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Keyboard shortcuts for use while creating a presentation in PowerPoint 2010 Applies to: Microsoft PowerPoint 2010 Print

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Key to using keyboard shortcuts The keyboard shortcuts described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard. For keyboard shortcuts in which you press two or more keys at the same time, the keys to press are separated by a plus sign (+). For keyboard shortcuts in

which you press one key immediately followed by another key, the keys to press are separated by a comma (,). Note To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P. Online Help Keyboard shortcuts for using the Help window

The Help window provides access to all Office Help content. The Help window displays topics and other Help content. In the Help window To do this Press Open the Help window. F1 Close the Help window. ALT+F4 Switch between the Help window and the active ALT+TAB program. Go back to PowerPoint Help and How-to table of ALT+HOME contents. Select the next item in the Help window. TAB Select the previous item in the Help window. SHIFT+TAB Perform the action for the selected item. ENTER In the Browse PowerPoint Help section of the TAB, SHIFT+TAB Help window, select the next or previous item, respectively. In the Browse PowerPoint Help section of the ENTER Help window, expand or collapse the selected item, respectively. Select the next hidden text or hyperlink, including TAB Show All or Hide All at the top of a topic. Select the previous hidden text or hyperlink. SHIFT+TAB Perform the action for the selected Show All, HideENTER All, hidden text, or hyperlink. Move back to the previous Help topic (Back ALT+LEFT ARROW or button). BACKSPACE Move forward to the next Help topic (Forward ALT+RIGHT ARROW button). Scroll small amounts up or down, respectively, UP ARROW, DOWN ARROW within the currently displayed Help topic. Scroll larger amounts up or down, respectively, PAGE UP, PAGE DOWN within the currently displayed Help topic. Display a menu of commands for the Help window. SHIFT+F10 This requires that the Help window have the active focus (click in the Help window). Stop the last action (Stop button). ESC Refresh the window (Refresh button). F5

Print the current Help topic. CTRL+P Note If the cursor is not in the current Help topic, press F6 and then press CTRL+P. Change the connection state. You may need to F6 (until the focus is in the press F6 more than once. Type words to search for box), TAB, DOWN ARROW Type text in the Type words to search for box. F6 You may need to press F6 more than once. Switch among areas in the Help window; for F6 example, switch between the toolbar, Type words to search for box, and Search list. In a Table of Contents in tree view, select the next UP ARROW, DOWN ARROW or previous item, respectively. In a Table of Contents in tree view, expand or LEFT ARROW, RIGHT ARROW collapse the selected item, respectively. Microsoft Office basics Display and use windows

To do this Switch to the next window. Switch to the previous window. Close the active window.

Broadcast the open presentation to a remote audience using the PowerPoint web application. Move to the next task pane (task pane: A window within an Office F6 program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window (clockwise direction). You may need to press F6 more than once. Note If pressing F6 does not display the task pane that you want, press ALT to put the focus on the Ribbon, and then press CTRL+TAB to move to the task pane. Move to a pane from another pane in the program window SHIFT+F6 (counterclockwise direction). When more than one PowerPoint window is open, switch to the next CTRL+F6 PowerPoint window. Switch to the previous PowerPoint window. CTRL+SHIFT+ F6 Copy a picture of the screen to the Clipboard. PRINT SCREEN Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN Change or resize the font

Press ALT+TAB, TAB ALT+SHIFT+T AB, TAB CTRL+W or CTRL+F4 CTRL+F5

Note The cursor needs to be inside a text box to use these shortcuts. To do this Change the font. Change the font size. Increase the font size of the selected text. Decrease the font size of the selected text. Move around in text or cells Press CTRL+SHIF T+F CTRL+SHIF T+P CTRL+SHIF T+> CTRL+SHIF T+<

To do this Move one character to the left. Move one character to the right. Move one line up. Move one line down. Move one word to the left. Move one word to the right. Move to the end of a line. Move to the beginning of a line. Move up one paragraph. Move down one paragraph. Move to the end of a text box. Move to the beginning of a text box. In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Repeat the last Find action. Find and replace

Press LEFT ARROW RIGHT ARROW UP ARROW DOWN ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW END HOME CTRL+UP ARROW CTRL+DOWN ARROW CTRL+END CTRL+HOME CTRL+ENTER

SHIFT+F4

To do this Open the Find dialog box. Open the Replace dialog box. Repeat the last Find action.

