All Form of HR
All Form of HR
OF Form No u b ect
OF-HRM-OI A p p o i n t r n e ntto A P o s l
F-HRM-02 Extension
Of JoininsTime
OF-HRM.O3 Bio Data
OF-HRM-04 Application For The MembershipOf ContributoryProvidentFund
F-HRM-05 Nomination ftor The BeneficiarvOf ContributorvProvidentFund
OF-HRM.06 HtnnloveesOflice AttendauceRecord
OF-HRM-07 EmoloveesAttendance Staternent
F-HRM-08 L e a v eA p p l i c a t i o nF o n n
QF'-HRM-09 O ffice Ordel For Approval Of Errioyrnent/ EncashrnentOf EarnedLeave
O F ' - H R MI O
- IncrementOrder
QF-HRM-il T.A/ D.ABiII
cF-HRM-I2 Staff EvaluationReporl (ACR)
F'-HRM-I3 PrornotionOrder
F'-HRM-I4 Pav Fixation Older
-l I ransferUrcler
F'-HRM-I6 L a s t P a y C e r l i f i c a t e( L P C )
OF-HRM-I7 RenervalOf ServiceContract
)F-HRM-I8 Term i nation Of Contract
OF-HRM-I9 RetirementFrom Service
OF.HRM-20 (NOC)
No ObiectionCertificate
r,-HRM-:I l ' l n a l P a y r n e nU
t rder
F-HRM-22 Tour Order
QF-HRM-23 Officers EvaluationRepo4 (PerformanceAppraisalBook)
F-HRM-]4 Assessment Of WorkinsCondition
F-HRM-25 A s s e s s m e nOt f C To rnT
OF-HRM-26 TNA Ouestionnaire
l--HKM-j A s s e s s r n e nOt 1 " l ' r a i n i n pN.e e d
OF-HRM-28 C u r r i c u l u mD e v e l o o m e n t
F.HRM-29 T r' la- rianiinni nC
Oullinine s so u r s e s
-HRM-30 Lons Term P l a n( 5 Y e a r s
QF-HRM-31 A n n u a lT r a i n i n sP l a n
F'-HRM-32 Office Order for Local Trainins
QF-HRM-33 N omi nation For Foreign Tq41rrfffgjlgglqf"
QF'-HRM-34 OfficeOrderFor ForeisnTrainine
F-HRM-35 Training AttendanceSheet
F-HRIVlj6 EvaluationOf Training
I-'-URM-37 Order For Transoort/ Vehicle Allocation
QF-HRM-38 Order For UsaseOf TransoorlIn Holidavs
F-HRM-39 L o s B o o k F o r V e h i c l eM o v e m e n t
F-t-tRM--10 M o n t h l y F u e lC o n s u r n p t i o R
n eport
OF-HRM-4I VehicleRenairWork Order
QF-HRM-42 O f f i c e O r d e r F o r E n e a e . e m eonft A n s a r s
QF-HRM-+J A p p r o v a l F o r E n g a g e m e not f ' D a i l y L a b o u r
oF-t-rRM-44 A p p r o v a lF o r A l l o c a t i o nO f F i x e dP h o n e/ C e l l u l a rM o b i l e P h o n e
F.IIRM-.I5 GeneralNotice
F-HRM-46 Corresoondence With Ministrv
OF-HRM-47 Corresoondence W h Other Organ zatrcn
Ir-HRM-,18 CorresoondenceW h i n T h e O r p , a nzallon
F-HRM-49 C o n d o l e n c eM e s s a s e
OF-HRM-,50 Offlce Order-ForThe Forrnationof a Corntnittee
F - H R M - 5 I C o u r m i t t e eM e e t i n sN o t i c e
F - H R M - 5 2 Meetins AttendanceRecord
IT.HRM-5] M i n u t e so f ' ' l - h eM e e t i n s
F-I-IRM-54 A p p r o v a l F o r C h a r t e eo f ' M o b i l e P h o n eS e t
aLllBv:ls Nomination For The BeneficiarvOf Groun Insurance.Gratuitv And Others
OIT-HRM-56 Reletse order--
F-HRM-57 Lien Order For Ex-BansladeshService
F-I"rRM-58 Office Order For Ex-Ban Leave
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F - : \ l S O2-0 1 3 \ Q F - 2 0 1 3 \ l -oi sf tQ F F o r m . d o c
QualitY POWERGRIDCOMPANY
OF BANGLADESH
LTD.
