NEGROS ACADEMY/NEGROS COLLEGE, INC.

Ayungon, Negros Oriental

SCHOOL HANDBOOK
 Negros College, Inc.
Office of the President

Message
This handbook describes the expectations for behavior and conduct
at Negros College. It also outlines the procedures to be followed when these
expectations are not met. Consider this handbook as your road map,
containing the policies and procedures that will guide you as a student
during your stay at Negros College.

According to St. Thomas Aquinas, policies are an organized set of

principles designed and written for the common good, put forth by those
who are for the community. You might think of this handbook as a mere
collection of policies, but these policies are really the expectations for
behavior that Negros College expects of you.

Welcome to Negros College, and welcome to our shared principles

and values.

(Sgd) MARIA NENITA T. DAYAGDAG, CPA, DBA

President & COO

ii
 Negros College, Inc.
Office of the VPAA

Message
Beloved students,

Greetings of peace and love!

Please be informed that reading and internalizing the contents of the

handbook will lead you to become law-abiding and productive citizens
worthy of recognition and emulation. It allows you to identify your real self,
create harmonious relationships with your fellowmen, and attain success. In
doing so, you are then ready to propel the school and the wider school
community toward development and progress.

Thank you very much.

(Sgd) MAXIMINA D. DEGUIT, Ed.D.

Vice-President for Academic Affairs

iii
Table of Contents

History of Negros College ........................................................................ 1

Vision, Mission, Goals and Core Values ............................................ 2
Vision: “Empowering Minds, Transforming Futures” ....................................... 2
Mission: ............................................................................................................. 2
Goals: ................................................................................................................. 3
Core Values: ...................................................................................................... 4
The School Seal ............................................................................................. 5
Academic Programs .................................................................................... 7
SENIOR HIGH SCHOOL ............................................................................... 7
NON-DEGREE PROGRAMS ......................................................................... 8
Academic Policies ........................................................................................ 9
Article I. Admission Requirements .............................................................. 9
Article II. Registration and Enrollment .................................................. 12
Article III. Course Load ............................................................................ 12
Article IV. Retention .................................................................................. 16
Article V. Student Evaluation.................................................................. 17
Article VI. Graduation Requirements ...................................................... 21
Article VII. Academic Honors and Special Awards .................................. 21
Article VIII. Gender-Fair Education ....................................................... 25
Scholarship .................................................................................................... 26
Article I. Scholarship Grants ..................................................................... 26

iv
School Fees ................................................................................................... 28
Article I. Fees and Charges ........................................................................ 28
Student Affairs ............................................................................................. 29
Article I. Students’ Rights and Responsibilities ........................................ 29
Article II. Prescribed School Uniform .................................................... 31
Article III. Student Discipline ................................................................... 32
Article IV. Disciplinary Procedure ........................................................... 36
Educational Tours And Outings ........................................................... 40
Article I. Field Trips ................................................................................... 40
Library .............................................................................................................. 42
Our Vision ....................................................................................................... 42
Our Mission..................................................................................................... 43
Our Goals ........................................................................................................ 43
Our Objectives ................................................................................................ 43
College Library Policies ................................................................................. 44
College Registrar ........................................................................................ 46
Functions of the Registrar’s Office................................................................ 47
School Records and Transfer of Student ...................................................... 48
Cultural Affairs ............................................................................................. 50
NANCI “SEDAYAG” Choir .......................................................................... 51
NANCI “SEDAYAG” Dance Troupe ............................................................ 52
NANCI “SEDAYAG” Band ........................................................................... 52
National Service Training Program (NSTP) ................................... 53
RATIONALE .................................................................................................. 53
REPUBLIC ACT NO. 9163 ........................................................................... 53
v
The CARE Center ........................................................................................ 56
Health Services ........................................................................................... 58
Safety Services ............................................................................................ 59
Food Services ............................................................................................... 60
Student Publication ................................................................................... 60
Computer and Information Systems Office ................................... 61
Objectives ........................................................................................................ 61
IT Resources and Infrastructures ................................................................. 62
Student Affairs Office (SAO).................................................................. 62
Co-curricular Activities.................................................................................. 63
Supreme Student Government (SSG) ........................................................... 64
Student Organizations .................................................................................... 66
Key Officials .................................................................................................. 68

vi
vii
 History of Negros College
(A History of Growth and Dedication)

Negros College, an institution dedicated to providing quality

education to children from low and middle-income families, has a rich
history that traces its roots back to the humble beginnings of Negros
Academy. Established in response to the pressing need for a tertiary school
in Ayungon, Negros Oriental and nearby towns, Negros Academy was born
with meager means but with a grand vision.

Founding Years: Negros Academy was founded with a sincere

commitment to bridging the educational gap in the region. This
commitment was met with determination and enthusiasm, despite limited
resources. The institution started by offering primary and secondary
education to local students, preparing them for the challenges of the future.

Issuance of Certificate of Incorporation: On October 11, 1999,

Negros College was granted a Certificate of Incorporation by the Securities
and Exchange Commission (SEC). This marked a significant milestone in
the institution's journey, providing it with a legal framework and
recognition.

Recognition from CHED: In May 2000, the Commission on

Higher Education (CHED) granted Negros College the permit to offer five
courses, namely Associate in Office Administration, Associate in Computer
Technology, Bachelor of Science in Office Administration, Bachelor in
Elementary Education, and Bachelor in Commerce. This move expanded
the institution's academic offerings, opening doors to more diverse
educational opportunities.

Expansion into Vocational Education: In February 2020, Negros

College received recognition from the government to offer the Bachelor of
Technical Vocational Teacher Education (BTVTED). This addition to their
academic portfolio demonstrated the institution's commitment to meeting

1
the ever-evolving demands of the job market and ensuring that students
were well-prepared for the workforce.
Introduction of Criminology Program: On February 28, 2023,
Negros College reached another important milestone in its history. The
government granted the institution the permit (Permit No. 009, s. 2023) to
offer the Bachelor of Science in Criminology (BSCrim), effective in the
school year 2023-2024. This addition showcased the college's adaptability
and its commitment to offering programs that address the needs of the
community and the region.

Over the years, Negros College has remained dedicated to its

mission of providing accessible and quality education to students,
particularly those from low and middle-income families. The institution's
growth from Negros Academy to Negros College reflects not only its
commitment but also its ability to evolve and expand its educational
offerings to meet the ever-changing demands of the education sector and the
job market. Negros College continues to stand as a beacon of hope and
opportunity for the youth of Ayungon, Negros Oriental and neighboring
towns, empowering them to reach their full potential through education.

Vision, Mission, Goals and Core Values

Vision: “Empowering Minds, Transforming Futures”

At Negros College, our vision is to be a premier institution of higher
learning that empowers minds and transforms futures. We aspire to create a
vibrant, inclusive, and innovative educational community that sets the
standard for academic excellence and social responsibility.

Mission:

2
 Negros College is committed to providing accessible, high-quality
education that empowers students from diverse backgrounds to achieve
their full potential. Our mission is to foster academic excellence, holistic
development, and social responsibility, thereby contributing to individual
growth, community well-being, and regional development. We are
dedicated to creating an inclusive, innovative, and sustainable educational
environment that prepares students to succeed in a globalized world.

Goals:

The goals reflect Negros College's commitment to providing

accessible, quality education while remaining agile and responsive to the
changing needs of students, the community, and the world at large. The
college seeks to fulfill these goals to make a meaningful and lasting
contribution to the lives of its students and the betterment of society.

Key Elements:

1. Access to Quality Education: Negros College is dedicated to

breaking down barriers to education by offering affordable,
accessible, and relevant programs that cater to students from low
and middle-income families, ensuring that no one is left behind in
their pursuit of knowledge.
2. Academic Excellence: We are committed to maintaining rigorous
academic standards, delivering a diverse range of programs that are
up-to-date and relevant, and supporting students in achieving their
full academic potential.
3. Holistic Development: Our mission encompasses the development
of well-rounded individuals who not only excel academically but
also possess strong character, leadership skills, and a deep sense of
social responsibility.
4. Innovation and Adaptability: We constantly adapt to the changing
needs of our students and the world by integrating innovation and
emerging pedagogical methods into our curriculum. Our focus on

3
 adaptability ensures that our graduates are well-prepared for the
challenges of the future.
5. Global Citizenship: We aim to instill a global perspective in our
students, fostering cultural understanding, diversity, and a sense of
social responsibility that extends beyond local borders.
6. Community Engagement: Our mission involves active engagement
with the community to address local challenges and promote
positive change. We seek partnerships and initiatives that contribute
to the well-being and development of the regions we serve.
7. Research and Innovation: Negros College is committed to creating
a research and innovation hub that supports cutting-edge research,
innovation, and entrepreneurship, contributing to regional
development and the knowledge economy.
8. Environmental Responsibility: We are dedicated to promoting
eco-consciousness and sustainability practices, integrating
environmental responsibility into our operations and educational
programs.
9. Alumni Engagement: Our mission includes fostering a strong and
active alumni network that continues to be engaged with the
institution and supports current students and the college's
development.
10. Positive Impact: At the core of our mission is the aspiration to
make a positive and lasting impact on the lives of our students, the
community, and society as a whole. We strive to be a catalyst for
personal and societal transformation.

Core Values:

The five core values of Negros College, often referred to as the

"Five Ds," are:

1. Diligence: Diligence signifies a commitment to hard work,

dedication, and the relentless pursuit of academic and personal
excellence. It encourages students and staff to approach their tasks

4
 with determination and a strong work ethic, promoting a culture of
continuous effort and improvement.
2. Diversity: Diversity emphasizes the value of differences and
inclusivity within the college community. It promotes an
environment where people from various backgrounds, cultures, and
perspectives come together, fostering mutual understanding and
respect.
3. Dignity: Dignity underlines the importance of treating every
individual with respect, fairness, and integrity. It encourages a
culture of ethical behavior and personal responsibility, where
students and staff uphold high moral standards in their interactions
and decision-making.
4. Devotion: Devotion represents a commitment to serving the
community and making a positive impact. It encourages students
and staff to engage in activities that contribute to the betterment of
society, emphasizing the importance of social responsibility and
community involvement.
5. Dynamism: Dynamism reflects an aspiration to stay adaptable,
innovative, and forward-thinking. It encourages a culture of
flexibility, innovation, and an openness to change, ensuring that the
college remains responsive to evolving educational and societal
needs.

The School Seal

Symbolizing Vision, Knowledge, and Truth

5
 The Negros College School Seal is a powerful emblem that
encapsulates the institution's origins, mission, and values. It serves as a
constant reminder of the visionary individuals who founded the college, the
pursuit of knowledge and truth, and the commitment to the local
community. This seal, steeped in symbolism, continues to inspire and guide
the college in its ongoing journey of providing education and empowerment
to its students and the broader society.

Concentric Circles: At the heart of the school seal are two

concentric circles. The outer circle represents the geographical and
community context of Ayungon, Negros Oriental, where Negros College
was founded. It signifies the local roots from which this educational
institution emerged, embracing the community it serves.

Eleven Triangles: Inside the outer circle, eleven triangles are

arranged in a circular pattern, with their bases touching the edge of the outer
circle. These eleven triangles pay homage to the eleven individuals who had
the visionary foresight to establish Negros College. Each triangle represents
a unique contributor to this noble cause, symbolizing their dedication,
commitment, and shared dream of providing tertiary-level education to the
region.

