Chapter 03: Management

Accounting
GBI Configuration Advanced
MOTIVATION
In this exercise, you will do the following for Management Accounting processes:
1. Configure the enterprise structure
2. Configure the business rules and parameters
3. Setup up necessary master data
4. Test the processes
PRODUCT
SAP S/4HANA 1709
REVISED
05/30/2019
FOCUS
Controlling
Accounting
AUTHORS
Simha R. Magal
Ray Boykin
Bipin Prabhakar
Mary Beth Goodrich
VERSION
1.0
TESTED
Date:03/10/2019
System: MGL
ACKNOWLEDGEMENT
These are advanced versions of the GBI configuration exercises initially developed by Simha
R. Magal, Stefan Weidner, and Tom Wilder.
These exercises include complex configuration concepts discussed in the book, Business
Process Configuration with SAP ERP (Epistemy Press, 2017).
This material was prepared with the assistance of student interns at the Seidman ERP
program at Grand Valley State University and GRAs at the Robinson College of Business,
Georgia State University.
PREREQUISITES
1. You should be familiar with navigation in SAP S/4HANA
2. You should be familiar with executing financial accounting process in SAP S/4HANA
 © 2019 Epistemy Press, LLC.
Screenshots © 2019, SAP SE

Overview and Table of Contents

Table of Contents
Part 1 - Enterprise Structure 3
Part 2 - Rules and Parameters 6
Part 3 - Master Data 16
Part 4 - Testing 30
Part 5 - Exercise Deliverables 64

1. Enterprise Structure
Table of Contents
Section 1.1: Create Standard Hierarchy 4
1. Create Standard Hierarchy
In this section, you will create an empty Cost Center Standard Hierarchy within your Controlling
Area. Your Cost Center Standard Hierarchy (NA##) will eventually consist of all Cost Centers within
your Company Code for a given time period. The Standard Hierarchy will represent all costs
associated with your legal entity for that time period and will serve as a basis for Management
Accounting (Controlling) reporting.
1. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide🡪 Controlling 🡪 General
Controlling 🡪 Organization 🡪 Maintain Controlling Area
1. What is the transaction code to maintain your controlling area?
🖉
2. In the “Select Activity” pop-up, double-click on “Maintain Controlling Area”.
3. In the “Change View “Basic data”: Overview” screen, highlight the “NA##” row.

4. Click Details .
5. In the “Change View “Basic data”: Details” screen, enter the following information:
Attribute Description Data Value
CCtr Std. Indicated hierarchy of cost center groups in which all cost NA##
Hierarchy centers in a controlling area are gathered together.

6. Press Enter .
7. In the “Check standard hierarchy” pop-up, click Yes .
8. In the “Change view “Basic Data”: Details” screen, double-click on the “Activate
component/control indicators” folder.
9. In the “Check standard hierarchy” pop-up, click Yes .
10. In the “New Entries: Details of Added Entries” screen, enter the following information:
Attribute Description Data Value
Cost Centers Indicator controlling, together with the CO interface, Component active
specific settings in Cost Center Accounting.

11. Click Save .

 You will receive a message that says, “Data was saved”.
12. In the “Document lines:Display messages” pop-up, click Enter

2. Rules and Parameters

Table of Contents
_
Section 2.1: Maintain Number Ranges for Controlling 7
Section 2.2: View Internal Order Number Ranges 8
Section 2.3: Maintain Number Ranges for Settlement Documents 9
Section 2.4: Maintain llocation Structure 10
Section 2.5: View Allocation Structure: Assessment Data & Settlement Data 12
Section 2.6: View Settlement Profile 13
Section 2.7: View Automatic Generation of Settlement Rule 14
Section 2.8: Create Your Order Type 15
2. Maintain Number Ranges for Controlling
In a previous section, you created number ranges for Financial Accounting documents. In this
section, you will copy number ranges for all Controlling document types from Controlling Area NA00.
As GBI users create planned cost transactions (or any other Controlling document type), each
planned cost transaction will have a unique, sequential number from a range defined in this step.
13. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide🡪 Controlling 🡪 General
Controlling 🡪 Organization 🡪 Maintain Number Ranges for Controlling Documents
2. What is the transaction code to maintain number ranges for controlling documents?
🖉
14. In the “Range Maintenance: CO Document” screen, enter the following information:
Attribute Description Data Value
CO Area Uniquely identifies a controlling area. NA00

15. Select Copy Subobject .

16. In the “Copy: COA …” pop-up, enter the following information:

Attribute Description Data Value
From… Uniquely identifies a controlling area. NA00
To… Uniquely identifies a controlling area. Your GBI North America
17. In the “Copy: CO…” pop-up, click Enter .
18. In the “Number Range Interval Transport” pop-up, click .
 You will receive a message that says, “CO Area NA00 was copied to NA##”.
3. View Internal Order Number Ranges
Just like the controlling document number ranges, in this section you will view the number ranges
specific for internal orders.
19. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide🡪 Controlling 🡪 Internal Orders 🡪 Order Master
Data 🡪 Maintain Number Ranges for Orders
20. In the “Range Maintenance: Order” screen, click Display

Intervals .
3. What is the From No. for the first interval?
🖉
4. What is the To Number for the first interval?
🖉
4. Maintain Number Ranges for Settlement Documents
In the previous section, you copied number ranges from Controlling Area NA00 to your Controlling
Area NA##. In this section, you will maintain the number ranges for settlement documents.
21. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide 🡪 Controlling 🡪 Internal Orders 🡪 Actual
Postings 🡪 Settlement 🡪 Maintain Number Ranges for Settlement Documents
5. What is the transaction code to maintain number ranges for settlement documents?
🖉
22. In the “Edit Intervals: CO object Settlement” screen, click Change Groups .
23. In the “Change Groups: CO Object Settlement , Object CO_ABRECHN” screen, click on Your
Controlling Area (NA##) under “Non-Assigned Elements”.
 It will be outlined in red brackets when it is selected.
24. Click Assign Element Group .
25. Click “Group Without Text”.
26. Click Copy .
 Your Controlling Area (NA##) should now appear under “Group Without Text”.

27. Click Save .

 You will receive a message that says, “Changes have been saved”.
5. Maintain Allocation Structure
In this section, you will maintain your allocation structures that you viewed in the last section for
internal order settlements.
28. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide 🡪 Controlling 🡪 Internal Orders 🡪 Actual
Postings 🡪 Settlement 🡪 Maintain Allocation Structures
29. In the “Change View “Allocation structures”: Overview” screen, click Other CO
Area and enter NA##.
30. In the “Change View “Allocation structures”: Overview” screen, highlight the “Z1 CP Internal
Order Settle” row.
31. Double-click Assignments .
 You will receive a message “One entry chosen”.
32. In the “Change View “Assignments”: Overview” screen, highlight the “10 Settlement
Primary” row.
33. Double click Source .
 You will receive a message “One entry chosen.”
34. In the “Change View “Source”: Details” screen, enter the following information:
Attribute Description Data Value
From cost el. The cost element from which costs will be settled. 650000
To cost elem. The cost element to which costs will be settled. 799999

35. Click Save .

 You will receive a message “Data was saved.”

36. Click Back .

37. In the “Change View “Assignments”: Overview” screen, highlight the “10 Settlement
Primary” row.
38. Double click the Settlement cost elements folder .
 You will receive a message “No entries found that match selection criteria.”
39. In the “Change View “Settlement cost elements”: Overview” screen, click New

Entries .
40. In the “New Entries: Overview of Added Entries” screen, enter the following information:
Attribute Description Data Value
Receiver cat. Specifies the object type for the settlements receiver Cost Center
By cost element Settle by original cost element Selected
41. Click Enter .
 You will receive a message “One entry chosen”.

