Government College of Engineering & Research Avasari Khurd

First Year(FE)/Direct Second Year(DSE)

admission 2020-21

IMPORTANT INSTRUCTIONS

All candidates who have been allotted a seat in this institute through
centralized CAP round/J&K Round/PMSSS round/institute level round and
wish to confirm admission should follow instructions given below.

(NOTE: Candidate should be present in person with all original documents for
document verification and admission confirmation within the scheduled time
displayed on cet cell website by the competent authority.)

STEP 1:
Complete self verification and make seat acceptance payment on
website-​https://cetcell.mahacet.org​. Download the allotment letter/seat acceptance
letter from cet cell. They should verify the correctness of following things on the
seat acceptance letter before taking print out.
1. Name of institute

2. Branch/Course allotted

3. Freeze and confirmed remark on acceptance letter

4. Seat acceptance fees Rs. 1000 is paid online.

In case of J&K and PMSSS allotment letter shall be issued by competent

authority.
STEP 2:
Filling of Anti-Ragging undertaking​ (It is mandatory):
1) Every candidate must fill in the anti-ragging undertaking on the website​:
http://antiragging.in/site/affidavits_registration_form.aspx.
2) Candidates must​ ​read all instructions carefully and fill in the information
by following steps given on the website.
3) Following information will be needed while filling the anti ragging
undertaking.

Sr. Information asked online Candidate should fill

1 Is it deemed university? NO

2 Director /Principal Family Name PANT

3 Director /Principal First Name DR. AVINASH

4 Director/ Principal Gender Male

5 College phone number 02133-230581

6 Your Registration /Enrolment Number Candidates Application ID

7 How many students are in your class 65

8 Nearest Police station Manchar

4) Submit undertaking online and take the print of email received in

your inbox from ​[email protected]​.
5) Both candidates and parents should sign on their respective
undertakings.
6) It is important to take print of Anti-Ragging undertaking from
candidates' email​.
7) If email is not received duplicate copy can be obtained on the link :
https://www.antiragging.in/Site/Received_Affidavit.aspx
8) In case candidate does not receive the anti ragging undertaking on
their email then blank pdf copy can downloaded from:
https://www.nitmz.ac.in/uploaded_files/affidevit_by_students_for_a
nti_ragging.pdf
 STEP 3:
Fill online information on Google form available on the institute
website​.
Candidates should fill information in google form very carefully. All
information should be filled in ​CAPITAL​ ​Letters​ only.
1) For First year (FE) -​https://forms.gle/L9ASVmHZuJiEyhcf9
2) For Direct Second year (DSE)​- h​ ttps://forms.gle/9ppfxU8Lj4XqZThcA

Don’t take print out of google form.

STEP 4:
Pay admission fees: ​ Fee structure given on the institute website
(​http://www.gcoeara.ac.in/admission.php​). Candidates should check fees
applicable to their admission category.
For reference it is as given below.

First Year Engineering (FE) Direct Second Year Engineering (DSE)

DT/VJ// DT/VJ/N
OPEN OOBC/S OPEN/ OPEN T/OBC/S
Sr. OPEN/J with BC/ SC/ST J&K/ with BC/ SC/ST/
No. Fee head Rs. &K/GOI EBC TFWS EWS /PMSSS GOI EBC TFWS EWS PMSSS

1 Tuition Fee 15000 7500 0 0 0 15000 7500 0 0 0

2 Development Fee 5000 5000 5000 5000 0 5000 5000 5000 5000 0

Library & Internet

3 Fee 1200 1200 1200 0 0 1200 1200 1200 0 0

4 Laboratory Fee 1600 1600 1600 0 0 1600 1600 1600 0 0

Gymkhana +Training
5 & Placement fee Fee 575 575 575 0 0 575 575 575 0 0

6 Gathering Fee 125 125 125 0 0 125 125 125 0 0

Caution Money
7 Deposit (CMD) 500 500 500 500 500 500 500 500 500 500

Other Fee ( university

8 Pro-rata Fee) 162 162 162 162 162 162 162 162 162 162

9 One Time Insurance 701 701 701 701 701 454 454 454 454 454

10 Total Fee 24863 17363 9863 6363 1363 24616 17116 9616 6116 1116

NOTE: Before paying fees a candidate must ensure that he/she is possessing all
required original documents. Receipts for Caste Validity Certificate (CVC)/ Non
Creamy Layer (NLC) Certificate /Valid EWS Proforma [Proforma V OR
Annexure A] and other required documents are strictly not acceptable.
 If a candidate is not sure about original documents then he/she
should verify documents at the enquiry counter before paying fees online
(Remember refund may take longer time in case admission is not confirmed
due to incorrect documents).
सव उमेदवारांनी यांना वाटप झाले या जागेसाठ तथा यां या
वगासाठ लागणारे आव यक ते सव मळ ु कागदप अस याची
खातरजमा के या शवाय फ़ भ नये कारण यो य या मळ ु
कागदप ाअभावी वेश नि चत न झा यास फ़ परतावा (REFUND)
मळ यास वलंब होऊ शकतो याची उमेदवारांनी न द यावी.