Management Q U A L I T YF O R M S
T I T L E : A P P O I N T M E N TT O A P O S T
DocumentNo.: Effective Date: A4 ln'7 t.l2.
to yourapplication
Withreference dated..,.. andsubsequent interview,
thePowerGridCompany o{
Ltd.(PGCB)
Bangladesh is pleased
to offeryouthepostof "(name
of thepost)"pending of your
verification
reference inquiries
oranyother whichthemanagement maydeem The
appropriate terms
and ofyour
conditions
areasfollows:
appointment
Remuneration:
a) Basic
Salary Tk.. ., . . | (Taka permonth
. ...)only inthe
s c a l eTo kf . . . , . . . . . . . . 1 -
0) HouserentAllowance AsperCompany
Rules
(ifnotprovided
withhouse)
MedicalAllowance AsperCompany
Rules
d) Trencnnrt Fenilitioc AsperCompany
Rules
o\ Tax
Income Tobepaidbytheemployee.
Bonus:TwoFestival
Bonus willbeprovided
ina yearattherateofbasic Festival
salary. isa part
bonus
ofincome
andissubject
toincome taxtobepaidbyincumbent.
4. perCompany's
Leave:As rules,
perCompany's
Gratuity:As rules,
GroupInsurance:Thecompany insures
undera groupinsurance
policy,
thelifeof theincumbent
against
deathincluding
accidental
dismemberment
during
employment(Theconditions
to bestipulated
inthegroup policy
insurance willgovern
theentitlement
ofthebenefit).
B Termination:
Theservices maybe terminated priornoticeor on payment
withthreemonths' of three
months'
basicsalaryin lieuofsuchnotice.
Noreason needbegiven
forsuchtermination,
Resignation:The incumbentmayresign
fromtheservices of thecompany bygivingthreemonths'prior
noticein writingor bypaying3(three)
months'
basicsalaryin lieuof suchnotice.
10 NoticePeriod:Duringprobationary period
termination
or resignationmaybeefiected
bygiving1 (one)
priornoticeor by paying1 (one)month's
month's basicsalaryin lieuof notice.
tl JoiningTime:21(twenty)
daysfromthedateof issuance
of thisappointment
letter.
'13 Joining:You will reportfor duty to Director(HRM/Finance/Technical),
PGCBHead Office,'17
Mohakhali,
C/ADhaka.
14 Posting:Posting
maybemadeanywhere
in Bangladesh.
tc Acceptance of Appointment:
lf thisappointment undertheabovetermsandconditions is acceptable
to you,pleaseconfirmyouracceptance withinsevendaysof receiptof this letterby signingand
returning
thesecondcopyof thisletter.
Theappointment letterwillstandvoidif your"Acceptance
of
Appointment"
doesnotreachthecompany within-------
Encl.:
Asabove, ByOrder
(HRM)
Manager
Copvto:
1. Managing Director,PGCB,Dhaka.
2. Director(Finance/Technical), PGCB.
3. General Manager, ..................., PGCB.
4. C o m p a nSye c r e t a/ rDy G M. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .P. .G. .C. ,B .
5. Manager,
6. OfficeCopy/Master Copy.
/( CI
-L--
Reviewedby : GM (P&A) Approved (HRM)
QualitY P OWE RGR IDC OM PANY
OF BANGLADESH
LTD.
Management Q U A L I T YF O R M S
Svstem T I T L E :E X T E N S I O N
O F J O I N I N GT I M E
DocumentNo.: Q F - H R M - O 2| R e v i s i o n t t o . : | 0 0 | E f f e c t i v eD a t e : O1tO7t13 P a q e : 1 1 l o f l l
No.PGCB/HRM/G-1/ Date:
to your application
With reference dtd. on the abovesubjectthis is TO
to extendyourjoiningtimeto the postof
i n f o r mt ha tma n a g e me nh ta sb e enpleased
. . . . .u o t o . . . .
( HRM )
Dy.M anager
Copvto :
1 CompanySecretary/DGM(Accounts/Audit),
PGCB
2. OfficeCopy/Mastercopy
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MANAGEMENT Q U A L I T YF O R M S
SYSTEM T I T L E : P E R S O N A LR E C O R D
DocumentNo.: Q F - H R M - 0 3 | R e v i s i o n N o . : | 0 1 | E f f e c t i v eD a t e : 01t07
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DocumentNo: RevisionNo.: Effective Date: 01107
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Q u a l i t y M a n a g e m e n tS y s t e m Q U A L I T YF O R M S
T I T L E : E M P L O Y E E SM O N T H L YA T T E N D A N C ES T A T E M E N T
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Reviewedby Approvedby
Quality POWERGRIDCOMPANY OF BANGLADESH LTD.
