Format No: MTS/MR/F16

MINUTES OF MANAGEMENT REVIEW MEETING Rev No / Date: 00/ 02.05.2018

MRM NO : MRM-01 PLACE : MTS office TIME : 10.30 AM

MRM DATE :26.02.2019 FREQUENCY : 6 Month LAST MRM CONDUCTED ON :NIL

CHAIRED BY
MEMBERS

NAME DESIGNATION SIGNATURE

Mr.Jabamalai Production manager

Ms.Gayathri purchase incharge

Ms.Gayathri Store incharge

Mr.Raju Production Incharge

MR.M.BHARANI &
MR.C.VENKATESAN Mr.Dineshkumar Quality Engineer

Mr.Praveen krishna NPD Engineer

Mr.Adithya M/C.Maintenance Engineer

Mr.Prabhu Tool Maintenance Engineer

Mr.Arokiya Irudaya Nathan HR

Mr.Dineshkumar MR

# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

STATUS OF PREVIOUS MRM :

1 No previous MRM was carried out. NA _

# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

RESULTS OF AUDITS :
INTERNAL AUDITS :
Internal audit conducted on 01 & 02-Feb-2019 by internal auditors.
Total NC raised : 03
Total NC closed : 03
2 Total NC pending : 00 Action taken for all 3 NC and closed on time __

CUSTOMER AUDITS:
Our customer is not conducting audit

CUSTOMER SATISFACTION LEVEL :

TARGET : 75 %
ACTUAL : Major Cause :

CUSTOMER WISE

Action Taken :
NAME %
3

Customer satisfaction will carried on next MRM

Department Process Measures defined are discussed and reviewed for suitability.
4 PROCESS PERFORMANCE AND PRODUCT CONFORMITY : MD informed that though the Key process Indicator for all departments were defined exhaustively.
In charge shall ensure that all dates with supporting reasons and causes shall be submitted to Top Management through MR on or before 5th of every
month.
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

STATUS ACTION NEED ( NOT MEETING THE TARTGET ) ACTION NOT REQUIRED ( MEET TARGET )

MEASURING & MONITORING OF PRODUCT

Major Cause :
Inhouse Rejection
TARGET : 25000 PPM
ACTUALS : 22160 PPM

Action Taken :
Month Actual Status

Aug/18 20516

Sep/18 24689

1 Oct/18 24597

Nov/18 18021

Dec/18 23541

Jan/19 21598

Inhouse Rej for the period Aug 18 –Jan 19 is within target PPM, It shows a Positive
trend.

Major Cause :
Customer Rejection PPM
TARGET : 200 PPM
ACTUALS : 0 PPM

Month Actual Status

Action Taken :
Aug/18 0

Sep/18 0
2
Oct/18 0

Nov/18 0

Dec/18 0

Jan/19 0

Customer end Rej for the period Aug 18 –Jan 19 is 0 PPM, It shows a Positive trend.
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

Major Cause :
COPQ
TARGET : 2%
ACTUALS : 1.7%
Action Taken :

Month Actual Status

Aug/18 1.8

Sep/18 1.95
3
Oct/18 1.87

Nov/18 1.55

Dec/18 1.52

Jan/19 1.98

COPQ for the period Aug 18 –Jan 19 is within target COPQ, It shows a Positive trend.

Major Cause :
No of Customer Complaints
TARGET : 0 Nos
ACTUALS :0 Nos

Month Actual Status

Action Taken :
Aug/18 0

Sep/18 0

4 Oct/18 0

Nov/18 0

Dec/18 0

Jan/19 0

Customer complaint for the period Aug 18 –Jan 19 is nill. It shows a Positive trend.
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

Major Cause :
Accident
TARGET : 0
ACTUALS :0

Action Taken
Month Actual Status

Aug/18 0

Sep/18 0

5 Oct/18 0

Nov/18 0

Dec/18 0

Jan/19 0

Accident for the period Aug 18 –Jan 19 is nill. It shows a Positive trend.
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

Major Cause :
M/c Break Down
TARGET : 12 HRS
ACTUALS : 0 HRS

Action Taken :
Month Actual Status

Aug/18 0

Sep/18 0

6
Oct/18 0

Nov/18 0

Dec/18 0

Jan/19 0

M/C breakdown for the period Aug 18 –Jan 19 is 0 hrs. It shows a Positive trend.

Major Cause :
PM Plan Vs Actual
TARGET : 100%
ACTUALS : 100%

Month Actual Status Action Taken :

Aug/18 100

Sep/18 100

7 Oct/18 100

Nov/18 100

Dec/18 100

Jan/19 100

PM plan for the period Aug 18 –Jan 19 is 100%. It shows a Positive trend.
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

MANUFACTURING
Major Cause :
Production Plan Vs Actual
TARGET : 90%
ACTUALS : 92.5%

Month Actual Status Action Taken :

Aug/18 92

Sep/18 95

8 Oct/18 95

Nov/18 93

Dec/18 90

Jan/19 90

Production plan for the period Aug 18 –Jan 19 meets the target. It shows a Positive
trend.

