General keyboard shortcuts

Here are 11 commonly used excel shortcuts:

1. Create new workbook: Ctrl+N or ⌘+N

2. Open workbook: Ctrl+O or ⌘+O

3. Save workbook: Ctrl+S or ⌘+S

4. Save as: F12 or ⌘+⇧+S

5. Close current workbook: Ctrl+W or ⌘+W

6. Print file: Ctrl+P or ⌘+P

7. Open options: Alt+F+T or ⌘+

8. Open help: F1 or ⌘+/

9. Undo last action: Ctrl+Z or ⌘+Z

10. Redo last action: Ctrl+Y or ⌘+Y

11. Repeat last action: F4 or ⌘+Y

Keyboard shortcuts for navigation

Try these 14 shortcuts to move around in your document:

1. Move one cell to the left: →

2. Move one cell to the right: ←

3. Move one cell up: ↑

4. Move one cell down: ↓

5. Move one screen to the left: Alt+PgUp or Fn+⌥+↑

6. Move one screen to the right: Alt+PgDn or Fn+⌥+↓

7. Move one screen up: PgUp or Fn+↑

8. Move one screen down: PgDn or Fn+↓

9. Move to the left edge of the data region: Ctrl+← or ^+←

10. Move to the right edge of the data region: Ctrl+→ or ^+→

11. Move to the top edge of the data region: Ctrl+↑ or ^+↑

12. Move to the bottom edge of the data region: Ctrl+↓ or ^+↓

13. Move to first cell in worksheet: Ctrl+Home or Fn+^+←

14. Move to last cell in worksheet: Ctrl+End or Fn+^+→

Keyboard shortcuts for extending selections

Here are 15 shortcuts to help you extend your selections:

 1. Extend selection by one cell to the left: Shift+← or ⇧+←

2. Extend selection by one cell to the right: Shift+→ or ⇧+→

3. Extend selection by one cell up: Shift+↑ or ⇧+↑

4. Extend selection by one cell down: Shift+↓ or ⇧+↓

5. Extend selection to the last cell left: Ctrl+Shift+←or ^+⇧+←

6. Extend selection to the last cell right: Ctrl+Shift+→or ^+⇧+→

7. Extend selection to the last cell up: Ctrl+Shift+↑ or ^+⇧+↑

8. Extend selection to the last cell down: Ctrl+Shift+↓ or ^+⇧+↓

9. Extend selection left one screen: Alt+Shift+PgUp or Fn+⇧+⌥+↑

10. Extend selection right one screen: Alt+Shift+PgDn or Fn+⇧+⌥+↓

11. Extend selection up one screen: Shift+PgUp or Fn+⇧+↑

12. Extend selection down one screen: Shift+PgDn or Fn+⇧+↓

13. Extend selection to start of row: Shift+Home or Fn+⇧+←

14. Extend selection to first cell in worksheet: Ctrl+Shift+Home or Fn+^+⇧+←

15. Extend selection to last cell in worksheet: Ctrl+Shift+End or Fn+^+⇧+→

Keyboard shortcuts for formatting

These are 10 shortcuts to add or change your formatting:

1. Change format of selected cells: Ctrl+1 or ⌘+1

2. Apply or remove bold: Ctrl+B or ⌘+B

3. Apply or remove italics: Ctrl+I or ⌘+I

4. Apply or remove underlining: Ctrl+U

5. Apply or remove strikethrough: Ctrl+5 or ⌘+⇧+X

6. Align center: Alt+H+A+C or ⌘+E

7. Align left: Alt+H+A+L or ⌘+L

8. Align right: Alt+H+A+R or ⌘+R

9. Indent: Alt+H+6 or ^+⌥+Tab

10. Remove indent: Alt+H+5 or ^+⌥+⇧+Tab

Keyboard shortcuts for cells

Here are 16 common shortcuts used when working with individual cells:

1. Insert a cell comment: Shift+F2 or ⌘+Shift+F2

2. Copy cell contents: Ctrl+C or ⌘+C

 3. Copy and delete cell contents: Ctrl+X or ⌘+x

4. Paste into a cell: Ctrl+V or ⌘+V

5. Select active cell only: Shift+Backspace or ⇧+Delete

6. Toggle the paste special dialog box: Ctrl+Alt+V or ⌘+Option+V

7. Enter data and move to the left: Shift+Tab or ⇧+Tab

8. Enter data and move to the right: Tab

9. Enter data and move to the next cell down: Enter or Return

10. Enter data and move to the next cell up: Shift+Enter or ⇧+Return

11. Enter data without moving: Ctrl+Enter or ^+Return

12. Insert current date into a cell: Ctrl+; or ^+

13. Insert current time into a cell: Ctrl+Shift+: or ⌘+;

14. Cancel entry: esc

15. Delete to the left of the cursor: Backspace or Delete

16. Delete to the right of the cursor: Delete or Fn+Delete

Keyboard shortcuts for rows and columns

These are eight shortcuts you can use for rows and columns:

