of 2 over normal rate.
These services will be provided remotely and in case that these services would be required some on-site
activities, will be performed partially in a separated area assigned to suppliers at HP Sant Cugat facility (Building
B6, Camí de Can Graells in Sant Cugat del Valles).
The Supplier activities will be performed at HP premises (B2, B7 & B10) only when needed due to specific reasons
related to:
• Connectivity to some applications of HP systems.
• Design reviews, regular follow up meetings and checkpoints.
• Testing Design with the HP prototypes.
About accessories:
• Personal accessories: office supplies (notebook, pen, …), mouse and headset will be always provided
by the supplier.
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HP Confidential Rev Date: 29-Jan-2024
Capgemini España S.L. HP SOW #PO240630
• Workplace accessories: display, keyboard, docking station (if necessary) and Kensington lock will be
provided by Capgemini exclusively in case the workplace will be located at Capgemini premises.
DESCRIPTION OF DELIVERABLES
4.1.1 Status Reports
Supplier will provide the Services described in Section 3 to develop and deliver the requested ones mainly
among the listed below:
User documentation:
• Accessory Documentation
• Declaration of Conformity
• Flyers
• HTML Maintenance
• Intro Document
• Legal Document
• Setup Poster
Site Preparation Guide:
• Technical Writer Review
• User Guide or User Guide Update
Video user, Video Support or Video Editor Review
• Warranty
Service documentation:
• Enhancement Sessions
• Exam
• Flyers
• Installation Guide
• Instructional Designer Review
• Instructor Guide TTT
• Interactive Slides
• Labs
• Logistics
• Newsletter
• Post
• Script for Webinar
• Service Manual
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Capgemini España S.L. HP SOW #PO240630
• Service Qualification
• Service Slides TTT
• Student Guide TTT
• Support Material Slides
• Technical Document
• Templates
• Video user, Video Support or Video Editor Review
• Virtualization 30% and/or Virtualization 70%
• Walk me
4.1.2 HP Property
(a) All materials furnished to Supplier by HP or paid for by HP in pursuant to this Agreement (“HP Property shall
be kept free of liens and encumbrances; and be kept separate from other materials, tools or property of
Supplier or held by Supplier. Neither Supplier nor its Personnel will remove any HP property from HP Sites
without HP’s prior written permission.
(b) Supplier shall maintain and protect HP Property until it is returned to HP. Upon HP’s request or upon the
termination or expiration of this Agreement, Supplier shall deliver all HP Property to HP in good condition,
normal wear and tear excepted, without cost to HP. Supplier waives any legal or equitable right it may have
to withhold HP Property.
(c) HP may file informational or protective financing statements to confirm HP’s title to HP Property. HP may file
such statements at any time without Supplier’s consent or signature; HP may record a copy of this
Agreement.
4.2 Acceptance Criteria for Services
Acceptance will occur upon HP’s written acceptance of the Services. Services performed by the Supplier will be
considered accepted when the following criteria have been met: the HP Project Manager will ensure that the
Service/Deliverable conforms to the initial specification or deliverable pattern established in advance and will
acknowledge it actively. Deliverable and Services performed by the Supplier will be considered accepted when
the following criteria have been met: After the report is sent, HP agreed either on the services and/or deliverables,
or after ten days after sending without any notification from HP.
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Capgemini España S.L. HP SOW #PO240630
FEES
Pricing Terms
Supplier will provide the Services and/or Deliverables on a fixed rate and for a fixed price of 4.883,37 € (VAT not
included). The total amount has been calculated in the capacity plan showed in Appendix 1.
Payment Schedule
Supplier will issue invoices in accordance with the following payment schedule: Monthly invoices will be issued
by the supplier with the detailed report of the services provided.
Travel and Expense Reimbursement
As a general rule, the parties expect and agree that all expenses and costs of the Supplier are accounted for,
and included within, the fees described within the SOW and/or Purchase Order. In the event that Supplier
discovers that it must incur unanticipated expenses in the course of providing Services, HP shall have no
obligation to reimburse or otherwise pay Supplier for such expenses unless (1) HP approves the expense in
writing before the expense is incurred, and (2) the expense complies with any applicable requirements of the
Agreement, including those stated below. All HP reimbursed travel must be pre-approved by HP in writing and
must comply with the following additional requirements. HP reserves the exclusive right to refuse payment of
any expense that fails to comply with such requirements.
