EWM Notes 7 – VENDOR MASTER, BUSINESS

PARTNER AND DISTRIBUTION TO EWM

Vendor master data/ Business Partner
Vendor master data is available only in ECC version, in S4 HANA Business partner replaced
vendor. Vendor is one of the master data available in SAP MM. Vendor is also called as supplier,
seller or service provider. Vendor is an individual person, individual Company or group of
companies with whom we will buy materials and services.
The information of the vendor maintained in sap system is called vendor master data.
If a company wants to start a new business with a vendor, then first step is to create that
vendor in SAP books.
If a company is buying materials regularly from a vendor, then he is called regular vendor or
fixed vendor and then next to regular vendor is called prior vendor. Sometimes company deals
with onetime vendor from whom we buy products once or twice in a month or in a year.
Business requirement (project requirements)
In real time project company deals with different types of vendors such as domestic , foreign,
service, transportation ETC. . we consultants have to provide solution to differentiate types
of vendors in SAP system.
Consultant Role in Business Partner / Vendor master
Under this heading we consultants will do backend settings in IMG screen which will be used
by end user to create business partner/Supplier or vendor.
Consultant steps involved in business partner
1. Define BP Roles
2. Define BP role grouping
3. Define number ranges for business partner
4. Assign number ranges
5. Define field selection of business partner
6. Define vendor account group and selection
7. Define and assign number ranges
8. Master data synchronization/assign BP role to vendor account group

** If you are using ECC server then perform only 6 and 7 steps

1. Define BP Roles
BP role defines the functionality of vendor to maintain the data. SAP has defined below
standard BP roles.

000000 - General data

FLVN00 - Company Code BP role

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FLVN01 - Purchasing BP role
** In real time projects we will use standard BP roles.

2. Define BP role Grouping

Under this heading we are going to group together BP roles. ( it is like vendor account group).
If we group BP roles together then while creating BP system will display all BP roles in single
screen to maintain data.
Path:
SPRO —> IMG —> Cross-Application Components —> SAP Business Partner —> Business
Partner —> Basic Settings —> Business Partner Roles —> Define BP Role Groupings —>
Execute —> click on new entries —>

• Maintain Role grouping (6 CHar) - ZDOMVN

• Maintain Title and description - Ex. Domestic vendors —> press enter —> Double click on (BP
Role Groupings --> BP Roles) —> assign purchasing and FI BP roles as general BP role will
trigger automatically. —> press enter and save.

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 EWM Notes 7 – VENDOR MASTER, BUSINESS
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3. Define number ranges for business partner
Under this heading we are going to define number ranges for business partner.
T. Code - BUCF
Path:
SPRO —> IMG —> Cross-Application Components —> SAP Business Partner —> Business
Partner —> Basic Settings —> Business Partner Roles —> Number Ranges and Groupings
—> Define Number Ranges —> Execute —> click on change intervals —> insert line —> give
S. No, maintain from and to intervals - internal ( check from free intervals) —> Press enter
and save.

4. Assign Number ranges

It is not same like vendor account group in ECC to assign number ranges.
Here in S4 HANA we have create individual group and under the group we have to assign
number range serial no. In S4 Hana BP roles and number ranges are not linked.
Path:
SPRO —> IMG —> Cross-Application Components —> SAP Business Partner —> Business
Partner —> Basic Settings —> Business Partner Roles —> Number Ranges and Groupings
—> Define Groupings and Assign Number Ranges—> click on new entries, give group (4
CHAR, Ex. ZDMV), maintain short and description (Domestic number range), assign number
range S. No—> press enter and save.

5. Define vendor account group. (from this step older version ECC version settings will start)
Vendor account group differentiates the types of vendors by generating numbers (vendor
codes) in sap system. Each vendor will have a vendor code generated by SAP based on
selection of vendor account group. SAP has defined below standard vendor account groups.
0001 and LIEF - vendor
We consultant can use above standards or we can customise our own vendor account groups
by copying standards.

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Realtime vendor account group examples:

• ZDMV - Domestic supply Vendor (000000+FLVN00+FLVN01)

• ZIV - Import vendor
• ZSV - Service vendor
• ZSCV - Subcontracting vendor
• ZTRV - Transport vendor
• ZOTV - One time vendors
Use below T. code or path to define new vendor account groups.
T. Code - OMSG
Or
Path:
SPRO —> IMG —> Logistics general —> Business partner—> Vendor—> Control —> Define
vendor account groups —> Enter —> Click on Position —> give standard vendor account
group (LIEF or 0001) —> enter—> select LIEF or 0001 line then click on copy as icon —> give
your own vendor account group, description enter and save.
Note - vendor account group length is 4 CHAR
** Vendor master will be controlled by vendor account group
Types of controls by vendor account group

• It controls number range of vendor

• It manages fields of vendor
• It controls Partner functions

6. Define Number range of vendor

Number ranges will be used to identify vendors in sap system. Each vendor will have their own
code and those codes are generated by system based on vendor account group.
We consultants will create numbers and it is assigned to vendor account group. Clients while
creating vendors they will select vendor account group based on this system will generate
codes to vendor.
In SAP standard each vendor account group will have 1 internal or 1 external number range.
Internal number range means system will generate automatically and external means clients
have to enter manually while creating vendor but both should be assigned to vendor account
group (Mandatory).
Vendor number range length is 10 digits maximum.