Inner Circle: Within the inner circle, a lamp and an open book are
cradled by two leafy branches. The lamp represents the illumination of

6
knowledge and the guiding light that education provides to students. The
open book symbolizes the pursuit of wisdom, learning, and the
accumulation of knowledge.

The Numbers 1999: Displayed prominently on the school seal, the

numbers "1999" hold a significant place in Negros College's history. They
denote the year the college was established, serving as a reminder of the
institution's humble beginnings and its continuous growth and evolution.

Latin Motto: "Magna Est Veritas": Beneath the lamp and book, the
Latin motto "Magna Est Veritas" is inscribed. This phrase translates to "The
great truth." It signifies the pursuit of truth, knowledge, and integrity,
underscoring the importance of honesty, moral character, and the pursuit of
wisdom that lies at the heart of education.
Outside the Inner Circle: Encircling the inner emblem, the words
"Negros College, Ayungon, Negros Or." are printed. This provides clear
identification of the institution's name and its location, further connecting
the seal to its regional roots.

Academic Programs

SENIOR HIGH SCHOOL

Academic Track
 General Academic Strand
 Accountancy and Business Management

Humanities and Social Science (HUMMS)

Science, Technology, Engineering, and Mathematics (STEM)

7
Technical Vocational Livelihood Track (TVL)
 Information Communication Technology
Specializations: Computer Systems Servicing
Computer Programming
 Home Economics
Specializations: Bread and Pastry Production
Food and Beverage Services
Cookery
Housekeeping
Event Management
Front Desk Service
 Industrial Arts
Specializations: Shielded Metal Arc Welding (NC 1)
Shielded Metal Arc Welding (NC 2)
NON-DEGREE PROGRAMS

Two-Year Programs
 Associate in Computer Technology (ACT)
 Associate in Office Administration (AOA)

DEGREE PROGRAM

Four-Year Programs
 Bachelor of Science in Office Administration (BSOA)
 Bachelor of Elementary Education (BEED)
 Bachelor of Technical-Vocational Teacher Education (BTVTEd)
Major Fields: Computer Hardware Servicing (CHS)
Welding and Fabrication Technology (WFT)
Food and Service Management (FSM)
 Bachelor of Early Childhood Education (BECED)
 Bachelor of Science in Criminology (BSCrim)

8
 Academic Policies
Negros College adheres to a philosophy of liberal admission and
selective retention policies. Each department within the college is
committed to implementing supplementary policies that align with the
overarching college policies as outlined in this handbook.

Article I. Admission Requirements

Section 1. Preliminary Provisions. Negros College shall not deny

admission to anyone based on race, age, sex, socio-economic status,
religious belief, political affiliation, or ideology, except for those who fail to
meet the course and college requirements. All applicants must undergo
interview, entrance examination, and physical examination.

Section 2. Lapse of Registration Period. A student may enroll

after the lapse of the registration period specified in the approved school
calendar and may be admitted in accordance with the reasonable rules of the
institution for late enrollment, but in no case shall it exceed one (1) week
after the opening of classes. Thereafter, no further enrollment shall be
allowed. A penalty of 5% of the tuition fee will be charged for late
enrollment.

Section 3. Senior High School Graduates. All students who have

graduated from the senior high school level of education shall be eligible
for admission to any degree program as first-year students after passing the
entrance exam and interview, after which they must submit the following
documents and materials to the school registrar:

1. High school report card (Form 138);

2. Certificate of Good Moral Character duly signed by the principal of
the school last attended;
3. Birth Certificate (PSA authenticated);
4. Two (2) pieces of 2”x 2” colored ID pictures;
9
 5. Two (2) long sized brown envelopes;
6. Two (2) window envelopes with postage stamps.

Section 4. Students Who Have Not Completed the Secondary

Level of Education. Students who have not completed the secondary level
of education but are qualified to enter college by virtue of the Philippine
Educational Placement Test (PEPT), the Alternative Learning System
(ALS), or any equivalent government program, indicating successful
completion or passing score, may qualify for admission. Provided, however,
that they should pass the qualifying exam and interview, after which they
should submit the following documents:

1. ALS Certificate, PEPT Results, or Equivalent: Applicants should

present a certificate from the Alternative Learning System (ALS),
Philippine Educational Placement Test (PEPT), or an equivalent
program, indicating successful completion or passing scores.
2. Police/Barangay Clearance A clearance from a reputable source,
such as the police or the barangay or local government official,
attesting to good moral character.
3. Identification Documents: A valid government-issued ID (e.g.,
passport, driver's license, postal ID).

Section 5. Transferees. All transferees must submit the following

documents and materials to the school registrar:

1. Informative copy of Official Transcript of Records;

2. Certificate of Good Moral Character duly signed by the head
of the school last attended;
3. Birth Certificate (PSA authenticated);
4. Two (2) pieces of 2”x 2” colored ID pictures;
5. Two (2) long sized brown envelopes;
6. Two (2) window envelopes with postage stamps.
7. Honorable dismissal from the school last attended;
8. NSTP Serial Number if already taken.

10
 Section 6. Foreign Students. All foreign students must submit the
following documents and materials to the school registrar:

1. Permit to study from the CHED;

2. A letter of intent to study at Negros College indicating the
course to be taken and addressed to the school registrar;
3. Official Transcript of Records duly authenticated by the
Philippine Foreign Service Post (PFSP) from the student’s
country of origin;
4. Student VISA or letter of approval for the conversion to
student VISA;
5. Photocopy of the passport where the point of entry stamp
and personal information are indicated;
6. Two (2) 2” x 2” colored pictures not older than six (6)
months prior to submission of requirements;
7. Local address, contact number, official email, official
Facebook account, names of local relatives, or persons of
reference.

Section 7. Returning and Continuing Students. If a student has

stopped schooling for at least 3 years, he or she shall adopt the existing
curriculum when he or she returns to school. When there is a revision of an
existing curriculum, only the first-year students in the year of its
effectiveness will be affected.

A "continuing student" is someone who is currently enrolled in an

educational program and is progressing from one academic term or year to
the next without a break in their studies.

A "returning student" is someone who had previously been enrolled

in an educational program at the institution but, for some reason,
temporarily discontinued their studies.

11
 Section 8. Shifters. All shifters must complete a shift form available
at the registrar's office and other requirements the enrolling department
requires.

Section 9. Denial of Admission. Negros College reserves the right

to refuse admission to any student on the following grounds:

1. Incurring more than three (3) incomplete (INC) grades;

2. Non-compliance of admission requirements.

Article II. Registration and Enrollment

Section 1. Registration. Registration of students shall only be

during the registration period as indicated in the academic calendar.
Registration will only be official when the Student Assessment Form is
stamped “cleared” and “enrolled” by the registrar.

Article III. Course Load

Section 1. Regular Load. The subject load shall be in accordance

with the approved curriculum for each degree program. Reasonable
exceptions may be permitted for graduating students, taking into account
the best interests of the students and the objectives of the educational
system.

Section 2. Overload. Upon the discretion of Negros College, a

graduating student may be allowed to take an overload of not more than
thirty (30) academic units. Provided that the student has obtained a GPA
rating of at least 83% in the preceding semester.

Section 3. Summer Load. Students may carry a maximum load of

nine units for summer classes. Students taking summer classes at another

12
educational institution should abide by the guidelines stipulated under the
rules for cross-registration.

Section 4. Special Class. A special class is a term applied to a

course offering that is outside the curriculum for the semester or term of a
course.

A special class may be requested by students for the purpose of

eliminating subject or course deficiencies, subject to the approval of the
dean. The offering of special classes, when approved by the dean, must
follow CHED regulations, such as pre-requisite requirements and an
observance of fifty-four (54) hours for a 3-unit subject or course, to be able
to earn credit. Additionally, the school's policy on fees and charges must be
followed, which states that a subject or course can only be offered if there
are at least fifteen (15) students. The students who request the offering of a
special class must be willing to pay the equivalent amount of fees for 15
students to be prorated among themselves in cases where the minimum
enrollment requirement is not met.

Section 5. Cross Registration. Cross registration, or cross

enrollment, is the ongoing enrollment of a student in another school with
the permission of the school where the student is currently enrolled.

Cross-enrollment is governed by the following specific rules:

1. No student shall be allowed to cross-enroll without the authorization

of the college registrar. Unauthorized cross registration is not valid
and does not earn any credit.
2. Students shall submit a formal letter of request for cross-registration,
recommended by the dean and approved by the registration. The
letter should indicate the subject(s) to be enrolled in the
corresponding credit units and the educational institution where the
student will cross-enroll.
3. Upon approval, the student shall be given a special permit to study
by the registrar, which shall bear the name of the school where the
student requested to enroll and the subject(s) with the descriptive
13
 title(s) and credit unit(s). The student shall submit the special permit
to study to the registrar of the school where he or she will cross-
enroll.
4. Only general education subjects shall be allowed for cross-
enrollment.
5. Grades obtained from cross-enrollment shall conform to the
guidelines for accreditation of subjects.

Section 6. Cancellation of Enrollment. A student may be allowed

to cancel enrollment at any time before the last two weeks prior to the
preliminary examination, provided that the student has written consent from
her or his parent or guardian stating the reason for the cancellation.
Officially cancelled enrollment will be marked "W" on the student’s official
transcript of records.

Failure to submit the written consent from his or her parents or

guardians and approval by the dean to the college registrar will invalidate
the official cancellation of enrollment. There will be no refund of whatever
payments were made upon the cancellation of enrollment.

Section 7. Audit Subjects. Audit subjects are subjects that the

student has already taken and passed, but for some reason, the student
wishes to refresh or update his or her knowledge on the subject.

A student may be allowed to audit a subject simply by registering

for it. Audit subjects do not earn credit or a grade for the student; however,
the student is expected to participate in all class activities.

Section 8. Changing of Schedules. Transfer of classes shall be

made only with the approval of the dean and the registrar during the first
week of classes by completing a form from the registrar's office. Once
approved, the registrar shall issue a new student assessment form with the
new schedule indicated therein.

Unauthorized changing of class schedules will result in the

unofficial enrollment of the student in the subject concerned.
14
 Section 9. Withdrawing/Adding of Subject. Students are allowed
to withdraw from or add subjects within the first two weeks of classes. This
action will be considered official only when approved by both the registrar
and the college dean. To request a withdrawal, students must complete a
withdrawal form. If a student fails to withdraw from a subject after the third
week of classes, he or she will receive a dropped mark.

Students are required to obtain the 'Request for Change' form from
the Registrar's Office. This form must be signed by both the relevant subject
teacher and the college dean. Once completed, the form should be submitted
to the college registrar. Failure to follow this procedure will result in the
student's official withdrawal of the subject(s) being invalidated, leading to a
grade of 'F' or failure.

Section 10. Withdrawal of Enrollment. A student may request to

withdraw his or her enrollment within the first two weeks of the official
start of classes, as long as he or she have not attended any classes.

To initiate the withdrawal process, the student should obtain the

'Request for Withdrawal of Enrollment' form from the college registrar.
Once all required signatures from subject teachers and the college dean
have been obtained, the completed form should be submitted to the college
registrar for approval. Subsequently, the student should present the
approved form to the finance department for the processing of any
applicable refunds.