Management Q U A L I T YF O R M S
Svstem T I T L E ;L E A V E A P P L I C A T I O N
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DocumentNo.: Q F - H R M - 1 0 I R e v i s i o n N o . : | 0 0 | E f f e c t i v eD a t e : | 01107113 P a o e : 1 of l'l
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D o c u m e nNt o : QF-HRM-1,I Revision No.: j 00 Effective Date: 01t07t13 Page:e:Tltr l 1 l
POWERGRID COMPANY OF BANGLADESH LTD.
Place Date Time Place Date T i m e Mode of AirlTrainl Distance Haltage No. of daysfor Hotel Purpose
of visit
'fraveled
Journey Watercraft (No. of which Daily Fare
Fair (km) days) Allowance (ln Taka)
(ln Taka) clairned
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IJ
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Reviewed
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QUALITY P O W E RG R I D C O M P A N YO F B A N G L A D E S HL T D .
MANAGEMENT Q U A L I T YF O R M S
TITLE:STAFFEVALUATION REPORT
SYSTEM
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T F W O R K I N GC O N D I T I O N
SiteLocation:
SafetyStatus
Signature:
Date:
Reviewedby : GM (P&A)
QUALITY P OWE RGR IDC OM PANY LTD.
OF BANGLADESH
MANAGEMENT T I T L E :A S S E S S M E N T
OF COMPETENCE
TO Q U A L I T YF O R M S
SYSTEM P E R F O R MT A S K S
OF-HRM-25 01t07t13
Record vour rating bv outting 6l\ marks on the aonropriate pluce on the scole
B. Knorvledee
c. skill
Signature:
Designation:
Date:
R e v i e w e db y : G M ( P & A ) Approved c t o r( H R M )
P O W E RG R I D C O M P A N YO F B A N G L A D E S HL T D .
Q U A L I T YM A N A G E M E N TS Y S T E M Q U A L I T YF O R M S
T I T L E :T N A Q U E S T I O N N A I R E
DocumentNo.: QF-HRM-26 I R e v i s i o n N o . : | 0 0 | E f f e c t i v eD a t e : | 01107113 P a q e : 1 1 l o f l l
POWERGRIDCOMPANYOF BANGLADESHLTD.
TNAQUESTIONNAIRE
F O RO F F I C E
IMPORTANCE I T E MD E S C R I P T I O N N EEDF ORD EVELOPM EN T
USEONLY
NOT AT SOME DESIR. VERY TOP E A C HI T E M SB E L O WD E S C R I B EASN A R E AO F NU LITTLE SUME 5UrJ5- UKSEN I SCORE RANK
ALL I M P O R - ABLE IMPOR. PRIO- K N O W L E D GS EK, I L LA. B I L I T Y
O RA T T I T U D E NEED NEED NEED TANTIAL ATTENTION
IMPOR TANCE TANT Rtw RELEVANT TO THEWORK NEED REQ.'D
TANT EXISTS
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Signature
Designation
Date
by : GM (P&A)
Reviewed Approvedby (HRM)
QUALITY P OWE RGR IDC OMPANY
OF BANGLADESH
LTD.
MANAGEMENT QUALITY FORMS
SYSTEM T I T L E :A S S E S S M E N T
O F T R A I N I N GN E E D
DocumentNo.: Q F - H R M - 2 7 | R e v i s i o n N o . : | 0 0 | E f f e c t i v eD a t e : | 0 1 1 0 7 1 1 3 Paqe:11 lofll
A s s e s s m e n to f T r a i n i n qN e e d
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Required
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Preparedby: Recommended
by:
Designation: Designation:
Date:------ Date:-----
Fieldof Traininq
A N
B. o.
P.
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QUALITY P OWE RGR IDC OMPANY OF BANGLADESH LTD.
MANAGEMENT Q U A L I T YF O R M S
SYSTEM T I T L E :C U R R I C U L U MD E V E L O P M E N T
DocumentNo.: QF-HRM-28 Effective Date: 01107
t13
CURRICULUM
DEVELOPMENT
N a m eo f th e T ra i n i n ram:
LearningObiectives
Prepared
by: Approvedby:
D e s i g n a ti o n : Designation:
Date. Date:
-"'-'
QUALITY P O W E RG R I D C O M P A N YO F B A N G L A D E S HL T D .