(a) All air travel will be at coach rate and booked as far ahead of the departure date as possible to ensure the
lowest possible fare. In addition, when the Supplier is choosing flights, they are expected to select the lowest
possible fare, unless preapproved by the HP Project Manager.
(b) Daily lodging and Meals expenses per day may not to exceed 250€. Alcoholic beverages are excluded as
allowable expense items. Receipts for all items over $25 or local equivalent shall be retained as an auditable
item to be provided to HP upon HP’s request.
(c) Ground transportation shall be restricted to rental cars of intermediate class or lower. Specific exceptions
due to size of party will be handled on a case-by-case basis, to be coordinated with the HP Project Manager.
Bridge toll charges are an allowable expense. Limousine and/or driver services at point of destination are
excluded as allowable ground transportation expense items unless if it results in an overall lower cost to HP
or is pre-approved by the HP Project Manager.
(d) No mark up to the actual expense incurred shall be allowed in any case.
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Capgemini España S.L. HP SOW #PO240630
SIGNATURES
The parties agree that this SOW will be considered fully executed when signed by both parties. A facsimile or
scanned copy of an original signature transmitted to the other party is as effective as an original signature.
AGREED TO:
HP Inc. Entity
(Authorized Business Representative)
Signature
Name Aleix Oriol
Title Section Manager
Address Camí de Can Graells, 1-21
08174 Sant Cugat del Valles
SPAIN
Date
Supplier Entity
X4890023Q Digitally signed by
Signature
JOSE LUIS X4890023Q JOSE LUIS
ANTON (R: B08377715)
ANTON (R: Date: 2024.02.01
Name José Luis Antón B08377715) 15:26:33 +01'00'
Title Vice-president
Address Avenida Diagonal, 199
08018 Barcelona
SPAIN
Date
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HP Confidential Rev Date: 29-Jan-2024
Capgemini España S.L. HP SOW #PO240630
APPENDIX 1 – RESOURCES PLANNING
Following table summarizes the expected resources according to HP planning for FY24, which has been used to
calculate the amount of the services. The billing will be according with this plan.
All these rates already have a 2% discount agreed upon in the LIA and which is directly related to the global
purchasing threshold that HP has made in FY23 with CapGemini, and which has been previously approved by the
HP Purchasing Department. As agreed in the LIA, these rates will be recalculated according to the global volume
of purchases that HP has consolidated at the end of its next FY24.
PREVIOUS SCENARIO
FEB MAR APR
Program Task Labor Classification Daily Rate Days x Month Hourly Rate TOTAL
FTEs Amount FTEs Amount FTEs Amount
3D R&D Oxygen Platform manager senior Platform Manager Senior 305,37 € 18,75 38,17 € 0,010 57,26 € 0,010 57,26 € 0,010 57,26 € 171,77 €
3D R&D Oxygen Project Manager flat Knowlegde Management Pyramid 265,39 € 18,75 33,17 € 0,130 646,89 € 0,130 646,89 € 0,130 646,89 € 1.940,66 €
3D R&D Oxygen Technical writer Medior Technical Writer Medior 309,19 € 18,75 38,65 € 0,150 869,60 € 0,150 869,60 € 0,150 869,60 € 2.608,79 €
3D R&D Oxygen Project Manager Senior KM Project Manager Senior 310,29 € 18,75 38,79 € 0,015 87,27 € 0,015 87,27 € 0,015 87,27 € 261,81 €
4.983,03 €
CURRENT SCENARIO
FEB MAR APR
Program Task Labor Classification Daily Rate Days x Month Hourly Rate TOTAL
FTEs Amount FTEs Amount FTEs Amount
3D R&D Oxygen Platform manager senior Platform Manager Senior 299,26 € 18,75 37,41 € 0,010 56,11 € 0,010 56,11 € 0,010 56,11 € 168,34 €
3D R&D Oxygen Project Manager flat Knowlegde Management Pyramid 260,08 € 18,75 32,51 € 0,130 633,95 € 0,130 633,95 € 0,130 633,95 € 1.901,85 €
3D R&D Oxygen Technical writer Medior Technical Writer Medior 303,01 € 18,75 37,88 € 0,150 852,20 € 0,150 852,20 € 0,150 852,20 € 2.556,61 €
3D R&D Oxygen Project Manager Senior KM Project Manager Senior 304,08 € 18,75 38,01 € 0,015 85,52 € 0,015 85,52 € 0,015 85,52 € 256,57 €
4.883,37 €
Total Discount 99,66 €
**This forecast may change, in which case the amount per month change, in any case does not exceeding the
total amount of the PO.
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