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Oas Form MVP

This document is a facilities and equipment reservation form for the Law School at Ateneo de Manila University. It requests the reservation of the MVP Lobby from February 7 to 10, 2012 for an event called the "Enough Abuse Campaign 2012: Snap Happy photo contest". The form outlines the event details including attendees, layout, logistical needs, equipment needs, personnel needs, security/parking needs, food/reception details, and charges. It requires signatures for approval from the requesting group, Dean/Department, and Office of Administrative Services.

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charmaine_salvador_2
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24 views

Oas Form MVP

This document is a facilities and equipment reservation form for the Law School at Ateneo de Manila University. It requests the reservation of the MVP Lobby from February 7 to 10, 2012 for an event called the "Enough Abuse Campaign 2012: Snap Happy photo contest". The form outlines the event details including attendees, layout, logistical needs, equipment needs, personnel needs, security/parking needs, food/reception details, and charges. It requires signatures for approval from the requesting group, Dean/Department, and Office of Administrative Services.

Uploaded by

charmaine_salvador_2
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Katipunan Avenue, Loyola Heights Quezon City, Philippines 1108 P.O.

Box 154, Manila, Philippines PHONE (+632) 426 6001 ext. 51005103 URL ls.ateneo.edu/oas EMAIL [email protected]

LS FACILITIES / EQUIPMENT RESERVATIONS SUBMISSION FORM


(as of June 2010)

NOTE: Please fill out the checklist and attach all necessary documents. INCOMPLETE CHECKLIST WILL
NOT BE PROCESSED. Indicate N/A if not applicable. For activities with multiple venues, please indicate the specific location of equipment requested. Thank you. Request # ______________________________

A. REQUESTING PERSON / GROUP PARTICULARS


1. Sponsoring Office / Department / Program / Organization 2. Point Person 3. ID Number 4. Contact Number/s Tugon Charmaine Angela C. Salvador 103346 09175663324

B. ACTIVITY / EVENT PARTICULARS


1. Name of Event 2. Nature of Event:
Meeting / Gen. Assembly Talk / Symposium Seminar / Workshop Exhibits Reception

Enough Abuse Campaign 2012: Snap Happy photo contest


Concert / Musical Performance Others (pls. specify):_______________________________ Purpose: ________________________________________

3. Date 4. Main Venue 5. Break-out Rooms (if applicable) 6. Time (Start-End) inclusive of set-up / removal 7. Number of Participants 8. Outsiders [Participants including VIPs, Non-Participants, (Suppliers,
Contractors, Merchandisers) and vehicle model and plate numbers] - list to be attached 9. Lay-out (to be attached) 10. Program Flow (include time and location)

February 7 to 10, 2012 MVP Lobby 5

11. Clearance letter from Jesuit Residence / Church of the Gesu / Office or Department affected 12. Mutual Agreement on swapping / exchange of venues (letter of
agreement to be attached)

C. LOGISTICAL NEEDS
1. Tables 2. Monoblock Chairs 3. Stands (Pls. specify if Graduation or Communion) 4. Parking Stands 5. Lectern / Podium 6. Rolling Boards 7. Potted Plants 8. Iwata Evaporative Fans 9. Streamers / Tarpaulins (indicate size / location) 10. Directional Signs (along the road) 11. Elevator Use (for Leong Hall / MVP-CSL Bldg.) 12. Holding Room for VIPs (indicate what room) 13. Stage (indicate size) 14. Exhibit Blocks 15. Others 1 2

Quantity / Venue

For J.O. to UPPO*

Control #s:

Time: _______ to _______

**

D. EQUIPMENT/ELECTRICAL NEEDS
1. LCD Projector 2. Projection Screen 3. PA / Sound System / Karaoke 4. Microphone 5. Microphone Stand 6. Additional Electrical Supply [for equipment that
will be brought in i.e. mobile sound system, theatrical lights, personal karaoke, etc.] (to attach complete equipment and wattage list)

Quantity / Venue

For J.O. to UPPO

***

7.Conference System 8. Others

E. PERSONNEL NEEDS
1. Maintenance personnel / janitor 2. AVR Technician 3. Computer Technician 4. Others

Required Number

Setup only

Dedicated

Overtime

F. SECURITY / PARKING NEEDS


1. Security Guards 2. Reserved Parking Slots (indicate location/s) 3. Others

Required Number

For J.O. to UPPO

** ****

G. FOOD / RECEPTION PARTICULARS


1. Name of Food Supplier 2. Food to be served (Menu list to be attached for FQAs approval) 3. Reception Venue 4. Time (set-up and removal) 5. Lay-out with necessary clearance / approval by affected areas / offices /
units

Indicate Quantity if applicable

6. Outside Visitors / Catering Crews and Vehicle Model and Plate Numbers (list to be attached) 7. Monoblock chairs 8. Potted Plants 9. Rolling Boards 10. Lights/Electrical Supply (to attach complete equipment & wattage list) 11. Others

H. CHARGES / RATES (For activities under Category B and with Overtime of Personnel)*****
Venue / Equipment / Furniture 1. 2. 3. 4. 5. 6. 7.
Sub-Total:

Rate per Hour

Number of Hours

Total Cost

Overtime of Maintenance / Technician****** 1. 2. 3.


Sub-Total:

Rate per Hour

Number of Hours

Total Cost

Overtime of Security Personnel****** 1. 2.


Sub-Total:

Rate per Hour

Number of Hours

Total Cost

GRAND TOTAL:
* Requesting Group to prepare Job Order to Physical Plant Office for hauling and returning of equipment / furniture / fixtures. ** Requesting Group to prepare Job Order to Physical Plant Office for the Security personnel *** Requesting Group to prepare Job Order to Physical Plant Office for additional electrical supply. **** Requesting Group to prepare Job Order to Physical Plant Office for the parking stands. ***** Final costs are subject to actual activity duration / logistical / personnel needs. ****** Fixed Overtime Rate of Personnel: (1) Maintenance-P200/hr (2) Technician-P300/hr (3) Security-P73.62/hr

Submitted by:
Signature: Date:

Charmaine Angela C. Salvador

I have read and understood the guidelines and will comply as required. Conforme: ___________________________

Activity Approved / Endorsed by:


Signature: Date:

Remarks:
Dean / Dept. Chair / Faculty / OSA Professional

Category

Approved by:
Office of Administrative Services Signature: Date:

Remarks:

Janitor AV Tech. Security Requestor

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