​ ay admission fees as applicable ​by ONLINE MODE USING SBI

P
COLLECT:
​ NLINE MODE ONLY ​(No cash/ DD/Cheque
All fees will be accepted by O
will be accepted).

Steps to PAY FEES ONLINE:

1. Connect to: ​https://www.onlinesbi.com/prelogin/icollecthome.htm​.
2. Accept terms and conditions.
3. Click on Proceed.
4. Select State of Corporate/Institution: ​Maharashtra
5. Select type of institute: ​Educational institute
6. Select name of institute: ​Government College of Engineering and
Research Avasari Khurd
7. Fill information such as, ​Enrollment number (Application ID printed
on Allotment letter which starts with EN20/DSE20), Full Name,
Branch, Mobile number, Category ​etc. and fill fees as applicable.
8. Pay the requisite fees using the credit card/debit card/net banking etc.
facility.
9. Take ​ four​ prints of the receipt.
NOTE: ​If an online payment facility is not available with the
candidate then candidate can :
1) ​Generate a challan from SBICOLLECT,
2) Take print out of the challan and
3) Pay requisite fees in any SBI branch and produce the stamped​ challan to
the institute (three copies).
 STEP 5:
● Arrange all original documents in the following order.
● Make three sets of self attested photocopies in the order given
below ​.

Sr. Name of document

A: Documents for all candidates
1. Provisional allotment letter/Seat acceptance letter from the website
https://www.cetcell.mahacet.org​.
IN CASE OF​ ​J&K/GoI/PMSSS candidates​ copy of ​allotment letter from
competent authority.
2. Online document verification receipt cum Acknowledgement by ​e-scrutiny
center
3. Nationality Certificate: Nationality certificates/Birth certificate showing birth
place in india /LC indicating nationality as indian/Indian Passport
4. Domicile Certificate: Candidates Domicile certificate /Birth certificate
showing birth place in Maharashtra state /Leaving certificate of candidate
indicating place of birth in the Maharashtra state
5. Statement of marks or certificate of passing SSC/ equivalent examination.
6. Statement of marks or certificate of passing HSC / III Year Diploma
7. MHT-CET score card (​Not Applicable for JK/GOI/PMSSS & DSE​ )
8. Leaving/Transfer certificate issued by the previous institute
9. Aadhaar card of the candidate (Candidate may submit masked Adhar)
10. Anti Ragging undertaking by the candidate + Undertaking by parents + email
message
B: ​Additional documents for reserve category (SC/ST/DT/VJ/NT/OBC/SBC) candidates
11. 1. Caste certificate of the candidate (for all reserve category candidates)
2. Caste/Tribe validity certificate(for all reserve category candidates)
3. Non Creamy Layer (NCL) Certificate valid up to 31/03/2021
(​Not Applicable for SC/ST​)
C: Additional documents for TFWS candidates
12. Income certificate of parents for the year 2019-20 and valid up to 31-03-2021.
showing income below Rs. 8.00 Lakh
D:Additional documents for EWS candidates
13. 1. Proforma-V/ANNEXURE A for Economically Weaker Section (EWS)
2. Income certificate of parents for year 2019-20 valid up to 31-03-2021.
Income limit below Rs. 8.00 Lakh
 E:Additional documents for PWD (PH) candidates
14. 1. Certificate in the Pro forma-F/F-l
2. Domicile Certificate of the candidate
F: Additional documents for J&K/GOI /PMSSSCandidates
15. Performa J/ Performa K/ Performa L
G:Additional documents for DEFENCE candidates
16. 1. Defense Service Certificate in Proforma - C (for active/inactive defence
person)
2. Domicile certificate of Father/Mother who is in active service
3. Active Serviceman (Non Domiciled):Certificate from the employer in the
proforma - D/E ( For non domiciled service person)

H:Additional documents for minority /ORPHAN candidates

17. Performa-O/Performa-U
I:Additional documents for Type B/C/D/E candidates
18. For Type B: Domicile Certificate of Father/Mother/Candidate
For Type C: Certificate from the employer Proforma- A
For Type D: Certificate from the employer in the Pro-forma- B
For Type E: MKB candidates – Proforma G1/G2
J:Photographs
Three (3) recent passport size color photographs.

STEP 6:
At institute while confirming admission:

​Go to admission reporting center​ (​E&TC building ground floor​)

1) Check whether you carry all required documents in original or
not. If not, arrange for the same.

2) Arrange self attested photocopies and all original documents as

follows.
1. Fee receipt (Copy of SBI COLLECT Print)
2. A-Documents required for all candidates Sr. 1 to 10.
3. B-Documents required for reserve candidates candidates Sr. 11 (if applicable).
4. C-Documents required for TFWS candidates candidates Sr. 12 (if applicable).
5. D-Documents required for EWS candidates candidates Sr. 13 (if applicable) .
6. E-Documents required for PWD (PH) reservation Sr. 14 (if applicable).
7. F- Additional Documents for J&K/GoI candidates Sr. 15 (if applicable).
8. G- Documents required for DEFENCE reservation Sr. 16. (if applicable).
9. H-Additional Documents for Minority /ORPHAN candidates Sr. 17 (if applicable).
10. I-Additional Documents for Type B/C/D/E candidates Sr. 18 (if applicable).
 11. Other additional documents as required (undertaking for Aadhar/Voter ID,
undertaking for Bank account, undertaking for GAP certificate etc.)