Pres s CTRL+ F CTRL+ H SHIFT+ F4

Move around in and work in tables

To do this Move to the next cell. Move to the preceding cell. Move to the next row. Move to the preceding row. Insert a tab in a cell. Start a new paragraph. Add a new row at the bottom of the table. Access and use task panes

Press TAB SHIFT+TAB DOWN ARROW UP ARROW CTRL+TAB ENTER TAB at the end of the last row

To do this Press Move to a task pane (task pane: A window within an Office F6 program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.) When a task pane is active, select the next or previous option TAB, SHIFT+TAB in the task pane, respectively. Display the full set of commands on the task pane menu. CTRL+DOWN ARROW Move among choices on a selected submenu; move among DOWN ARROW or certain options in a group of options in a dialog box. UP ARROW Open the selected menu, or perform the action assigned to SPACEBAR or ENTER the selected button. Open a shortcut menu; open a drop-down menu for the SHIFT+F10 selected gallery item. When a menu or submenu is visible, select the first or last HOME, END command, respectively, on the menu or submenu. Scroll up or down in the selected gallery list, respectively. PAGE UP, PAGE DOWN Move to the top or bottom of the selected gallery list, HOME, END respectively. Close a task pane. CTRL+SPACEBAR, C Open the Clipboard. ALT+H, F, O Resize a task pane

1. In the task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.), press CTRL+SPACEBAR to display a menu of additional commands.

2. Use the DOWN ARROW key to select the Size command, and then press ENTER. 3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a time. Note When you finish resizing, press ESC. Use dialog boxes

To do this Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. (A tab must already be selected in an open dialog box) Switch to the previous tab in a dialog box. (A tab must already be selected in an open dialog box) Open a selected drop-down list.

Press TAB SHIFT+TAB DOWN ARROW UP ARROW

DOWN ARROW, ALT+DOWN ARROW Open the list if it is closed and move to an option in the First letter of an option in list. a drop-down list Move between options in an open drop-down list, or UP ARROW, DOWN between options in a group of options. ARROW Perform the action assigned to the selected button; SPACEBAR select or clear the selected check box. Select an option; select or clear a check box. The letter underlined in an option Perform the action assigned to a default button in a ENTER dialog box. Close a selected drop-down list; cancel a command and ESC close a dialog box. Use edit boxes within dialog boxes

An edit box is a blank box in which you type or paste an entry, such as your user name or the path of a folder. To do this Move to the beginning of the entry. Move to the end of the entry. Move one character to the left or right, respectively. Move one word to the left. Move one word to the right. Select or cancel selection one character to the left. Select or cancel selection one character Press HOME END LEFT ARROW, RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW SHIFT+LEFT ARROW SHIFT+RIGHT ARROW

to the right. Select or cancel selection one word to the CTRL+SHIFT+LEFT left. ARROW Select or cancel selection one word to the CTRL+SHIFT+RIGHT right. ARROW Select from the cursor to the beginning of SHIFT+HOME the entry. Select from the cursor to the end of the SHIFT+END entry. Use the Open and Save As dialog boxes

To do this Open the Open dialog box

Press ALT+F then O Open the Save As dialog box ALT+F then A Move between options in an open drop-down list, or between options in Arrow a group of options keys Display a shortcut menu for a selected item, such as a folder or file. SHIFT+F1 0 Move between options or areas in the dialog box. TAB Open the filepath drop-down menu F4 or ALT+I Refresh the file list. F5 Navigating the Ribbon Access any command with a few keystrokes

1. Press ALT. The KeyTips are displayed over each feature that is available in the current view.

2. Press the letter shown in the KeyTip over the feature that you want to use. 3. Depending on which letter you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab. 4. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. For example, if the Home tab is active, press ALT+H, F, S will take you to the Size list box in the Font group.

