CREATE AND APPLY STYLES IN THE DOCUMENT

• A style is a set of formats that you can apply to selected pages, text
in your document to quickly change their appearance. Advantages
of using Style are :
• 1. Styles help us to apply consistent formatting to the documents.
• 2. Style make the major formatting changes simple.
• 3. Using styles we can easily change the existing format.
 OpenOffice.org supports the following types of
styles:
• 1) Page styles include margins, headers and footers, borders and backgrounds.
• 2) Paragraph styles control all aspects of a paragraph’s appearance, such as text
alignment, tab stops, line spacing etc.
• 3) Character styles affect selected text within a paragraph, such as the font and
size of text, or bold and italic formats.
• 4) Frame styles are used to format graphic and text frames.
• 5) Numbering styles apply similar alignment, numbering or bullet characters,
and fonts to numbered or bulleted lists.
• 6) Cell styles include fonts, alignment, borders, background and cell protection.
• 7) Graphics styles in drawings and presentations include line, area, shadowing,
transparency etc.
• 8) Presentation styles include attributes for font, indents, spacing, alignment,
and tabs.
 SESSION 2. INSERT AND USE IMAGES
• Images can be added to a document in several ways: by inserting an
image file, directly from a graphics program or a scanner, or from
the Open Office Gallery.
 1. Inserting An Image File :
When the image is in a file stored on the computer, you can insert it into an Open
Office document using either of the following methods :
A. Drag and Drop
1. Open a file browser window and locate the image you want to insert.
2. Drag the image into the Writer document and drop it where you want it to appear.

B. Insert Picture Dialog

1. Click in the Open Office document where you want the image to appear.
2. Choose Insert > Picture > From File from the menu bar.
3. On the Insert Picture dialog , select the file to be inserted and click Open.
2. Inserting An Image From The Clipboard :

• a. Open the source document and the target document.

• b. In the source document, select the image and press Ctrl + C to
copy image.
• c. Switch to the target document and place the cursor where the
image is to be inserted.
• d. Press Ctrl + V to paste the image.
3. Inserting An Image Using A Scanner :

• If a scanner is connected to your computer Open Office can call the

scanning application and inserted the scanned item into the
document. To start this procedure, select Insert > Picture > Scan >
Select Source.
4. Inserting An Image From The Gallery :

• a) To open the Gallery, click on the Gallery icon or choose Tools >
Gallery
• b) Select the image from the Gallery.
• c) Drag image from the Gallery into the Writer document or right-
click on the picture and choose Insert>Copy
MODIFY IMAGE :
• When you insert a new image, you may need to modify it to suit the
document. We can modify image by using Picture toolbar, resizing,
cropping etc
• Transparency : Modify the percentage value in the Transparency box
on the Picture toolbar to make the image more transparent. This is
useful for creating a watermark.
•
• Creating Drawing Objects :
• We can draw the object using drawing toolbar by clicking View >
Toolbars > Drawing. Steps to To use a drawing tool are :
1.Click in the document where you want to insert the object.
2.Select the tool from the Drawing toolbar.
3.Click and drag to create the drawing object.
• After inserting the object You can change the properties (fill color,
line type and weight, anchoring, and others) of the drawing object
using the Drawing Object Properties toolbar.
SESSION : 3 CREATE AND USE TEMPLATE

• A template is a model that you use to create other documents. For

example, you can create a template for business reports that has
your company’s logo on the first page. New documents created from
this template will all have your company’s logo on the first page.
SESSION 4. CREATE AND CUSTOMIZE TABLE OF
CONTENTS
 SESSION 5. IMPLEMENT MAIL MERGE
• A mail merge is a way to take a letter you’ve written and send it to a
whole bunch of people, personalizing it with information about
them so they might think that you typed that letter personally for
them.
• A mail merge can also be a quick way to take a list of people’s
mailing addresses and generate labels or envelopes with the
address for a different person on each label or envelope.
1.It saves our time and efforts.
2.It helps to create multiple personalized letters in a very less time.
3.It also help to keep the formatting consistent in all the letters.
UNIT-2: ELECTRONIC SPREADSHEET (ADVANCED)
Creating Subtotals :

• SUBTOTAL, totals/adds data arranged in an array—that is, a group of

cells with labels for columns and/or rows. Using the Subtotals
dialog, you can select arrays, and then choose a statistical function
to apply to them. It is accessible from Data menu.
Using “What If” Scenarios :

• Scenarios are a tool to test “what-if” questions. Each scenario is

named, and can be edited and formatted separately. You can easily
switch between different scenarios by using the Navigator. For
example, if you wanted to calculate the effect of different interest
rates on an investment, you could add a scenario for each interest
rate, and quickly view the results.