MANAGEMENT Q U A L I T YF O R M S
SYSTEM T I T L E :O U T L I N I N GT R A I N I N GC O U R S E S
DocumentNo.: Q F - H R M - 2 9 I R e v i s i o n N o . : | 0 0 | E f f e c t i v eD a t e : I 01107113 P a q e : 1 1 l o f l l
1 . C o d eN o
3 . Ba c kg ro u nIn
d /tro d u cti o n
4. Objectives
of the Course
5. TargetGroup/Participants
6. Date
7. Time
8. Venue
9. Outlineof Topics
' 1 0M
. e t ho d o l o gtoyb e u se d
11.A u d i oV i su aAl i d s
Prepared
by: Approvedby.
D e s i g n a ti o n : Designation:
Date: Date:
by : GM (P&A)
Revrewed Approvedby
QUALITY P OWE RGR IDC OMPANY OF BANGLADESH LTD.
MANAGEMENT Q U A L I T YF O R M S
SYSTEM T I T L E : L O N G T E R M T R A I N I N GP L A N ( 5 Y E A R S )
DocumentNo.: QF-HRM-30| RevisionNo.: I 00 | EffectiveDate: I 01tO7t13 P a q e : 1 1 o f l l
P O W E RG R I DC O M P A N Y
O F B A N G L A D E S LHT D .
Prepared
by: Approvedby:
Designation: Designation:
Date: Date:
ll
R e vi e w
bey:dGM,r*O,J/l \0
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QUALITY POWERGRIDCOMPANY OF BANGLADESH LTD.
MANAGEMENT Q U A L I T YF O R M S
SYSTEM T I T L E :A N N U A L T R A I N I N GP L A N
DocumentNo.: Q F - H R M - 3 1 | R e v i s i o n N o . : I 0 0 I E f f e c t i v eD a t e : I 0 1 1 0 7 1 1 3 P a q e : i 1 l o f l l
P l a n P e r i o d :F r o m : M o n t h . . . Y
. ear......To: Month.........Year......
sl. Code
Title Duration
Batch Start F i n i s h Participants
Venue
No No No Date date in the batch
Preparedby: Approvedby:
Designation: Designation:
Date: Date:
Reviewedby . GM (P&A)
QUALITY P OWE RGR IDC OM PANY OF BANGLADESH LTD.
MANAGEMENT Q U A L I T YF O R M S
SYSTEM T I T L E : T R A I N I N GN O T I F I C A T I O N
DocumentNo.: Q F - H R M - 3 2 | R e v i s i o n N o . : | 0 0 | E f f e c t i v eD a t e : I 0 1 1 0 7 1 1 3 P a q e : 1 1 l o f l l
M e m o :P G C B / H R M / G - 0 5 / Dated: ----l---l----
The following officials of Power Grid Company of Bangladesh Ltd. (PGCB) will attend a
on
training/seminar/presentation -------------" to be
at-----
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_ ;;;{,:ll?lh'-t-----t----to---'---''---
Sl No. N A M E O F P A R T I C I P A N T SW I T H D E S I G N A T I O N
to be presenton time.
All the Officersconcernedare requested
By Order,
M a n a g e r( H R M )
Distribution
1 Managing PGCB.
Director,
2 Director (Technical)/
(Finance),
PGCB.
3 G e n e r aMl anager, . . . . .P
, GCB.
4 DGM,-------- ------.PGCB
5 Manager - - ,P G C B .
o Mr/Ms. -- PGCB.
7 Officecopy/MasterCopy.
No.-PGCB/HRM/G-05i Date:------***
NOMINATIONFOR TRAININGPROGRAM
Attention: Mr.
DearSir,
With referenceto your letterdated: -- on the above subjectwe would like to
informyou that PGCB has been pleasedto nominatethe followingofficialsto attend the
abovementionedprogramto be heldon ---------------.
T h a n k i nygo u , YourSincerely,
M a n a g e r( H R M )
Cop:rto;
1
2
3 Officecopy/ MasterCopy.
n^+^.
No.PGCB/HRMic-05l LJdtg.
--------------
OfficeOrderfor ForeiqnTraining
Thisorderis issuedwiththeapproval
of thecompetent
authority.
M a n a g e r( H R M )
vvvr:v-
2.
3. Offi,
Officecopy/ MasterCopy.
by: GM (P&A)
Reviewed Approved
by
QUALITY P OWE RGR IDC OM PANY OF BANGLADESH LTD.
MANAGEMENT Q U A L I T YF O R M S
SYSTEM TITLE:TRAINING ATTENDANCE SHEET
DocumentNo.: Q F - H R M - 3 S I R e v i s i o n N o . : | 0 0 | E f f e c t i v eD a t e : | 0 1 1 0 7 1 1 3 P a q e : 1 1 o f l l
P O W E RG R I DC O M P A N YO F B A N G L A D E S HL T D
T R A ININGATTENDANCESHEET
T r a i n i nC
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. From t o . . .. .