42. Click Save .

 You will receive a message “Data was saved”.
6. View Allocation Structure: Assessment Data & Settlement Data
Internal Orders can be settled in a manner similar to assessment and distribution techniques. All
costs can be combined/aggregated into a single cost element, or costs can be settled using the
original cost elements. In this section, you will view how this is maintained in GBI.
 Be sure to use your Display/Change button so you do not change anything in this
screen.
43. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide 🡪 Controlling 🡪 Internal Orders 🡪 Actual
Postings 🡪 Settlement 🡪 Maintain Allocation Structures
44. In the “Display View “Allocation structures”: Overview” screen, click Other CO
Area .
45. In the “Set Controlling Area” pop-up, enter “NA00”.

46. Click Continue .

47. In the “Change View “Allocation structures”: Overview” screen, highlight the “Z1” row.
48. Double click on the “Assignments” folder in the Dialog Structure.
49. In the “Display View “Assignments”: Overview” screen, highlight the “10” row.
50. Double click on the “Settlement Cost Elements” folder.
6. What is the receiver category?
🖉
7. View Settlement Profile
In this section, you will view the GBI Settlement Profile.
 Be sure to use your Display/Change button so you do not change anything in this
screen.
51. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide 🡪 Controlling 🡪 Internal Orders 🡪 Actual
Postings 🡪 Settlement 🡪 Maintain Settlement Profiles
52. In the “Select Activity” pop-up, click “Maintain Settlement Profiles”.
53. Click Choose .
54. Highlight the “Overhead costs” row.
55. Click Details .
7. How are Actual Costs/ Cost of Sales settled?
🖉
8. What is the allocation structure used?
🖉
9. What is one other allocation structure that could be used?
🖉
10. How many indicators are used?
🖉
11. How many receivers allow settlement?
🖉
8. View Automatic Generation of Settlement Rule
In this section, you will view the automatic generation of settlement rules.
 Be sure to use your Display/Change button so you do not change anything in this
screen.
56. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide 🡪 Controlling 🡪 Internal Orders 🡪 Actual
Postings 🡪 Settlement 🡪 Automatic Generation of Settlement Rules 🡪 Display Strategies
for Automatic Generation of Settlement Rules
12. What is the sender type?
🖉
13. How many predefined strategies are there?
🖉

57. Click Back .

58. Enter the transaction “Strategy Sequence for Automatic Generation of Settlement Rules”
14. What is the Name of strategy sequence “SAP030”?
🖉
59. In the “Display View “Strategy sequences”: Overview” screen, highlight the “SAP030” row.
60. Double click the “Strategies” folder in the dialog structure.
15. What is the first column title?
🖉
16. What is the second column title?
🖉
17. What is the fourth column title?
🖉
18. What is the fifth column title?
🖉
9. Create Your Order Type
In this section, you will create your order type for your internal order.
61. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide🡪 Controlling 🡪 Internal Orders 🡪 Order Master
Data 🡪 Define Order Types
62. In the “Change View “Order Types”: Overview” screen, select the “1100 Company
Picnic” order type.
63. Click Copy As .
64. In the “Change View “Order Types”: Details of Selected Set” screen, enter the following
information:
Attribute Description Data Value
Order Type Key that differentiates orders according to their purpose. 11##
Description Order type description ## Company Picnic

65. Click Enter .

 You will receive a message “Numbers of entries copied: 1.”

66. In the “Change View “Order Types”: Overview” screen, click Save .
 You will receive a message “Data was saved.”

3. Master Data

Table of Contents
Section 3.1: Create Standard Hierarchy 17
Section 3.2: Create Primary Cost Elements 20
Section 3.3: Create Secondary Cost Elements 21
Section 3.4: Create Cost Element Groups 22
Section 3.5: Create Copy Center Cost Center 24
Section 3.6: Define Activity Type 25
Section 3.7: Set Price of Activity Type for your IT Cost Center 28
10. Create Standard Hierarchy
In this section, you will populate the Cost Center Standard Hierarchy (NA##) that you created in the
previous step. The Cost Center Standard Hierarchy is a tree structure that holds all the company’s
Cost Centers, organizes them into Cost Center Groups, and assigns management responsibilities by
assigning a responsible person.
67. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Easy Access Menu🡪 Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Master
Data 🡪 Standard Hierarchy 🡪 Change
19. What is the transaction code to populate the standard hierarchy?
🖉
 Make sure you are in your Controlling Area (NA##). If not, go to Settings in the menu bar,
click “Set Controlling Area”, enter your Controlling Area, and click enter.
68. In the “Standard Hierarchy for Cost Centers Change” screen, enter the following
information:
Attribute Description Data Value
Name Description of Cost center group ## GBI North America CCtr Std. Hierarchy
69. Right-click on “NA##” listed under “Standard Hierarchy”.
70. Click “Create Group (Lower Level)”.
71. Enter the following information:
Attribute Description Data Value
Group Name Summarizes objects created with master data. N10##
Short Description of Group Description of Group ## Corporate

72. Click Enter to make your changes take effect.

73. Right-click “## Corporate”.
74. Click “Create Group (Lower Level)”.
75. Enter the following information:
Attribute Description Data Value
Group Name Summarizes objects created. N11##
Description of Group Description of Group ## Executive Board

76. Click Enter to make your changes take effect.

77. Right-click “## Executive Board”.
78. Click “Create Cost Center”.
79. Enter the following information:
Attribute Description Data Value
Cost Center Key uniquely identifying a cost center. NAEX10##
Name General description of the object. ## John Davis
Description Description ## NA Executive: John Davis
Person Responsible Person responsible for the given cost ## John Davis
center.
Cost Center Category Indicator used to define a category. Administration
80. Click on the “Indicators” tab.

81. Press Enter to dismiss the warning message.

82. Enter the following information:
Attribute Description Data Value
Commitment Update Key indicating a commitment update. Deselected
83. Right-click “N11##”.
84. Click “Create Cost Center”.
85. Enter the following information:
Attribute Description Data Value
Cost Center Key uniquely identifying a cost center. NAEX20##
Name General description of the object. ## Peter Weiss
Description Description ## NA Executive: Peter Weiss
Person Responsible Person responsible for the given cost ## Peter Weiss
center.
Cost Center Category Indicator used to define a category. Administration
86. Click the “Indicators” tab.
87. Enter the following information:
Attribute Description Data Value
Commitment Update Key indicating a commitment update. Deselected
88. Click Change Sequence: Move Down .
 This will move the cost center down a position in the hierarchy.

89. Click Save .

90. You will receive a message that says, “Your data has been saved”.
 You may receive a warning message as shown below. In case of a warning, click enter to
proceed.

91. You have just created your Corporate Group within the Standard Hierarchy in the steps
above. Appendix A contains data about all the Cost Centers and Groups used in the Standard
Hierarchy at GBI. Use the data in Appendix A to create the rest of the Standard Hierarchy using
the steps above as a guide.
11. Display Primary Cost Elements
In this section, you will display your primary Cost Elements. Primary Cost Elements carry costs from
Financial Accounting to Controlling. Each General Ledger expense account is associated with a
primary Cost Element. Thus, each General Ledger expense posting in Financial Accounting
is automatically posted in the corresponding primary Cost Element in Controlling.
92. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide🡪 Controlling 🡪 Cost Element Accounting 🡪 Master
Data 🡪 Cost Elements 🡪 Create Cost Elements
20. What is the transaction code for creating a primary cost element?
🖉
93. In the “Select Activity” pop-up, double-click on “Create Primary Cost Element”.
94. In the “Edit G/L Account Centrally” screen, enter the following information:
Attribute Description Data Value
G/L Account Key uniquely identifying a cost element. 720200
Company Code Uniquely identifies your company Your Global Bikes Inc.

