Time Management Q&A
Time Management Q&A
You can use a variety of systems and methods to record employee times in SAP R/3 Time Management. Following are few
commonly used methods
Time recording systems-Swipe in & swipe out system
Online time recording systems by time administrators
Cross-Application Time Sheet (CATS)
Employee Self-Service (ESS) or Manager Self-Service (MSS)
Touch screen systems
Third party system/No Sap (Legacy) systems through a interface to the R/3 System
Online time recording systems by employees.
In TM, if group of employees get 10 days of annual leave, what will be the time evaluation status?
TIME evaluation shows the exact details maintained over to the employee through his 2006 and 2001. if they are all allowed
to take leave it shows leave as paid or unpaid depending on the configuration done by the consultant for these situation. in
processing time data in payroll or even Time evaluation ( Valuation of absences ) also.
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1. Define the absence type
a. Group personnel subareas for attendances and absences (V_001P_D)
b. Define absence type (V_T554S)
2. Define the absence quota type
a. Group employee subgroups for time quotas (V_503_E)
b. Group personnel subareas for time quotas (V_001P_I)
c. Define absence quota type (V_T556A)
d. Define deduction rule for absence quotas (V_556R_B)
e. Define and assign the deduction/counting rules
f. Define counting rule and assign deduction rule to it (T556C)
g. Assign counting rule to an absence type (V_554S_Q)
3. Define the generation rule
a. Permit quota generation without time evaluation (V_556A_B)
b. Specify rule groups for quota type selection (Feature QUOMO)
c. Set personnel subarea groupings for time recording (V_001P_H)
d. Base entitlement (V_T559E)
e. Validity interval of absence quota type (T559V)
f. Deduction interval of absence quota type (V_T559D)
g. Define rules for reducing quota entitlements (T559M)
h. Define rounding rule (V_T559R)
How can you make changes to the time balances that have been calculated in the time evaluation?
Time transfers Infotype(IT 2012) allows you to make changes to the time balances that have been calculated in time
evaluation. This means that in exceptional cases you can change the results of time evaluation.
What is Substitutions?
A substitution is employee working time that deviates from planned working time and/or is paid at a different rate because
the employee works at an alternative position. Substitutions allow short-term deviations to personal work schedules, as well
as different payment for an employee, to be recorded in the system. Substitutions can be set up regardless of whether the
absent person is actually being replaced or substituted for temporarily.
What is Availability?
Description of when a service employee is or is not available.The resource planner uses availability as background
information when scheduling a service employee.
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Att Counting Rule:
Statement that determines deduction days/hours and payroll days/hours from attendance days/hours. An attendance counting
rule is made up of several attendance counting rule items. *-- Sree
What is the difference among work schedule, daily work schedule and work schedule rule?
Work schedule: The work schedule define an organisation works timetable, and contains information on working and
break times for group of employees.
Daily Work Schedule: It defines the start and end of working time of the day.
Work Schedule Rule: WSR defines the period work schedule in more details. The Employee Subgroup, Personnel Subarea
for workschedules and Public Holiday calener are taken into account.
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2. Define substitution type - IMG->Time management ->Shift Planning ->Integration->Define substitution type.
Table: V_T556
3. Specify Shift Group - IMG->Time management ->Shift Planning ->Specify shift group. Table Name: V_T77DB
Copy the standard group ie STANDARD and create a new shift group
4. Assign shift group to an organizational Unit
Use T code PP02 to assign new shift group to organizational units.
5. Specify Factory Calendar
In this step, we can specify which factory calendar is to be used for Shift Planning.
IMG->Time management ->Shift Planning -> Specify Factory Calendar.
Indicator for Shifts in Shift Plan (V_T77ER)
6. Assign your PS. Grouping for substitution to Personnel area and Personnel subarea.
Table :V_001P_E
7. Set Defaults for Substitution Types
Feature VTART
What are different Time Schemas used based on Time Management Statuses?
TM00 Time Evaluation with Personnel Time Events -TMSTA = 1
TM01 Time Evaluation for Work Schedule Deviations - TMSTA = 9
TM02 Time Evaluation for External Services Management -TMSTA = 8
TM04 Time Evaluation Without Clock Times -TMSTA = 1
Time recording systems are connected to the Time Management component via the Plant Data Collection: Employee Times
and Expenditures (HR PDC) interface.
What is the time status for Positive time Management and negative time management?