1. Select a row: Shift+Space

2. Select a column: Ctrl+Space

3. Insert rows or columns: Ctrl+Shift++ or ⌘+⇧++

4. Hide selected rows: Ctrl+9 or ⌘+9

5. Unhide a hidden row: Ctrl+Shift+( or ⌘+Shift+(

6. Hide selected columns: Ctrl+0 or ⌘+0

7. Unhide selected columns: Ctrl+Shift+) or ⌘+Shift+)

8. Delete rows or columns: Ctrl+Shift+- or ⌘+⇧+-

Related: How To Alphabetize Excel Cells, Columns, and Rows

Keyboard shortcuts for formulas

Here are eight useful shortcuts for inserting or working with formulas:

1. Toggle absolute and relative references: F4 or ⌘+T

2. Open the insert function dialogue box: Shift+F3 or Fn+⇧+F3

3. Autosum selected cells: Alt+= or ⌘+⇧+T

4. Toggle formulas: Ctrl+or ^+

 5. Insert function arguments: Ctrl+Shift+A or ^+⇧+A

6. Enter array formula: Ctrl+Shift+Enter or ^+⇧+Return

7. Calculate worksheets: F9 or Fn+F9

8. Expand or collapse the formula bar: Ctrl+Shift+U or ^+⇧+U

Related: Basic Excel Formulas and How To Use Them

Keyboard shortcuts for pivot tables

Here are six shortcuts for creating and editing pivot tables:

1. Create pivot table on a new worksheet: F11 or Fn+F11

2. Create pivot table on an existing worksheet: Alt+F1

3. Group pivot table items: Alt+Shift+→ or ⌘+⇧+K

4. Ungroup pivot table items: Alt+Shift+ or ⌘+⇧+J

5. Hide pivot table item: Ctrl+-

6. Open pivot table wizard: Alt+D+P or ⌘+⌥+P

Keyboard shortcuts for ribbons

These five shortcuts may help you when using ribbons:

1. Expand or collapse ribbon: Ctrl+F1 or ⌘+⌥+R

2. Activate access keys: Alt

3. Move to next ribbon control: Tab

4. Move to previous button: Shift+Tab or ⇧+Tab

5. Accept and Confirm: Enter or Return

Shortcuts for worksheets and workbooks

Here are 13 shortcuts regarding worksheets and workbooks:

1. Insert new worksheet: Shift+F11 or Fn+⇧+F11

2. Go to next worksheet: Ctrl+PgDn or Fn+^+↓

3. Go to previous worksheet: Ctrl+PgUp or Fn+^+↑

4. Go to next pane: F6 or Fn+F6

5. Go to previous pane: Shift+F6 or Fn+⇧+F6

6. Go to next workbook: Ctrl+Tab or ^+Tab

7. Go to previous workbook: Ctrl+Shift+Tab or ^+⇧+Tab

8. Minimize workbook window: Ctrl+F9 or ⌘+M

9. Maximize workbook window: Ctrl+F10 or Fn+^+F10

 10. Select adjacent worksheets: Shift+Click or ⇧+Click

11. Select non-adjacent worksheets: Ctrl+Click or ⌘+Click

12. Toggle scroll lock: ScrLk or Fn+⇧+F14

13. Toggle full screen: ^+⌘+F

MCQs

1. How to remove borders applied in Cells?

1. Select None on Border tab of Format cells

2. Open the list on Border tool in Format Cell toolbar then choose first tool (none)

3. Both of above

4. None of above

Answer: Option D

None of the above

2. _____ is not a valid data type in MS-Excel.

1. Number

2. Character

3. Label

4. Date/ Time

Answer: Option B

Character

3. What is MS Excel?

1. Spreadsheet

2. Database Management

3. Presentation

4. Workbook

Answer: Option A

Spreadsheet

4. What is the row limit of MS Excel 2019?

1. 4,81,0576

2. 1,048,576

3. 1,57,648
 4. 1,63, 84

Answer: Option B

1,048,576

5. In Microsoft Excel spreadsheets, rows are designated as _______.

A. 1, 2, 3, ....

B. A, B, C, ....

C. A1, B1, C1, ....

D. I, II, III, ....

Answer: Option A.

1, 2, 3, ....

6._____ logical function indicates TRUE only if all arguments are assessed as TRUE, and FALSE
otherwise.

