SunPlus User’s Manual Accounts Payable

1. Accounts Payable
Suppliers Setup is used to enter and maintain all information relating to:
An organization from which you purchase goods or services;
A Client organization; i.e., another Adventist organization, with which you do business whose
account may fluctuate between a Credit and a Debit balance.

All Accounts Payable / Supplier accounts are linked to a Creditor / Client / Payables account in the General Ledger Chart of
Accounts.

When a new Accounts Payable account is created, use the Suppliers Setup (SUS) (below) function instead of the Chart of
Accounts Setup (CA) (Error: Reference source not found) function.

When you add a new Accounts Payable account, the associated General Ledger account is also created by entering all of
the Chart of Accounts details on the Supplier Setup screen. If the General Ledger account has already been created, you
can reference this Chart of Accounts Code from the Supplier Setup screen to display the ledger account details.

When an address is required, the Address Code should be created at the same time, using Addresses Setup (AS) (Error:
Reference source not found). In addition, multiple contacts can be defined using Contacts Setup (COS) (Error: Reference
source not found), and linked to the Accounts Payable account.

1.1 Linking Accounts Payable Account to

Ledger Account
All Accounts Payable / Supplier accounts are linked to a single Creditor or Client account in the General Ledger. This
General Ledger account holds all the financial postings for the Creditor / Client account.

More than one Accounts Payable / Supplier can be linked to the same General Ledger account using the Remittance
Supplier Code. This is used for a multi-site Supplier, where the Supplier has a number of locations or sites, only one of
which is the central point to which remittances are sent.

1.2 One-Time Suppliers

If you make a single purchase from an organization or organizations with which you are unlikely to deal again, you can
define a single One-Time Supplier account. All invoices from One-Time Suppliers can be posted to this single account. Use
the Single Payment method to indicate that each transaction (invoice) will be paid for separately, and reference the
Supplier's address on the transaction.

1.3 Single Payments

An account with a payment method set to Single Payment will produce a separate payment for each selected transaction.
This enables you to produce individual payments for One-Time miscellaneous Suppliers.
SunPlus User’s Manual Single Payments

Note: To print checks or other documents for these payments, include the payee's name as the source transaction
in the Description field.

Navigation
Dropdown Menu use Shortcut AQ or scroll down
Navigation Manager select Account Inquiry

1. Enter the Account Code to which the Single Payments have been posted.

2. Enter any or all selection criteria.

3. Click OK.
4. Transactions will be listed with the Payee’s Name as the Description.
The Payee’s Name will be printed on the individual check and remittance.
5. Run Payment Run, using a Payment Profile for Single Payments similar to the following:

Code: SIN – Single Payment Run

Account Code Range: ????? – ?????
Payment Method: Single Payment
Payment Option: Due Date
Payment File Indicator: S
Document Format: AGP1
If one doesn’t already exist, go to Payment Profile Setup (PPS) (below) and set one up.
6. Follow the procedure for Payment Run (below).
SunPlus User’s Manual Single Payments

1.4 Other Supplier Links

Suppliers Setup can be used to establish a number of other links between the Supplier and related information within
General Ledger. In addition to the above, a Supplier can be linked to:
Communication Details;
Bank Details;
Currency; and
Payment Terms Group.

1.5 Supplier Setup

Navigation
Dropdown Menu use the Shortcut SUS or scroll down
Navigation Manager select Suppliers Setup

1. Enter a Code for this Supplier.

Up to 15 characters in length.
A unique method of identifying this Supplier.

2. Click OK.
SunPlus User’s Manual Single Payments

3. Enter Supplier Name.

4. Enter Short Heading.
Defaults to 1st 15 characters of the Supplier Name if left blank.
5. Enter Lookup Code.

Account Tab
6. Enter Balance Type.
7. Enter Pay to Address Code (should match Supplier Code).
8. Enter Account Code.
9. Enter Default Currency Code.
10. Select Account Type (defaults to Creditor).
11. Other necessary fields will automatically populate.
SunPlus User’s Manual Single Payments

12. The Remittance Supplier Code – Supplier holding account for a multi-site organization.
You cannot enter both an Account Code and a Remittance Supplier Code.