95. Click Display .

21. What is the G/L Account Type?
🖉
22. What is the Account Group?
🖉

1. Click the Control Data tab .

23. What does CElem category 1 represent?
🖉
12. Display Secondary Cost Elements
In this section, you will display Secondary Cost Elements. Secondary Cost Elements are different
from the Primary Cost Elements in that they do not correspond to General Ledger accounts.
Secondary Cost Elements carry costs within the Controlling module, and are used for allocations and
settlements between Controlling Objects.
2. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide🡪 Controlling 🡪 Cost Element Accounting 🡪 Master
Data 🡪 Cost Elements 🡪 Create Cost Elements
24. What is the transaction code for creating a secondary cost element?
🖉
3. In the “Select Activity” pop-up, double-click on “Create Secondary Cost Element.”
4. In the “Edit G/L Account Centrally” screen, enter the following:
Attribute Description Data Value
G/L Cost Key uniquely identifying your G/L account 800300
Element
Company Code Unique key that identifies your company Your Global Bikes Inc

5. Click Display .
25. What is the G/L Account Type?
🖉
26. What is the Account Group?
🖉

6. Click the Control Data tab

27. What does CElem category 43 represent?
🖉
28. What does CElem category 42 represent?
🖉

7. Click the Create/bank/interest tab

29. What is the field status group?
🖉
13. Create Cost Element Groups
In this section, you will create Cost Element Groups. A Cost Element Group is simply a collection of
Cost Elements with similar characteristics. They are used to track and control costs more efficiently.
You will create a Cost Element Group that consolidates all Cost Elements (NA10##), another Cost
Element Group that consolidates all Primary Cost Elements (NAPRIM10##), and a third Cost Element
Group that consolidates all Secondary Cost Elements (NASECO10##).
8. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Customizing Implementation Guide🡪 Controlling 🡪 Cost Element Accounting 🡪 Master
Data 🡪 Cost Elements 🡪 Create Cost Element Groups
30. What is the transaction code to create a cost element group?
🖉
9. In the “Select Activity” pop-up, double-click on “Create Cost Element Group.”
10. In the “Create Cost element group: Initial Screen” screen, enter the following information:
Attribute Description Data Value
Cost element group Summarize objects created with master data maintenance. NA10##

11. Click Enter .

12. In the “Create Cost element group: Structure” screen, enter the following information:
Attribute Description Data Value
Short description of a set The set text that describes the ## NA Cost Element Total
contents and meaning of the set.

13. Click Insert cost element group on lower level .

14. Enter the following information:
Attribute Description Data Value
Set Name Used for organizing NASECO10##
hierarchies.
Short description of a set Description of the Group ## NA Secondary Cost Element Total

15. Click Insert Cost Element .

16. Enter the following information:
Attribute Description Data Value
From Value The lower limit of the interval in the set line. Your Labor Allocation
To value In conjunction with the “from” value. 910000
 You will want to search using your Chart of Accounts.
 If account 800000 (Labor Allocation) does not exist. Use t-code FS00 to create account
800000.
 Put in G/L account 800000, Company Code US##, then click Create with Template. In the
Reference Account pop-up, use G/L Account 800000 and company code US00. Click Enter
 Change G/L Account type and Account Group from SECC to Secondary Cost. Add ## in front
of Labor for description. Click enter at the pop-up.
17. Click Enter .

18. Click on “NA10##”.

19. Click Insert Cost Element Group on Lower Level .
20. Enter the following information:
Attribute Description Data Value
Set Name Used for organizing hierarchies. NAPRIM10##
Short description of a set Description of the Group ## NA Primary Cost Element Total

21. Click “Insert Cost Element” .

22. Enter the following information:
Attribute Description Data Value
From Value This field contains the lower limit of the interval in the set line. 650000
To value In conjunction with the “from” value. 799999

23. Click Enter .

24. Click Save .

 You will receive a message that says, “The changes have been saved”.

14. Create Copy Center Cost Center

GBI has decided to open a copy center in their building. In this section, you will create cost center to
collect all the costs accumulated by the copy center.
25. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Master Data 🡪 Cost
Center 🡪 Individual Processing 🡪 Create
31. What is the transaction code to create a cost center?
🖉
26. In the “Create Cost Center: Initial Screen” screen, enter the following information:
Field Name Description Data Entry
Cost Center Key uniquely identifying your new cost element NACC10##
Valid From Date indicating as of when an entry is valid First day of current year
Valid to Date indicating up to when an entry is valid 12/31/9999

27. Click Enter .

28. In the “Create cost Center: Basic Screen” screen, enter the following information:
Field Name Description Data Entry
Name Key uniquely identifying a cost center. ## Copy Center
Description General description of the object. ## Copy Center
Person Responsible Person responsible for the given cost center. ## Copy Ctr Mgr
Cost Center Category Indicator used to define a category Service cost center
Hierarchy area Portion of your Standard Hierarchy. Internal Services
Currency Currency for key amounts in the system. United States Dollars

29. Click Enter .

30. Click Enter through the warning message that says “Profit Center Accounting Active but no
profit center specified”.
31. Click Save .
 You will receive a message “Cost center has been created.”

15. Define Activity Type

In this section, you will define an activity type to be used whenever your IT department makes
repairs. This will be used later for your Internal Activity Allocation
32. In the “SAP Easy Access Menu” follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Master Data 🡪 Activity
Type 🡪 Individual Processing 🡪 Create
32. What is the T-Code to create an activity type?
🖉

33. Click on the icon

34. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Financial Accounting 🡪 General Ledger 🡪 Master Records 🡪 G/L
Accounts 🡪 Individual Processing 🡪 Centrally
33. What is the transaction code to create a new G/L Account?
🖉
35. In the “Edit G/L Account Centrally” screen, enter the following information:
Attribute Description Data Value
G/L Account Identifies the G/L Account in a chart of accounts 900200
Company Code An organizational unit within financial accounting. Your Global Bike Inc.
36. Click Create .
37. In the “Create G/L Account Centrally” screen, under the “Type/Description” tab, enter the
following information:
Attribute Description Data Value
G/L Account Indicates how the G/L account is managed Secondary Costs
Type
Account Group A classifying feature within the G/L account master ## Secondary
records Cost
Short Text Used for online displays and evaluations which do not ## IT
have sufficient space the long text programming
G/L Acct Long The G/L account long text (as opposed to the short text) is ## IT
Text used for online displays and evaluations. programming
Allocation
38. Click on the “Control Data” tab, enter the following information:
Attribute Description Data Value
Account Currency Indicates the currency in which this account is held United States Dollar
Posting without tax Indicates that balances are updated only in local Checked
allowed currency when users post items to this account
CElem Category Number identifying a cost element category, used 43
only in the Controlling (CO) component
Sort Key Indicates the layout rule for the Allocation field in Posting Date
the document line item
39. Click on the “Create/bank/interest” tab, enter the following information:
Attribute Description Data Value
 Field status group Determines the screen layout for Secondary
document entry Costs/Revenue
Interest Calc. Indicator that determines that the G/L 0
Frequency account is a cash flow account

40. Click Save .

41. You will receive a message that says, “Data saved”.
42. In the “Create Activity Type: Initial Screen” screen, enter the following information:
Attribute Description Data Value
Activity Type Key uniquely identifying an activity type. PROGR
Valid From Date indicating as of when an entry is valid. First Day of Current Year
Valid To Date indicating as of when an entry is valid. 12/31/9999

43. Click Enter .

44. In the “Create Activity Type: Basic Screen” screen, enter the following information:
Attribute Description Data Value
Name General description of the object. ## Programming Hours
Activity Unit Time or quantity unit used to post the consumed Hour (H)
activity quantities.
CCtr categories Indicator determining for which cost center All Cost Center Cate
types an activity type is allowed for planning and
as a sender in activity allocation.
ATyp category Determines the method of activity planning and Manual entry, manual
allocation. allocation
Allocation cost A secondary cost element under which the Your IT Programming
elem activity type business process is allocated.
Price indicator Indicator showing how the system calculates the Plan price, automatically
price of a business process or activity type. based on activity
 Make sure to use Hour(H) and not Hours(HR) for the Activity Unit.