Choose Tools > Scenarios.

 Goal Seek
• Usually, you run a formula to calculate a result based upon existing
values. By contrast Goal Seek option under Tools menu, helps to find
values which will produce the result that you want.
• Solver :
• Solver option under Tools menu amounts to a more elaborate form
of Goal Seek. The difference is that the Solver deals with equations
with multiple unknown variables. It is specifically designed to
minimize or maximize the result according to a set of rules that you
define.
 Session 2 : Link Data and Spreadsheets Using
Multiple Workbooks and Linking Cells
• Inserting New Sheets
• When you open a new spreadsheet, by default, it has a sheet named Sheet1.
There are several ways to insert a new sheet. The first step, in all cases, is to
select the sheet that will be next to the new sheet. Then do any of the
following:
1.Select Insert > Sheet from the menu bar, or
2.Right-click on the tab and select Insert Sheet, or
3.Click in an empty space at the end of the line of sheet tabs.
Renaming Sheets

• There are three ways you can rename a worksheet. You can do any
of the following:
1.Double-click on one of the existing worksheet names.
2.Right-click on an existing worksheet name, then choose Rename
from the resulting Context menu.
3.Select the worksheet you want to rename (click on the worksheet
tab) and then select the Sheet option from the Format menu. This
displays a submenu from which you should select the Rename
option.
• Cell Reference : A cell reference refers to a cell or a range of cells on
a worksheet that can be used in a formula to calculate values.

Referencing Other Sheets

There are two ways to reference cells in other sheets: by entering the formula
directly using the keyboard or by using the mouse.
Typing the reference is simple once you know the format the reference takes. The reference
has three parts to it: Path and file name . Sheet name . Cell name
The general format for the reference is =’file:///Path &File Name’#$SheetName.CellName
SESSION 3: SHARING WORKSHEET DATA

• Spreadsheet software allows the user to share the workbook and

place it in the network location where several users can access it
simultaneously. This is required to either speed up data entry or
simply make things easier for collaboration purposes.
SESSION 4: CREATE AND USE MACROS IN
SPREADSHEET
• a single instruction that a computer automatically reads as a set
of instructions necessary to do a particular task

Using the macro recorder :

Use Tools > Macros > Record Macro to start the macro recorder.

The Record Macro dialog is displayed with a stop recording button.

Click Stop Recording to stop the macro recorder.

Advantages of using Macro in Calc :