Communication Tab

13. Enter Invoice Address Code.

Organization’s main address.
Usually the same as the Supplier Code.
Defined in Address Setup (Error: Reference source not found).
14. Fill out the other fields as desired for information purposes.
SunPlus User’s Manual Supplier Setup

Analysis Details Tab

The information displayed on this Tab was loaded with Core. Modify as necessary.

Tax Id Details Tab

This Tab will not be needed for most organizations.

Payment Tab

15. Enter Pay to Address Code – the address to which payments should be sent.
SunPlus User’s Manual Supplier Setup

16. Other fields – fill in as necessary:

Credit Limit Leave blank for unlimited Credit.
Credit Check Warning Limit Balance which triggers a Credit Limit Warning.
Leave blank if not required.
Payment Terms Group Code Previously defined Payment Terms for a specific Supplier.
Determines when a transaction is due for payment, if settlement
discounts apply, and calculates selected payment dates / charges.
Payment Method Determines method in which payment is made.

Transaction Analysis Tab

Use to define Ledger Analysis Dimensions for the new account. When transactions are processed against this Account,
only those Dimensions set to Mandatory (or Optional if defined by Journal Type) will be requested.

The information displayed on this Tab was loaded with Core. Modify as necessary.
SunPlus User’s Manual Payment Processing

Currency Tab
Multi-Currency Sites only.

1. Conversion Code Control

Prohibited Prevents Transaction Currency Value being entered on transactions for this
Supplier, regardless of Business Unit Rules.
Mandatory Forces Transaction Currency Value to be entered on transactions for this
Supplier, regardless of the Business Unit Rules.
Ledger Default Uses Business Unit Rule established for Transaction Currency (Value 2).
2. Default Currency Code If a transaction currency value is required, select the default Currency
Code for this Supplier. This is used as the default Transaction Currency
Code on Ledger Entry (LE) (Error: Reference source not found).

1.6 Payment Processing

Once you have entered an Accounts Payable Invoice through Ledger Entry, a Credit entry appears on the Creditor’s ac -
count. This Credit will normally remain unpaid until the due date (based on the settlement terms on the Supplier record) and
can be picked up for payment during a Payment Run (below).

The parameters that govern which transactions are paid include:

Currency,
Priority of the account,
Method of payment (i.e. check, EFT, etc.),
Amount Threshold, and
Allocation Marker.

Payment Profiles Set-up (PPS) is used to define the criteria by which transactions are selected for payment in a Payment
Run (PAY) (below).
SunPlus User’s Manual Payment Profile Setup

1.6.1. Payment Profile Setup

Navigation
Dropdown Menu use Shortcut PPS or scroll down
Navigation Manager select Payment Profile Setup

1. Enter a Payment Profile Code.

2. Click OK.

3. Enter a Name for the Profile.

4. Leave Data Access Group field blank to allow any user to access this record.
SunPlus User’s Manual Payment Profile Setup

General Tab

5. Enter the Code for the Account From / To.

Range of accounts for transactions considered for payment in this Profile.
Leave blank to include all accounts.
6. Account Priority (optional) – prioritizes Customers or Suppliers.
Leave blank to ignore Priority Rating Codes.
7. Amount Threshold (optional) – range of values used to include or exclude accounts or transactions for
payment.
8. Apply To (optional) – amount to which threshold range applies.
Defaults to Ignore.
9. Selection Criteria – runtime selection criteria for the Payment Profile.
Criteria chosen here are presented on Payment Run (below) or Payment Collection Run (below).
Selection may be refined at runtime.
A transaction must meet all selected runtime criteria to be included for payment.
SunPlus User’s Manual Payment Profile Setup