45. Click Save .

 You will receive a message that says, “Activity type has been created”.
16. Set Price of Activity Type for your IT Cost Center
In this section, you will set the price of your programming activity type. This sets how much it will
cost to complete any IT repairs. Our IT Department charges $200 per hour for repairs.
46. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu🡪 Accounting🡪 Controlling🡪 Cost Center Accounting🡪 Planning🡪 Activity
Output/Prices🡪 Change
34. What is the T-code to change activity output/process?
🖉
47. In the “Change Activity Type/Price Planning: Initial Screen” screen, enter the following
information:
Attribute Description Data Value
Version A collection of year-dependent indicators for planning Plan/Act – Version (0)
data.
From Period A planning period is the smallest closed unit of a fiscal 1
year in which plan data can be entered and stored in
the system.
To Period A planning period is the smallest closed unit of a fiscal 12
 year in which plan data can be entered and stored in
the system.
Fiscal year Period when a company creates inventory. Current Year
Cost Center Organizational unit for grouping together cost centers Your IT Costs
Activity Type Description of the activity produced by a cost center Your Programming
Hours

48. Click Overview Screen .

49. In the “Change Activity Type/Price Planning: Overview Screen” screen, enter the following
information:
Attribute Description Data Value
Activity Key uniquely identifying an activity type PROGR
Plan Activity Total of the plan activity quantities per cost center 100
and activity type in activity type planning.
Distribution key Key for distributing plan values on periods Distribution as before
according to various criteria. (2)
Capacity Field receiving a monthly value of plan capacity for (Do not write anything
an activity type in a cost center area. in this space)
Distribution Key Key for distributing plan values on periods Distribution as before
according to various criteria. (2)
Price (Fixed) Field receiving a monthly value of plan capacity for (Do not write anything
an activity type in a cost center area. in this space)
Variable Price Variable price of an activity type in controlling area 200
currency for a cost center.

50. Click Enter .

51. Click Save .

 You will receive a message that says, “Changed data has been posted”.

4. Testing

Table of Contents
Section 4.1: Create Distribution Cycle 32
Section 4.2: Post Expense to Cost Center 35
Section 4.3: Process Cost Center Report 37
Section 4.4: Carry Out Actual Distribution 39
Section 4.5: Process Cost Center Report 41
Section 4.6: Create an Assessment Cycle 44
Section 4.7: Post Expense to Cost Center 47
Section 4.8: Process Cost Center Report 49
Section 4.9: Carry Out Actual Assessment 51
Section 4.10: Process Cost Center Report 53
Section 4.11: Internal Activity Allocation Posting 55
Section 4.12: Process Cost Center Report 56
Section 4.13: Create Internal Order 57
Section 4.14: Display Internal Order Balance I 59
Section 4.15: Accumulate Costs for the Company Picnic 60
Section 4.16: Display Internal Order Balance II 62
Section 4.17: Settle Costs for the Company Picnic 63
Section 4.18: Display Internal Order Balance III 64
17. Create Distribution Cycle
The Marketing & Sales Department heavily utilizes GBI's copy center for printing out reports.
Sometimes there are delays in when they receive the documents they need. As such, they have
decided to create their own copy center within the Marketing & Sales Department. The copy center
will allow them to quickly print and distribute the reports they use daily. The new copy center will
absorb costs and then split them among the three groups in the Marketing & Sales Department:
Marketing, Sales, and Global Sales. In this section, you will create a distribution cycle. The
distribution will be used to allocate costs incurred by the copy center to other cost centers.
52. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Period-End Closing 🡪 Single
Functions 🡪 Allocations 🡪 Distribution
35. What is the transaction code to create a distribution cycle?
🖉
53. In the “Execute Actual Distribution: Initial Screen” screen, follow the navigation path below:
Navigation
SAP Menu Bar 🡪 Extras 🡪 Cycle 🡪 Create
54. In the “Create Actual Distribution Cycle: Initial Screen” screen, enter the following
information:
Attribute Definition Data Value
Cycle Name of the cycle DCC0##
Start Date Determines the earliest validity date of the cycle. First day of current year

55. Click Enter .

56. In the “Create Actual Distribution Cycle: Header Data” screen, enter the following
information:
Attribute Definition Data Value
To Date The end date of the cycle. 12/31/9999
Text Text for a cycle 0## Monthly Exp. Distribution

57. Click Enter .

58. In the “Create Actual Distribution Cycle: Header Data” screen, follow the navigation path
below:
Navigation
SAP Menu Bar 🡪 Goto 🡪 Cycle run group
59. In the “Determine Cycle Run Group” screen, click Create Group .
60. In the “Create Cycle Run Group” screen, enter the following information:
Field Name Description Data Entry
Cycle Run You can use cycle run groups to allow the cycles G0##
Group for an allocation type to run parallel, when
these do overlap in their objects.
Text Description of Group Group 0## Cycle Run Group
61. Click Enter .
62. In the “Information” pop-up, you will see the message “Cycle run group was created
successfully”.

63. Click Enter .

64. In the “Determine Cycle Run Group” pop-up, click Enter .

65. In the “Create Actual Distribution Cycle: Header Data” screen, click Attach
Segment .
66. In the “Create Actual Distribution Cycle: Segment” screen, enter the following information:
Attribute Description Data Value
Segment Name Name of Distribution DCCS-0##
Description Text for Segment 0## Monthly
Distribution
Sender Rule Controls how the sender values are calculated. Posted amounts
Share in % Percentage of the sender value credited to the sender. 100
Act. vals Indicator ensuring reference to actual values as sender Selected
values when processing allocation.
Receiver Rule Controls how receiver tracing factors are determined. Fixed percentages
67. Click on the Senders/Receivers tab .
68. In the “Senders/Receivers” tab, enter the following information:
Attribute Description Data Value
Sender Key uniquely identifying a cost center. Your Copy Center
Cost Center From
Sender Key uniquely identifying a cost element. Your Supplies Expense
Cost Element
From
Sender Key uniquely identifying a cost element. Your Utilities
Cost Element To
Receiver Identification of a set. Your Marketing & Sales
Cost Center
Group
69. Click on the Receiver Tracing Factor tab .
70. In the “Receiver Tracing Factor” tab, enter the following information:
Attribute Description Data Value
Your Global Sales Costs Field for fixed percentages/fixed portions used in 10
(NAGS10##) the sender and receiver combinations found.
Your Marketing Costs Field for fixed percentages/fixed portions used in 60
(NAMK10##) the sender and receiver combinations found.
Your Sales Costs Field for fixed percentages/fixed portions used in 30
(NASA10##) the sender and receiver combinations found.
71. Click on the Segment Header tab .
72. In the “Create Actual Distribution Cycle: Segment” screen, click Formal Check .

73. You will receive a popup, Click Enter .

74. Click Save .

 You will receive a message “Cycle DCCO##, starting date 01/01/#### has been saved.”
 18. Post Expense to Cost Center
In this section, you will post the expenses incurred by the Copy Center in the general ledger. When
posting the expenses, you will also assign the costs to the Copy Center cost center to absorb the
costs in Controlling.
75. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
Accounting 🡪 Financial Accounting 🡪 General Ledger 🡪 Document Entry 🡪 Enter G/L
Account Document
36. What is the T-Code to enter a G/L document?
🖉
76. In the “Enter G/L Account Document: Company Code US##” screen, enter the following
information:
 You will need to scroll right to see the Cost Center field.
Attribute Description Data Value
Doc. Date The date the original document was issued. Today’s Date
Currency Currency key for amounts in the system. United States Dollar
Next Line
G/L Account The number of the G/L accounts to which the Supplies Expense
transaction figures are updated.
D/C Which side of the account is updated. Debit
Amount in Doc.Curr Line item amount in document currency 1000
Cost Center Key uniquely identifying a cost center Your Copy Center
Next Line
G/L Account The number of the G/L accounts to which the Rent Expense
transaction figures are updated.
D/C Which side of the account is updated. Debit
Amount in Doc.Curr Line item amount in document currency 1000
Cost Center Key uniquely identifying a cost center Your Copy Center
Next Line
G/L Account The number of the G/L accounts to which the Utilities (electricity
transaction figures are updated. and phone) Expense
D/C Which side of the account is updated. Debit
Amount in Doc.Curr Line item amount in document currency 1000
Cost Center Key uniquely identifying a cost center Your Copy Center
Next Line
G/L Account The number of the G/L accounts to which the Bank Account
transaction figures are updated.
D/C Which side of the account is updated. Credit
Amount in Doc.Curr Line item amount in document currency 3000

77. Click Enter .

78. Click Save .

 You will receive a message that says, “Document ####### was posted in company code
US##”
37. What is the resulting document number?
🖉
19. Process Cost Center Report
In this section, you will process a report on your Copy Center cost center for the current period to
review the effects of your G/L posing on the Cost Centers.
79. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Information System 🡪 Reports for
Cost Center Accounting 🡪 Plan/Actual Comparisons 🡪 Cost Center: Actual/Plan/Variance
38. What is the t-code to process a cost center report?
🖉
 In case you receive the below error, click enter to proceed.

