Gr10 Computer Application Technology

System Technologies – Computer Management

Instructions

1. Complete each activity on a new document.

2. Copy and paste the questions into the new document, then complete the answers.
3. Add your details to the footer of each document.
4. Save each document as CMACT123youradminno.
5. All work MUST be emailed on the due date.
6. If you have any queries – please Ms E Naicker on [email protected] or WhatsApp via the CAT Group.
Practical Systems
and Technologies:
● Creating shortcuts
theory Computer ● Taking screenshots
Management
● Adding new peripheral such a printer – USB and Plug-and-Play (PnP)

● Changing the default printer

● Basic printing and printer queue management – personal computer

● Compressing/decompressing files and folders

Activity 1 (SHORTCUTS)
Option 1: If you want to create a desktop shortcut for your favourite program or file, do the following:
1. Right-click on the .exe file.
2. Select Send To:
3. Click on Desktop (create shortcut) to create the shortcut.
A shortcut of this program will then be created on the Windows desktop.

Option 2: Another way of creating a shortcut would be to right-click on the desktop,

1. Then select New and then Shortcut. This will open the Create Shortcut wizard dialogue box.
2. This wizard will help you to create a shortcut on the desktop.

Option 3: Lastly, we will look at creating a shortcut for your favourite website. The method might differ for different operating systems. For
this example, we will look at creating a shortcut for a website using the Google Chrome browser.
1. Open your favourite website or web page.
2. Click on the Options button on the top right-hand side of the web page,
3. Go to More tools, from the drop-down menu and choose Create shortcut. A dialogue box will appear asking you if you want to create the
shortcut.
4. Click on Create, and the shortcut will be placed on the desktop.

Activity 2 (SCREENSHOTS)
To save the screenshot permanently, you can paste it into an application. In this example, the application is Paint. Do the following:
1. Open Paint.
2. Select Edit then Paste from the menu bar of the Paint window. An easier way to paste the screenshot will be to use the hotkeys (Ctrl+V) and
the image will be pasted into Paint.
3. You can then save the screenshot by clicking File and then Save As from the Paint window’s menu bar.
4. You can use the hotkeys (Ctrl+S) and save the file with the file name and file location you want, and then select Save.
 Consolidation Activity1 – Due 2 June 2020
1. Create a new folder on the computer. Name it Practice.
2. In the folder, create a shortcut to the following:
a. Favourite document in My Documents folder
b. Two of your favourite programs
3. Open the Practice folder. Take a screenshot with Print Screen (PrtSc) of what is displayed on the screen.
4. Paste the screenshot in Paint.
5. Save the image as Practicescreen.jpeg.
6. Move this image to the Practice folder.

Activity 3 (COMPRESSING files and folders)

To compress files or folders using Microsoft Windows, you can do the following:
1. From the Start menu, open This PC.
2. Select all the files and folders you want to include in the compressed folder by holding down the Ctrl key while clicking on each file.
3. Right-click on the selected items and from the drop-down menu, choose Send To. Then select the Compressed (zipped) folder option. This
will create a zipped file, in the same location, in which the files are located. The file extension for compressed folders is .zip
NB – Winzip is an application – if you do not have it installed – this will not work
4. Finally, enter a name for the compressed folder. something to know
By default, the new .zip file will have the same name as the file or folder that you compressed. However, if you compress multiple files and
folders, the name of the .zip file will be the same as the first file that you clicked at the start of the compression.

Activity 4 (DECOMPRESSING files and folders)

To decompress files or folders using Microsoft Windows, you can do the following:
1. From the Start menu, open This PC.
2. Look for the .zip file that you want to decompress, right-click on it and choose Extract Files…
A dialogue box will open. You should choose the destination for the decompressed files.
3. Click on New Folder.
4. Name the folder.
5. Click Ok. The files will be extracted to the folder that you created.
 Activity 5
1. When sending a file as an email attachment, the email program cannot attach the file to the email. The following message is shown, but you

do not want to send it using Google Drive.

a. Briefly explain how you can use an email to send a file as an attachment, even though it is such a large file.
b. What is the file extension of the answer in (a)?
c. After sending the file to the recipient, how does the recipient have access to the file?
2. List the advantages and disadvantages of Compressed files and Decompressed files.

