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Data Validation

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51 views

Data Validation

Uploaded by

royal97704
Copyright
© © All Rights Reserved
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Data Validation

Make a list of the entries that restricts the values allowed in a cell.
Create a prompt message explaining the kind of data allowed in a cell.
Create messages that appear when incorrect data has been entered.
Check for incorrect entries by using the Auditing toolbar.
Set a range of numeric values that can be entered in a cell.
Determine if an entry is valid based on calculation in another cell.

Make a List of Entries Allowed in the Cell


You can make a list of the entries you will accept for a cell on a worksheet. You can

create a dropdown list and restrict the user to enter data.

data -data tools-validations

Enter Values B

Create a Prompt Message Explaining the Type of Data Allowed in a Cell

You can create a message that explains the type of data that can be entered in a ce

Enter Values A

Create a Message That Appears When Incorrect Data Is Entered

The style of the error message Microsoft Excel displays when you type incorrect da

Create a Stop Alert Message

If you create a Stop Alert message and enter invalid data in the cell, your only optio

Enter Values 12

Create a Warning Alert Message

A Warning Alert message has three options: Yes, to allow entry of the invalid data;

Enter a date 9/12/2019

Create an Information Alert Message


When an Information Alert message appears, you can click OK to accept the invalid

Enter a text zXzXZxzczx

Check for Incorrect Entries Using the Auditing Toolbar

After your data is entered, you can look for entries that are outside the limits you s

Enter a number 6

Determine If Entry Is Valid Based on Calculation in Another Cell

A= 10 B= 2

Rejecting Sundays and Satutdays

Enter a date 8/29/2019

Monthly Budget <=5000

Transportaion 1200 Apply the validation rule in the range where we are i
Entertainment 900
Grocery 780
Total 2880

How to prevent duplicate entry of data

SapNo
1000
1002
1003
1004
1005
1001
Code Should always start with "C" followed by three digits

Enter Item Code C345

Dependent DropDown lists

Pizza Mediterranenan Bacon chillichicken


Pancakes Pepperconi Cheese Chop Suey
Chinese California Crab rangoon
NewYorker

Enter your favorite food Chinese Favorite Dish


cts the values allowed in a cell.
g the kind of data allowed in a cell.
incorrect data has been entered.
the Auditing toolbar.
can be entered in a cell.
on calculation in another cell.

ept for a cell on a worksheet. You can then restrict the cell to accept only entries taken from the list by using the data validation

India China Japan Bhutan

in a Cell

pe of data that can be entered in a cell. When you select the cell, the message appears near the cell

l displays when you type incorrect data determines whether the restrictions are enforced.

nvalid data in the cell, your only options are Retry or Cancel; you are not allowed to enter invalid data in the cell.

Yes, to allow entry of the invalid data; No, to give you a chance to enter valid data; and Cancel, to remove the invalid entry.
you can click OK to accept the invalid value or you can click Cancel to reject it.

ntries that are outside the limits you set. When you click Circle Invalid Data on the Auditing toolbar, circles appear around cells t

lidation rule in the range where we are inputting values.


TRUE

create a named ranges for each section

Food A96:A98
Pizza B96:B99
Pancakes D96:D97
Chinese E96:E99

chillichicken
st by using the data validation feature.

India Cell Reference.

d data in the cell.

remove the invalid entry.


ar, circles appear around cells that contain incorrect entries. If you correct an invalid entry, the circle disappears.
disappears.

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