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T. CODE - OMSJ
Or
Path:
SPRO —> IMG —> Logistics general —> Business partner—> Vendor—> Control —> Define
Number Ranges for Vendor Master Records —> Enter —> Click on Intervals —> Insert line —
> Give serial no, maintain from and TO number range intervals for internal or external —>
Press enter and save —> Go back —> Click on number range option —> click on position —
> give your vendor account group —> enter —> assign number range serial no —> Press
enter —> Save.
7. Define field selections of vendor.
As discussed in material master field selections will be used to manage fields of vendor.
Managing fields is nothing but making fields hide, mandatory, optional, Display.
Clients will share fields list to be managed and we consultants will use following T.code to
manage the fields.
T.code - OMSG
Go to T. Code - OMSG —> Click on position —> Give your own vendor account group —>
enter —> double click on your own vendor account group —> double click on field status
tabs —> double on field selections groups —> manage the fields —> press enter —> save
8. Master data synchronization/assign BP role to vendor account group.
Under this heading we will assign BP role group and vendor account group. If we do these
settings then when we create BP then automatically vendor will be created in XK01.
Path:
SPRO —> IMG —> Cross-Application Components —> Master Data Synchronization —>
Customer/Vendor Integration —> Business Partner Settings —> Settings for Vendor
Integration —> Field Assignment for Vendor Integration —> Assign Keys —> Define Number
Assignment for Direction BP to Vendor —> click one entries —> Give BP group (created for
number range), maintain vendor account grouo(created in older version settings) and
activate same number (if we maintained name number for BP and vendor settings) —>
Press enter and save.

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 EWM Notes 7 – VENDOR MASTER, BUSINESS
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Client’s role in vendor master

Under this heading we will learn how to create vendor master in SAP but in realtime projects
clients purchasing dept/any end user will create vendor and we consultants will provide
training along with user manual.
Use below T. Code or path to create vendor in ECC servers.

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 EWM Notes 7 – VENDOR MASTER, BUSINESS
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T. Code - XK01
Or
Path:
SAP easy access screen - SAP menu - Logistics - Materials management - purchasing -
master data - vendor - central - XK01 - create - press enter
Vendor initial Screen

• Vendor: In this field we have maintain vendor code manually if we are using external
number range or else leave blank if we are using internal number range.
• Maintain company code to add finance information
• Maintain Purchasing organisation to add purchasing information.
• Select vendor account group based on type of vendor we are creating.

----------------------——————————Press Enter ——————--------------------—————

• Address Tab:
In this tab we will capture vendor name, address along with communication details. (This
information we will get from vendor in vendor registration form (VRF)). - Enter.
• Control Tab:
In this tab we will maintain vendor GST number in Tax number 3 field.
• Payment Transactions Tab:
In this tab we have to maintain vendor bank account details.
• Contact Persons:
In this tab we will maintain contact person details from vendor side. We can capture multiple
contact person details.
• Accounting information Accounting:
In this tab we will maintain recon. Account. - 160000.

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• Payment Transactions accounting
o Check Double Inv.: If we activate this field then system check duplicate invoices.
• Correspondence Accounting:
————-NA———
Purchasing Data Tab:
In this tab we will maintain purchasing information from vendor.
• Order Currency: In this field we have maintain currency in which vendor is accepting the order.
• Terms of payment: In this field we have to maintain payment terms agreed with vendor.
Examples: 50% Advance payment and 50% delivery payment
100% on delivery
100% advance payment ETC . .
We consultants can add new payment terms to fulfil clients’ requirements.
Path:
SPRO —> IMG—> MM —> Purchasing —> vendor master —> Define terms of payment —>
Enter —> Click on new entries —> Give payment terms (4 CHAR), Maintain description, No.
Of day, activate account type —> Press Enter —> Click on save icon.

• Incoterms: Incoterms stands for international commercial terms. This helps us to know the
scope of delivery.
EXW - Ex works
FOB - free on board
FCA - Free Carrier
DDP - Delivered duty paid
CIF - Cost insurance freight
• Schema Group Vendor: We will discuss this in 6th Master data.
• Sales person/ Telephone: In this field we have to capture sales person details from vendor
side.
• GR based Inv. Verification: If we want to make the payment for only received goods then
activate this field. If we activate this field then system will allow to make invoice payment only
for goods receipt (GR) quantity.
• Serv. Based Inv. Verification: If we want to make the payment for only received services then
activate this field. If we activate this field then system will allow to make invoice payment only
for received services.
• Acknowledgement required: If we activate this field then system will expect
acknowledgement copy from vendor for given orders.
• Automatic PO: If we want to create PO automatically then we need to activate this field (same
like material master).
• Purchasing Group: In this field we have select purchasing group.

