ACADEMY

Course Based Learning Management System

Administrator Usage Guide

Copyright 2021 Creativeitem. All rights reserved
Index

Contents for Admin Panel:

● Dashboard
● Courses
■ Manage Course
■ Add New Course
■ Course Category
■ Coupons
● Enrolment
■ Enrol History
■ Enrol a student
● Report
■ Admin Revenue
■ Instructor Revenue
● Users
■ Admin
• Manage Admins
• Add New Admin
■ Instructors
• Manage Instructors
• Add New Instructor
• Instructor Payout
• Instructor Settings
• Applications
■ Students
• Manage Students
• Add New Student
● Message
● Addons
● Themes
● Settings
■ System settings
■ Website settings
■ Payment settings
■ Language Settings
■ SMTP Settings
■ About
● Manage Profile
1. Dashboard
a. System summary shown in the home page. Total number of
courses, Total number of lessons, Total number of
Enrolments, Total number of Students are being shown in the
dashboard.

2. Categories:
a. Category
b. Add New Category

- How to create Category?

- From the Admin panel navigation menu, go to the
Categories. The admin will be able to see a list of categories
that admin has created. On the top of the list there is a button
named “+Add Category”. On clicking that button admin will
see a form for creating categories.

- How to create Sub-category?

- For creating sub-categories, Admin can create sub-category
for the Category page. He has to select a category to create a
subcategory of it. Just click on the Action dropdown menu of
that specific category and select the Manage Sub Category
option. It will take admin to the Sub-category page. Where
admin can see a list of the Sub-categories of that specific
category. On the top of the list there is a button named “+Add
 Sub Category”. On clicking that button the admin will see a
form for creating a Sub category.

3. Courses:

- How to create courses?

- For creating a course, Admin has to create a Category and a
Sub-category first. Admin will be able to see all the courses
on the Course page. Go to the Courses option from the admin
left navigation menu, it will show a list of all created
Courses. By selecting the desired category and sub category
admin can filter the course list. A form will appear after
clicking on the “+Add course” button on the top. Admin can
create new courses by giving all the necessary data.

- While creating a course admin can provide valuable

information like meta keyword, meta description for that
specific course to make it easy for search engines to find
and organize it. What we call Search Engine Optimization
or SEO

- How to add multiple instructors in a single course?

- Adding multiple instructors in a single course can be done
in the course edit view. After creating a course go to
course edit view and select the tab Basic. There you will
find “Add new instructor” field. Type your desired
instructors name or email you will find him. Click enter
and like this you can add multiple instructors for a single
course.
- How to create Coupon codes?
- In Academy Admin can create coupon codes for students.
Student can use this coupon codes while purchasing courses.
The total price will be reduced according to the given discount
against each coupon code.

Admin can add this coupon code from course section.

- How to manage Sections?

- Every course should have at least one section. Admin
can select a course for managing sections of it. Just go to
the Course page from the admin navigation menu, select
a course, click on the Action dropdown menu, choose
Sections and Lesson option. A list of created sections for
that specific course will appear. Admin can create new
sections by simply clicking on “+Add Section” button.
Admin can Edit, Delete and Serialize those sections also.
- How to manage Lessons?
- For managing course lessons, the admin can go to the course
edit view. The button “+Add Lesson” will appear there.
Clicking on that button will show the available types of
lessons. Admin will select one and will provide required data
for that specific type of lesson.

- What are the available types of lessons?

- Right now, Academy has:
• YouTube video type lesson,
• Vimeo video type lesson,
• Video file type lesson,
• Video url [.mp4] type lesson,
• Document [pdf, doc, txt] type lesson
• Image type lesson and
• Iframe type lesson
- Required things you need to add YouTube or Vimeo video lessons.
- For adding YouTube or Vimeo video lessons, you will need
their API key first. For YouTube, make sure that DataApi is
enabled and allow_url_fopen is enabled in your server. If any
of those is not enabled, YouTube video urls will not work
how it is supposed to work like, Duration will not be
calculated or Course preview will not work etc. Now put
those keys inside system settings and you are good to go.

- Things you need to check before adding a Video file lesson?

- Video file type lessons are nothing but video files which you
can upload via your computer or other system. But before
uploading any video, there are some necessary things you
need to check. Check these below points on your server’s php
configuration.
• Max_execution_time
• Post_max_size
• Upload_max_filesize

Below you will find some FAQs about these.

 - How to increase Max_execution_time on server?
- The view or availability can differ from server to server.
Max_execution_time determines the maximum time it will take to
execute a form submission. The straight answer of this question is to
update the Max_execution_time on php ini file. The location of the ini
file depends on your server. Like on most of the servers you can
change it from MultiPHP INI Editor. Click on MultiPHP INI
Editor and choose your domain first and then search for
Max_execution_time. The default value of Max_execution_time is
30. Which means 30 seconds. Increase it to at least 300 seconds.

- How to increase upload_max_filesize on server?

- The view or availability can differ from server to server.
upload_max_filesize determines the maximum size for uploading.You can
update the upload_max_filesize from php ini file. The location of the ini
file depends on your server. Like, on most of the servers you can change it
from MultiPHP INI Editor. Click on MultiPHP INI Editor and choose
your domain first and then search for upload_max_filesize. The default
value of upload_max_filesize is 32M. Which means 32 Megabyte. The
value of upload_max_filesize depends on the videos you are going to
upload. Let's say you’ve updated the upload_max_filesize value to 256M
which means 256 Megabyte. After that you will be able to upload videos
which are below or equal 256 Megabyte. Bigger than that will not be
uploaded.
 - How to increase post_max_size on server?
- The view or availability can differ from server to server.
post_max_size determines the maximum size for all POST body
data of a form. You can update the post_max_size from php ini file.
The location of the ini file depends on your server. Like, on most of
the servers you can change it from MultiPHP INI Editor. Click on
MultiPHP INI Editor and choose your domain first and then search
for post_max_size. The default value of post_max_size is 8M.
Which means 8 Megabyte. The value of post_max_size depends on
the videos you are going to upload. Let's say you’ve updated the
post_max_size value to 260M which means 260 Megabyte. After
that you will be able to upload videos which are below 260
Megabyte. Bigger than or equal to that will not be submitted.
Because it will be submitted via a form.
One last thing, make sure that the value of post_max_size is bigger
than upload_max_filesize.