Payments Tab

10. Select Payment Option – determines basis on which transactions are selected for payment.
Force Selects transactions with Allocation Marker of Force.
Due Date Selects transactions with Due Dates on or before Base Date for payment
entered at runtime. Includes all transactions with Allocation Marker of
Force.
Allocation Marker in Payment Run Selects transactions with Allocation Markers chosen at
runtime.
Allocation Marker and Due Date Selects transactions according to range of Allocation Markers
and Due Dates selected at runtime.
Allocation Marker Only Selects transactions by Allocation Marker, ignoring Due Date.
11. Select Payment Method Details.
12. Select Payments/Debits –
Collection Must be set if the Profile is to be used by a Payment Collection Run
(below).
Payment Must be set if the Profile is to be used by a Payment Run (below).
13. Post Single Transaction to Payment Account Determines whether a single, summarized ledger transaction
is posted to the payment or collection account for the Payment or
Collection Run.
Optional Choice can be made at runtime.
Mandatory Forces a single transaction only to be posted to each payment account.
Prohibited Posts individual payment transactions to the payment accounts.
SunPlus User’s Manual Payment Profile Setup

Options Tab

14. Select a Payment File Identifier.

Use Assist Button to select the letter / number identifying payment file generated for this Profile.
Each payment file is overwritten only when Payment Run (below) is made for this Payment
Profile (above).
It is important to assign a separate Payment File ID for each Payment Profile to ensure it is
not inadvertently overridden.
15. Select Payment Account.
The bank Chart of Account Code from which payment will be made.
16. Select Total Payment Limit (optional).
Total payment amount for Payment Run (below).
Payment Run will not exceed this amount.
17. Select Document Format Code to use for Payment Run Details Report.
Use Assist Button to select from list.
SunPlus User’s Manual Payment Profile Setup

Currency Threshold Tab

Multi-Currency Sites only.

18. Use this Tab to select or exclude certain currencies from a Payment (below) or Collection Run (below).

19. Use to select additional currencies to be included in this Payment (below) or Collection Run (below).
SunPlus User’s Manual Forcing/Withholding Payment

1.7 Payment Terms Setup

Navigation
Dropdown Menu use Shortcut PTS or scroll down
Navigation Manager select Payment Terms Setup

1. Enter a Payment Terms Group Code, i.e., MTH for monthly

2. Click OK.

3. Enter a meaningful Short Heading, i.e., 30 Days, or Monthly

4. Enter a Description
5. Enter a Lookup Code, 30DAYS or MONTHLY
SunPlus User’s Manual Forcing/Withholding Payment

6. Click OK.

7. Click Term Details button.

8. Click OK.
SunPlus User’s Manual Forcing/Withholding Payment

9. Enter Payment Terms Line Number

Line being identified within the payment terms
10. Click OK.

11. Click Yes.

* Values can be entered into the fields in the top half of the screen, or into the grid in the bottom half. Click on a
white cell in the grid to enter values.
12. Enter Base Date Type or select from drop down list
Date to be used as a basis for calculating the chosen terms date
Date must precede the terms date being defined
13. Enter Term Number, i.e., 30
Number of days or months to add to the base date to calculate required term date
14. Enter Terms Unit
Determines whether the Term Number entered above refers to days or months
15. Enter or select appropriate values for remaining fields.
SunPlus User’s Manual Forcing/Withholding Payment

Month End – if selected, the day number in the transaction date is replaced by the last day of the
month; payment terms days are added to this month end date. This group the month's transactions
and treats them as if they were all dated on the last day of that month.
Term Percentage - The percentage of the transaction amount used to calculate discount or interest
amounts.
To Be Calculated Date Type – The terms date to calculate or define; i.e., to calculate the payment
due date, select Due Date
Rounding Points 1-4 - Number of days, between 1 and 31, used to round the calculated date. The
calculated date is rounded up to the closest rounding point.
Rounding Day Sunday – Saturday - Define each day as either:
 Valid - days which are acceptable for payment dates
 Round Backward - if the calculated day falls on this day of the week it will be set
back to the nearest Valid day.
 Round Forward - if the calculated day falls on this day of the week it will be
advanced to the nearest Valid day.