Section 11. Non-refundable Fees. The entrance and miscellaneous

fees are non-refundable, except if the withdrawal occurs within the first
week of classes, in which case 75% of the tuition fee will be refunded. If the
withdrawal takes place during the second week of classes, 50% of the
tuition fee will be refunded.

If a student withdraws his or her enrollment without properly filing

the 'Request for Withdrawal or Enrollment' form, he or she will still be
responsible for paying the full registration fee amount as indicated on the
'Student Assessment' form."
15
Article IV. Retention

At Negros College, Inc., we recognize the importance of student

success and strive to support our students throughout their educational
journey. The purpose of this Student Retention Policy is to outline the
measures and strategies we employ to enhance student retention rates,
ensuring that all students have a positive and fulfilling experience.

Section 1. Academic Probation. Students who are placed on

academic probation are given one semester to rectify their inadequate
grades.

Any student who receives failing grades in three or more subjects

during a semester will be placed on academic probation, subject to the
following conditions:

1) Students who fail a subject are granted the opportunity to retake it

once;
2) Students on probation must redeem their failures by enrolling in
and successfully completing the subject(s) during the next available
offering;
3) The college may extend the probation period based on specific
grounds as determined by the dean.

Section 2. Attendance. It is expected that students attend all classes.

While it is possible to allow for up to four (4) consecutive absences, any
further absences will only be excused if there are valid reasons. The teacher
in charge will be responsible for determining the validity of the excuse.

Section 3. Absences. Guidelines for student absences.

1. A student who exceeds 20% of the total number of class

hours by being absent for 11 hours may face the risk of being
dropped from the subject.

16
 2. Any student who needs to be absent from class is required to
provide either a letter from their parent, guardian, or spouse,
or a medical certificate to their instructor upon their return to
class. This documentation is necessary to initiate appropriate
actions.
3. In the event that there are an excessive number of absences,
whether excused or unexcused, the instructor holds the
authority to either drop the student from the course or assign
a failing grade of "F".
4. In cases of absences resulting from medical reasons or
unforeseen circumstances, the student must submit a
properly signed or certified medical certificate issued by the
college physician for consideration.
5. Regardless of the reasons for their absence, a student is
accountable for all missed assignments and other course-
related activities.

Section 4. Tardiness. While faculty members are expected to

initiate their classes on time, certain circumstances beyond their control
may occasionally result in delays. Consequently, the subsequent protocols
must be adhered to whenever such situations arise:

1. Students should wait for twenty minutes in sixty-minute classes.

2. Students should wait for thirty minutes for ninety-minute classes.
3. Students should wait for forty minutes for each of the one
hundred twenty-minute classes.

Article V. Student Evaluation

Section 1. Examinations. Negros College, Inc., administers four (4)

examinations every semester, namely: Prelim, Midterm, Pre-final, and
Final. The college registrar schedules these exams, and their approval is
granted by the president.

17
 An examination permit is required for students to take any
examination. If the permit is lost, a duplicate can be obtained from the
finance office for a nominal fee.

Section 2. Grading System.

Grade Equivalent Grade Equivalent

1.0 95 2.1 84
1.1 94 2.2 83
1.2 93 2.3 82
1.3 92 2.4 81
1.4 91 2.5 80
1.5 90 2.6 79
1.6 89 2.7 78
1.7 88 2.8 77
1.8 87 2.9 76
1.9 86 3.0 75
2.0 85 Below 3.0 Failed

Section 3. Computation of Grades.

Prelim and Midterm Pre-final and Final

Attendance 10% Attendance 10%
Participation 10% Participation 10%
Project 10% Project 10%
Quiz 30% Quiz 30%
Prelim Exam 40% Pre-final/Final Exam 40%
Total 100% Total 100%

The final grade of the student will be determined through the

following steps: Firstly, compute the average of the prelim and midterm
grades and multiply it by 50% to constitute the first half. Secondly,
calculate the average of the pre-final and final grades and multiply it by
50% to constitute the second half. Finally, add the percentile ratings of the

18
first and second halves together to obtain the final rating, which is
equivalent to 100%.

The mark of "INC" or incomplete is given to a student who has

maintained a passing class standing throughout the semester but has either
not taken the final exam or has not fulfilled the requirements of the course.

A student who officially withdraws from a subject or cancels his or

her enrollment receives an official "W" mark, signifying his or her
withdrawal.

A "DRP" mark, or dropped, is assigned to a student who has either

been absent for more than 20% of the total number of hours in the semester
or has informally withdrawn from the subject.

A grade of "NG" or "not graded" is given when the instructor has

not yet submitted the grading sheet to the college registrar's office.

The mark "NC", or no credit, is assigned when a student either

enrolls in an audit subject or takes a subject that is not specified in the
course curriculum.

The formula used to calculate the Grade Point Average (GPA) for
one semester is as follows:

1
GPA =

The Cumulative Grade Point Average (CGPA) calculation involves

applying the GPA formula to all subjects completed by the student during
their specified residency at Negros College, Inc., as well as any credited
subjects for transfer students.

1
Weighted grade is equal to the grade times the number of units
19
 Section 4. Incomplete (INC) Ratings. In exceptional situations, if a
student fails to meet certain course requirements, a temporary grade of
"INC" or incomplete will be assigned. If the outstanding requirement is not
fulfilled within one academic year from the grade distribution, it will
automatically be changed to a grade of "F" or failure. It is important to note
that having a grade of "INC" makes a student ineligible for enrollment in
the subsequent semester.

If a student is on probation, they should not receive a grade of

"INC". If an "INC" grade is listed on the teacher's grading sheet, the
registrar will record it as an "F".

The request to change a grade of "INC" must be submitted within

one year from the date of grade distribution, in the following manner:

1) The student obtains an Incomplete (INC) form from the cashier's

office.
2) The student submits the completed work to the subject teacher,
who then forwards it to the department chairperson.
3) The teacher evaluates the work and communicates the new grade
to the chairperson.
4) The student completes the INC form and the teacher assesses and
releases the final grade.
5) The grade is then submitted to the registrar for record-keeping.

Section 5. Changing of Student Grades. Grades must not be

changed after they have been submitted to the registrar's office by the
respective teacher, unless the subject teacher provides a letter to the
registrar, approved by the dean, stating a valid reason for the grade change.

The instructor may permit the correction of student grades if an error

has been made. The adjustment of student grades can be allowed within a
year from the date of enrolling in the subject.

20
Article VI. Graduation Requirements

Section1. Approval for Graduation. A student's graduation is

approved by the president based on the faculty and dean's recommendation.
The student must have successfully earned and completed all the required
units prescribed by CHED in the program curriculum. Subject to certain
terms and conditions, the student may be awarded a degree.

1) The student has displayed exemplary moral conduct throughout

their time at school.
2) The student has successfully completed a minimum of one (1)
year of residence at Negros College, Inc.
3) The student has fulfilled all financial obligations.
4) The registrar has evaluated all earned units of the student.
5) Attendance is mandatory for all candidates for graduation at the
preparatory meetings.
6) Candidates for graduation are obligated to wear the designated
academic gown during both the baccalaureate service and commencement
exercises.
7) Candidates for graduation must be present during the graduation
ceremonies.
8) No student will receive a diploma, certificate, honorable
dismissal, or transcript of records without submitting a completed college
clearance form.
9) Transferees must obtain an NSTP serial number from their
previous school of attendance.

Section 2. Application for Graduation. All graduating candidates

are required to submit their graduation applications at the registrar's office
within the first semester of their final year of school.

Article VII. Academic Honors and Special Awards

Section 1. Summa Cum Laude. The criteria for conferring a

Summa Cum Laude award to a student are as follows:

21
 The qualifications for this scholarship include the following
requirements:

1) A minimum overall average of 95 in all academic subjects.

2) An average of at least 93 in major subjects.
3) A grade of no lower than 92 in English subjects.
4) No grade below 90 in any academic subjects and 85 in non-
academic subjects.
5) No incomplete grades, failing grades, or dropped marks.
6) Disqualification occurs if the student retakes a subject, regardless
of the reason.
7) All academic and non-academic units must be earned at Negros
College, Inc. within the last two years.

Section 2. Magna Cum Laude. The criteria for conferring a Magna

Cum Laude award to a student are as follows:

1) Attain a minimum overall average of 93 in all academic subjects.

2) Maintain an average of at least 92 in major subjects.
3) Achieve a grade no lower than 90 in English subjects.
4) No grades lower than 89 in any academic subjects and 85 in non-
academic subjects.
5) No incomplete grades, failing grades, or dropped marks.
6) Disqualification occurs if the student retakes a subject, regardless
of the reason.
7) All academic and non-academic units must be earned at Negros
College, Inc. within the last two years.

Section 3. Cum Laude. The criteria for conferring a Cum Laude

award to a student are as follows:

1) Attain a minimum overall average of 91 in all academic subjects.

2) Maintain an average of at least 90 in major subjects.
3) Achieve a grade no lower than 88 in English subjects.
4) No grades lower than 85 in any academic subjects.
22
 5) No incomplete grades, failing grades, or dropped marks.
6) Disqualification occurs if the student retakes a subject, regardless
of the reason.
7) All academic and non-academic units must be earned at Negros
College, Inc. within the last two years.

Section 4. Proficiency Award. The proficiency award is presented

to a student who, despite not qualifying for academic honors, has achieved a
general average of at least 90 in all academic subjects, with a grade of no
less than 85 in English subjects, as well as all academic and non-academic
subjects.

Students who have received honors in two-year courses should have

a weighted average calculated in the following manner:

Average Grade Rank Other Requisites

88 With distinction No grade below 85
90 With distinction No grade below 85
92 With distinction No grade below 85

Section 5. Dean’s List Award. The Dean’s List Award is conferred

to students based on the following criteria:

1. On academics (70)
- Weighted average of 90 and above;
- A minimum grade of 85 for major subjects, as well as for
both minor and non-academic subjects.
- Enrolled in a minimum of 18 units at Negros College,
Inc.
- All academic and non-academic units obtained in a full
curriculum year, comprising two semesters at Negros
College.

2. On moral character (15)

- With a good moral character

23
 - No documented instance of any violation of school
policies, rules, or regulations.

3. School and community involvement (15)

- Engaged actively in both school and community
activities, and should present a certification of
participation.
- Active participation as a representative in local,
provincial, regional, and national competitions.

Section 6. Loyalty Award. The loyalty award is granted to

graduating students who meet the following criteria:

1) studying consistently from Negros Academy to Negros College,

and
2) exhibiting a clean record without any violations of school
policies, rules, and regulations.
Section 7. Leadership Award. A candidate for graduation who has
demonstrated exceptional leadership skills in the school's extra-curricular
activities may be honored with a leadership award, subject to the following
conditions:

1) completion of eight consecutive semesters at Negros College;

2) absence of any academic or non-academic failures;
3) no history of violating school policies, rules, or regulations;
4) having a position or membership in an organization to earn
corresponding points based on their roles.
a) At the National Level:
- serving as President, 5 points,
- any official position, 4 points,
- as member, 3 points.
b) At the Regional Level:
- serving as President, 4 points,
- any official position, 3 points,
- as member, 2 points.
c) At the Provincial/City/College Level:
24
 - serving as President grants, 3 points,
- any official position, 2 points,
- as member, 1 point.