80. In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:
 Be sure to use the “Or Value(s)” field under “Cost Center Group.”
Field Name Description Data Entry
Controlling Area Uniquely identifies a controlling area. Your Controlling Area
Fiscal Year Current fiscal year Current Year
From Period Beginning of range 1
To Period End of range 12
Plan Version Year-dependent indicators controlled by this. Plan/Act – Version (0)
Cost Center Group Or Key uniquely identifying a cost center Your Copy Center
Value(s)
Cost Element Group Organizational unit storing a group of cost Cleared Out – nothing
elements. in this field.

81. Click Execute .

39. How much is the Debit Posting?
🖉
82. In the “Cost Centers: Actual/Plan/Variance” screen, double-click on the line item for
your “Supplies Expense”.
83. In the “Select Report” pop-up, select “Cost Centers: Actual Line Items.”

84. Click Enter .

85. In the “Display Actual Cost Line Items for Cost Centers” screen, double-click on the line item.
40. Is this your original posting?
🖉

86. In the “Display Document: Data Entry View” screen, Click Back twice.
87. In the “Display Actual Cost Line Items for Cost Centers” pop-up, click “Yes.”

88. In the “Cost Centers: Actual/Plan/Variance” screen, Click Back .

89. In the “Exit List” pop-up, click “Yes.”
90. In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:
Attribute Description Data Value
 Cost Center Group Or Key uniquely identifying a cost center. Your Marketing Costs
Value(s)

91. Click Execute .

41. What is the Over/Underabsorption?
🖉
 Be sure to interpret the message you receive to determine the Act. Cost.

92. Click Back .

93. Repeat Steps IV.3.13 & IV.3.14 for the following information:
Attribute Description Data Value
Cost Center Group Or Key uniquely identifying a cost center. Your Sales Costs
Value(s)
Cost Center Group Or Key uniquely identifying a cost center. Your Global Sales Costs
Value(s)
42. What is the total Act. Cost?
🖉
20. Carry Out Actual Distribution
In this section, you will carry out an actual Distribution for your Copy Center. By carrying out the
Distribution you are debiting the cost center(s) that will be receiving the costs and crediting the Copy
Center cost center to remove the costs from it.
94. In the “SAP Easy Access” screen, follow the menu path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Period-End
Closing 🡪 Single Functions 🡪 Allocations 🡪 Distribution
43. What is the t-code to carry out an actual distribution?
🖉
95. In the “Execute Actual Distribution: Initial Screen” screen, enter the following information:
Attribute Description Data Value
From Period Period signifying the start of the analysis or Current Period
processing timeframe.
To Period Period signifying the end of the analysis or Current Period
processing time frame.
Fiscal Year Current fiscal year Current Year
Test Run Controls whether a test run takes place. Selected
Detail Lists Displays a detailed list selection Selected
Cycle Your distribution cycle name Your Distribution Cycle

96. Click List Selection .

97. Check the “Sender and Receivers” box.

98. Next to “Sender and Receiver” click Save Sender/Receiver List .

99. In the “Information” pop-up Click Enter .

100. In the “Settings” pop-up Click Enter .

101. Click Execute .
 In the “Display CCA: Actual Distribution Basic List” screen, you should see THREE sender cost
centers, as well as NINE receiver cost centers. There should also be a message “Processing
completed without errors.”
102. Click Receiver .
 In the “Display CCA: Actual Distribution Receiver List” screen, you will see the receiving cost
centers. Verify the cost centers and the tracing factor percentages are correct.
44. How many different cost centers are there?
🖉
45. How many different cost elements are there?
🖉

103. Click Back twice.

104. In the “Exit List” pop-up, click “Yes”.
105. In the “Execute Actual Distribution: Initial Screen” enter the following information:
Attribute Description Data Value
Test Run Controls whether a test run takes place. Deselected

106. Click Execute .

 In the “Display CCA: Actual Distribution Basic List” screen, you should see THREE sender cost
centers, as well as NINE receiver cost centers. There should also be a message “Processing
completed without errors.”
21. Process Cost Center Report
In this section, you will process a cost center report to review the effects of your distribution cycle
on your cost centers.
107. In the “SAP Easy Access” Screen, follow the navigation path below:
Navigation
Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Information System 🡪 Reports for
Cost Center Accounting 🡪 Plan/Actual Comparisons 🡪 Cost Centers: Actual/Plan/Variance
108. In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:
Attribute Description Data Value
Controlling Area Uniquely identifies a controlling area. Your Controlling Area
Fiscal Year Current fiscal year Current Year
From Period Beginning of range 1
To Period End of range 12
Plan Version Year-dependent indicators controlled by this Plan/Act – Version (0)
Cost Center Group Key uniquely identifying a cost center Your Copy Center
Or Value(s)
Cost Element Group Organizational unit storing a group of cost Cleared Out – nothing in
elements. this field.

109. Click Execute .

46. How much is the Debit Posting?
🖉
47. How much is the Credit Posting?
🖉
110. In the “Cost Centers: Actual/Plan/Variance” screen, double-click on the SECOND line item
for your “Supplies Expense”.
111. In the “Select Report” pop-up, select “Cost Centers: Actual Line Items.”

112. Click Enter .

113. In the “Display Actual Cost Line Items for Cost Centers” screen, double-click a line item.
114. In the “Display Actual Cost Documents” screen, click Detail Can Be Expanded .
 This is on the left-hand side of the screen.
48. Does this information match your Distribution?
🖉

115. Click Back .

116. In the “Display Actual Cost Documents” pop-up, click Yes .

117. Click Back .

118. In the “Display Actual Cost Line Items for Cost Centers” pop-up, click

Yes .

