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Digital Documentation Advanced

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Digital Documentation Advanced

Uploaded by

XYZ
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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UNIT 1 DIGITAL DOCUMENTATION ADVANCED

1. What are Styles ?. What are the advantages of using


styles?

Answer –

Styles are pre-defined formatting attributes in digital document


processing that can be used to apply consistent formatting to
text and other elements. The advantages of using styles
include –
Consistency throughout the document.
Efficiency in formatting the document.
Flexibility in making changes to the document.
Improved accessibility for users with assistive technologies.

2. Give any four styles supported by Libre Office.org.

Answer –

OpenOffice.org supports various styles, including:


Paragraph Styles: Used to format paragraphs, including
indentation, line spacing, and font size.
Character Styles: Used to format individual characters,
including font type, size, color, and style.
Page Styles: Used to format the overall appearance of a
page, including margins,headers, and footers.
List Styles: Used to format bulleted or numbered lists,
including the type of bullet or number, indentation, and
spacing.
What is the best way to load styles from a template or
another document?

Answer –

You can copy styles by loading them from a template or


another document, for example:
1. Open the document into which you wish to paste the styles.

2. In the Styles and Formatting window, click on Load Styles


after long-clicking on the arrow next to the New Style from
Selection symbol.

3. Locate and choose the template you wish to copy styles


from in the Load Styles window.

4. Choose the style categories you want to copy. If you want


the copied styles to overwrite any styles with the same names
in the document you’re putting them into, select Overwrite.

5. To copy styles from another document, click the From File


button to bring up a box where you may choose the required
file.

4. How can you modify the style?


Answer –
Styles can be changed in a variety of ways in LibreOffice.org.
• Load or copy styles from another document or template
• Update a style from a selection.

5. How can we create our own styles?


Answer –
There are two different ways to create a style –
Creating a new style from a selection –
You can copy a new style from an existing style. This new
style will only be applied to this document and will not be
saved in the template.

Dragging And Dropping To Create A Style –


You can drag and drop a text selection into the Styles and
Formatting window to create a new style.

Session 2: Insert and use images.

6. Explain any five Graphic filters.


Answer –
The following are four graphic filters:
a. Invert –
Changing the color in the color image, and giving brightness
in grayscale image.

b. Solarization –
Increasing the effects of excessive light in a photograph.

c. Posterize –
Reduces the number of colors in a picture to make it look like
a painting.

d. Charcoal –
The image is displayed as a charcoal sketch.

e. Mosaic –
Combines groupings of pixels into a single color area.

7. Explain Image Cropping


Answer –
Image cropping is the process of removing unwanted parts of
an image by selecting and keeping a specific portion of the
image while discarding the rest.
Method for cropping image is
Right-click the image and choose Picture from the pop-up
menu to begin cropping it.
Select the Crop page in the Picture dialogue box.

The following parameters can be controlled on the Crop page:


Keep scale / Keep image size –
1. When Keep scale is chosen (the default), cropping the
image has no effect on the image’s scale.

2. Cropping creates enlargement (for positive cropping


values), shrinking (for negative cropping values), or distortion
of the image when Keep image size is selected, so the image
size remains constant.

Left, Right, Top, and Bottom –


You can crop the image using the dialog box, you can enter
left, right, top and bottom margins to crop the image.
1. Keep scale – using this option you can crop the image
without changing the size of the image.
2. Keep image size – Without changing the height and
width of the image you can crop the image using keep
image size.

8. List any three methods of inserting images in a text


document.
Answer –
The three methods for inserting images in digital documents
are –
Drag and Drop
Inserting image from clipboard
Insert image from Scanner.

9. What do you understand by the terms:


a. Text Wrapping
b. Anchoring

Answer –
a. Text Wrapping – Text wrapping describes the relationship
between graphics and the surrounding text, which may wrap
around the graphic on one or both sides, be overprinted
behind or in front of the graphic, or be overprinted behind or in
front of the graphic.

b. Anchoring – The graphics’ reference point is referred to as


IT. This point could represent the object’s location on the page
or in the frame. An anchor point is always present in an
Image.

Session 3: Create and use template


10. What are templates? What are the advantages of
using templates?

Answer –
A template is a type of document that you can use to make a
similar type of
document. Templates can contain text, graphics, style, design.
Advantage of template are –
a. Document creation is made easier with templates.
b. It save time to giving style in document
c. The use of templates helps to keep the audience’s interest
.
11. What is the difference between styles and templates?
Answer –
a. Style –
Styles ensure that your formatting is consistent throughout a
document.
b. Template –
Templates allow you to reuse text and maintain a consistent
look and feel across many projects.

12. Explain different ways of creating a template.

Answer –
There are two ways to create templates in a document.
Creating a template from a document –

1. Create or edit a new or existing document of the type you


wish to use as a template.

2. Fill in the blanks with the content and styles you desire.

3. Select File > Templates > Save from the main menu.
Creating a template using a wizard – Wizards can be used to
construct letter, fax, agenda, presentation, and Web page
templates. The Fax Wizard, for example, walks you through
the following options:

1. Fax machine type (business or personal)


2. Document components such as the date, topic line (for
business faxes), salutation, and closing
3. Information about the sender and receiver options
(business fax)
4. Inclusion of text in the footer (business fax)

Session 4: Create and customize table of contents


13. What do you mean by table of content?

Answer –
The table of contents tool in Writer allows you to create an
automated table of contents from your document’s headings.
Many of the elements are used in table of content –
a. E# –
It indicate chapter number
b. E –
It represents the entry text
c. T –
It represents tab stop
d. LS –
It represents start of a hyperlink
e. LE –
It represents End of a hyperlink

Session 5: Implement Mail Merge

14. Explain Mail Merge.

Answer –
A mail merge is a method of personalizing a message you’ve
written and sending it to a large group of people, giving the
impression that you prepared the letter especially for them.

15. What are the advantages of Mail Merge?

Answer –
Advantages of mail merge are –
a. It’s simple to send the same mail to a big group of
recipients using the Mail Merge tool.
b. We don’t have to type each recipient’s name separately in
each letter when we use Mail
Merge.
c. It’s one of the most efficient ways to mass-produce
hundreds of personalized letters in a
short amount of time.
d. It is simple to amend the letter because any change made
in the main letter will be
reflected in all other recipients’ letters.

16. Give examples of databases in which the Data Source


can be created.

Answer –
Any database that supports Open Database Connectivity
(ODBC) can be utilized
as a data source. They can also be made in spreadsheets
using Excel, or other similar
software.
For example –
a. Spreadsheet
b. Text file
c. CSV file
d. OpenOffice base or Access

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