Section 8. Academic Excellence Award for Senior High School.

The Academic Excellence Award for Senior High School is bestowed upon
students who have achieved certain grades, each with its own corresponding
distinction.

Average Grade Distinction

98-100 With highest honors
95-97 With high honors
90-94 With honors

Section 9. Service Award. The service award is bestowed upon

students who have actively engaged in various roles, such as being band
members, dance troupe members, or choral members.

Section 10. Qualification for Latin Honors, Academic Honors,

and Special Awards. To qualify for Latin honors, academic honors, and
special awards, students must meet certain criteria based on the duration of
their degree program. For a four-year degree course, students should
complete eight consecutive semesters without any breaks in their
enrollment. Similarly, for a five-year degree course, students should
complete ten consecutive semesters without any breaks in their enrollment.

Article VIII. Gender-Fair Education

Gender fair education, also known as gender-equitable or

gender-sensitive education, recognizes that the diverse needs and
experiences of students should be acknowledged and addressed to
promote their holistic development and lifelong success. By
challenging gender stereotypes and promoting equal opportunities,
gender fair education seeks to create a more equitable and just society.

25
Key principles of gender fair education may include:
1) Gender equality: Ensuring that all students have equal access
to education, resources, and opportunities, regardless of their gender.
2) Gender awareness and sensitivity: Promoting an
understanding of gender as a social construct and raising awareness of
gender biases, stereotypes, and discrimination.
3) Inclusive curriculum: Incorporating diverse perspectives,
experiences, and contributions of all genders into the curriculum,
avoiding gender bias in subject selection, and promoting equal
representation in teaching materials.
4) Safe and respectful environment: Creating a welcoming and
inclusive school climate that respects and values all students, free
from harassment, bullying, and discrimination based on gender.
5) Gender-responsive teaching practices: Adopting teaching
strategies that accommodate different learning styles, interests, and
needs of students, taking into account the influence of gender on
learning experiences.
6) Parent and community involvement: Engaging parents,
families, and the wider community in promoting gender equality and
supporting gender fair education.

Scholarship

Article I. Scholarship Grants

Section 1. Honors Scholarship. The Honors Scholarship is granted

to students who demonstrate exceptional moral character and outstanding
leadership qualities.

The Honor scholarship provides a reduction in tuition fees according

to the specified criteria.
26
 Honors Discount Requirement
With highest 100% QPA of 92 with no grade below 85
honors
With high honors 50% QPA of 91 with no grade below 85
With honors 25% QPA of 90 with no grade below 85

Section 2. Academic Scholarship. Academic scholarships are

granted to students who achieve outstanding academic performance.

Academic scholarship are awarded based on the following criteria:

Requirement Discount
94 – 95 QPA 100%
92 – 93 QPA 50%
89 – 91 QPA 25%

Section 3. Privilege for Brothers and Sisters (no Unifast). The

Privilege Scholarship is awarded to siblings who are not eligible for Unifast
scholarships, based on the following criteria.

a) Three brothers and sisters. The sibling who enrolls in the lowest
year level will receive a 50% discount for tuition fees exclusively.
b) Four brothers and sisters. The sibling who enrolls in the lowest
year level will receive a 100% discount for tuition fees exclusively.

Section 4. Privilege for the Faculty and Staff. The faculty and
staff of Negros College, Inc. are entitled to the following privileges:

27
 a) Regular faculty and staff members are entitled to a 50%
discount on tuition fees for their dependents enrolled at
Negros College, Inc.

b) Part-time faculty and staff members who have dedicated at

least 10 years of service to Negros College, Inc. are eligible
for a 50% discount on tuition fees for their dependents
enrolled at the institution.
c) Part-time faculty and staff members who have provided a
minimum of 5 years of service to Negros College, Inc., but
less than 10 years, are entitled to a 25% tuition fee reduction
for their dependents who are enrolled at the institution.

Section 5. Government Scholarship Grants. There are several

additional scholarship grants available to students, such as those provided
by the Local Government Unit (LGU), the Students Financial Assistance
Program (STUFAP) offered by the Commission on Higher Education
(CHED), and the Tertiary Education Subsidy (TES) which falls under the
umbrella of CHED - Unifast.

School Fees

Article I. Fees and Charges

Section 1. Payments. Payment for all fees and charges must be

made by the conclusion of each school term. Students who make full
payment of their account upon enrollment will receive a 10% discount on
tuition fees. Additionally, a 5% discount on tuition fees will be granted to
students who settle their account within thirty days of enrollment.

In all other circumstances, when students enroll, they will be

required to make payment for the entrance and miscellaneous fees, as well
as a minimum of 20% of the tuition fees for each school term. The
28
remaining balance of the tuition fees must be paid in four equal instalments,
with each instalment to be settled at least one week prior to the scheduled
preliminary, midterm, pre-final, and final examinations.

Late enrollment will incur a penalty of 5% of the tuition fees.

Section 2. Refund and other Charges. Unless otherwise specified

by institutional policies, rules, and regulations, a student who chooses to
transfer or withdraw, in writing, within two weeks after the commencement
of classes, and has already made full payment of the relevant tuition and
other school fees for a duration of one month or longer, may incur charges.
If the student withdraws within the first week of classes, regardless of
whether they have attended any classes or not, they may be charged 25% of
the total amount due for the school term. If withdrawal occurs within the
second week of classes, the student may be charged 50% of the total
amount due. However, if the student withdraws at any time beyond the
second week of classes, they may be charged the full amount of all school
fees.

Student Affairs

Article I. Students’ Rights and Responsibilities

Section 1. Students’ Rights. The rights of every student at Negros

College are as follows, subject to the limitations imposed by laws, school
policies, and regulations:

Students have the following rights when it comes to education:

1) The right to receive a quality education that aligns with national

goals, educational objectives, and college standards.
2) The right to access guidance and counseling services to help them
understand themselves, make informed decisions, and choose appropriate
career options based on their abilities.

29
 3) The right to exercise their constitutional right to free speech and
press, allowing them to express their opinions on any subject as long as it
doesn't disrupt the school's work and discipline. They should also receive
copies of any publication they have paid for.
4) The right to participate in the process of formulating and
developing school policies that impact the school, community, and country.
This can be done through representation in relevant school bodies or
committees determined by the governing board.
5) The right to establish and join organizations and societies that are
in accordance with the law.
6) The right to reasonable protection within the school premises.
7) The right to be fully informed about the rules and regulations that
affect them.
8) The right to participate in both curricular and co-curricular
activities.
9) The right to be treated with respect and dignity. Exploitation,
involuntary servitude, and unusual punishment are strictly prohibited.
10) The right to enjoy academic freedom, which allows students to
pursue their studies without undue constraints.
11) The right to examine their class records and other relevant
documents to determine their academic status.
12) The right to continue and complete their chosen course of study
until graduation, unless they have committed academic misconduct or
violated school regulations.
13) The right to receive promptly issued certificates, diplomas,
transcripts of records, grades, and transfer credentials, provided that all
financial obligations to the college have been settled.
14) The right to receive medical and dental care upon request.
15) The right to refuse any involuntary contributions, except those
that have been properly approved by their organizations and recommended
by the director of student affairs.

Section 1. Students’ Responsibilities. The responsibilities of every

student at Negros College are as follows, subject to the limitations imposed
by laws, school policies, and regulations:

30
 1) Strive to lead an upright, virtuous, and purposeful life.
2) Put forth their utmost effort to develop their potential through
suitable education, aiming to become an asset to themselves and
society.
3) Adhere to the country's laws, uphold the principles of freedom
and democracy, and show respect for duly constituted authorities
while honoring the customs and traditions of the people.
4) Actively participate in civic affairs and contribute to the
promotion of the general welfare.
5) Assist in upholding and exercising individual and social rights,
contributing to the strengthening of freedom in the pursuit of
progress, prosperity, and global peace.
6) Exercise their rights and responsibilities while respecting the
rights of others, the college, and its properties.
7) Show respect and collaborate with teachers, fellow students, and
school authorities to maintain order in both the school and
society.
8) Seek peaceful resolution of grievances and work towards
promoting and sustaining peace and harmony in the college by
following disciplinary rules and fostering positive relationships
with fellow students, teaching personnel, academic staff, and
non-teaching staff.
9) Adhere to the constitution of Negros College Inc. and the
Supreme Student Government organization.

Article II. Prescribed School Uniform

Section 1. For College Students. The following are the uniform

guidelines for college students:

a) Male: - NCI polo shirt available at the finance office

- Dark pants, tattered pants not allowed
- Any closed shoes, slippers and sandals not allowed
b) Female: - Cream top with navy blue accent

31
 - Navy blue pants or skirt with length not shorter than
2 inches above the knee (cloth is available at the
finance office)
- Black, closed shoes with heels of at least 1 inch in
length. Sandals and slipper are not allowed.

Section 2. For Senior High School Students. The following are the
uniform guidelines for senior high school students:

a) Male: - Top: sleeved yellow polo with checkered tie

- Black pants
- Black leather shoes. Rubber shoes, slippers, and
sandals are not allowed
- Cloth is available at the finance office
b) Female: - Top: sleeved yellow blouse with checkered tie
- Skirt: Checkered blue and yellow
- Shoes: black, closed shoes. Rubber shoes, slippers,
and sandals are not allowed

Section 3. Guidelines. These guidelines outline the proper protocol

for wearing the uniform.

a) On the first day of school, former students are required to wear

the school uniform since they already possess the previous set.
b) New students must acquire their uniform within a maximum
period of one month.
c) The school president's approval is necessary for department t-
shirts to be worn on designated days.
d) Non-compliance with the prescribed uniform should result in
suitable and fair disciplinary measures.

Article III. Student Discipline

32
 Section 1. NCI’s Inherent Authority. Negros College, Inc.
possesses the inherent authority to exercise its policies, rules, and
regulations, particularly those concerning student discipline. The institution
upholds discipline both within its campus and the adjacent vicinity of the
school grounds. It furthermore wields disciplinary power over students or
student organizations beyond the boundaries of the campus, extending to
non-school hours, terms, or years, in the following scenarios:

1) When school policies or regulations have been breached;

2) In cases where the misconduct pertains to a student's status
or poses a threat to the school's reputation and good standing.

Section 2. Disciplinary Sanctions. A school official or personnel

possesses the authority to enforce suitable and justifiable disciplinary
actions in response to minor offenses or breaches of good discipline that
occur in their presence. However, it is crucial to note that no form of cruel
or physically harmful punishment shall be inflicted upon any erring student.

Section 3. Penalties. When a student or student group commits an

offense, an appropriate disciplinary penalty is enforced, taking into account
the severity of the offense. The penalties are categorized as follows:

1) Warning: The student is notified by the director of student

affairs that he or she has contravened a school policy, rule, or
regulation. He or she is cautioned about the potential for
more severe consequences if similar transgressions occur in
the future. Additionally, a record of this notice is
documented in the offending student's file, which is
maintained by the CARE counselor's office.
2) Probation: The penalty is applied when there are recurrent
academic deficiencies, repeated instances of minor offenses,
or any other circumstances that place the student in a
situation of being not in good standing with the school for a
specified period.