A) OR

B) AND

C) IF

D) ANDIF

Answer: Option B

AND

7. The intersection of a column and a row in a worksheet is called____

1. Column

2. Address

3. Value

4. Cell

Answer: Option D

Cell

8. The Greater Than sign (>) exemplifies a/an _____ operator.

1. Arithmetic

2. Conditional

3. Logical

4. Greater

Answer: Option C
Logical

9. ____ is the correct syntax of IF() Function.

1. =IF (logical_test, TRUE([value_if_true]), FALSE([value_if_false]))

2. =IF (logical_test, [value_if_true], [value_if_false])

3. =IF (logical_test, {[value_if_true]}, {[value_if_false]})

4. =IF (logical_test: [value_if_true], [value_if_false])

Answer: Option B

=IF (logical_test, [value_if_true], [value_if_false])

10. ___is the function used to match multiple values and returns the first match in Windows/ MAC(if
you have Office 2019, or if you have a Microsoft 365 subscription)

A)IF()

B)IFS()

C)IIF()

D)SWITCH()

Answer: Option D

SWITCH()

11. ____ type of chart is good for a single series of data.

1. Column chart

2. Cone chart

3. Line chart

4. Pie chart

Answer: Option D

Pie chart

12.What do Excel formulas start with?

A) /

B) f

C) =

D).–

Answer: Option C

13. Name the keyboard shortcut to use to switch between open Excel windows.
 A)CTRL + TAB

B)ALT + TAB

C)CTRL + ALT + TAB

D)None of the above

Answer: Option A

CTRL + TAB

14.Name the keyboard shortcut used to copy the value from the cell above the active cell into the
cell or the Formula Bar in MS Excel____

1. CTRL + SHIFT + C

2. CTRL + SHIFT + "

3. ALT + SHIFT + "

4. CTRL + ALT + "

Answer: Option B

CTRL + SHIFT + "

15. What is an Excel feature that displays only the data in column (s) according to specified criteria?

1. Filtering

2. Sorting

3. Formula

4. Pivot

Answer: Option A

Filtering

16. ____ is not a function in Excel.

1. SUM

2. MIN

3. SUBTRACT

4. MAX

Answer: Option C

SUBTRACT()

17. _____ Excel function returns TRUE or FALSE based on two or more conditions

1. =AVERAGEIFS

2. =CONCAT
 3. =COUNTA

4. =AND

Answer: Option D

=AND

18. Why is the =COUNTIF function in Excel used?

1. Counts cells as specified

2. Counts blank cells in a range

3. Counts cells with numbers in a range

4. Returns values based on a TRUE or FALSE condition

Answer: Option A

Counts cells as specified

19. What is the =NPV in Excel used for?

The NPV function is used to calculate the Net Present Value (NPV).

20. Which Excel function removes irregular spacing, leaving one space between each value?

The =TRIM function in Excel is used to remove irregular spacing, leaving one space between each
value.

21. Which are the two ways to access the styling commands in Excel?

1. The Ribbon

2. Formatting menu, by right clicking cells

22. What is the COUNT() function in Excel normally used for?

The COUNT() is generally used to count a range of cells containing numbers or dates excluding blank
cells and text.

23. For what is the $ symbol used along with the cell address in Excel?

The $ symbol is used to specify the fixed columns or rows in the formula.

24. What happens when you click on CTRL + X after selecting some cells in Excel?

1. The cell content of selected cells disappear from cell and stored in clipboard

2. Value in the cells selected are marked for cutting

3. The selected cells are deleted and the cells are shifted left

4. The selected cells are deleted and cells are shifted up

Answer: Option B

Value in the cells selected are marked for cutting

25. ___ is the programming language used to write a Macro in MS Excel.

 1. Visual basic

2. C+

3. Java

4. C++

Answer: Option A

Visual basic

26. Why is the “wrap text” feature used in MS Excel?

The 'Wrap Text' function in MS Excel is used to break down lengthy text into multiple lines by
increasing the row height, ensuring complete visibility of the content.

27. In MS Excel, the keyboard shortcut “Ctrl+S” can be used to_______

1. Save As

2. Save

3. Start new workbook

4. Switch between opened tab

Answer: Option B

Save

28. Which keyboard shortcut is used to easily switch open workbooks?

1. Alt+S

2. CTRL+S

3. CTRL+Alt

4. CTRL+Tab

Answer: Option D

Ctrl+D

29. ____ happens when you select a cell in MS Excel and type “=B25”

1. Selected cell will show an error message

2. Selected cell will show “=B24”

3. Selected cell will show the same value as in B25

4. Selected cell will be blank

Answer: Option C

Selected cell will show the same value as in B25

30. For what is the Orientation feature used in MS Excel?

In MS Excel, the 'Orientation' function allows you to tilt or vertically align text within the chosen cells.