Positive Time Management is when an employee has to "Clock-in and Clock-out" each day. There must be a time entry or
absence entry for every scheduled work day. Eg. Hourly employees usually use positive time recording.
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Negative Time Management is when an employee only has to record absences or "variations" to the work schedule - works
overtime, works other than regular scheduled hours, funeral leave, etc. Eg. Salaried employees usually use negative time
recording.
Example: Day type "0" or "blank" indicates a paid workday and day type "1" indicates days that are paid but no work is
performed. Therefore, public holidays are assigned the day type "1."
0 Work/paid
1 O/pd Off/paid
2 O/upd Off/unpaid
3 O/sp Off/special day
4 Spc D Special Day
By entering the planned working time, the system calculates the planned hours for one day, taking the break schedule into
consideration.
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The daily work schedule represents the actual working time for a particular employee on a given day.
Substitutions allow short-term deviations to personal work schedules, as well as different payment for an employee, to be
recorded in the system.
Substitutions can be set up regardless of whether the absent person is actually being replaced or substituted for temporarily.
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Description of when a service employee is available or not. The resource planner uses availability as background information
when scheduling a service employee.
Explain CATS?
The Cross-Application Time Sheet (CATS) is a cross-application tool for recording working times and tasks. It enables you
to control all business processes concerning your employees’ tasks – from paying the employees, through monitoring the
progress of a project, to creating invoices.
CATS classic is the original user interface of the Cross-Application Time Sheet in the SAP back-end system. It is
particularly suited to users who also use the system to complete other tasks.
CATS regular offers a similar data entry screen and comparable features to CATS classic. However, this user interface has
been optimized for use as an Employee Self-Service (ESS) application in a Web browser.
CATS notebook is designed for use with notebooks, and is particularly suited to employees who have to travel a lot and
cannot always have a connection to the SAP system to record their working times.
CATS for service providers provides an alternative to the data entry screen that is available with CATS classic, CATS
regular, and the MTS. The data entry screen for CATS for service providers is based on recording billable services, and
therefore does not resemble a traditional paper timesheet. CATS for service providers enables you to specify basic data that
is valid for more than one day.
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CATS Classic Tcode is CAT2.
10 In process
30 Approved
40 Approval denied
60 Cancelled
What is the report used to transfer data from CATS interface tables to HR infotypes?
RPTEXTPT – Report transfers only to HR.
RCATSTAL – Report transfers data to all components.
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Schema TM04 is primarily used to evaluate time data that has been entered online, either in hours or as clock times. It
evaluates the time data of employees who enter only exceptions to the work schedule and of those who record their actual
times.
What are day types? How many day types exist? What are they? Where do you configure them?
What is the interface table which data from the time events are transferred?
CC1TEV
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PA70 Fast entry of master data
PE03 Features
Work Schedule
RPTPSH10 - Personal Work Schedules
RPTDSH20 - Daily Work Schedules
Attendance
RPTABS20 - Attendance/Absence Data: Overview
RPTABS50 - Attendance/Absence Data: Calendar View
RPTABS60 - Attendance/Absence Data: Multiple Employee View
RPTEAB00 - Attendance Check
RPTLEA40 - Attendances/Absences Overview Graphic
Absence
RPTABS20 - Attendance/Absence Data: Overview
RPTABS50 - Attendance/Absence Data: Calendar View
RPTABS60 - Attendance/Absence Data: Multiple Employee View
RPTLEA40 - Attendances/Absences Overview Graphic
Time Accounts
RPTBAL00 - Cumulated Time Evaluation Results: Time Balances and Time Wage Types
RPTDOW00 - Time Accounts
RPTQTA10 - Displaying Absence Quota Information
RPTERL00 - Displaying Time Evaluation Messages
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RPTCMP00 - Time Leveling
RPTEDT00 - The Time Statement
Schemas
Schemas
TM00 Time Evaluation with Personnel Time Events
TM01 Time Evaluation for Work Schedule Deviations
TM02 Time Evaluation for External Services Management
TM04 Time Evaluation Without Clock Times
Functions
ADJAB ADJAB
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DKG Reduced Hours Infotype (0049)
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P2007 Request Personnel Calculation Rule via ANWKONTI
Operations
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ALLDT Check 24-Hour Coverage from Start of Period
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MNPAS Determine Main Personnel Assignment
SUBST Substitutions
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TEXIT Exit Schema Processing
Schema Commands
D Deletes a line
I Inserts a line
M Moves a line
C Copies a line
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CC Indicates the start of a block to be copied
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