Note To cancel the action that you are taking and hide the KeyTips, press ALT. Change the keyboard focus without using the mouse

Another way to use the keyboard to work with the Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse. To do this Press Select the active tab of the Ribbon and activate the ALT or F10. Press either of access keys (access key: A key combination, such as these keys again to move ALT+F, that moves the focus to a menu, command, back to the document and or control, without using the mouse.). cancel the access keys. Move left or right to another tab of the Ribbon, F10 to select the active tab, respectively. and then LEFT ARROW, RIGHT ARROW Hide or show the Ribbon. CTRL+F1 Display the shortcut menu for the selected SHIFT+F10 command. Move the focus to select each of the following areas F6 of the window: Active tab of the Ribbon Any open task panes (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) Your document

Move the focus to each command on the Ribbon, TAB, SHIFT+TAB forward or backward respectively. Move down, up, left, or right among the items on the DOWN ARROW, UP ARROW, Ribbon, respectively. LEFT ARROW, RIGHT ARROW Activate the selected command or control on the SPACE BAR or ENTER Ribbon. Open the selected menu or gallery on the Ribbon. SPACE BAR or ENTER Activate a command or control on the Ribbon so you ENTER can modify a value. Finish modifying a value in a control on the Ribbon, ENTER and move the focus back to the document. Get help on the selected command or control on the F1 Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) Common tasks in Microsoft Office PowerPoint

Move between panes

To do this Move clockwise among panes in Normal view. Move counterclockwise among panes in Normal view. Switch between Slides and Outline tabs in the Outline and Slides pane in Normal view. Work in an outline

Press F6 SHIFT+F6 CTRL+SHIFT +TAB

To do this Promote a paragraph.

Press ALT+SHIFT+LEFT ARROW Demote a paragraph. ALT+SHIFT+RIGHT ARROW Move selected paragraphs ALT+SHIFT+UP up. ARROW Move selected paragraphs ALT+SHIFT+DOWN down. ARROW Show heading level 1. ALT+SHIFT+1 Expand text below a ALT+SHIFT+PLUS heading. SIGN Collapse text below a ALT+SHIFT+MINUS heading. SIGN Work with shapes, pictures, boxes, objects, and WordArt

Insert a shape

1. Press and release ALT, then N, then S, then H to select Shapes. 2. Use the arrow keys to move through the categories of shapes, and select the shape that you want. 3. Press CTRL+ENTER to insert the shape that you selected. Insert a text box

1. Press and release ALT, then N, and then X. 2. Press CTRL+ENTER to insert the text box.

Insert an object

1. Press and release ALT, then N, then J to select Object. 2. Use the arrow keys to move through the objects. 3. Press CTRL+ENTER to insert the object that you want. Insert WordArt

1. Press and release ALT, then N, then W to select WordArt. 2. Use the arrow keys to select the WordArt style that you want, and then press ENTER. 3. Type the text that you want. Select a shape

Note If your cursor is within text, press ESC. To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object that you want to select. To select multiple items, use the selection pane. Group or ungroup shapes, pictures, and WordArt objects

To group shapes, pictures, or WordArt objects, select the items that you want to group, and then press CTRL+G. To ungroup a group, select the group, and then press CTRL+SHIFT+G. Show or hide a grid or guides

Pres s Show or hide the SHIFT+ grid. F9 Show or hide ALT+F

To do this

guides. 9 Copy the attributes of a shape

1. Select the shape with the attributes that you want to copy. Note If you select a shape with text, you copy the look and style of the text in addition to the attributes of the shape. 2. Press CTRL+SHIFT+C to copy the object attributes. 3. Press the TAB key or SHIFT+TAB to select the object that you want to copy the attributes to. 4. Press CTRL+SHIFT+V. Select text and objects