16. Click OK.

17. Click Exit.

SunPlus User’s Manual Forcing/Withholding Payment

18. You will be returned to the Payment Terms Group Setup screen.
19. Click Exit.
SunPlus User’s Manual Non-Payroll Checks for Employees

1.8 Forcing/Withholding Payment

Use to override automatic Due Date selection criteria.
Forced Payments are paid immediately.
Withheld Transactions are excluded from any Payment Run (below).

Payments can be forced or withheld using two screens:

Navigation
Dropdown Menu use Shortcut JT or scroll down
Navigation Manager select Journal Types

1. Enter Journal Type.

2. Click OK.
3. Enter Name.
4. Flag all transactions of a particular type with Force or Withhold Allocation Markers.
5. Click OK.

OR
Navigation
Dropdown Menu use Shortcut AA or scroll down
Navigation Manager select Account Allocation
SunPlus User’s Manual Non-Payroll Checks for Employees

1. Enter Account Code.

2. Enter any selection criteria.
3. Flag selected transactions with Force or Withhold Allocation Markers.

1.9 Linking Payment Terms to Journal

Transactions
Navigation
Dropdown Menu use Shortcut PTS or scroll down
Navigation Manager select Payment Terms Setup

1. Define payment terms (above).

Navigation
Dropdown Menu use Shortcut SUS or CUS or scroll down
Navigation Manager select Supplier Setup or Customer Setup
SunPlus User’s Manual Non-Payroll Checks for Employees

2. Go to Payment Tab.
SunPlus User’s Manual Payment Collection Run

3. Reference the appropriate payment terms.

4. To ignore payment terms for a particular journal type, select the Override Ageing/Discounts option in
Journal Type Setup (JT).

1.10 Non-Payroll Checks for Employees

Reimbursement for Purchases (based on actual receipts).

1.10.1. When No Advance Was Given:

1. Set up payable -- Ledger Entry (applicable screen) (Error: Reference source not found).
Debit Expense Account,
Credit Employee Personal Account.
2. Record Payment to Employee (PAY)
Debit Employee Personal Account,
Credit Bank Account.
SunPlus User’s Manual Payment Collection Run

1.10.2. When Advance is LESS Than

Expense:
1. Record Expense.
2. Set up a Payable for the difference (appropriate Ledger Entry screen) (Error: Reference source not found).
3. Clear Control Account.
Debit Expense Account - For full amount of Expense,
Credit Employee Personal Account - Expense less Advance.

1.10.3. When Advance is GREATER Than

Expense
1. Record Expense.
2. Set up a Receivable for the difference.
3. Clear the Control Account.
Debit Expense Account - For full amount of Expense,
Debit Employee Personal Account - Advance less Expense,
Credit Employee Advance Control (with EmpID Analysis Code) Amount of Advance.

1.10.4. Advances (either Payroll Advance

or Advance for Reimbursable
Expense)
1. Set Up the Payable.
Debit Employee Advance Control (with EmpID Analysis Code),
Credit Employee Personal Account.

2. Record Payment to Employee.

Debit Employee Personal Account,
Credit Bank Account.