33
 3) Suspension: The student is mandated to refrain from
participating in any classes and is denied access to the school
campus for a specific duration or designated number of days.
4) Dismissal: The student is expelled from the school and is
permanently barred from being readmitted or re-enrolled.
However, he or she may still have the opportunity to request
and obtain an honorable dismissal, granting him or her
permission to pursue their studies in another educational
institution.
5) Expulsion: The student is expelled from school due to
misconduct and is permanently barred from re-enrollment.
6) Restitution: The student is required to either return, replace,
or reimburse the value of any item they have stolen or
damaged. These items may belong to the school, a fellow
student, or any member of the school's faculty and staff.

Section 4. Offenses. Offenses are classified as follows:

1) Minor offense: The offense in question carries an unlikely

penalty of a warning. However, if there is a recurrence or
repeated occurrence of minor offenses, the board of
discipline holds the authority to impose a more severe
penalty.
2) Less grave offense: This offense carries the potential
penalties of either suspension or probation.
3) Grave offense: An offense that carries the possible
punishment of either dismissal or expulsion.

Section 5. Offenses Punishable by Warning. The first offense of

the following offenses is sanctioned with a warning:

1) Acts of dishonesty, such as cheating, plagiarism, or any other

forms of intellectual deceit, are considered unethical and
unacceptable.

34
 2) The act of being intoxicated within the campus premises, as
well as the possession and consumption of alcohol or any
other alcoholic beverage on campus.
3) The deliberate tampering with or misuse of school property
that leads to its destruction or damage on the campus.
4) Unauthorized entry into any office within the campus,
deliberate interference with, or disruption of, any academic
function or school activity may lead to disorder or disturb the
peace.
5) Any act that is deemed inappropriate or indecent.
6) Any breach of the library policy, the school's regulations
regarding absences, the obligation to wear the school
uniform or identification card, or any other policies, rules, or
regulations issued by the school pertaining to appropriate
decorum and conduct.

Section 6. Offenses Punishable by Suspension. The following

offenses are punishable by suspension.

1) Stealing school or personal property belonging to any individual.

2) Damaging or vandalizing school premises or personal property of
individuals.
3) Physically harming or assaulting any person within the school
campus.
4) Engaging in intimidation, threats, harassment, or verbal abuse
towards any student or member of the school's faculty and staff.

Section 7. Offenses Punishable by Dismissal or Expulsion. The

following offenses are punishable by dismissal or expulsion.

1. The sale, use, or possession of prohibited drugs or regulated

substances, including drug paraphernalia;
2. Possession or use of firearms, explosives, or any deadly weapon
within the school premises;

35
 3. Any student who has been convicted by a court of law, with a
final judgment, of a crime involving moral turpitude and
carrying a penalty of imprisonment;
4. Forgery, falsification, deliberate alteration, or use of forged or
altered school documents;
5. Hazing, as defined by law;
6. Engaging in immorality, sexual promiscuity, sexual aggression,
or harassment;
7. Any other act committed by a student or student group, whether
within or outside the school premises, which, in the judgment of
the school, adversely affects the good name and reputation of
the school or the status of the students.

Article IV. Disciplinary Procedure

Section 1. Complaint. The institution, along with its administrators,

faculty members, and employees, as well as any enrolled student, possess
the capacity to submit a written complaint to the director of Student Affairs.
Such a complaint should clearly outline the nature of the grievance and
provide specific details regarding the date, time, and location in which the
incident occurred.

Section 2. Notice to Respondent. Once the complaint is received,

the director of Student Affairs will promptly issue a notification to the
accused student, outlining the specific allegations and their corresponding
penalties. Furthermore, the accused student will be mandated to provide a
response to the complaint within ten (10) days of receiving the
aforementioned notification. Failure to comply with this requirement will
result in a default judgment being rendered against the accused student.

Section 3. Investigation. The investigation ought to be carried out

by the designated officials in accordance with the prescribed protocol.

36
 1) By the Dean of the College/Senior High School Principal. If
the complaints charge and offense are punishable by a warning for the first
offense, the dean of the college or senior high school principal may initiate
a potential amicable settlement of the dispute. Subsequently, the dean of the
college or senior high school principal will conduct an investigation and
make a decision on the case based on the evidence presented. Copies of the
investigation results will be provided to the offending student and the
CARE counselor.
2) By the CARE Counselor. In the event that the dispute cannot
reach a resolution at the dean's level, it shall be escalated to the CARE
counselor for subsequent engagement in the settlement procedure.
3) By the Board of Discipline. In the event that the resolution of
the dispute cannot be achieved through the intervention of the dean or the
CARE counselor, it shall be necessary to escalate the matter to the Board of
Discipline for the final settlement. Moreover, if the nature of the complaint
or offense carries the possibility of disciplinary actions such as suspension,
dismissal, or expulsion, it shall be mandated that the investigation be
undertaken by the Board of Discipline, which consists of five members.
These members are designated as follows: the director of Student Affairs
shall assume the position of chairman, the dean of the college, the Senior
High School Principal corresponding to the student in question, the
president of the SSG or an appropriate representative, the CARE Counselor
or an authorized representative as a non-voting member, and a faculty or
staff member who shall fulfill the role of secretary and will also be a non-
voting participant in the proceedings.

Section 4. The Hearing. During the hearing, the Chairman of the

Board of Directors will formally introduce the parties involved and reiterate
the charge(s) against the student in question. Following the reading of the
charges, the Chairman will proceed to request the student to plead either
"responsible" or "not responsible". In the event that the student pleads
"responsible" and thereby admits guilt for the offense they are charged with,
the Board of Directors will promptly deliver a written judgement and
impose the suitable penalty associated with the offense.

37
 In the event that the student accused of misconduct enters a plea of
"not responsible," the Board of Directors (BOD) shall follow a two-step
process to consider the evidence presented by both parties. First, the
testimonies of the complainant and their witnesses, along with any
accompanying documentary evidence, if available, shall be received.
Subsequently, the testimonies of the accused student and his or her
witnesses, along with any counter documentary evidence, if available, shall
also be received.

In formal parlance, it is specified that only the Chairman of the

Board of Directors (BOD) and the voting members possess the authority to
pose queries to the parties and their respective witnesses. Throughout the
course of receiving witness testimonies, all other witnesses associated with
either the complainant or the offending student shall be excluded from the
hearing chamber. The BOD shall further enforce the exclusion of the public
from the hearing, thereby restraining access to all individuals not directly
implicated in the case under investigation from entering the hearing
premises.

Upon receipt of evidence from the parties involved, the Board of

Directors (BOD) will assess whether the offending student is responsible or
not responsible for the complaint/offense charged against them. This
determination will be based on clear and convincing evidence presented
during the hearing. The decision of the BOD will be provided in writing and
will be reached through a vote by the voting members. The decision will
then undergo automatic review by the vice-president for Academic Affairs,
whose decision will be final. If the decision results in the penalty of
dismissal or expulsion, it will be subject to automatic review by the school
president within seven days of receipt. Further, in the case of expulsion, the
decision of the school president will be subject to review by the
Commission on Higher Education (CHED).

Section 5. Appeal. The resolution enacted by the Board of Directors

(BOD) mandating the disciplinary measures of termination or expulsion can
be contested by lodging an appeal to the school president within a period of
seven (7) days, commencing from the date of receiving a copy of said
38
resolution. Grounds for appeal may encompass procedural discrepancies,
the unearthing of previously undisclosed evidence, or the excessive severity
of the penalty imposed. It is imperative to note that a failure to initiate such
an appeal within the stipulated timeframe will render the BOD's decision
irrevocable and enforceable.

Section 6. Implementation of Penalty. Upon the conclusion of the

decision-making process, the Board of Directors (BOD) will proceed to
issue an order for the implementation of the imposed penalty, in the event
that a guilty verdict is established.

Section 7. Confidentiality of Records. The documentation

pertaining to the investigations carried out by the Board of Directors (BOD)
shall be treated with strict confidentiality, unless compelled to be disclosed
by a court of law.

Section 8. The Accused Rights. Students who are the recipients of

a complaint are entitled to the subsequent rights:

1) The recipient is hereby notified of the scheduled hearing,

including the precise time, date, and location thereof.
2) The recipient is expected to provide pertinent evidentiary
materials and arrange for the presence of witnesses to support their case
during the said hearing.
3) The recipient is entitled to seek the assistance of a counsel or
advisor to guide and advocate for them throughout the hearing process.
4) The recipient should be well-informed regarding the identities
and positions held by each member of the Board of Directors.
5) The recipient should be aware of the names of the complainant(s)
as well as the witnesses involved in the matter.
6) In the event that the recipient is a minor, a copy of the show cause
letter shall be provided to the parent or legal guardian.

39
 Educational Tours And Outings

Article I. Field Trips

Section 1. Academic Field Trip. Academic field trips are an

integral component of the curriculum at Negros College, Inc. and are
conducted in alignment with the college's educational mission. As a result,
the college assumes responsibility for the educational field trips undertaken.
Conversely, student events or activities, such as student councils,
governmental organizations, clubs, and honor societies, constitute a distinct
category that may or may not be covered by the college. Consequently,
these activities are identified as "student" events rather than educational
field trips.

A field trip is planned and organized by the instructor or department

as an integral component of the class curriculum. In the event that it
becomes necessary to schedule the trip during regular school days, requests
for excuses may be made from the affected classes, provided that the
established guidelines have been followed. It is implied that the student
must complete any missed assignments or coursework in the class from
which they were excused as a result of the field trip.

Section 2. Field Trip Guidelines. The primary aims of these

guidelines are to ensure the safety and well-being of all participants, as well
as to maximize the educational benefits derived from the field trip
objectives.

1) A proposal for a field trip, including all the required documentation,

must be submitted to the college dean or senior high school principal
at least one (1) month prior to the planned trip. The dean or principal
will review the proposal and provide a recommendation for
approval.
2) All teachers and students who will be participating in the field trip
must be duly informed in a timely manner. They should receive

40
 clear and comprehensive information regarding the details and
expectations of the trip.
3) The documents required for the field trip are as follows:
a) A resolution indicating the intention to conduct a field trip,
issued by the proposing group/class/organization.
b) A permit that has been approved by the president of the school,
granting permission for the field trip to take place.
c) Acceptance letters from the companies or firms that will be
visited during the trip, confirming their willingness to
accommodate the students.
d) A letter of consent from the parent, guardian, or spouse of each
participating student, granting permission for their attendance
on the field trip.
e) A comprehensive list of all students who will be participating in
the field trip.
f) A list of chaperones, adhering to a ratio of 1 chaperone per 25
students.
g) Medical clearance forms obtained from the school physician,
certifying that each student is fit to participate in the field trip.

4) The formal submission of the proposal is required to be made to the

Student Affairs Office for thorough examination and subsequent
recommendation to the Vice President for Academic Affairs.
5) In adherence to our organizational protocols, it is imperative that all
documents undergo a critical validation and signature process
through the esteemed office of the Vice President for Academic
Affairs (VPAA) before being endorsed to both the School President
and the Chairman of the Board. This meticulous procedure is of
utmost importance to obtain the final approval for such documents.

