Useful Excel Shortcuts

1. Shortcuts for Navigation

Keys Action
Ctrl + Left Arrow Move to extreme left of data region or next non blank cell to the left or to beginning of row
Ctrl + Right Arrow Move to extreme right of data region or next non blank cell to the right or to end of row
Ctrl + Down Arrow Move to extreme bottom of data region or next non blank cell to the bottom or to end of column
Ctrl + Up Arrow Move to extreme top of data region or next non blank cell to the top or to beginning of column
Ctrl + Home Move to the beginning of worksheet
Ctrl + End Move to the last used cell in the worksheet
Ctrl + Page Up Move to the previous sheet in a workbook
Ctrl + Page Down Move to the next sheet in a workbook
Ctrl + H Find & Replace Dialog Box
Ctrl + Tab Go to next open workbook
Ctrl + Shift + Tab Go to Previous open workbook
Alt + Page Down Scroll one screen to the right in the worksheet
Alt + Page Up Scroll one screen to the left in the worksheet
Alt + W + F + F Freeze and unfreeze panes
Alt + W + S Split and unsplit screen
Alt + F + T Open the Excel options dialog box
Page Up Scroll one screen up
Page Down Scroll one screen down

2. Shortcuts related to Selections

Keys Action
Ctrl + Spacebar Select the entire active Column
Ctrl + Shift + Spacebar Selects the current region or entire worksheet
Ctrl + Shift + * Select the current region around the active cell
Ctrl + A Selects the current region or entire worksheet
Ctrl + Shift + Right Arrow Expands the selection to the rightmost non-blank cell (or last cell right)
Ctrl + Shift + Left Arrow Expands the selection to the leftmost non-blank cell (or last cell left)
Ctrl + Shift + Up Arrow Expands the selection to the topmost non-blank cell (or last cell up)
Ctrl + Shift + Down Arrow Expands the selection to the bottommost non-blank cell (or last cell down)
Ctrl + . Move the cursor in clockwise direction in a selection
Ctrl + Shift + Page Down Make the same selection of cells in next sheet as active sheet, if one exist
Ctrl + Shift + Page Up Make the same selection of cells in previous sheet as active sheet, if one exist
Shift + Spacebar Select the entire active Row
Shift + Right Arrow Expands selection to one cell right
Shift + Left Arrow Expands selection to one cell left
Shift + Up Arrow Expands selection to one cell up
Shift + Down Arrow Expands selection to one cell Down
Alt + I + R To insert row below the active row
Alt + I + C To insert column left the active column
Alt + O + C + H Hide the selected columns
Alt + O + C + U Unhide the selected columns
Alt + O + R + H Hide the selected rows
Alt + O + R + U Unhide the selected rows
Alt + E + D + C Delete the selected columns/rows

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 Useful Excel Shortcuts
3. Shortcuts for Formatting
Keys Action
Ctrl + X Cut the Selection
Ctrl + C Copy the Selection
Ctrl + V Paste the Selection
Ctrl + B Applies or removes bold formatting
Ctrl + I Applies or removes italic formatting
Ctrl + U Applies or removes underline
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + 1 Open Format cells dialog box
Ctrl + 5 Strikethrough
Ctrl + T Create Table
Ctrl + Shift + & Applies Border to selection
Ctrl + Shift + _ Removes Border from selection
Ctrl + Shift + ~ Applies the General number format
Ctrl + Shift + ! Applies the Number format with 2 decimals with 1000s separator and (-) sign for negative numbers
Ctrl + Shift + @ Applies the Time format in hh-mm- AM or PM
Ctrl + Shift + # Applied the Date format as dd-mm-yy
Ctrl + Shift + $ Applies the Currency format with two decimals and negative number in parenthesis
Ctrl + Shift + % Applies the Percentage format and minus sign for negative numbers
Ctrl + Shift + ^ Applies the Exponential format with two decimal and minus sign for negative numbers
Alt + E + S + V Open Paste special dialog box after copy the selection
Alt + H + O + I AutoFit Column width
Alt + H + O + A AutoFit Row Height
Alt + H + 0 Increase the decimal
Alt + H + 9 Decrease the decimal
Alt + H + L Conditional Formatting
Alt H + F + P Format Painter
Alt + H + F + C Font Color
Alt + H + H Fill Color
Alt + N + U Insert Symbol
Alt + N + M Insert Smart Art
Alt + N + S + H Insert Shapes
F4 (Windows + F4) Repeat the last action wherever possible

4. Shortcuts for Sort & Filter

Keys Action
Alt + A + S + S Sort Data
Alt + A + S + A Sort Ascending
Alt + A + S + D Sort Descending
Ctrl + Shift + L Filter Data
Alt + A + Q Advanced data filter
Alt + A + M Remove duplicates