1.11 Payment Collection Run

Navigation
Dropdown Menu use Shortcut PPS or scroll down
Navigation Manager select Payment Profile Setup
SunPlus User’s Manual Payment Collection Run

1. Identify the Payment Profiles for the PAYC selection criteria.

SunPlus User’s Manual

Navigation
Dropdown Menu use Shortcut PCS or scroll down
Navigation Manager select Payment Collection Run

2. Preview selection: Set Post Transactions option to No.

3. Alter details as necessary.
4. Enter Payment Profile.
5. Enter any runtime criteria requested by the Payment Profile.
6. Click OK.
7. Enter the Ledger Posting Account Details.
8. Click Enter.
9. Payment Run Bank Transfer dialog appears.
10. Enter Bank Transfer Details.
11. Click Action on Menu Bar.
Select Amend Consolidation if you don’t want to consolidate payment transactions, or want to
enter Analysis Codes against the payment transaction.
Select Amend to alter any Payment Run (below) selection details.
Select Print to produce the Payment Run Details Report and generate postings and payment
files, if appropriate.
SunPlus User’s Manual Payment Document Reference Numbers

1.12 Payment Document Reference

Numbers
Navigation
Dropdown Menu use Shortcut TRS or scroll down
Navigation Manager select Transaction References Setup

1. Enter Transaction Reference Format.

2. Select desired parameters.
3. Click OK.

Navigation
Dropdown Menu use Shortcut DFS or scroll down
Navigation Manager select Document Formats Setup

4. Identify a Transaction Reference Format for the document format.

Navigation
Dropdown Menu use Shortcut NSS or scroll down
SunPlus User’s Manual Payment Document Reference Numbers

Navigation Manager select Number Streams Setup

SunPlus User’s Manual Payment Run

5. Define Number Sequence, if necessary.

1.13 Payment Method

Defines the method in which payment is made.

Cheque Payment Paid by check.

Bank Payment Automatic Bank Payment method (i.e., EFT).
Single Payment A single payment is required for a One-Time Supplier.
Not Specified An alternate method of payment; for example, a manual check.

1.14 Payment Run

Use to settle selected outstanding transactions on Supplier and Client accounts with a Credit balance. Payment Run can
trigger the creation of necessary payment documentation, i.e., remittances and checks, and produce a bank transfer file for
electronic transmission.

If the Post Transactions option is set to Yes, Payment Run generates:

A payment transaction for each Supplier or Client account, for the net amount paid.
One or more transactions posting total payment amount for each account. This is the bank account
posting. Supplier Code and Description are included in the Journal Line Description.
Optionally, a discount transaction (including any tax) is generated for the discount account, and
another transaction is generated posting tax on any settlement discount to the tax account.

The payment transactions have a Journal Type of SYSTM and a Journal Source of PAYMT. Settlement discount
transactions have a Journal Source of PAYDS.

Each paid transaction is given an Allocation Marker of Paid, is assigned the next Allocation Reference, and the current
Allocation Date and Period. If Single Payments is specified as the payment method for the Payment Run, a separate
Allocation Reference is generated for each payment.

Payments are not generated for transactions in future periods.

Navigation
Dropdown Menu use Shortcut PAY or scroll down
Navigation Manager select Payment Run

The following message will be displayed if un-posted journals exist:

SunPlus User’s Manual Payment Run

1. Select NO if you wish the Held Journal form.

Post, delete, or continue to hold as appropriate.
2. Select YES to continue the Payment Run process.
3. Enter the Payment Profile Code you have previously set up for this type of Payment Run.
4. Click OK.

5. Post Transactions
Select YES to:
a. Generate and post payment transactions,
b. Produce payments file,
c. Set Allocation Marker to Paid on selected transactions,
d. Produce Payment Run Details Report and, optionally
e. Produce a bank transfer file.
Select NO to produce only Payment Run Details Report showing items selected for payment.
Select Summarize to summarize transactions on Payment Run Details Report.
a. Summary report shows total amount selected for payment for each account.
b. If not selected, the report shows payment and discount taken on individual transactions.
6. Base Date for Payment selects transactions with Due Dates on or before that date.
7. Base Date for Discount selects transactions eligible for discount on or before that date.
8. Payment Date is the transaction date for transactions generated during this run.
Defaults to today’s date.
9. Next Payment Date: date you expect to run the next Payment Run using this Profile.
Transactions eligible for the same discount on this date will not be selected for this run.
Transactions with an Allocation Marker of Force are selected regardless of date.
10. Once you fill in any applicable fields above, click OK.
SunPlus User’s Manual Payment Run

11. If necessary, limit transactions included in this Payment Run to certain Allocation Markers by filling in these
two fields.
12. Click OK.