Section 3. Other Guidelines.

41
 1) No field trips should be scheduled within two weeks prior to
the final examinations if it involves other classes. This ensures that students
have sufficient time to focus on their exams without disruption.
2) All field trips must commence and conclude on the school
campus. This provides the faculty organizer of the field trip with a better
opportunity to demonstrate that reasonable precautions have been taken to
ensure the safety and well-being of the participants.
3) The college dean or senior high school principal shall have
supervisory authority over all field trips organized by their respective
college or department. They are responsible for maintaining a calendar of
scheduled field trips. Additionally, they have the discretion to evaluate the
relevance of the field trip to students' learning in a particular course or
discipline.
4) Written consent from the parents, guardians, or spouses of
the participating students must be obtained and submitted to the student
affairs office before the commencement of the field trip.
5) Field trips should not be mandatory and should not be
considered as a substitute for any significant examinations.
6) The faculty member in charge of the field trip is expected to
conduct a briefing session with the participants before their departure from
the campus. This briefing should cover the academic objectives of the trip,
expected student behavior during the visit to other offices or establishments,
and the expectations placed upon the students as representatives of the
college in terms of displaying goodwill.

Library

Our Vision

The Negros College library is committed to being an innovative

collaborator in the pursuit of the institution's goals. Our aim is to become a
world-class institution that is dedicated to providing outstanding education,
conducting impactful research, and engaging in meaningful community
42
service. Through these endeavors, we seek to contribute to the enhancement
of society and the betterment of people's lives.

Our Mission

Negros College is deeply committed to delivering high-quality

services and maintaining an exceptional collection of resources. These
efforts are aimed at supporting the mission, goals, educational, and research
needs of our students, staff, faculty, administration, and community users,
while also aligning with the diverse curriculum offered by the college. The
mission of the Negros College library is to strive for excellence in providing
and promoting information services.

Our Goals

a) The primary objective is to selectively procure and obtain

information resources in accordance with collection management principles
that align with the educational and research needs of the college.

b) Another key goal is to efficiently organize and provide prompt,

coherent, consolidated, and user-friendly access to various information
resources, including print, electronic, and other formats, to facilitate further
study and research endeavors.

c) Additionally, the aim is to aid and educate the members of the

college community in effectively utilizing and evaluating information
resources from both the library's physical and virtual collections.

Our Objectives

a) The primary objective is to furnish comprehensive and regularly

updated collections that cater to the instructional, cultural, and research
requirements of both students and teachers.

43
 b) Another significant aim is to foster enthusiasm for reading and
develop a profound appreciation for books by means of efficient library
services.

c) Moreover, the goal is to aid faculty and students in their research

endeavors.

d) Additionally, a priority is to offer learning resources, services,

and facilities that align with the educational objectives of the school.

College Library Policies

1) To ensure proper identification and access to library services,

it is mandatory for all students to present their ID cards to the librarian or a
designated representative at the library desk upon entering the library.
Additionally, their library cards must be presented for inspection before
they can utilize any library services.
2) All students are required to leave their bags and bulky items
at the baggage counter upon entering the library. This rule applies to
everyone.
3) Personal belongings such as purses, wallets, cell phones, and
other valuable items should not be entrusted to anyone or handed over to
library personnel. Negros College, Inc., (NCI) cannot be held liable for any
loss or damage to these items.
4) The library is designated as a place for study and research,
therefore, silence must be observed at all times. If individuals need to
engage in conversation, it should be done in a moderate voice.
5) Eating, smoking, and loud laughter are strictly prohibited
inside the library premises.
6) Borrowing books from the reserved section requires the
books to be recorded at the counter. Students must leave their ID cards
before taking the books to the reading area or photocopier. The policy of
"NO ID, NO BOOKS" is enforced in the reserved section.

44
 7) Photocopying of books should be done within the library
premises. In exceptional cases where the school's photocopier is not
functional, photocopying outside the library is allowed. However, the books
must be returned within 30 minutes of being taken outside.
8) After using newspapers and magazines, they must be
returned to their designated places.
9) Before leaving the library, students should push the chairs
back quietly, clear the reading table, and present their belongings for
inspection by the checker.
10) The circulation section operates on an "open shelf system"
that allows students to freely access the collections. After reading, books
should be returned to their appropriate places.
11) Certain materials, including general reference books, special
collections, periodicals, newspapers, magazines, digests, and vertical file
materials, are designated for in-library use only.
12) Students from other schools are required to present
recommendation and/or request letters from their librarians, principals,
school directors, or deans. These letters should indicate the specific subject
or topic they intend to research.
13) Any individual found tearing a page from a book, magazine,
or newspaper will be held responsible for the full cost of the damaged
material, including the expenses incurred for its replacement. In addition,
the culprit will have their library privileges revoked for a period of three
months. Vandalism of any kind will be met with severe consequences.
14) Anyone caught stealing any library property will be reported
to the board of discipline, with a copy of the report provided to the dean of
the college to which the student belongs. The immediate penalty for stealing
library property will be the suspension of all library privileges for the
remainder of the semester.
15) If a student is found deliberately misplacing or hiding library
books, they will receive a written warning for the first offense. Subsequent
violations will result in the suspension of library privileges.
16) Library cards are non-transferrable. If any student is caught
using someone else's card or allowing their own card to be used by another
student, they will be fined ₱200, and their library card will be confiscated.
Additionally, their library privileges will be suspended for one month for
45
the first offense, three months for the second offense, and for the remainder
of the semester for the third offense. If the individual using the library card
is not a student of NCI, the owner of the card will be fined ₱500.
17) For overdue books or materials that are not returned by the
due date, the borrower will receive recall notices. The fines imposed for
overdue materials are ₱1.00 per day for circulation books and ₱2.00 per
book for the first 4 hours, and ₱1.00 for each succeeding hour for reserve
books. In the event that a book is lost, the borrower is responsible for
paying the current price of the book, along with any expenses incurred in
acquiring a replacement copy. Additionally, all fines accumulated until the
book was reported lost must be paid. If a book that was reported lost is
subsequently found and returned to the library, a refund of 75% of the
amount paid (representing the current price of the book) will be given if it is
returned after three months. If returned within six months, a refund of 50%
will be provided. After six months, no refund will be issued.

College Registrar
The College Registrar's office is committed to upholding the
principles of service by implementing administrative and academic policies
and procedures. The office plays a crucial role in supporting, facilitating,
and promoting the academic mission of Negros College, Inc. It serves as a
vital link between students, faculty, and the curriculum, ensuring smooth
processes from enrollment to graduation and beyond. The College
Registrar's office aims to provide essential services that enable students to
access and navigate their educational journey effectively.

The College Registrar's office is responsible for establishing an

organizational structure and implementing technology systems that facilitate
the effective delivery of instruction. By providing this infrastructure, the
office enables both faculty and students to concentrate on academic
achievement and meet program requirements. Within this structure, the
College Registrar's office ensures strict adherence to academic policies,
46
thereby preserving academic integrity. It also takes measures to safeguard
the security of academic records and ensures the provision of accessible
academic services to all constituents.

Additionally, the office plays a supportive role for the

administration in formulating academic policies. It serves as the principal
office that generates the necessary reports and conducts analysis required
for this task. These reports and analyses provide valuable insights and
information that aid in the formulation of effective academic policies. The
College Registrar's office is dedicated to fulfilling these responsibilities to
support the overall academic mission of Negros College, Inc.

Functions of the Registrar’s Office

1) The College Registrar's office attends to the needs of various

stakeholders, including students, faculty, personnel, alumni, and the general
public, regarding the academic functions of the school.
2) The office provides support to students throughout their
entire journey in the school, starting from the application for admission,
registration, and continuing through graduation or withdrawal. It also
extends its services to students who pursue careers abroad or within the
country after leaving the school.
3) The College Registrar's office screens applicants for
admission, issues official transcripts of records, diplomas, and certificates
of graduation. It also maintains student records, registers qualified students,
and handles preparations related to graduation or commencement exercises.
4) The office serves as the information center for admission-
related inquiries, providing guidance and assistance to prospective students.
5) The College Registrar's office ensures the reliable
management and control of student records, maintaining their accuracy and
confidentiality.
6) The office aims to provide instantaneous responses to
internal and external users' requests for the school's academic records,
ensuring a prompt and efficient service.

47
 7) In addition to the core functions, the College Registrar's
office performs other related tasks and responsibilities assigned by the
management as needed.
8) The office facilitates the issuance of various documents,
including Transfer of Records, Honorable Dismissal, Application for
Documents, College Clearance, Enrollment Load Form, Adding and
Dropping Form, Request for Correction Entry, Completion Form, Request
for Form 137/Transcript of Records, Application for Graduation, Evaluation
Form, Teaching Assignment Form, Student Deficiency Form, Diplomas,
Certificates, and Authentication and Validation of School Records.

School Records and Transfer of Student

The school record of every student includes the final rating or grade
in each subject, along with the corresponding credits assigned to each
subject. It provides a comprehensive overview of the student's academic
performance in each course or subject taken. The final rating reflects the
student's achievement in the subject, which may be in the form of a
numerical grade, letter grade, or another evaluation system adopted by the
school. Additionally, any actions or remarks related to the subject, such as
incompletes, withdrawals, or special notations, may also be recorded in the
student's school record.
If a student voluntarily withdraws from the college, they are entitled
to receive their transfer credentials, such as transcripts and other relevant
documents. However, this entitlement is subject to certain conditions. The
student must not have any outstanding financial obligations or property-
related matters pending with the college. Additionally, they should not be
under any disciplinary actions such as suspension or expulsion. These
conditions ensure that the student has fulfilled their obligations and
responsibilities before obtaining their transfer credentials.

The institution recognizes the importance of supporting students

who wish to transfer to another educational institution. Therefore, any
eligible student who applies for transfer is provided with transfer credentials
suitable for admission to another institution. The transfer credential is a

48
document that verifies the student's academic standing and progress at the
current institution.

To ensure the timely processing of transfer applications, the transfer

credential must be signed by the school registrar. The institution commits to
issuing the transfer credential no later than two weeks after the filing of the
application for transfer. This timeframe allows students to have the
necessary documentation in a timely manner, facilitating a smooth
transition to their new educational institution.

In the event of a student transferring to another institution, the

admitting higher education institution has the responsibility to request, in
writing, the complete school records or transcript of record from the
institution that the student last attended. Upon receipt of the transfer
credentials, which typically include essential information about the student's
academic standing, the admitting institution seeks to obtain a
comprehensive record of the student's educational history.

This request for complete school records or transcript of record

ensures that the admitting institution has access to relevant information
about the student's previous coursework, grades, and academic
achievements. It enables the institution to assess the student's academic
background and make informed decisions regarding course placement,
credit transfer, and other related matters.
The school records or transcript of record should not be released to
the transfer student directly. Instead, the records should only be provided
upon written authorization from the admitting institution that requests the
said records.

This process ensures that the transfer student's records are securely
and appropriately transferred to the requesting institution while maintaining
the confidentiality and integrity of the documents. The authorized written
request from the admitting institution serves as the official authorization for
the release of the student's school records.

49
 Transfer credentials, including the student's academic records and
other relevant documents, are typically transferred by the school last
attended only once to the admitting higher education institution that has
made a formal request for those records.