3) Arrange ​two additional sets of self attested photocopies of the documents​ as

above.
4) Get your data sheet verified at the ​data verification counter​.
5) Sign the application form and paste the recent photo on it. Application form will be
available at the ​data verification counter ​after data verification.
6) Attach the application form at the top of any one bunch.

7) Get scrutinized all original documents and get confirmed admission at the
scrutiny counter/confirmation ​counter.

8) Submit your original documents (​Leaving Certificate​) to the document

collection counter​.

9) Sign on admission confirmation copy and ask for candidates copy

(​Candidate must keep this admission confirmation very carefully it
will be required for various purposes during your course tenure​).
10) ​If a candidate wants to apply for hostel admission then he/she should apply
separately (Google form is available on the institute website).
NOTE: Candidates should not leave the admission counter
without an admission confirmation receipt.

STEP 7:
UPLOAD ORIGINAL DOCUMENTS:
Candidates should upload scanned copies of original documents. Before uploading
each document should be converted into a pdf file with max size of 500 kb. Each pdf
file should be named as ​ApplicationID_ Document name (for example in case of ​FE
nationality certificate should be named as: ​EN20123456_Nationality​. Similarly in case
of DSE it should be ​DSE20123456_Nationality. ​same is applicable to all other
documents).

Link to upload original documents for FE:

https://docs.google.com/forms/d/1uu3Eh7SU1iYlFXyX_O2sGTXxEfzibuO1J-j8Yl
19gXY/edit
Link to upload original documents for DSE:
https://docs.google.com/forms/d/17kbPrtHDFPyVdY1_Yc4xJ12DP1yT6f7GBN9H
9HhWqb

OTHER IMPORTANT INSTRUCTIONS:

1. Keep additional at least 5 sets of xerox copies of all documents for

future work [​because original once taken will be returned only after
eligibility ​formalities and it may take about six months duration​.]
Candidate can upload scanned copies of all original documents

2. In case ​ORIGINAL DOCUMENTS ARE NOT AVAILABLE​: ​If a

candidate is unable to produce original document/s if any at the time of
admission on account of admission already taken elsewhere then he / she
has to submit a BONAFIDE certificate issued by Head of concerned
institute/College stating that candidate has been admitted to a particular
course in that institution on a particular date and original certificates are
retained by the institution. In such cases a candidate must produce the
copies of the certificates duly attested by the Principal/Head of the
concerned institution. Such candidates are required to pay the full fees
immediately at the time of admission and produce the required original
certificates within 04 working days after the date of payment of fees/date of
admission.

3. GAP CERTIFICATE​: ​IF there is any Academic Gap after completion of

Class XII candidate should submit an AFFIDAVIT for GAP
CERTIFICATE on Non-Judicial Stamp Paper of Rs.100/-.

4. COMMENCEMENT OF CLASSES​: ​Classes will be started regularly as

given in the admission schedule published by competent authority.

5. INDUCTION PROGRAM​: ​Induction program for first year students is

introduced to familiarize them to the new environment and encourage them
to look beyond classrooms. Objective is to help new students adjust and
feel comfort-able in the new environment, inculcate in them the ethos and
culture of the institution, help them build bonds with other students and
 faculty members, and expose them to a sense of larger purpose and self
exploration. ​The induction program for all newly entrant First year
students is mandatory as per AICTE instructions. Institute will notify
the dates of the induction program on the institute website.

6. CAMPAIGNING TO CURB RAGGING​: ​In order to curb the menace of

Ragging in Higher Education the All India Council For Technical
Education (AICTE), New Delhi vide its Notification no. 37-
3/Legal/AICTE/2009 dated 25-03-2009 has taken a very serious view of
ragging incidents in educational institutions and on Directions of the
Hon’ble Supreme Court of India vide its Order dated 16.5.2007 has ordered
strict implementation for Prevention and prohibition of Ragging in
technical Institutions.

7. COLLEGE UNIFORM​: Students should purchase college uniforms as

described below by their own. Uniforms are compulsory on all working
days except on Wednesday’s.
A. For Boys ​White Shirt and Full Black Pant (Black Jeans is not
permitted).
B. For Girls ​White Top/Black Pant (Black Jeans is not permitted) OR
Punjabi dress with White top and Black Bottom.

8. HOSTEL MERIT LIST:

● The First year ​Hostel Merit list will be displayed on the college website after
CAP Round II​. Students should visit: ​www.gcoeara.ac.in​ to see hostel merit list
● For Direct Second Year hostel merit list will be displayed after CAP II reporting.
● Hostel Fees is to be paid in advance by online mode only at the time of
hostel admission.
● Mess is compulsory to all students (Boys and Girls) staying in institute
hostel and for Girls staying in staff quarters converted to hostel.
Students should pay mess bills to the mess contractor regularly.
● Accommodation in staff quarters converted into hostel will be made
available only after exhausting all seats available in regular hostel.