13. Payment Account

Chart of Accounts Code to which payment’s balancing, cash transactions are posted.
May default from Payment Profile (above) if this was set as payment account.
14. Input Discount Account
Chart of Accounts Code to which balancing transactions for the generated discount taken on credit
transactions are posted.
Cannot be a Memo account.
15. Click OK.

16. Select Print to initiate the payment process.

Produces Payment Run Details Report.
SunPlus User’s Manual Payment Run

Generates postings and payment files, if appropriate.

Example Payment Run Details Report:
SunPlus User’s Manual Process any Manual Checks since last Payment Run

1.15 Payment Run Processing Steps

To produce a Payment Run:

1. Produce and Review a Report of Invoices Due for Payment.

2. Process any Manual Checks since the last Payment Run.
3. Withhold and/or Force Payments Using Account Allocations (Error: Reference source not found).
4. Run Payment Run (above).
5. Print Remittances/Checks (below).
6. Void / Cancel any checks after a Payment Run (below).

Note: Each time you select a Payment Run it overwrites the Payment Run file for the selected Profile.
To reprint remittances/checks, select Print Remittance.

1.15.1. Produce / Review a Report of Invoices

Due for Payment
Use a previously created report, or run a new report via the Payment Run process.
Stored reports can be viewed using Report Manager as follows:

Navigation
Dropdown Menu use Shortcut RMG or scroll down
Navigation Manager select Report Manager

1. Click File on Menu Bar.

SunPlus User’s Manual Process any Manual Checks since last Payment Run

2. Select Run Report.

3. Map to the appropriate directory.

4. Click Open.
5. Select Report of Invoices Due for Payment.
SunPlus User’s Manual Process any Manual Checks since last Payment Run

1.15.2. Process any Manual Checks since last

Payment Run
Navigation

Dropdown Menu use Shortcut for appropriate Ledger Entry or scroll down
Navigation Manager select appropriate Ledger Entry screen

1. Enter Manual Check Journal Type (MCHQ).

2. Enter manually written checks.
3. Allocate to Purchase Invoice as required.
Online Allocation Form prompt will display.
Use to allocate the Supplier payment to the purchase invoice.

4. Click the Allocation Marker field pertaining to appropriate transaction.

5. Change Allocation Marker of invoice to To be Allocated using Dropdown list.
6. Click Save.

7. You will be returned to the Ledger Entry form (Error: Reference source not found). Click Post.
8. Note the Journal Reference Number appearing in the bottom left-hand side of the Ledger Entry screen. You
will need this number for future reference.
SunPlus User’s Manual Withhold and/or Force Payments

1.15.3. Withhold and/or Force Payments

Clean up the Payment Run list as necessary using Account Allocations (Error: Reference source not found).

Navigation
Dropdown Menu use Shortcut AA or scroll down
Navigation Manager select Account Allocations

1. Enter Account Code.

2. Enter any appropriate selection criteria.
3. Click Extract.

4. Use Allocation Marker column to select transactions to mark Force or Withhold.

5. Click OK.
SunPlus User’s Manual Print Remittances/Checks

1.15.4. Print Remittances/Checks

Prior to printing the remittances/checks, initiate the Payment Run.
Details may be stored from previous Payment Run(s)

Navigation
Dropdown Menu use Shortcut PAY or scroll down
Navigation Manager select Payment Run

1. Enter Profile Code.

2. Select Yes in Post Transactions.
3. Complete the rest of the form as appropriate.
4. Click OK.

The process will automatically take you to the Payment Documents screen.
The Payment Document screen will print all documents pertaining to the Payment Run (i.e., Remittances /
Checks).