Activity 6 (ADDING A NEW PERIPHERAL)

To install a new printer, do the following:
1. Connect the printer to the computer, turn it on and turn the computer on.
2. Click Start and look for Control Panel > Devices and Printers > Add Printer, and then choose the type of printer that you are installing.
3. This opens the Add Printer wizard, which will guide you on how to add the printer.
To add a mouse,
1. Click on Start > Devices and Printers > Add a Device. The Add a Device window will open.
2. The window will show you a list of devices that are available to connect.
3. Click on the device that you want to connect to (in this case, the mouse).
4. Click Next and follow the instructions.
Activity 7 (CHANGING THE DEFAULT PRINTER)
To change a default printer, you can do the following:
1. Click on Start.
2. Click on Control Panel and choose Devices and Printers.
3. Right-click on the printer you want and from the drop-down menu, select the Set as default printer.
After you have done this, the default printer will have a tick next to it to indicate that this is the
current default printer. E.g.:
Activity 8 (BASIC PRINTING)
If you need to print a document or image, you can do so in the following way.
Guided Activity 4.10
1. Select the document or image that you want to print.
2. Right-click on the file and choose Print.
3. If a dialogue box appears, click OK, or the Print button.
The computer will immediately send the pages to the printer, which should start printing the pages automatically.
To print several documents one after the other, select all the items, then right-click on the selected items and choose Print. The documents will
be printed in the order in which they were selected.

Activity 9 (PRINTER QUEUE MANAGEMENT)

When a printer needs to print more than one document, it is placed in a queue and printed according to the sequence that it was selected.
Guided Activity 4.11
To check what you are printing:
1. Click on Start.
2. Select Control Panel > Devices and Printers.
3. Double-click on the Default Printer.
The Printer window will open and this will show in the order in which the documents will be printed.
If you need to cancel or pause a print job, you can right-click on the file in the printer queue window and select the action you require.

Consolidation Activity2 – Due 2 June 2020

Mimi has her own business and wants to buy a new printer, which she needs to connect to her desktop. She is going to use her printer to print
quotations and invoices for her clients. She also needs to connect the printer to the desktop in the office.
1. Should Mimi buy a laser or an ink tank printer? Motivate your answer. Consider the cost of the printer, as well as the printing cost.
2. Mimi’s focus is on the quality of the print-outs rather than cost. Which printer should she buy?
3. After she has bought her printer, briefly explain to Mimi how she should connect this printer to the desktop.
4. Explain why nothing is printing after Mimi has connected the printer to the desktop.

Consolidation Activity3 – Due 2 June 2020

1. The following icon appears on the desktop of a computer:
2. a. How can you tell that the icon is a shortcut? (1)
b. What is the benefit of using a shortcut to an application? (1)
c. How would you launch the application using the shortcut? (1)
d. What is the name of the application to which the shortcut refers? (1)
3. a. What is the name of the Windows 10 tool that can be used to create a screenshot? (1)
b. What is the difference between pressing PrtSc and pressing Alt together with PrtSc (Alt +PrtSc )? (2)
4. The screenshot below shows the printers that are installed on Thalia’s computer.
a. What is the name of the default printer? (1)
b. Describe briefly how you would make it the default printer. (2)
5. The screenshot below shows a list of documents waiting to be printed.
a. What is the name given to this list of documents? (1)
b. You have decided that you no longer want to print the Microsoft Word document.
Describe briefly how you would remove this document from the list. (2)
c. You need special paper to print the full-page photo. You are only able to purchase the special paper the next day. Describe
briefly what you would do to temporarily prevent the photo from printing. (2)
6. Samiya, a Grade 10 learner, has a folder called Grade 9, which is taking up a lot of space on her computer. How could she reduce
the amount of space the folder takes up without deleting any of the files inside the folder? (2)
TOTAL: [17]