To do this Select one character to the right. Select one character to the left. Select to the end of a word. Select to the beginning of a word. Select one line up (with the cursor at the beginning of a line). Select one line down (with the cursor at the beginning of a line). Select an object (when the text inside the object is selected). Select another object (when one object is selected). Select text within an object (with an object selected). Select all objects. Select all slides. Select all text. Delete and copy text and objects

Press SHIFT+RIGHT ARROW SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW SHIFT+UP ARROW SHIFT+DOWN ARROW ESC TAB or SHIFT+TAB until the object you want is selected ENTER CTRL+A (on the Slides tab) CTRL+A (in Slide Sorter view) CTRL+A (on the Outline tab)

To do this Delete one character to the left. Delete one word to the left. Delete one character to the right. Delete one word to the right. Note The cursor must be between words to do this.

Press BACKSPACE CTRL+BACKS PACE DELETE CTRL+DELETE

Cut selected object or text. Copy selected object or text. Paste cut or copied object or text. Undo the last action. Redo the last action. Copy formatting only. Paste formatting only. Open Paste Special dialog box. Move around in text

CTRL+X CTRL+C CTRL+V CTRL+Z CTRL+Y CTRL+SHIFT+ C CTRL+SHIFT+ V CTRL+ALT+V

To do this Move one character to the left. Move one character to the right. Move one line up. Move one line down. Move one word to the left. Move one word to the right. Move to the end of a line. Move to the beginning of a line. Move up one paragraph. Move down one paragraph.

Move to the end of a text box. Move to the beginning of a text box. Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Move to repeat the last Find action. SHIFT+F4 Move around in and work on tables

Press LEFT ARROW RIGHT ARROW UP ARROW DOWN ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW END HOME CTRL+UP ARROW CTRL+DOWN ARROW CTRL+END CTRL+HOME CTRL+ENTER

To do this Move to the next cell. Move to the preceding cell. Move to the next row. Move to the preceding row. Insert a tab in a cell. Start a new paragraph. Add a new row at the bottom of the table.

Press TAB SHIFT+TAB DOWN ARROW UP ARROW CTRL+TAB ENTER TAB at the end of the last row

Edit a linked or embedded object

1. Press TAB OR SHIFT+TAB to select the object that you want. 2. Press SHIFT+F10 for the shortcut menu. 3. Use the DOWN ARROW until Worksheet Object is selected, press RIGHT ARROW to select Edit, and press ENTER. Note The name of the command in the shortcut menu depends on the type of embedded or linked object. For example, an embedded Microsoft Office Excel worksheet has the command Worksheet Object, whereas an embedded Microsoft Office Visio Drawing has the command Visio Object. Format and align characters and paragraphs

Change or resize the font Note You must first select the text that you wish to change to use these keyboard shortcuts. To do this Open the Font dialog box to change the font. Increase the font size. Decrease the font size. Apply character formats To do this Open the Font dialog box to change the formatting of characters. Change the case of letters between sentence, lowercase, or uppercase. Apply bold formatting. Apply an underline. Apply italic formatting. Apply subscript formatting (automatic spacing). Apply superscript formatting (automatic spacing). Remove manual character formatting, such as subscript and superscript. Insert a hyperlink. Copy text formats Press CTRL+T SHIFT+F3 CTRL+B CTRL+U CTRL+I CTRL+EQUAL SIGN CTRL+SHIFT+PLU S SIGN CTRL+SPACEBAR CTRL+K Press CTRL+SHIF T+F CTRL+SHIF T+> CTRL+SHIF T+<

To do Press this Copy CTRL+SHIF formats. T+C Paste CTRL+SHIF formats. T+V Align paragraphs Pre ss Center a CTRL paragraph. +E Justify a CTRL paragraph. +J Left align a CTRL paragraph. +L Right align a CTRL paragraph. +R Run a presentation To do this