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• Planned deliv. time: In this field we have to maintain no. of days taken by the vendor to
deliver the product.
• Partner Functions: In this tab system will copy partner functions from vendor account group.
After maintaining all required tabs and fields click on save icon to save the vendor and system
will generate vendor code at left bottom of the screen.

Business partner integration in S4 HANA

In S4 HANA embedded EWM vendor and customer are directly created as business partner.
T. Code: BP – Maintain Business partner

Path:
SAP Easy Access screen ➔ SAP Menu → SCM Extended warehouse management →
Extended warehouse management→ Master data → BP - Maintain Business Partner →
Enter →

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Click on Organization

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• Select Business roles to create vendor. Business partner (vendor) will be created with
3 different types of data.
1. General Data (basic information of the vendor) - BP role - 000000
2. Purchasing information - Purchase organization - BP - FLVN01
3. Finance Information - Company code – FLVN00

----------------------------------------------Click on create icon-----------------------------------------------

Maintain the information same as vendor in ERP then save the business partner.

T. Codes of Vendor master/ Business partner

T. codes MM- Purchasing Fi - Finance Central S4 HANA

Create MK01 FK01 XK01 BP
Change MK02 FK02 XK02 BP
Display MK03 FK03 XK03 BP
Changes MK04 FK04 XK04 BP
Block/Unblock MK05 FK05 XK05 BP
Flag for deletion MK06 FK06 XK06 BP
List of vendors MKVZ MKVZ MKVZ MKVZ

Tables of Vendor master/ Business Partner

We can check tables in T. code SE16N
LFA1 – Vendor General Data
LFB1 – Vendor company code data
LFM1 – Vendor purchasing data
BP000 – Business Partner General Data

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Vendor master integration in ERP - EWM in decentralised system

CIF Application

CIF stands for CORE INTERFACE. It is an APO application used to distribute organization data
like plant and Master data (Product, vendor, customer) into EWM.

Using CIF, we can distribute data in UNI direction from ERP to EWM.

CIF application works in 2 steps

• Create/ Generate Integration model – T. code CFM1

• Activate Integration Model – T. code CFM2.

Vendor Master Integration

Vendor master and customer master both are mapped as business partner in EWM system
with different ID types.
CRM002 – Customer
CRM004 – Vendor

Create/ Generate Integration model

Under this heading we will create integration model and activate objects to maintain data to
distribute EWM system.

• Go to T. code – CFM1

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• Maintain Model Name – it is a free text
• Maintain Logical system – it represents RFC destination of EWM system
• Maintain APO Application – it is a free text whatever we maintain here it will capture.
• Activate objects like Master data Ex. Material and vendor Master
• Maintain data to distribute
• Execute

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Click on Generate IM to distribute data to EWM.

Note:
If we activate object then we need to maintain data to distribute or else system will take all
the data from ERP.

Activate Integration Model

Under this heading we will activate integration model, once we activate then data will distribute
to EWM system.

• Go to T. code – CFM2
• Maintain Model Name –
• Maintain Logical system – it represents RFC destination of EWM system
• Maintain APO Application
• Execute

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Click on APO application Ex. Vendor

Click on New status X if it converts into green tick mark then click on start to distribute data.

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Click ignore if data is not belonging to us.

Click yes to open LOG

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Once selected models completed then data is distributed to EWM.

How to check the vendor as business partner in EWM system

Vendor master and customer master both are mapped as business partner in EWM system
with different ID types.
CRM002 – Customer
CRM004 – Vendor

T. Code: BP – Maintain Business partner

Path:
SAP Easy Access screen ➔ SAP Menu → SCM Extended warehouse management →
Extended warehouse management→ Master data → BP - Maintain Business Partner →
Enter → Give ERP vendor code product in business partner field then click on start icon to
display vendor in EWM → double click on vendor to display data.

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BP information

Go to Identification tab in BP
In this tab we can check ID type for vendor.

Business partner integration in S4 HANA

In S4 HANA embedded EWM vendor and customer are directly created as business partner.
T. Code: BP – Maintain Business partner

Path:
SAP Easy Access screen ➔ SAP Menu → SCM Extended warehouse management →
Extended warehouse management→ Master data → BP - Maintain Business Partner →
Enter →

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Click on Organization

• Select Business roles to create vendor. Business partner (vendor) will be created with 3
different types of data.
4. General Data (basic information of the vendor) - BP role - 000000
5. Purchasing information - Purchase organization - BP - FLVN01
6. Finance Information - Company code – FLVN00

----------------------------------------------Click on create icon-----------------------------------------------

Maintain the information same as vendor in ERP then save the business partner.

** No need to distribute business partner to EWM in S4 HANA embedded EWM.

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Event Decentralised Embedded

Plant LT1001 LT: 1001
Shipping point LT: 1003 LT: 1003
Program: /SAPAPO/Create_location,
Distribution Application core interface, CFM1 & CFM2 SE38
Identical LTs Enhancement Prefix SP to shipping point
Material CIF Direct access
Material changes CIF, immediate changes, no changes Direct access
vendor Application core interface, CFM1 & CFM2 Direct access to BP

The End

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