The transfer process involves the transfer of necessary documents

and credentials from one educational institution to another in order to
facilitate the student's transition. Once the transfer credentials have been
provided to the admitting institution, they become the property of that
institution, and subsequent requests for the same documents should be made
directly to the admitting institution rather than the school last attended.

Under the policies of Negros College, Inc., the release of transfer

credentials may be withheld at the discretion of the institution if a student
has outstanding financial or property obligations or is under penalty of
suspension or expulsion. In such cases, the transfer credentials will only be
released once the student has settled their financial or property obligations
or served the penalty of suspension, or if the expulsion has been lifted.

This policy ensures that students fulfill their obligations and

responsibilities to the institution before their transfer credentials are
released. By settling outstanding obligations or completing disciplinary
actions, the student demonstrates their commitment to resolving any issues
or concerns prior to transferring to another institution.

Cultural Affairs
The Cultural Affairs department of the institution comprises three
groups: the NANCI "SEDAYAG" Choir, the NANCI "SEDAYAG" Dance
Troupe, and the NANCI "SEDAYAG" Band. Each group operates
independently with its own set of officers and trainers.

50
 Recruitment for new members of each group takes place annually in
June, at the beginning of the academic year. Interested individuals can join
auditions or interviews to be considered for membership in any of the
groups.

Qualified members of each group may have the opportunity to

receive a scholarship. The scholarship is granted based on their talent,
dedication, and potential. The scholarships are funded by the Supreme
Student Government (SSG) and are subject to approval by the board or
relevant governing body.

These scholarships aim to recognize and support talented individuals

within the cultural groups, allowing them to pursue their artistic
development while contributing to the cultural enrichment of the institution.

NANCI “SEDAYAG” Choir

Membership in the NANCI "SEDAYAG" Choir is open to any

college or senior high school student. Under the guidance of a choir trainer,
interested students can audition to become a member of the choir. Auditions
are typically held at the beginning of the school year, and the notice of
audition is posted to inform students about the opportunity.

Incentives are provided to choir members who actively participate

for at least one school year. These incentives serve as a form of recognition
for their commitment and dedication to the choir. The specific nature of the
incentives may vary depending on the policies and resources of the
institution. They can include benefits such as certificates of participation,
awards, or other forms of recognition for their contributions to the choir.
By offering auditions and incentives, the institution encourages
students to explore their musical talents, participate in the choir, and
contribute to the vibrant cultural atmosphere within the institution.

51
NANCI “SEDAYAG” Dance Troupe

To become a member of the NANCI "SEDAYAG" Dance Troupe,

interested individuals are required to undergo an audition. These auditions
typically take place at the beginning of the school year, providing an
opportunity for students to showcase their dance skills and talent.

Once selected as a member of the dance troupe, students are

expected to actively participate and fulfill their responsibilities throughout
the school year. After completing at least one year of active service as a
member, there is a possibility of being awarded a scholarship.

The scholarship is given as recognition for the dedication and

commitment demonstrated by the members of the dance troupe. The
specific details of the scholarship, such as its amount and duration, may
vary depending on the policies and resources of the institution. The
awarding of the scholarship is subject to the approval of the relevant
governing body or board.

By offering auditions and the potential for scholarships, the

institution encourages students to develop their dance skills and contribute
to the cultural activities within the institution.

NANCI “SEDAYAG” Band

Membership in the NANCI "SEDAYAG" Band is open to students

who can play the instruments used by the band, such as drums, cymbals,
xylophones, and other applicable instruments. Students who possess the
necessary instrumental skills can audition to become members of the band.
Auditions for band membership are typically held at the beginning of the
school year.

For students who are interested in being part of the band but do not
have instrumental skills, there is an opportunity to audition for positions
such as flag bearers and “minorettes”. These positions involve performing

52
visual elements, such as carrying flags or twirling batons, to complement
the band's musical performances.

The auditions for both instrumentalists and flag bearers/”minorettes”

provide an avenue for students to showcase their talents and skills.
Successful candidates are selected based on their proficiency and potential
to contribute to the band's performances.

By offering auditions for various roles within the band, the

institution promotes student participation in musical and visual arts,
fostering a vibrant and diverse cultural environment within the institution.

National Service Training Program (NSTP)

RATIONALE

The National Service Training Program (NSTP) is established and

governed under Republic Act. No. 9163.

REPUBLIC ACT NO. 9163

It is an act establishing the National Service Training Program

(NSTP) for tertiary level students, amending for the purpose Republic Act.
No. 7077 and Presidential Decree No. 1706 and for other purposes. Below
are its provisions.

Be it enacted by the Senate and House of Representatives of the

Philippines in Congress assembled.
Section 1. Short Title – This act shall be known as the “National
Service Training Program (NSTP) Act of 2001”.

53
 Section 2. Declaration of Policy – It is hereby affirmed the prime
duty of the government to serve and protect its citizens. In turn, it shall be
the responsibility of all citizens to defend the security of the State and in
fulfillment thereof, the government may require each citizen to render
personal, military or civil service.

Recognizing the youth’s vital role in nation building, the State shall
promote civic consciousness among the youth and shall develop their
physical, moral, spiritual, intellectual, and social well-being. It shall
inculcate in the youth patriotism, nationalism, and advance their
involvement in public and civic affairs.

In pursuit of these goals, the youth, the most valuable resource of

the nation, shall be motivated, trained, organized, and mobilized in military
training, literacy, civic welfare, and other similar endeavors in the service of
the nation.

Section 3. Definition of Terms – For purpose of this act, the

following are hereby defined as follows:

a) National Service Training Program (NSTP) is a program aimed

at enhancing civic consciousness and defense preparedness in
the youth by developing the ethics of service and patriotism
while undergoing training in any of its three (3) program
components. Its various components are specially designed to
enhance the youth’s active contribution to the general welfare.
b) Reserve Officer Training Corps (ROTC) is a program
institutionalized under Section 38 and 39 of Republic Act 7077
designed to provide military training to tertiary students in order
to motivate, train, organize, and mobilize them for national
defense preparedness.
c) Literacy Training Service (LTS) is a program designed to train
student to become teachers of literacy and numeracy skills to
school children, out of school youth, and other segments of
society in need of their service.

54
 d) Civic Welfare Training Service (CWTS) refer to programs or
activities contributory to the general welfare and the betterment
of life for the members of the community or the enhancement of
its facilities, especially, those devoted to improving health,
education, environment, entrepreneurship, safety, recreation, and
morals of the citizenry.
e) “Program Component” shall refer to the service components of
the NSTOP as enumerated in Section 4 of this Act.

Section 4. Establishment of the National Service Training

Program – There is hereby established a National Service Training
Program (NSTP), which shall form part of the curricula of all baccalaureate
course and of at least two (2)-year technical-vocational courses and is a
prerequisite for graduation, consisting of the following service components:
1. The Reserve Officer Training Corps (ROTC)
2. The Literacy Training Service (LTS), and
3. The Civic Welfare Training Service (CWTS)

The ROTC under the NSTP shall instill patriotism, moral, virtues,
respect for rights of civilians, and adherence to the Constitution, among
others. Citizenship training shall be given emphasis in all three (3) program
components.

Section 5. Coverage - Students male and female, of any

baccalaureate degree courses or at least two (2)-year-technical-vocation
courses in public and private educational institutions shall be required to
complete one (1) of the NSTP components as required for graduation.

Section 6. Duration and Equivalent Course Unit – Each of the

aforementioned NSTP program components shall be undertaken for an
academic period of two (2) semesters.

Options. Each school administration reserves the right to choose

which of the three (3) of the NSTP components it wants to adapt for its
students. Negros College, Inc. chooses the ROTC component as it believes

55
it can deliver better discipline and sense of responsiveness to its students at
all times.
1. At Negros College, Inc., ROTC cadets and cadettes have the
special privilege and option to wear a cheaper alternative dress
code after the training period. Instead of the complete set of
fatigue uniform and combat leather boots, they may wear black
maong pants and a t-shirt prescribed by headquarters, paired
with any rubber shoes. This alternative dress code allows cadets
to save approximately 40 to 50 percent compared to purchasing
a complete fatigue uniform, which would no longer be used after
their NSTP (National Service Training Program) period.
However, it is important to note that changes to this conditional
option can be made at any time at the discretion of higher
authorities in charge.
2. As part of providing a conducive training environment, Negros
College, Inc. is responsible for providing all necessary training
facilities and equipment for the ROTC program. This includes
wooden training rifles, band instruments, and other similar
training facilities essential for effective training. Additionally,
the school is also responsible for allocating an office space to
accommodate the training staff, ensuring they have a suitable
working environment to carry out their duties.

The CARE Center

The primary objective of the Care Center is to offer comprehensive
assistance and support to students, encompassing their holistic development
across physical, emotional, intellectual, and spiritual dimensions. Through
its endeavors, the Care Center aims to facilitate the personal growth of
individuals and enable them to deal more efficiently with the challenges
they encounter in their pursuit of academic excellence and technical
competencies.
56
 The center provides a comprehensive set of services to students,
faculty, and staff of the institution, known as the Guidance CARE Program
(Counseling, Assessment, Resources, and Empowerment). This program is
designed to assist individuals in various aspects of their personal and
academic development.

Counseling: The center offers counseling services to support

individuals in their search for truth, knowledge, and personal growth.
Trained counselors provide guidance and support to address personal,
academic, and career-related concerns. Counseling sessions aim to help
individuals overcome challenges, make informed decisions, and enhance
their overall well-being.

Assessment: The center conducts assessments to help individuals

understand their strengths, interests, and areas for improvement. Various
assessment tools and techniques are used to provide insights into
personality traits, learning styles, and career preferences. The results of
these assessments assist individuals in making informed decisions about
academic pursuits and career paths.

Resources: The center provides a range of resources to support

individuals in their academic and personal endeavors. These resources may
include workshops, seminars, and informational materials related to
academic success, career development, and personal growth. The center
may also offer access to online resources, libraries, or databases that
facilitate research and learning.

Empowerment: The center aims to empower individuals by

equipping them with the necessary skills, knowledge, and resources to
succeed academically and in life. Through workshops, training programs,
and individual coaching, individuals are encouraged to develop essential
skills such as critical thinking, problem-solving, communication, and
leadership.

57
 The services offered by the Guidance CARE Program are designed
to complement and supplement the formal academic instruction individuals
receive in the classroom. They aim to support individuals in their holistic
development, ensuring they have the necessary tools and support to thrive
academically, personally, and professionally.

Health Services
The Medical Dental clinic personnel at the institution prioritize the
physical well-being of the students. They offer a range of health services to
address their healthcare needs. These services include:

1. Annual Physical Examination: All first-year college

students and transferees undergo an annual physical examination. This
examination aims to assess their overall health and identify any underlying
medical conditions.
2. Clinic Services: The clinic provides services for minor
injuries and offers first aid for major cases before referring them to a
hospital. This ensures that immediate medical attention is provided to
students who require it, promoting their well-being and safety.
3. Daily Consultation: The clinic offers daily consultations for
common illnesses. Students can seek medical advice and treatment for
common ailments, allowing them to receive appropriate care promptly.
4. Periodic Dental Consultation: Regular dental consultations
are provided to students and school personnel. These consultations help to
maintain oral health, identify dental issues, and provide necessary
treatments or referrals.
5. Sanitation Inspections: The clinic personnel conduct
regular inspections of the sanitation of various areas within the campus,
including the college canteen, cafeteria, lunch counter, and comfort rooms.
This ensures that proper hygiene and sanitation standards are maintained to
promote a healthy and safe environment for everyone.