You can use the following keyboard shortcuts while you are running your presentation in Slide Show view. Slide show shortcuts To do this Start a presentation from the beginning. Perform the next animation or advance to the next slide. Perform the previous animation or return to the previous slide. Go to slide number. Display a blank black slide, or return to the presentation from a blank black slide. Display a blank white slide, or return to the presentation from a blank white slide. Stop or restart an automatic presentation. End a presentation. Erase on-screen annotations. Go to the next slide, if the next slide is hidden. Set new timings while rehearsing. Use original timings while rehearsing. Use mouse-click to advance while rehearsing. Re-record slide narration and timing Return to the first slide. Press F5 N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or SPACEBAR P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE number+ENTER B or PERIOD W or COMMA S ESC or HYPHEN E H T O M R Press and hold Right and Left Mouse buttons for 2 seconds

Show or hide the arrow pointer Change the pointer to a pen. Change the pointer to an arrow. Change the pointer to an eraser Show or hide ink markup Hide the pointer and navigation button immediately. Hide the pointer and navigation button in 15 seconds. View the All Slides dialog box View the computer task bar Display the shortcut menu. Go to the first or next hyperlink on a slide. Go to the last or previous hyperlink on a slide. Perform the "mouse click" behavior of the selected hyperlink. Media shortcuts during presentation

A or = CTRL+P CTRL+A CTRL+E CTRL+M CTRL+H CTRL+U CTRL+S CTRL+T SHIFT+F10 TAB SHIFT+TAB ENTER while a hyperlink is selected

To do this Press Stop media playback ALT+Q Toggle between play and ALT+P pause Go to the next bookmark ALT+END Go to the previous ALT+HOME bookmark Increase the sound ALT+Up volume Decrease the sound ALT+Down volume Seek forward ALT+SHIFT+PAGE DOWN Seek backward ALT+SHIFT+PAGE UP Mute the sound ALT+U Tip You can press F1 during your presentation to see a list of controls. Browse Web presentations

The following keys are for viewing your Web presentation in Microsoft Internet Explorer 4.0 or later. To do this Press Move forward through the hyperlinks in a Web presentation, the Address TAB bar, and the Links bar. Move back through the hyperlinks in a Web presentation, the Address bar, SHIFT+T and the Links bar. AB Perform the "mouse click" behavior of the selected hyperlink. ENTER Go to the next slide. SPACEB

AR Use the Selection pane feature

Use the following keyboard shortcuts in the Selection pane. To launch the Selection pane, press Alt, then H, then S, then L, and then P. To do this Cycle the focus through the different panes. Display the context menu. Move the focus to a single item or group. Move the focus from an item in a group to its parent group. Move the focus from a group to the first item in that group. Expand a focused group and all its child groups. Expand a focused group. Collapse a focused group. Move the focus to an item and select it. Select a focused item. Cancel selection of a focused item. Press F6 SHIFT+F10 UP ARROW or DOWN ARROW LEFT ARROW RIGHT ARROW * (on numeric keypad only) + (on numeric keypad only) - (on numeric keypad only) SHIFT+UP ARROW or SHIFT+DOWN ARROW SPACEBAR or ENTER SHIFT+SPACEBAR or SHIFT+ENTER CTRL+SHIFT+F CTRL+SHIFT+B CTRL+SHIFT+S F2 TAB or SHIFT+TAB

Move a selected item forward. Move a selected item backward. Show or hide a focused item. Rename a focused item. Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. Collapse all groups. ALT+SHIFT+1 Note The focus must be in the tree view of the Selection pane to use this shortcut. Expand all groups. ALT+SHIFT+9 To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) (Visual Basic for Applications (VBA): A macrolanguage version of Microsoft Visual Basic that is used to program Microsoft Windows-based applications and is included with several Microsoft programs.) code in Office PowerPoint 2007, you must use a third-party add-in, such as Shortcut Manager for PowerPoint, which is available from OfficeOne Add-Ins for PowerPoint. Did this article help you?

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