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29 - Microsoft-Excel-Conditional-Formatting

Microsoft-Excel-Conditional-Formatting

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RJ Sajeeb
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13 views

29 - Microsoft-Excel-Conditional-Formatting

Microsoft-Excel-Conditional-Formatting

Uploaded by

RJ Sajeeb
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Microso Excel Condi onal Forma ng

Condi onal forma ng in Microso Excel is a powerful feature that allows you to format cells based on
specific condi ons or rules. It helps you visually highlight and analyze data by automa cally applying
forma ng styles, such as font color, cell background color, borders, and more, to cells that meet certain
criteria. Condi onal forma ng is par cularly useful for iden fying trends, outliers, and important data
points in your spreadsheet. Here's how to use condi onal forma ng in Excel:

1. Applying Condi onal Forma ng:


To apply condi onal forma ng in Excel, follow these general steps:

1. Select the Range: Start by selec ng the range of cells where you want to apply condi onal
forma ng. This can be a single cell, a column, a row, or even the en re worksheet.

2. Access Condi onal Forma ng: Go to the "Home" tab on the Excel ribbon, and in the "Styles"
group, click on "Condi onal Forma ng."

3. Choose a Rule: A drop-down menu will appear with various condi onal forma ng rules. Select
the rule that best matches your criteria. Common rules include:

 Highlight Cells Rules: These rules allow you to format cells based on their values, such as
greater than, less than, between, equal to, etc.
 Top/Bo om Rules: Format cells based on the top or bo om values in a range.
 Data Bars, Color Scales, and Icon Sets: These op ons provide visual indicators like color
gradients or icons to represent data values.
 New Rule: Create custom rules using formulas or your own criteria.

4. Set Forma ng Op ons: A er selec ng a rule, a dialog box will appear where you can specify the
forma ng op ons, such as font color, cell fill color, and borders. Customize these se ngs to match
your preferred style for the condi onally forma ed cells.

5. Define the Condi on: In the same dialog box, set the condi on or criteria for the forma ng rule.
For example, if you want to highlight cells greater than 50, enter "50" as the value.

6. Preview and Apply: Excel will provide a preview of how the forma ng will look. Review it to
ensure it meets your requirements, and then click "OK" to apply the condi onal forma ng.

2. Managing Condi onal Forma ng Rules:


A er applying condi onal forma ng, you can manage and edit your rules as needed:

 To edit a rule, select the cells with condi onal forma ng, go to "Condi onal Forma ng" in the
"Home" tab, and choose "Manage Rules." Select the rule you want to edit, and click "Edit Rule."
 To delete a rule, follow the same steps as edi ng but choose "Delete Rule" instead.
 You can also priori ze rules by arranging them in a specific order, which can be important when
mul ple rules apply to the same cells.
3. Clearing Condi onal Forma ng:

If you want to remove condi onal forma ng from a cell or range of cells, select the cells, go to
"Condi onal Forma ng," and choose "Clear Rules" to clear specific rules or "Clear Rules from Selected
Cells" to remove forma ng from the selected range.

Condi onal forma ng is a versa le tool that can be applied to various scenarios, such as highligh ng sales
figures above a certain threshold, iden fying duplicates, visualizing trends, and much more. It greatly
enhances the visual representa on and analysis of data in Excel, making it easier to spot pa erns and
insights in your spreadsheets.

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