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 Useful Excel Shortcuts
5. Shortcuts related to Cells
Keys Action
Alt + Enter Starts a new line in the active cell
Shift + Enter Complete the cell entry and move to the cell above
Tab Complete the cell entry and move to the right cell
Shift + Tab Complete the cell entry and move to the left cell
Ctrl + Enter Copy the selected cell range with current entry
Ctrl + D Fill the selected cells with the contents of the cell above it
Ctrl + R Fill the selected cells with the contents of the cell to the left of it
Ctrl + - Open the Delete dialog box
Ctrl + Shift + + Open the Insert dialog box
Alt + H + A + R Align the content of cell or cells to right
Alt + H + A + C Align the content of cell or cells to center
Alt + H + A + L Align the content of cell or cells to left
Shift + F2 Insert comment in a cell
F2 (Windows + F2) Edit Cell

6. Shortcuts related to Formulas

Keys Action
F4 (Windows + F4) Change the type of cell reference from relative to absolute or mixed reference in a formula
F9 (Windows + F9) Debug formula based on selection
F7 (Windows + F7) Open the spelling checker
Ctrl + Shift + Alt + F9 Rechecks all the dependent formulas and do the recalculation of all open workbooks
Alt + = Auto Sum
Ctrl + Shift + Enter Enter Array Formula
Ctrl + / Select Array Formula range
Ctrl + Shift + { Select all cells that are directly or indirectly referred to by formulas
Ctrl + Shift + } Select all cells with formulas that refer directly or indirectly to the active cell
Ctrl + ; Enter the current date
Ctrl + : Enter the current time

7. Shortcuts for Charts

Keys Action
Alt + I + H Open the Insert Chart dialog box
Alt + N + Q Insert pie chart
Alt + N + N Insert line chart
Alt + N + B Insert bar chart
Alt + N + C Insert column chart
Alt + N + A Insert area chart
Alt + N + D Insert scatter plot
Alt + N + X Insert text box
Alt + J + C Activate the Design tab, only if chart is selected
Alt + J + O Activate the Format tab, only if chart is selected
Alt + J + A Activate the Layout tab, only if chart is selected

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 Useful Excel Shortcuts
8. Shortcuts related to Auditing
Keys Action
Ctrl + [ Go To Precedent cells
Ctrl + ] Go To Dependent cells
Ctrl + Shift + A Provide placeholders for arguments in formula
Alt + M + V Evaluate Formula
Alt + M + P Trace immediate precedents
Alt + M + D Trace immediate dependents
Alt + D + L Open the data validation dialog box

9. Shortcuts for Macros & VBA

Keys Action
Alt + F11 Open VBA
Alt + I + M Insert Module in Workbook
Alt + F8 Open the Macro dialog box
Alt + L + I Form Control
Alt + W + M + R Record a Macro
Alt + W + M + V View Macro
F2 (Windows + F2) Open the Object Browser window
F4 (Windows + F4) Open the Properties Window
F9 (Windows + F9) Toggle breakpoint
F5 (Windows + F5) Run the current procedure or continue if in Debug Mode
F7 (Windows + F7) Code
F8 (Windows + F8) Step into
Shift + F8 Step over
Shift + F9 Activate the quick watch window
Ctrl + G Open the immediate window
Ctrl + E Export module
Ctrl + Shift + F8 Step Out
Ctrl + J List Properties and Methods
Ctrl + F8 Run to cursor
Ctrl + F9 Set next statement
Ctrl + Shift + F2 Last position

10. General Shortcuts

Keys Action
Alt + T + G Goal Seek
Alt + T + P + P Protect sheet
Alt + A + W + S Scenario Manager
Alt + A + W + T Data Table
Alt + N + V Pivot Table
Shift + F3 Open the insert function dialog box
Ctrl + F3 Open the Name Manager dialog box
Ctrl + K Open the Hyperlink dialog box
Ctrl + Shift + F3 Create Names from selection
Ctrl + Shift + U Toggle the height of formula bar

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 Useful Excel Shortcuts
11. Shortcuts for Workbooks
Keys Action
Ctrl + N Create a new workbook
Ctrl + S Save workbook
Ctrl + F4 Close workbook
Ctrl + O Display the Open dialog box to open or find a file
Ctrl + F9 Minimize all workbook window to an icon
Ctrl + F10 Maximize or restore the workbook window
F12 (Windows + F12) Save workbook As
Alt + F4 Close Excel

12. Shortcuts for Worksheets

Keys Action
Shift + F11 Insert a new worksheet before the active sheet in current workbook
Alt + E + L Delete active worksheet
Alt + E + M Move or Copy active worksheet

13. Shortcuts related to Display & Printing

Keys Action
Ctrl + F2 Print Preview
Alt + W + Q Zoom
Alt + P + S + P Page setup
Alt + P + R + S Select print range to selected area
Alt + W + I Toggle between Page Break view and Normal view
Alt + P + V + G Toggle gridlines
Alt + A + E Text to columns
F3 (Windows + F3) Display the name ranges

14. Shortcuts on Ribbon

Keys Action
Alt Activate the Ribbon
Ctrl + F1 Minimize or restore the ribbon
Shift + F10 Open the shortcut menu for the selected command
Scroll over the ribbon Move from one tab to another

Happy Learning!
Connect with me here: Utkarsh Singh https://www.linkedin.com/in/utkarsh-singh-uptonorth