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6 Master Data - General Ledger

Basics ‐ General Ledger (GL) and Chart of Accounts (CoA)

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Wicuse6
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54 views

6 Master Data - General Ledger

Basics ‐ General Ledger (GL) and Chart of Accounts (CoA)

Uploaded by

Wicuse6
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Master Data ‐ General Ledger

SAP FI
MASTER DATA ‐ GENERAL LEDGER (GL)
 http://studynest.org
[email protected]
 +61413159465 (Australia)

© MNM Resources

Basics ‐ General Ledger (GL) and


Chart of Accounts (CoA)
General Ledger is used to store the Chart of Accounts is a listing of all the
financial transactions of an organization. accounts used in the general ledger of an
organization.

© MNM Resources

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Master Data ‐ General Ledger

Basics – Structuring the CoA


Chart of Accounts Account Groups Number Range Description
YCOA ASST 100000 – 199999 Assets
YCOA LIAB 200000 – 299999 Liabilities
YCOA EQUI 300000 – 399999 Equities
YCOA REVS 400000 – 499999 Revenue
YCOA EXPS 500000 – 599999 Expenses

Max 4 char 4 char Max 10 char

© MNM Resources

Configuring the CoA


IMG >> Financial Accounting (New) >>
General Ledger Accounting (New) >>
Master Data >> G/L Accounts >>
Preparations

Edit Chart of Accounts (OB13)


Define Account Group (OBD4)
Define Retained Earnings Account (OB53)

© MNM Resources

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Master Data ‐ General Ledger

Edit/Define the CoA (OB13)


• CoA ID (4 char)
• Description
• Maintenance Language (EN)
• Length of the accounts (max 10 char)
• Cost Element Creation (Manual/Auto)
• Group Chart of Accounts (if needed)
• Block Status

© MNM Resources

Define Account Group (OBD4)


Account Group controls:
• Number Range of GL Accounts
• Field Status of GL Master Data

© MNM Resources

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Master Data ‐ General Ledger

Link: Account Group <> GL Master

© MNM Resources

Define Retained Earnings Ac (OB53)


Define a Retained Earnings Account Number here.
This usually is under the Equities/Capital Stock
Account Group. Hence as per our setting I’ve used
302000 for it.

Note: You just key in the account number first. Later


you can create it as a GL master data.

© MNM Resources

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Master Data ‐ General Ledger

Types of CoA
o Operating
o Country (can assign in the Alternative account) GLOB
(Group CoA)
o Group UK Company USD
Code (GBP)

MNM Company
FR Company
Group CoA
Code (EUR) AU00
(ZMNM) NZ00 SG00
(Operating CoA)
(Operating CoA) (Operating CoA)
DE Company AU Country CoA
Code (EUR)

+ Cross company code transactions + Country specific GL accounts

© MNM Resources

Assignment of CoA
o 1 Company Code to 1 CoA GLOB
(Group CoA)

o Many Company Codes to 1 CoA


AU00 NZ00
(AU CoA) (NZ CoA)

AU01 NZ01
Note: You can assign one company code to (AU Company (NZ Company Code
1 Operating CoA and 1 Country CoA. (only required if the Code A) A)

Operating CoA cannot satisfy the Country reporting


AU02
Requirements) (AU Company
Code B)

AU03
(AU Company
Code C)

© MNM Resources

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Master Data ‐ General Ledger

Assign CoA to company code (OBY6)


IMG >> Financial Accounting (New)
FA Global Settings (New) >> Global
Parameters for Company Code >>
Enter Global Parameters

© MNM Resources

Company Code Assignment


For now, just need to fill in the
CoA and the Field status
variant (Select the SAP
provided 1000).

If required you can enter the


Country Chart of Accounts.

© MNM Resources

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Master Data ‐ General Ledger

GL Master Data
Chart of Account Level (basic info)
◦ T‐code FSP0
◦ Type/Description
◦ Key word/translation

Company Code Level (more detailed info)


◦ T‐code FSS0
◦ Control Data
◦ Create/bank/interest
◦ Information

© MNM Resources

Create GL at CoA level (FSP0)

© MNM Resources

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Master Data ‐ General Ledger

Create GL at Company Code level (FSS0)


Currency – Define the account currency

Only balances in local crcy.‐ If you tick this then


the balances will only be displayed in AUD. But
you can still view the line item in whatever
currency it was posted.

Tax category – You can specify for some


accounts to have an input or an output tax. You
can set the indicator here.

Reconciliation. Account for acct type – Select


this is the Balance Sheet account is a Fixed
Asset, Accounts Receivable or Accounts Payable
account.

© MNM Resources

Create GL at Company Code level (FSS0)


Open Item Management – Set this indicator for
clearing accounts if you want to clear them
later. e.g. GR/IR Clearing, Payroll Clearing, Bank
Clearing Accounts.

Line item display – If you require the GL


Account to display as line item. It must be ticked
if Open Item is also ticked.

Sort Key– Indicates what should be populated in


the “Assignment” field in the document line
item. Examples of sort fields are shown.

© MNM Resources

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Master Data ‐ General Ledger

Create GL at Company Code level (FSS0)


Field Status Group– Determines which fields are
suppressed, required or optional during
document entry.

Post Automatically Only – Indicates that this


account can only be posted by the system. (i.e.
No manual posting by user against this account)
E.g. stock, consumption accounts.

Information tab – Information tab contains


details of the user who created, date, CoA and
country. By clicking on Change documents you
can see changes made to this account.

© MNM Resources

Assignments
o Create a CoA
o Define the Account Groups (Number Range/Field Status)
o Define a Retained Earnings Account
o Assign the CoA to a company code
o Create GL Master for each Account Group
(Currency, Taxes, Recon AC, FSG, OI Mgmt., Line Item, Sort Key)

© MNM Resources

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