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Mail Merge Topic For Wk7

TLE GRADE 7 NOTES FIRST QUARTER

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14 views4 pages

Mail Merge Topic For Wk7

TLE GRADE 7 NOTES FIRST QUARTER

Uploaded by

macionjerick
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Mail merge in MS Word is a helpful feature that allows you to create personalized

documents, such as letters or labels, for multiple recipients at once. By using a list of
information, you can automate the process of customizing each document with
individual details like names, addresses, and other specific content.

Examples:
1. Letter to Students: Imagine you need to send a letter to all your classmates
about an upcoming event. With mail merge, you can create one template letter
and automatically fill in each person's name to make it personal for every
recipient.
2. Address Labels: If you're sending out invitations to a party, you can use mail
merge to create address labels for each guest on your list. This way, you don't
have to handwrite each label - Word does it for you!

Analogies:
1. Bakery Analogy: Think of mail merge like a bakery making personalized cakes.
The bakery has a list of orders with different names and decorations. With mail
merge, Word is the baker, and the list of orders is your data source. Word helps
add the unique touches to each cake just like it personalizes each document with
specific information.
2. School Yearbook Analogy: In a school yearbook, each student has their own
section with a customized message. Mail merge works similarly - like a magical
yearbook editor that automatically fills in the personalized details for each
student without having to write it out by hand.

Mail Merge allows you to create a batch of personalized documents where each
document shares the same layout, formatting, text, and graphics, except for specific
personalized parts.
• These personalized parts can include recipient names, addresses, and other
customized information.
• You associate a data source (such as an Excel spreadsheet, Outlook contact
list, or any other database) with your Word document.

Common Document Types for Mail Merge:


• Letters: Create personalized letters with a customized greeting for each
recipient. Each letter prints on a separate sheet of paper.
Emails: Send personalized email messages directly from Word, where each recipient's
address is the only address on the "To" line.

•Envelopes or Labels: Generate envelopes or sheets of mailing labels with


names and addresses from your data source.
• Directories: Create a list of information for each item in your data source
(also known as a catalog merge). Useful for printing contact lists or grouping
information.
Data Sources:
• You can use various data sources, including Excel spreadsheets, Outlook
contacts, or any database that Word can connect to.
• If you don't have an existing data source, you can even type it directly in
Word during the mail merge process.
In Microsoft Word, references and citations serve important purposes in academic
and professional writing.
1. Citations: o Citations enhance the credibility of your work, demonstrate
thorough research, and allow readers to verify the information you've
presented.
2. Bibliography: o The bibliography allows readers to explore the sources
further, verify facts, and delve deeper into the topic. It also helps prevent
plagiarism by giving proper credit to the original authors.
3. Microsoft Word's Reference Tools: o These tools streamline the process
of organizing and formatting references, making it easier for writers to
maintain consistency and adhere to specific citation styles.

2. Unlocking Content Area Vocabulary


• Mail Merge - Mail merge is a powerful feature in Microsoft Word that allows you
to create personalized documents, such as letters, envelopes, labels, or email
messages, by combining a fixed template with variable data from a list or
database.
• Citations - a way to give credit to the sources of information you use in your
research or writing.
Reference - is a helpful tool that allows you to add citations, footnotes, endnotes, Step
for Mail Merge
Prepare your letter
• Go to Mailings and tables of contents to your documents.

1. In Word, type the body of the letter that you want to send to your mailing list.

Set up your mailing list


Your mailing list is a data source that contains the information that Word uses to
customize your letter. See Data sources you can use for a mail merge - Microsoft Support. If you
need to sort or filter your mailing list, see Mail merge: Edit recipients.
Add personalized content to your letter

Add content to your letter


1. Go to Mailings > Address Block at’s different for each person who receives it.

2. Choose a format for the recipient's name In the Insert Address Block dialog box

For more info, see Insert Address Block.

3. Choose OK.
4. Choose Greeting Line.

5. Select the format you want to use in the Insert Greeting Line dialog box.
For more info, see Insert Greeting Line.
6. Select OK to insert the greeting line field.
7. Go to File > Save.
To insert other custom information from your mailing list, see add mail merge fields one at a
time.

Preview and print the letters


1. Go to Mailings > Preview
Results to preview your letters.

2. Choose Next or Previous to scroll though your data set to be sure the
names and addresses look right.
3. Select Preview Results again switch from the merged results back to the
mail merge fields in your letter
4. Select Finish & Merge > Print
Documents. Choose Edit Individual
Documents, Print Documents, or Send
Email Messages.

Save your personalized letter


1. Go to File > Save. When you save the mail
merge document, it stays connected to your mailing list for future use.
2. To reuse your mail merge document, open the mail merge document. Choose
Yes when Word prompts you to keep the connection.
You can learn more about how mail merge for letters works in the following video that is part
of a training course

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