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Introduction To Word Processing

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Introduction To Word Processing

Uploaded by

usmaneyastu506
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Introduction to Word Processing

• Word processing is the art of creating, saving,


editing, formatting and printing text and
graphic documents using electronic word
processors.
Word Processing software

• A word processor or word processing


software is application software that enables
the user to create, edit format, save and print
text documents.
• Examples of word processors include:
Microsoft Word, Corel WordPerfect, Lotus
WordPro, Apple Works, OpenOffice.org Writer
etc.
Text editors
• Text editors are simple word processors that
are generally used to type without any special
formatting.
• Text editors are mainly used to create small
notes, memos and programs.
• Examples of common text editors are:
Notepad, Notepad++, WordPad, Gedit etc.
Advantages of Electronic Word Processors

• A document can be stored for future use unlike in


typewriting where the same document may
require retyping if required in future.
• It is easy and fast to make changes to the
document.
• Electronic word processors have many features
that enable the creation of documents that look
professional and visually appealing.
• Documents can be previewed before they are
printed.
• It is convenient to create form letters and mailing
labels.
• Most word processors have the ability to create
and import tables, text and graphics from other
programs.
• It is possible to print multiple copies once with
electronic word processing.
• Electronic word processors provide predefined
features for generating headers, footers,
footnotes, indexes and references.
FEATURES OF A WORD PROCESSOR
SOFTWARE OR APPLICATION
1. INSERT: Allows a user to insert text, images,
graphs, shapes …etc anywhere in document.
2. DELETE: This allows the user to erase
characters, words, lines and pages out of
your document.
3. CUT AND PASTE: (remove a section of a text);
This allows the user to remove (cut) a section
of a text from one place in a document and
insert (paste) it somewhere else.

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4. COPY (duplicate); It allows the user to duplicate a text
or the entire document.
5. PAGE SIZE AND MARGINS: This feature allows the
user to define various page sizes and margins and the
processor will automatically re-adjust the text so that
it fits between the margins you have specified.
6. PRINTS(document turned to hard copy): This allows
the user to send the document to the printer to get
the hardcopy.
7. WORD WRAP: This feature allows the user to
automatically move to the next line when he/she has
filled one line with text.
8. HEADERS ANDFOOTERS: These allow the user to
specify the customized headers and footers that the
word processor will put at the top and bottom of
every page.
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9. SPELLING AND GRAMMAR CHECKER: This is
the utility which allows the user to check for
spelling and grammar words, it will highlight
and underline any words if it doesn’t
recognize them.
10.TABLE OF CONTENT AND INDEXES: These
allow the user to automatically create the
contents and indexes based on given topics.
11.THESAURUS: This allows the user to search
for synonyms without leaving the word
processor. Finds words or phrases with
similar meaning(synonyms
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12. Mail Merge: this is used to create form
letters, mailing labels and envelopes. This is
mainly used when similar letters have to be
sent to several people. The names and
addresses of each person can be merged with
one single standard document then printed
out
ESSENTIAL PARTS/ELEMENTS OF MICROSOFT
WORD WINDOW
1. TITLE BAR: This displays the name of the
program running and Control menu box buttons
such as
i. Minimize (-): It shrinks the window to the task
bar and the window is hidden.
ii. Maximise (=): This expands or enlarges the
window to the fullest size to occupy the entire
screen.
iii. Close (x): When it is clicked, the window
program is terminated.
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2. MENU BAR: This is just below the title bar
and it displays the menus such as home,
insert, page, references, preview, view, when
you click one of these, it displays the
available commands. (sec menu)
3. Tool bar: This is just below the menu bar and
contains features for document formatting
such as; bold (B), underline (U).
4. STATUS BAR: This displays messages about
the current available and how certain
features are used such as page numbers,
number of words typed…etc
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5. SCROLL BAR: They are both horizontal and
enables you to either navigate the document
on the window either up or down (vertically
or horizontally). They enable you to view the
hidden work on a given page.

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Terms used in Microsoft word
processor
SAVE and SAVE AS;
Save is used to save changes on an existing document
while save as lets a user to save his/her file on a
specific storage location for the first time.
EDITING
This is the making of changes or modifying an existing
document. Some editing operations include
i. deleting text:- delete a character, a word or a
block of text
ii. find and replace :- finds a word or statement and
replaces it with another,
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Cont….
iii. Spelling and Grammar checker
iv. The Thesaurus
v. Undo and Redo
FORMATTING
Formatting refers to enhancing the appearance of a
document. You can format texts, paragraphs, pages or
the entire document.
• Some of the formatting features include:
1. Changing fonts (size, color, style, type etc)
2. Underling
3. Bolding
4. Italising text
5. Superscript & subscript
6. Text highlight colors

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