119. Click Back .

120. In the “Exit Report” pop-up, click Yes .

121. In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:
Attribute Description Data Value
Cost Center Group Key uniquely identifying a cost center. Your Marketing Costs
Or Value(s)

122. Click Execute .

49. What is the Over/Underabsorption amount?
🖉

123. Click Back .

124. In the “Exit Report” pop-up, click “Yes”.
125. Repeat steps IV.5.15 to IV.5.18 for your other two cost centers and answer the following
questions:
Attribute Description Data Vlaue
Cost Center Group Key uniquely identifying a cost center. Your Sales Costs
Or Value(s)
Cost Center Group Key uniquely identifying a cost center. Your Global Sales Costs
Or Value(s)
50. What is the Over/Underabsorption amount for your Sales Costs?
🖉
51. What is the Over/Underabsorption amount for your Global Sales Costs?
🖉
22. Create an Assessment Cycle
The Marketing and Recruiting teams at GBI have decided to go to a Trade Fair to recruit new
employees to the company. They regularly do this and they have set up a trade fair cost center to
absorb the costs. They have decided to split the costs based on the size of the departments. The
recruiting department will only receive 30 percent of the costs and the marketing department will
receive the other 70 percent of the costs. GBI is not interested in the name of the costs they are only
concerned with how much the total trade fair costed each department. In this section, you will
create an assessment cycle. The assessment will be used to allocate cost incurred by one cost center
to other cost centers.
126. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Period-End
Closing 🡪 Single Functions 🡪 Allocations 🡪 Assessment
52. What is the transaction code to create an assessment cycle?
🖉
127. In the “Execute Actual Assessment: Initial Screen” screen, follow navigation path below:
Navigation
SAP Menu Bar 🡪 Extras 🡪 Cycle 🡪 Create
128. In the “Create Actual Assessment Cycle: Initial screen” screen, enter the following
information:
Attribute Description Data Value
Cycle Assessment Definition ACC0##
Start Date Posting time frame First day of current year

129. Click Enter .

130. In the “Create Actual Assessment Cycle: Header Data” screen, enter the following
information:
Attribute Description Data Value
Text Text for a cycle 0## HR Group Assessment
To Date The end date for the cycle. 12/31/9999

131. Click Enter .

132. In the “Create Actual Assessment Cycle: Header Data” screen, follow the navigation path
below:
Navigation
SAP Menu Bar 🡪 Goto 🡪 Cycle run group
133. In the “Determine Cycle Run Group” screen, click Create Group .
134. In the “Create Cycle Run Group” screen, enter the following information:
Attribute Description Data Value
Cycle Run Group Name of your cycle group. G0##
Text Description of Group Group 0## Cycle Run Group

135. Click Enter .

136. In the “Information” pop-up, Click Enter .
137. In the “Determine Cycle Run Group” pop-up, click Enter .
138. In the “Create Actual Assessment Cycle: Header Data” screen, click Attach
Segment .
139. In the “Create Actual Assessment Cycle: Segment” screen, enter the following information:
Attribute Description Data Value
Segment Name Name of Distribution ACCS-0##
Description Text for Segment 0## Human
Resources
Assessment
Assessment Unique key identifying a cost element. Your Assessed
CELe Costs
Sender Rule Controls how the sender values are calculated. Posted Amounts
Share in % Percentage of the sender value credited to the sender. 100
Actual Value Indicator ensuring reference to actual values as sender Selected
Origin values when processing allocation.
Receiver Rule Controls how receiver tracing factors are determined. Fixed Percentages
53. How many Sender rule options are there to choose from?
🖉
54. How many Receiver rule options are there to choose from?
🖉
140. Click the Senders/Receivers tab .
141. In the “Senders/Receivers” tab, enter the following information:
Attribute Description Data Value
Sender Key uniquely identifying a cost center. Your HR Trade Fair
Cost Center
From
Receiver Key uniquely identifying a cost center. Your HR Recruiting
Cost Center
From
Receiver Key uniquely identifying a cost center. Your Marketing Costs
Cost Center
To

142. Click the Receiver Tracing Factor Tab .

143. In the “Receiver Tracing Factor” tab, enter the following information:
Attribute Description Data Value
Your HR Recruiting Cost Field for fixed percentages/fixed portions used in the 30
Center sender and receiver combinations found.
Your Marketing Costs Field for fixed percentages/fixed portions used in the 70
Cost Center sender and receiver combinations found.
144. Click the Segment Header tab .
145. In the “Create Actual Assessment Cycle: Segment” screen, click Formal Check .
 You should receive a message “Formal cycle check was successful.”

146. Click Save .

 You should receive a message “Cycle ACC0##, starting date 01/01/#### has been saved.”
23. Post Expense to Cost Center
In this section, you will post expenses incurred by your Trade Fair in the general ledger to your HR
Trade Fair cost center.
147. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
Accounting 🡪 Financial Accounting 🡪 General Ledger 🡪 Document Entry 🡪 Enter G/L
Account Document
148. In the “Enter G/L Account Document: Company Code US##” screen, enter the following
information:
Attribute Description Data Value
Document Date The date on which the document was issued. Today’s Date
Currency Currency key for amounts in the system. United States Dollar
G/L Account This field contains the number of the G/L account to Supplies Expense
which the transaction figures are updated.
D/C Shows on which side of the account the transaction Debit
figures are updated.
Amount in Line item amount in document currency. 800
Doc.Curr
 Cost Center Key uniquely identifying a cost center. Your HR Trade Fair
G/L Account This field contains the number of the G/L account to Rent Expense
which the transaction figures are updated.
D/C Shows on which side of the account the transaction Debit
figures are updated.
Amount in Line item amount in document currency. 300
Doc.Curr
Cost Center Key uniquely identifying a cost center. Your HR Trade Fair
G/L Account This field contains the number of the G/L account to Bank Account
which the transaction figures are updated.
D/C Shows on which side of the account the transaction Credit
figures are updated.
Amount in Line item amount in document currency. 1100
Doc.Curr
 You will need to scroll right to see the Cost Center field.

149. Click Enter .

150. Click Save .

55. What is the resulting document number?
🖉
 You will receive a message “Document was posted in company code US##”.
24. Process Cost Center Report
In this section, you will process a cost center report for the current period to see the effect of
posting expenses to your G/L accounts.
151. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Information
System 🡪 Reports for Cost Center Accounting 🡪 Plan/Actual Comparisons 🡪 Cost Centers:
Actual/Plan/Variance
56. What is the transaction code to generate a Cost Center report?
🖉
152. In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:
Attribute Description Data Value
Controlling Area Uniquely identifies a controlling area Your Controlling Area
Fiscal Year Period of 12 months Current Year
From Period The period block indicates the highest period 1
contained in a record
To Period The period block indicates the highest period 12
contained in a record
Plan Version A collection of year-dependent indicators for Plan/Act – Version (0)
planning data
Cost Center Group Or Uniquely identifying a cost center Your HR Trade Fair
Value(s)
Cost Element Group Organizational unit storing a group of cost Cleared Out – nothing
elements. in this field.
 Be sure to use the “Or Value(s)” field under “Cost Center Group.”
57. What Cost Center did you post your costs to in the last step?
🖉
58. What Cost Center are you checking in this step?
🖉
153. Click Execute .
59. How much is the Debit Posting?
🖉
154. In the “Cost Centers: Actual/Plan/Variance” screen, double-click on the “Rent Expense” line
item.
155. In the “Select Report” pop-up, select “Cost Centers: Actual Line Items.”
156. Click Enter .
157. In the “Display Actual Cost Line Items for Cost Centers” screen, double-click on the line item.
 A document will be displayed. This should be the document you created in previous step.
60. Is this your original posting?
🖉
1. Carry Out Actual Assessment
In this section, you will carry out an actual assessment for your cost center.
158. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Period-End
Closing 🡪 Single Functions 🡪 Allocations 🡪 Assessment
61. What is the transaction code to process an Assessment?
🖉
62. What is the transaction code to process Overhead Commitment?
🖉
159. In the “Execute Actual Assessment: Initial Screen” screen, enter the following information:
Field Name Description Data Entry
First Period Period signifying the start of the processing timeline. Current Period
To Period Period signifying the start of the processing timeline. Current Period
Fiscal Year Period, 12 months as a rule. Current Year
Test Run Controls whether a test run takes place Selected
Detail Lists Displays more detailed information Selected
Cycle Assessment Definition Your Assessment Cycle

160. Click Execute .

 In the “Display CCA: Actual Assessment Basic List” screen, you should see ONE sender cost
center, as well as TWO receiver cost centers. There should also be a message “Processing completed
without errors.”
161. Click Receiver .
162. In the “Display CCA: Actual Assessment Receiver List” screen, you will see the receiving cost
centers. Verify the cost centers and the tracing factor percentages are correct.
63. How many different cost centers are there?
🖉
64. How many different cost elements are there?
🖉

163. Click Back twice.

164. In the “Exit List” pop-up, click Yes .

165. In the “Execute Actual Assessment: Initial Screen” screen, enter the following information:
Attribute Description Data Value
 Test Run Controls whether a test run takes place Deselected
166. Click Execute .
 In the “Display CCA: Actual Assessment Basic List” screen, you should see ONE sender cost
center, as well as TWO receiver cost centers. There should also be a message “Processing completed
without errors.”
2. Process Cost Center Report
In this section, you will process a cost center report to review the effects of your assessment cycle.
167. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Information System 🡪 Reports for
Cost Center Accounting 🡪 Plan/Actual Comparisons 🡪 Cost Centers: Actual/Plan/Variance
168. In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:
Attribute Description Data Value
Controlling Area Uniquely identifies a controlling area Your Controlling Area
Fiscal Year Period of 12 months Current Year
From Period The period block indicates the highest period 1
contained in a record
To Period The period block indicates the highest period 12
contained in a record
Plan Version A collection of year-dependent indicators for Plan/Act – Version (0)
planning data
Cost Center Group Uniquely identifying a cost center Your HR Trade Fair
Or Value(s)
Cost Element Group Organizational unit storing a group of cost Cleared Out – nothing
elements. in this field.