58
 By providing these health services and maintaining a focus on
student physical well-being, the Medical Dental clinic plays a crucial role in
promoting the overall health and safety of the students and school
community.

Safety Services

To ensure the safety of students while in the premises, Negros

College, Inc. is enjoined strictly to observed and follow the applicable
provisions of Presidential Decree (PD) No. 1185, otherwise known as the
“Fire Code” and PD No. 1059, otherwise known as the “National Building
Code’.

In the interest of public health and safety, particularly of students,

faculty, and staff, the institution conducts appropriate and effective
measures to ensure that all campus facilities and premises are properly
maintained according to sanitation and hygiene standards as prescribed by
the Code of Sanitation of the Philippines and other pertinent laws.

Negros College, Inc. is also enjoined to: 1) coordinate closely with

local and national government agencies responsible for sanitation and waste
disposal;2) inspect and undertake remedial measures where necessary,
potable water supply and distribution systems located in campus; and 3)
institute appropriate preventive and responsive measures to combat the
development and spread of communicable diseases on campus.

To prevent and address outbreak of water and food-borne diseases in

the campuses, the school conducts the following activities as part of student
services:

1. Monitoring and assurance of potable water supply;

2. Health and sanitation clearances of food handlers;
3. Sanitary preparations and serving of foods and beverages;
4. Proper refrigeration of foods;
59
 5. Maintenance of cleanliness and sanitation of school
surroundings, including comfort rooms and canteens;
6. Appropriate equipping and supply stocking of school clinics;
and
7. Conduct of public awareness campaigns, with emphasis on
prevention.

The following are the current policies and procedures adopted by the
school:

1) Smoke-free workplace policy

2) Drug-free workplace policy
3) Anti-sexual harassment policy
4) Hepatitis B free policy
5) TB free workplace policy
6) HIV AIDS free workplace policy

Food Services
The college cafeteria functions as a prominent food establishment
within the institution, providing sustenance to both students and faculty
members alike. It consistently strives to deliver hygienic, secure, and
affordable food options. Additionally, the college canteen plays a pivotal
role in catering to the dietary needs of college guests during important
events such as meetings, seminars, training sessions, and other noteworthy
occasions.

Student Publication

60
 The student publications of the college play a pivotal role in the
dissemination of crucial information pertaining to the interests of the
student body. These publications serve as platforms for leadership
development and the refinement of journalistic skills and artistic abilities.

One such publication, known as "The Movers," is the official

student publication of both Negros Academy and Negros College, Inc. It is
released on an annual basis, and encompasses various campus news items,
community events, literary works, and responsible opinions. Additionally,
the publication includes features, stories, and sport news relevant to the
student population. The staffing of "The Movers" is overseen by an
instructor from the National Association of Negros College, Inc. (NANCI),
ensuring the guidance and moderation of all student contributors.

Computer and Information Systems Office

The Computer and Information Systems Office is dedicated to

fostering the adoption and utilization of information technology within the
campus community. Establishing a robust information systems environment
at Negros College, Inc. is paramount to realizing the institution's long-term
objectives.

Objectives

 Transform manual office systems into an automated systems

 Building the information and communication technology
infrastructure
 Provide technical support to all offices
 Regularly prepare for and adapt to technological updates
 Provide education and training to faculty and staff to keep them
informed about and prepared for technological updates

61
IT Resources and Infrastructures

 Computer units
 Computer laboratory
 Information technology reference books
 Internet facilities
 Network topology

Student Affairs Office (SAO)

The Student Affairs Office carries out a wide range of
responsibilities that encompass the oversight and coordination of all student
organizations and activities. This department plays a vital role by providing
guidance and support in various areas, including, but not limited to:

1) Collaborating with the computer department to facilitate the

issuance of student identification cards, ensuring a streamlined process.
2) Offering assistance in handling insurance claims and related
matters.
3) Taking charge of the prompt retrieval and return of lost items
to their rightful owners.
4) Supervising all registered student organizations, with a
particular focus on their activities, in close coordination with their
respective faculty advisors.
5) Addressing grievances raised by students, faculty members,
and other affected parties.
6) Administering the issuance of clearances to student
organizations seeking to display announcements, notices, and posters within
the school premises.

These responsibilities collectively contribute to fostering a well-

organized and supportive environment for all students and stakeholders.

62
Co-curricular Activities

The Student Affairs Office (SAO) plays a vital role in coordinating

and overseeing co-curricular activities within the school. Co-curricular
activities are activities that complement the academic curriculum and
provide students with opportunities for personal growth, skill development,
and holistic education. The SAO is responsible for various aspects related to
co-curricular activities, including:

1) Planning and Organization: The SAO collaborates with

student organizations, clubs, and societies to plan and organize a wide range
of co-curricular activities. This includes events such as cultural festivals,
sports tournaments, academic competitions, leadership training workshops,
and community service projects.
2) Student Engagement: The SAO works to engage students
in co-curricular activities by promoting and encouraging their participation.
They provide information, resources, and support to help students get
involved in activities aligned with their interests and goals. The SAO may
also facilitate the recruitment and establishment of student-led organizations
and clubs.
3) Student Leadership Development: Co-curricular activities
often provide opportunities for students to develop leadership skills. The
SAO may offer training programs, workshops, and mentoring initiatives to
enhance students' leadership abilities, teamwork, communication, and
problem-solving skills. They may also provide guidance and support to
student leaders in managing their respective organizations or clubs.
4) Student Well-being and Support: The SAO recognizes
the importance of student well-being and provides support mechanisms for
students involved in co-curricular activities. They may offer counseling
services, mentorship programs, and resources to ensure students' emotional
and mental well-being as they engage in various activities.
5) Recognition and Awards: The SAO acknowledges and
recognizes the achievements and contributions of students in co-curricular
activities. They may organize award ceremonies, certificates of

63
participation, and other forms of recognition to appreciate and motivate
students for their active involvement and accomplishments.

The SAO's role in co-curricular activities is to create a vibrant and

inclusive campus life that goes beyond academics. By providing
opportunities for students to engage in diverse activities, the SAO
contributes to their personal growth, character development, and the overall
campus culture.

Supreme Student Government (SSG)

The Supreme Student Government (SSG) of Negros College, Inc.

comprising both college and senior high school students, is established to
ensure effective governance and representation. These guidelines outline the
structure, roles, responsibilities, and processes for the SSG. Here are some
possible guidelines:

1) Composition and Representation:

a. The SSG shall consist of elected representatives from both college
and senior high school students, must be bona fide students of
Negros Academy and Negros College, Inc., and must not be under
any disciplinary action or academic probation.
b. The number of representatives from each level shall be
determined based on the student population, ensuring proportional
representation.
c. Senior high school students shall have dedicated positions or seats
within the SSG.
d. The SSG president shall be a bona fide student of Negros College,
Inc., must have a minimum average grade of 2.0 or as specified by
the institution, and must not be under any disciplinary action or
academic probation.

2) Elections and Terms:

64
 a. Elections for the SSG shall be conducted annually, following a
fair and transparent process.
b. College and senior high school students shall have separate
elections, but the overall timeline and guidelines shall be consistent.
c. The term of office for SSG representatives shall be for one
academic year, with the possibility of re-election.

3) Roles and Responsibilities:

a. SSG representatives shall act as the voice and advocate of their
respective student populations, addressing their needs, concerns, and
interests.
b. They shall actively participate in decision-making processes,
attending regular meetings, and providing input on relevant matters.
c. SSG representatives shall collaborate with the school
administration, faculty, and staff to promote student welfare and
enhance the overall campus experience.

4) Committees and Programs:

a. The SSG shall establish committees or programs to address
specific areas of concern and interest for both college and senior
high school students.
b. Committees may cover areas such as academics, extracurricular
activities, student welfare, community engagement, and cultural
affairs.
c. SSG representatives, along with interested students, shall actively
participate in these committees, contributing ideas and organizing
initiatives.

5) Collaboration and Engagement:

a. The SSG shall promote collaboration and engagement between
college and senior high school students.
b. Joint activities, events, or projects shall be organized to foster
interaction, mutual understanding, and a sense of unity.
c. Regular meetings or forums can be held to facilitate
communication and cooperation between the two student groups.

65
 6) Training and Development:
a. The SSG shall provide training and development opportunities for
student leaders from both college and senior high school.
b. Workshops, seminars, or mentorship programs shall be organized
to enhance leadership skills, teamwork, and governance
understanding.
c. These programs aim to empower student representatives to
effectively serve their fellow students and contribute to their
personal growth.

These guidelines provide a framework for the SSG of Negros

College, ensuring inclusive representation and effective student governance.
By following these guidelines, the SSG can foster collaboration, provide
meaningful engagement, and address the diverse needs and interests of both
college and senior high school students.

Student Organizations

Guidelines for Student Organizations of Negros College, Inc.

regarding membership and recognition. These guidelines outline the process
for application, eligibility criteria, and the approval process. Here are the
guidelines:

1. Application Process:
a. Student organizations seeking recognition must submit an
application in four copies to the Students Services Office.
b. The application should include details about the organization's
purpose, goals, activities, and proposed leadership structure.
c. The application should also include a list of prospective members
and any required supporting documents.

2. Eligibility Criteria:

66
 a. Membership in student organizations is limited to bona fide
students of Negros College, Inc.
b. Prospective members must meet the minimum average grade
requirement of 2.0 or as specified by the institution.
c. Prospective members must not be under any disciplinary action or
academic probation.

3. Review and Recommendation:

a. The Students Services Office shall review the application and
verify compliance with the eligibility criteria.
b. The Vice President for Academic Affairs will assess the
alignment of the organization's goals and activities with the
institution's mission and values.
c. The Vice President for Academic Affairs will provide a
recommendation based on their assessment of the organization's
application.

4. Approval Process:
a. The final approval for recognition of student organizations shall
rest with the President of Negros College, Inc.
b. The President will consider the recommendations from the Vice
President for Academic Affairs and any other relevant factors.
c. Once approved, the student organization will be officially
recognized by Negros College, Inc.

5. Annual Renewal:
a. Recognized student organizations must renew their recognition
annually by submitting updated information to the Students Services
Office.
b. The renewal process allows for the review of the organization's
activities, leadership, and adherence to the institution's policies.

6. Obligations and Responsibilities:

a. Recognized student organizations must comply with the rules and
regulations set forth by Negros College, Inc.

67
 b. Organizations should conduct activities in line with the
institution's mission, values, and code of conduct.
c. Organizations are responsible for maintaining accurate records,
financial transparency, and submitting reports as required by the
institution.

These guidelines provide a clear framework for student

organizations at Negros College, Inc. The process ensures that recognized
organizations are composed of eligible students and operate within the
institution's guidelines. By adhering to these guidelines, student
organizations can contribute positively to the campus community and foster
a vibrant extracurricular environment.

Key Officials

68
69