Select desired options for Remittance Advices / Checks.

SunPlus User’s Manual Print Remittances/Checks

Using Report Manager, you can print the displayed remittance advices.

Option: SunPlus can generate / assign a unique transaction reference (i.e., check number) to each payment
document. This transaction reference provides an audit control. This facility is useful when printing
documents on pre-numbered stationery. It allows you to ensure the system assigns the correct number
to the payment transaction.

Note: The Payment Reference is only assigned to payment transactions when payment documents are
produced using Final Print setting in Document Format Parameters (see below). If a final print run
has not been performed for the payments, the payment reference will be blank even though the
payment transactions have been posted.

You must re-run Payments Documents (PYD) and select Final Print option to assign a reference.

Navigation
Dropdown Menu use Shortcut PYD or scroll down
Navigation Manager select Payment Documents

1. Enter as above.
2. Select Final Print option.
SunPlus User’s Manual Print Remittances/Checks

3. Document Format Code determines the type of documents to be printed.

Defaults to the last Document Format Code used to produce payment documents.
To change, click Cancel and enter the required Document Code.

Example Remittance with attached Reference Number:

SunPlus User’s Manual Posting a Manual Check

1.15.5. Void / Cancel Checks after

Payment Run
See Voiding Payments (below).

1.16 Posting a Manual Check

1.16.1. After Invoice Entry
When a Manual Check is issued AFTER an invoice has been posted into the system using Accounts Payable:

1. Create Transaction in Ledger Entry (select appropriate screen) (Error: Reference source not found).
Ledger Entry Journal Type APMCK
Entry Line 1 Bank Credit
Entry Line 2 Vendor Debit
2. Click OK.
3. On-line Allocation.
Extracted Transactions Select appropriate Transaction
Allocation Marker Select To be Allocated
Save
4. Post Ledger Entry.

1.16.2. During Invoice Entry

When a Manual Check is issued at the same time an invoice is entered into the system:
Navigation
Dropdown Menu use Shortcut for appropriate Ledger Entry screen, or scroll down
Navigation Manager select appropriate Ledger Entry screen

1. Create Transaction.
Journal Type APMCI
Entry Line 1 Vendor Credit
Entry Line 2 Vendor Debit
Entry Line 3 Bank Credit
Entry Line 4 Expenses Debit
2. Click OK.

Navigation
Dropdown Menu use Shortcut TM or scroll down
Navigation Manager select Transaction Matching
3. Match Transactions.

Message will appear:

4. Select Yes.
5. Enter details as needed:
Match Criteria Select Transaction Reference,
Cutoff Period Click Enter for Current Period,
Report Unmatched Select Do Not Report,
Report Matched Select Yes,
Post Transactions Select No to review prior to posting,
Select Yes to post transactions.
6. Print.
SunPlus User’s Manual Voiding Payments

1.17 Voiding Payments

Navigation
Dropdown Menu use Shortcut PV or scroll down
Navigation Manager select Payment Voiding

1. Enter Supplier Account Code for which payment is to be voided.

2. Enter Account to which balancing transaction was posted.
Normally a bank account.
3. If a settlement discount was posted, enter relevant Code in Discount Account Code.
Leave blank if no discount was taken.
4. Enter Transaction Reference of the payment to be voided.
Check number.
5. The value in Post Transactions determines whether void payment transactions are posted to the ledger.
Select No for a report identifying void transactions that would be posted.
Ensure the correct transactions have been selected.
6. Withhold Voided Transactions determines how the Allocation Marker is replaced.
Select No to replace Paid Allocation Marker with a Blank Marker, making transaction eligible for
payment.
Select Yes to replace Paid Allocation Marker with a Withheld Allocation Marker, preventing the
transaction being selected for payment until the Allocation Marker is reset.

Note: All transactions created for selected payments are reversed, including discount or tax transactions.
SunPlus User’s Manual Error: Reference source not found