169. Click Execute .

170. In the “Cost Centers: Actual/Plan/Variance” screen, double click on the “Your Assessed
Costs” line item.
171. In the “Select Report” screen, double click “Cost Centers: Actual Line Items”.
172. In the “Display Actual Cost Line Items for Cost Centers” screen, double click on the first line
item.
 This will bring you to your original posting.
173. In the “Display Actual Cost Documents” screen, click Detail Can Be Expanded .
 This is on the left-hand side of the screen.
65. Does this information match your Assessment?
🖉
66. On the screen, do you see anywhere telling you what the exact costs were?
🖉

174. Click Back .

175. In the “Display Actual Cost Documents” pop-up, click Yes .

176. Click Back .

177. In the “Display Actual Cost Line Items for Cost Centers” pop-up, click

Yes .

178. Click Back .

179. In the “Exit Report” pop-up, click Yes .
180. In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:
Attribute Description Data Value
Cost Center Group Key uniquely identifying a cost center. Your HR Recruiting
Or Value(s)

181. Click Execute .

67. What is the Over/Underabsorption amount?
🖉

182. Click Back .

183. In the “Exit List” pop-up, click Yes .

184. In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:
Attribute Description Data Value
Cost Center Group Or Key uniquely identifying a cost center. Your Marketing Costs
Value(s)

185. Click Execute .

68. What is the Assessed Costs amount?
🖉

186. Click Back .

187. In the “Exit Report” pop-up, click Yes .

3. Internal Activity Allocation Posting
In this section, you will post repairs done by your IT department for the marketing department.
188. In the “SAP Easy Access Menu” follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Actual
Postings 🡪 Activity Allocation 🡪 Enter
69. What is the T-Code to post an internal activity allocation posting?
🖉
189. In the “Enter Direct Activity Allocation” screen, enter the following information:
Attribute Description Data Value
Send. CCtr Sender cost center Your IT Costs
SAtyTyp Sender Activity Type Your Programming Hours
Rec. CCtr Receiver cost center Your Marketing Costs
Total Quantity Total quantity completed 2

190. Click Enter .

70. What is the total amount charged to Marketing?
🖉
 You will need to scroll to the right.

191. Click Save .

 You will receive a message that says, “Document is posted under number 3#########”.
71. What is your document number?
🖉
 4. Process Cost Center Report
In this section, you will process a cost center report to review the effects of your Internal Activity
Allocation Posting.
192. In the “SAP Easy Access Menu” follow the navigation path below:
Navigation
Accounting 🡪 Controlling 🡪 Cost Center Accounting 🡪 Information System 🡪 Reports for
Cost Center Accounting 🡪 Plan/Actual Comparisons 🡪 Cost Centers: Actual/Plan/Variance
193. In the “Cost Centers: Actual/Plan/Variance: Selection” screen, enter the following
information:
Attribute Description Data Value
Controlling Area Uniquely identifies a controlling area Your Controlling Area
Fiscal Year Period of 12 months Current Year
From Period The period block indicates the highest period 1
contained in a record
To Period The period block indicates the highest period 12
contained in a record
Plan Version A collection of year-dependent indicators for Plan/Act – Version (0)
planning data
Cost Center Group Uniquely identifying a cost center Your Marketing Costs
Or Value(s)

194. Click Execute .

72. How much is the Debit Posting?
🖉
195. In the “Cost Centers: Actual/Plan/Variance” screen, double click “IT Programming” line
item.
196. In the “Select Report” screen, double click “Cost Centers: Actual Line Items”
197. In the “Display Actual Cost Line Items for Cost Centers” screen, double click on the line item.
73. What is the Document Number?
🖉
5. Create Internal Order
Your company would like to have a Company Picnic. You need a person responsible and a way to
allocate costs to a cost center. In this section, you will create an internal order which is a cost object
that collects costs. You will assign a person responsible and assign a cost center for settlement.
198. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Internal Orders 🡪 Master Data 🡪 Order Manager
74. What is the transaction code to create an internal order?
🖉
199. In the “Order Manager” screen, click Create .
200. In the “Create Internal Order” screen, enter the following information:
Attribute Description Data Value
Order Type Key that differentiates orders Your Company Picnic
201. If you receive a “Set Controlling Area “ pop-up, enter Your Controlling Area
202. Click Continue .
203. In the “Create Internal Order: Master Data” screen, click on
the “Assignments” tab , enter the following information:
 Attribute Description Data Value
Description Short Description of the order. ## Company Picnic
Responsible Key of the cost center responsible for carrying out the Your John Davis Cost
CCtr order. Center

204. Click on the Control Data tab .

205. Click Release .

 You will receive a message “Order has been released”.
206. Click Settlement Rule .
207. In the “Maintain Settlement Rule: Overview” screen, enter the following information:
Attribute Description Data Value
CaT The account assignment category specifies the object type Cost Center
for the settlement receiver.
Settlement Settlement Receiver Key Your John Davis
Receiver Cost Center
% Specifies the % at which costs collected in the sender 50
object are distributed to the specified settlement receiver.
Equivalence The costs collected in the sender object are distributed to (Do not put
no. the settlement receiver, in proportion to the equivalence anything in this
numbers. space)
Settlement Determines the settlement rule is used in particular type of Periodic
Type settlement processing Settlement
Next Line
CaT The account assignment category specifies the object type Cost Center
for the settlement receiver.
Settlement Settlement Receiver Key Your Peter Weiss
Receiver Cost Center
% Specifies the % at which costs collected in the sender 50
object are distributed to the specified settlement receiver.
Equivalence The costs collected in the sender object are distributed to (Do not put
no. the settlement receiver, in proportion to the equivalence anything in this
numbers. space)
Settlement Determines the settlement rule is used in particular type of Periodic
Type settlement processing Settlement

208. Click Save .

209. In the “Order validation: Display messages” pop-up, Click Enter .
 You will receive a message “Order was created with number ######”
75. What is the resulting order number?
🖉
6. Display Internal Order Balance I
In this section, you will display the balance of the internal order you just created.
210. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Internal Orders 🡪 Master Data 🡪 Special
Functions 🡪 Order 🡪 Display
76. What is the t-code to display internal order balance?
🖉
211. In the “Display Internal Order: Initial screen”, enter the following information:
Attribute Description Data Value
Order Number which identifies an order within a client. Order Number from the
Previous Section