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Reviewedby : GM (P&A
QUALITY P OWE RGR !DC OM PANY OF BANGLADESH LTD.
MANAGEMENT Q U A L I T YF O R M S
SYSTEM T I T L E : E V A L U A T I O NO F T R A I N I N G
D o c u m e nNt o . : QF-HRM-36i RevisionNo.: I 00 I EffectiveDate: | 01107113 P a q e : 1 1 l o f l l
P O W E RG R I DC O M P A N Y
O F B A N G L A D E SLHT D
Evaluatioo
nf Training
C o u r s eN a m e :
E n d of the W eek EvaluationSheet
Week No.
1. Considering presentation,
the contents, methodology, etc.,please
Timeand readingmaterials
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markin theappropriateboxof thegivenscaleagainstthetopic:
Topic Scale
LOW HIGH
i.
ii.
iii.
iv.
b. Presentation:
c. Methodology:
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e. ReadingMaterials:
f. AnyotherComments
andSuggestions
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Management Q U A L I T YF O R M S
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T I T L E : M O N T H L YF U E L C O N S U M P T I O NR E P O R T
Effective Date: 01107
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OF BANGLADESH
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Management Q U A L I T YF O R M S
Svstem T I T L E :M I N U T E SO F T H E M E E T I N G
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System CONTRIBUTORY PROVIDEND FUND,GROUP
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Quality POWERGRIDCOMPANYffi
Management
TITLE:LIENORDERFOREX-BANGLADESH Q U A L I T YF O R M S
System SERVICE
DocumentNo.: Qr-Hnv-szl nev Paqe:ll lofll
No.PGCB/H
RM/c-13/----------- Date:-----*-
LienOrderfor Ex.Bangladesh
service
PowerGridCompanyof Bangladesh
Ltd.(PGCB)hasbeenpleasedtoconsider
theapplication
of Mr,
- dated andallowhim to serveunder ____-:onlienfora
period
of yearsunder
thefollowing
termsandconditions:
Terms& Conditions:
1) Under nocircumstances theduration oflienwillbeextended.
2) lncase offailureto reportfordutyinPGCB within4 weeks ofexpiryoftheapproved period
of foreign
service
the
pertodof hisabsence beyond theapproved period offorergnservicewillbetreated
anunauthorized
absence and
disciplinary
actionwillbetaken againsthim.
3) Heisallowed toreturn/join
intheservice ofpGCB withinthelienperiod.
4) During lienperiodhisservice wiilbegoverned under theservice rules
ofDEWA.
5) PGCB willnotbeliable foranyaccident duringlienperiod orwillcompensate anything
to anykindof disability
arising
outofthataccident evenafterlienperiod.
6) During lienperiod hewillnotgetpayandallowance (Salary,lncrement,Bonus,LeaveEncashment, Medical
benefit
etc.)fromPGCB .
7) Nocoverage ofgroup insurance willbegiven,
B) Hecancontribute toCPFatthepresent rateonmonthly basisasperCPFrule.lf subscription
ofanymonth isnot
paidbythe1'tweek ofthefollowing month themembership willbediscontinued.
9) Theperiod oflienwillnotbecounted forgratuity
10) Thisorderwillbeeffectivefromthedateofrelease frompGCB.
ByOrder
Manager/DM
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Quality P OWE RGR IDC OM PANY
OF BANGLADESH
LTD.
Management Q U A L I T YF O R M S
Svstem T I T L E : O F F I C EO R D E R F O R E X - B A N G L A D E S HS T U D Y L E A V E
DocumentNo.: QF-HRM-58| RevisionNo.: | 00 | EffectiveDate: o1to7t13 P a q e : 1 1 l o f l l
OfficeOrderfor Ex-Bangladesh
StudvLeave.
1) Underno circumstances
thedurationof lienwillbe allowed.
2) Theserviceof PGCBshallstandterminatedif he failsto return/join
afterthe expiryof leave.
By Order
(HRM)
Manager/DM
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System TITLE:Working Paperfor Board'sMeeting Forms
Document
No: QF.HRM-62 No,: 00 Effective
Revision t13 P a g e : 1 1l o f l 1
Date: 01107
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Manager
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TITLE: Office Order for Allotment of House Forms
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No PGCB/HRIVI/G
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Roll No.-----------
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Withreferenceto yourapplication
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