N.B: Increase the value of those directives otherwise files will not be
uploaded.

If you have done with the configuration part, Now you can simply
provide the Title, Section , Duration and Summary to the lesson add form.
4. Admins
- How to create Admins and how to provide permission to
those admins?
- As root admin, you can create multiple other admins
in Academy. But those are not root admins like you.
They are kind of sub admins. You can provide
permissions to them and they can perform only those
actions.
- Like if you give permission to an admin to access the
courses only he can only be able to access the Course
feature only. Not others.
5. Instructors
- How to create Instructors?
- For adding instructors, go to the instructor menu from
the left side navigation bar and select instructor list.
You will find all the available instructors there. On the
top there is a button called Add instructor. Click the
Add instructor button, and it will take you to the
instructor registration form. Provide data and press
submit for submitting the form.

- How to manage Instructor Payouts?

- Now, As Admin you can manage instructor payouts.
Click on the Instructor payout menu from the left
sidebar. You will find a tab view inside it. Completed
Payout tab will have a list of completed or processed
payouts. You can filter with a preferred data range.

- On the other hand Pending payout list will have all the
requested payouts by different instructors.

- How to pay or process a pending payout requested by an

instructor?
- If an instructor publishes a course, on every
purchase he will get a commission. That
commission percentage will be set by admin from
the admin settings. Below we’ve described how to
set the commission percentage. If that course got
purchased multiple times the instructor's revenue
will get increased. Then if an instructor wants to
withdraw the amount, he can simply put it with a
withdrawal request to the admin. Admin will have it
inside Pending Payouts with all other requested
payouts. Then admin can simply pay that requested
 payout via paypal or stripe.

- How to manage Instructor settings?

- Admin can enable or disable the public instructor role
from the Instructor settings. If the admin keeps it as
Disabled, no user can apply for becoming an
Instructor.

- How to set Instructor Commision percentage?

- Go to the Instructor settings and put the
instructor revenue percentage there.
6. Student:
a. Admin will be able to see all the student list who signed up
for. Just go to Student from Admin navigation menu. Admin
will be able to create student by himself also. He can also
Edit and Delete student from the Student page.
7. Enrollment:
a. Admin will be able to see the list of all the enrolled student
will appear on Enroll history page. Admin can find this from
admin navigation menu to Enroll History.
b. Admin can enroll a student manually. From Enroll A Student
option.
8. Report:
a. Admin Revenue:
i. After every successful course purchasing, Admin will
get the entire amount as revenue if he creates the
course. And if he is not the creator of that course he
will get a predefined amount from that. Admin revenue
option will show all of them.
b. Instructor Revenue:
i. If an instructor publishes a course, After a successful
purchasing Admin will pay him an amount (Which
 will be calculated based on Instructor settings >
Instructor Revenue Percentage). All the payment
info with payment status will be shown here.

9. Message:
a. Admin can find a Message option in the admin
navigation menu. Where he can start or continue a one to
one conversation between him and his students.
10. Addons:
a. Addon Manager
b. Available Addons

- What is Addon manager?

- Academy LMS now supports addon system for expanding
application utilities. We will release different types of addons
day by day which will add a new dimension on Academy.
- For getting addons, you can click on the Available addons
option or you can check our website.
11. Settings:
a. System Settings
b. Frontend Settings
c. Payment Settings
d. Manage Language
 - What is System Settings?
- Settings are the key component of any management system.
The flexibility of a system is defined by its easy to handle
settings.The “System Settings” will let the Admin to change
the basic system settings by editing the required data field.
Also it gives a feasibility to change logo, contact information
other important settings aspect.
- On system settings Admin now can provide valuable
information like meta keyword, meta description and
author name and make it easy for search engines to find and
organize it. What we call Search Engine Optimization or
SEO

- What is Frontend Settings?

- The “Frontend Settings” will let the Admin to change the basic
settings for Fronted by editing the required data field. Also it
gives a feasibility to change the frontend logo, home banner,
About, Privacy Policy and Terms and condition other important
settings aspects.

- What is Payment Settings?

- The “Payment Settings” will let the Admin change the
payment settings like Client ids, Secret keys, public keys
of different types of payment gateways. Also it gives a
feasibility to change the Test Mode.
- From payment settings admin can set the currency. Admin
can set 3 types of currencies. One for System default
currency, another is for PayPal currency and the last one is
for Stripe currency. For keeping consistency Admin should
keep all the currency the same.
 - What is Manage Language?
- The software supports multiple languages. For selecting a
language which can be availed from “Settings” section. Click
on “Language Settings” option and it will show all the
available languages and allows new languages with its “Add
Language” tab.
- Academy LMS now supports Language switching from the
Frontend. On the footer there is a Language switcher for the
end users. One thing, When a user switches a language from
frontend it will translate the frontend part only, not the entire
system. The backend language will still be managed by the
Admin himself.
- Academy LMS now supports RTL (Right to Left)
alignment. Not by default. A new theme has been released
for Academy LMS, which will make this application’s
frontend alignment to RTL.

11. Manage Profile

- The profile information can be edited by clicking at
“Admin Profile image” from the Header. The information
can be edited and saved using this “Update Profile”.