212. Press Enter .

213. In the “Display Internal Order: Master data” screen, follow the menu path below:
Navigation
SAP Menu Bar 🡪 Extras 🡪 Order Balance
77. What is the balance for your internal order?
🖉
7. Accumulate Costs for the Company Picnic
In this section, you will enter several expenses for the company picnic such as rent for the venue,
supplies, and other miscellaneous expenses.
214. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Financial Accounting 🡪 General Ledger 🡪 Document
Entry 🡪 Enter G/L Account Document
215. In the “Enter G/L Account Document: Company Code US##” screen, enter the following
information:
Attribute Description Data Value
Document Date The date in which the document was issued. Current Date
Next Line
G/L Acct General ledger account. Your Supplies Expense
D/C The side of account the transaction figures are Debit
updated.
Amount in doc.curr Line item amount in document. 200.00
Order Your order number from step III.10 Your Company Picnic
Next Level
G/L Acct General ledger account. Your Rent Expense
D/C The side of account the transaction figures are Debit
updated.
Amount in doc.curr Line item amount in document. 750.00
Order Your order number from step III.10 Your Company Picnic
Next Level
G/L Acct General ledger account. Your Miscellaneous
Expense
D/C The side of account the transaction figures are Debit
updated.
Amount in doc.curr Line item amount in document. 800.00
Order Your order number from step III.10 Your Company Picnic
Next Level
G/L Acct General ledger account. Your Petty Cash
Account
D/C The side of account the transaction figures are Debit
updated.
Amount in doc.curr Line item amount in document. 50.00
Next Level
 G/L Acct General ledger account. Your Bank
Account (100000)
D/C The side of account the transaction figures are Credit
updated.
Amount in doc.curr Line item amount in document. 1800.00

216. Click Save .

 You will receive a message that says “Document ######### was posted in company code
US##”.
78. What is the resulting document number?
🖉
1. Display Internal Order Balance II
In this section, you will display the balance of your internal order.
217. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Internal Orders 🡪 Master Data 🡪 Special
Functions 🡪 Order 🡪 Display
218. In the “Display Internal Order: Initial screen”, enter the following information:
Attribute Description Data Entry
Order Number which identifies an order within a client. Order Number from the
Previous Section

219. Press Enter .

220. In the “Display Internal Order: Master data” screen, follow the navigation path below:
Navigation
SAP Menu Bar 🡪 Extras 🡪 Cost Analysis
79. What is the balance for your internal order?
🖉
80. What is the Account missing from this balance?
🖉
2. Settle Costs for the Company Picnic
You have completed the actual posting on your Internal Order. Now, in this solution, you will settle it
to John Davis’s and Peter Weiss’ executive cost centers.
221. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Internal Orders 🡪 Period – End Closing 🡪 Single
Functions 🡪 Settlement 🡪 Individual Processing
222. In the “Actual Settlement: Order” screen, enter the following information:
Attribute Description Data Value
Order Number identifies an order within a client Your Internal Order Number
Settlement Period For distribution rules Current Period
Posting Period Settlement rules are posted in the posting Current Period
period
Fiscal Year Typically, a period of 12 months Current Year
Processing Type See help Automatic
Test Run Executes but does not affect system Deselected

223. Click Execute .

224. In the “Actual Settlement: Order Basic List” screen, select Details List .
225. In the “Actual Settlement: Order Detail List” screen, highlight the amount and select
Receiver .
226. In the “Actual Settlement: Order Receiver debits” screen, right click on the first receiver and
select Choose Detail .
3. Display Internal Order Balance III
In this section, you will display the balance of your internal order.
227. In the “SAP Easy Access” screen, follow the navigation path below:
Navigation
SAP Menu 🡪 Accounting 🡪 Controlling 🡪 Internal Orders 🡪 Master Data 🡪 Special
Functions 🡪 Order 🡪 Display
228. In the “Display Internal Order: Initial screen”, enter the following information:
Attribute Description Data Entry
Order Number which identifies an order within a client. Order Number from the
Previous Section

229. Press Enter .

230. In the “Display Internal Order: Master data” screen, follow the navigation path below:
Navigation
SAP Menu Bar 🡪 Extras 🡪 Order Balance
81. What is the balance for your internal order?
🖉

5. Exercise Deliverables
Name:
Course and Section:
Identifier:
Client:
1. What is the T-Code to Maintain your Controlling Area?
🖉
2. What is the transaction code to maintain number ranges for controlling docs?
🖉
3. What is the From No. for the first interval?
🖉
4. What is the To Number for the first interval?
🖉
5. What is the transaction code to maintain number ranges for settlement documents?
🖉
6. What is the first Receiver Category?
🖉
7. How are Actual Costs/ Cost of Sales settled?
🖉
8. What is the allocation structure used?
🖉
9. What is one other allocation structure that could be used?
🖉
10. How many indicators are used?
🖉
11. How many receivers allow settlement?
🖉
12. What is the sender type?
🖉
13. How many predefined strategies are there?
🖉
14. What is the Name of strategy sequence “SAP030”?
🖉
15. What is the first column title?
🖉
16. What is the second column title?
🖉
17. What is the fourth column title?
🖉
18. What is the fifth column title?
🖉
19. What is the transaction code to populate the standard hierarchy?
🖉
20. What is the transaction code for creating a primary cost element?
🖉
21. What is the G/L Account Type
🖉
22. What is the account Group?
🖉
23. What does CElem category 1 represent?
🖉
24. What is the transaction code for creating a secondary cost element?
🖉
25. What is the G/L Account Type?
🖉
26. What is the Account Group?
🖉
27. What does CElem category 43 represent?
🖉
28. What does CElem category 42 represent?
🖉
29. What is the field status group?
🖉
30. What is the transaction code to create a cost element group?
🖉
31. What is the transaction code to create a cost center?
🖉
32. What is the T-Code to create an activity type?
🖉
33. What is the T-code to change activity output/process?
🖉
34. What is the transaction code to create a distribution cycle?
🖉
35. What is the T-Code to enter a G/L document?
🖉
36. What is the resulting document number?
🖉
37. What is the t-code to process a cost center report?
🖉
38. How many different cost centers are there?
🖉
39. Is this your original posting?
🖉
40. What is the Over/Underabsorption?
🖉
41. What is the total Act. Cost?
🖉
42. What is the t-code to carry out an actual distribution?
🖉
43. How many different cost centers are there?
🖉
44. How many different cost elements are there?
🖉
45. How much is the Debit Posting?
🖉
46. How much is the Credit Posting?
🖉
47. Does this information match your Distribution?
🖉
48. What is the Over/Underabsorption amount?
🖉
49. What is the Over/Underabsorption amount for your Sales Costs?
🖉
50. What is the Over/Underabsorption amount for your Global Sales Costs?
🖉
51. What is the transaction code to create an assessment cycle?
🖉
52. How many Sender rule options are there to choose from?
🖉
53. How many Receiver rule options are there to choose from?
🖉
54. What is the resulting document number?
🖉
55. What is the transaction code to generate a Cost Center report?
🖉
56. What Cost Center did you post your costs to in the last step?
🖉
57. What Cost Center are you checking in this step?
🖉
58. How much is the Debit Posting?
🖉
59. Is this your original posting?
🖉
60. What is the transaction code to process an Assessment?
🖉
61. What is the transaction code to process Overhead Commitment?
🖉
62. How many different cost centers are there?
🖉
63. How many different cost elements are there?
🖉
64. Does this information match your Assessment?
🖉
65. On the screen, do you see anywhere telling you what the exact costs were?
🖉
66. What is the Over/Underabsorption amount?
🖉
67. What is the Assessed Costs amount?
🖉
68. What is the T-Code to post an internal activity allocation posting?
🖉
69. What is the total amount charged to Marketing?
🖉
70. What is your document number?
🖉
71. How much is the Debit Posting?
🖉
72. What is the resulting document number?
🖉
73. What is the transaction code to create an internal order?
🖉
74. What is the resulting order number?
🖉
75. What is the t-code to display internal order balance?
🖉
76. What is the balance for your internal order?
🖉
77. What is the resulting document number?
🖉
78. What is the balance for your internal order?
🖉
79. What is the Account missing from this balance?
🖉
80. What is the balance for your internal order?
🖉
Chapter 03: Management AccountingPage of ©2019 Epistemy Press, LLC.