1.Macros automates the repetitive and routine tasks.
2.Macros speed up your process and reduce time.
UNIT-4 WEB APPLICATIONS AND SECURITY
SESSION 1: WORKING WITH ACCESSIBILITY
OPTIONS
• Computer Accessibility refers to the user friendliness of a computer
system for all, regardless of their disability. it enables a person with
a disability or impairment to use a computer. It is known as Assistive
Technology. There are numerous types of impairment that impact
computer usage. These include:
1.Cognitive impairments and learning disabilities
2.Attention Deficit Hyperactivity Disorder (ADHD) or autism.
3.Visual impairment.
4.Hearing impairment
5.Motor impairment
• Launching Accessibility Options :
• To launch accessibility options in WindowsXP, Click Start > Control
Panel > Accessibility Options.
• Various tabs in Accessibility Option Window :
• Keyboard Tab to configure accessibility options for Keyboard is displayed
• 1) Sticky Keys : Sticky Keys is an accessibility feature to help computer
users with physical disabilities, but it is
also used by others as a means to reduce repetitive strain.
• 2) Filter Keys : Filter Keys is a feature of Microsoft Windows. It is an
accessibility function that tells the keyboard to ignore brief or repeated
keystrokes, making typing easier for people with hand tremors.
• 3) ToggleKeys : ToggleKeys is an accessibility function which is designed
for people who have vision impairment or cognitive disabilities. When
ToggleKeys is turned on, computer emits sound cues when the locking
keys (Caps Lock, Num Lock, or Scroll Lock) are pressed.
SESSION 2 : NETWORKING FUNDAMENTALS
• Advantages of Networking :
• 1) Data Sharing : Networking allow the sharing of data .
• 2) Files Transfer : One User can send text files, spread sheets etc. to
other users.
• 3) Hardware Sharing: Hardware components such as printers,
scanners, etc. can also be shared.
• 4) Internet Access Sharing: You can purchase a single Internet
connection and share it among other computers in a network
ONLINE TRANSACTIONS
SESSION 1: APPRECIATE THE CONCEPT OF
DATABASE MANAGEMENT SYSTEM
• A database is an organized collection of data. It is considered as a
container of information.
• In the manual system, you would maintain several files with
different bits of information while in the computerized system you
would use database programs such as Microsoft Access,
OpenOffice.org Base, and MySQL, to organize the data as per your
business need.
• Database Management System :
• A database management system is a software package with computer
programs that controls the creation, maintenance, and use of a database.
for example Oracle, IBM DB2, Microsoft SQL Server, Microsoft Access,
PostgreSQL, MySQL, FoxPro, and SQLite.
• Data can be organized into two types:
1.Flat File : Data is stored in a single table. Usually suitable for less amount
of data.
2.Relational : Data is stored in multiple tables and the tables are linked
using a common field. Relational is suitable for medium to large amount
of data.
• Database Servers :
• Database servers are dedicated computers that hold the actual
databases and run only the DBMS and related software.
• Advantages of Database :
• 1) Reduces Data Redundancy : Database reduces data redundancy
(duplication of data)
• 2) Sharing of Data : In a database, the users of the database can
share the data among themselves.
• 3) Data Integrity : Data integrity means that the data is accurate and
consistent in the database.
• 4) Data Security : Database provides data security as only
authorized users are allowed to access the database and their
identity are authenticated by using a username and password.
• 5) Privacy : The privacy rule in a database states that only the
authorized users can access a database according to its privacy
constraints.
• 6) Backup and Recovery : Database Management System
automatically takes care of backup and recovery.
• Some key features of a database:
• 1) A database can have one or many tables.
• 2) Each table in a database contains information about one type of
item.
• 3) Every table has a key field which ensures that there are 100%
unique values throughout the database.
• Important Terms :
• 1) Primary Key : A primary key is a unique value that identifies a row
in a table. It helps the database to search for a record.
• 2) Composite Primary Key : When primary key constraint is applied
on one or more columns then it is known as Composite)
• 3) Foreign key : The foreign key identifies a column or set of columns
in one (referencing) table that refers to a column or set of columns
in another (referenced) table.te Primary Key.
RDBMS A relational database is a type of database. It uses a structure
that allows us to identify and access data in relation to another piece of
data in the database. Often, data in a relational database is organized into
tables.
SESSION2:CREATE AND EDIT TABLES USING
WIZARD & SQL COMMANDS
• Data in a relational database management system (RDBMS) is
organized in the form of tables.
Sorting Data :
Sorting means to arrange the data in
either ascending order of descending
order.
• Creating and Editing Relationships between Tables :
• A relationship refers to an association or connection between two or more tables.
Relationships between tables helps to:
1.Save time as there is no need to enter the same data in separate tables.
2.Reduce data-entry errors.
3.Summarize data from related tables.
• You can create a relationship between any two tables by selecting Relationships option
from the Tools menu.
• There are three types of relationships which can be created in tables:
• 1) ONE to ONE Relationship : In this relationship, both the tables must have primary
key columns.
• 2) One to Many Relationship : In this relationship, one of the table must have primary
key column.
• 3) Many to Many Relationship : In this relationship, no table has the primary key
column.