Major Cause :
OEE
TARGET : 85%
ACTUALS : 86.83%

Action Taken :
Month Actual Status

Aug/18 88

Sep/18 85

9 Oct/18 86

Nov/18 85

Dec/18 88

Jan/19 89

OEE for the period Aug 18 –Jan 19 does meets the target. It shows a positivetrend.
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

STORES
Major Cause :
PHYSICAL STOCK Vs ACTUAL STOCK VARIATION :
TARGET : 1%
ACTUALS : 0.33 %
Action Taken :

Month Actual Status

Aug/18 0

Sep/18 1

10
Oct/18 0

Nov/18 0

Dec/18 1

Jan/19 0

Physical Stock Vs Actual Stock Variation for the period Aug 18 – Jan19 is within the
target, It shows a Positive trend.

CONTROL OF MEASURING AND MANUFACTURING EQUIPMENTS

Major Cause :
Calibration Plan Vs Actual
TARGET : 100 %
ACTUALS : 100 %
Action
Taken :
Month Actual Status

Aug/18 100%

Sep/18 100%

11
Oct/18 100%

Nov/18 100%

Dec/18 100%

Jan/19 100%

Caliberation plan vs Actual for the period Aug 18 – Jan19 is within the target, It
shows a Positive trend.
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

CONTINUAL IMPROVEMENTS
Major Cause :
No of Continual Improvements
TARGET : 2Nos
ACTUALS : 2Nos

Action Taken :
Month Actual Status

Aug/18

Sep/18 1

12
Oct/18

Nov/18

Dec/18 1

Jan/19

No of continual improvements for the period Aug 18 – Jan19 is within the target, It
shows a Positive trend.

STATUS OF PREVENTIVE AND CORRECTIVE ACTIONS:

If NC occurs, correction action to be taken within seven days and the MR / Manager/ Quality
13 Corrective action for internal audit non conformance is reviewed and found same to be reviewed to ensure its effectiveness. After implementation of AS soon as possible
satisfactory. Effectiveness of the corrective action verified & found ok Incharge
corrective action, its effectives is to be monitored

CHANGES THAT COULD AFFECT THE QUALITY MANAGEMENT SYSTEM :

14 Quality System Manual Implemented and followed effectively MR _

REVIEW OF QUALITY POLICY & OBJECTIVES :

15 Quality Policy & Objectives established and implemented effectively to MR July'18
achieve the targets.

Interested parties discussion

External providers - on time payment - No issue,
Customer - good quality on time - No issue,
16 Statutory & Regulatory Body - All Statutory & Regulatory are controlled MR
Bankers / Financiers, Employees - Fund flow process managing good
Employees - Good environment, When ever possible MD directly discuss
with employee

ANALYSIS OF ACTUAL AND POTENTIAL FIELD-FAILURES AND THEIR IMPACT ON

QUALITY , SAFETY OR THE ENVIRONMENT: There is no Actual and potential field failure and their impact on quality, MR& Manager& Quality
17 On going
safety or the environment Incharge

REVIEW ALL THE ISO REQUIREMENTS INCLUDING THE NEW DEVELOPMENT

PRODUCT STATUS : Reviewed all the ISO and IATF requirements found satisfactory. New MR& Manager& Quality
18 On going
product development status also reviewed. Incharge

CONTINUAL IMPROVEMENT PROJECTS :

19 Continual Improvement projects identified and reviewed on timely basis MR Monthly
to ensure its effectiveness.

RECOMMENDATIONS FOR IMPROVEMENTS :

20 Asst manage for production planned MD Aug/19

RESOURCE NEEDS :
21 Planned to move thirumudivakka main road near to SBI Bank Top management Jul/19
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

Process and product audit plan:

22 Conducted as per plan

Training plan and status:

23 Conducted as per plan

Field - Returned parts Analysis details:-

24 Not field returned past two six months

Review of Business Plan:-

25 Have business pan for next two years

Upcoming new Projects details;

26 Two project planned

Other system Requirements:-

27 We have plan for SQ certification on Dec 2019

Customer Specific requirements

28 Nil CSR'S

Status of statutory and regulatory requirements

29 Head - HR told that all the statutory and regulatory requirements are
properly updated

Customer satisfaction
30 Received customer satisfaction received from customers

Measures of process effectiveness / efficiency (IATF)

31 The effectiveness / efficiency of process are monitor through KPI Ref

Assessments of manufacturing feasibility made for changes to existing

operation and for new facilities or new product (IATF)
32 Past six month there is no changes except New product Training

Warranty performance (IATF)

33 No warranty concern.

Identification of potential field failures identified through risk analysis (IATF)

34 No field failure due to risk analysis

Changes in external and internal issue that are relevant to the QMS
35 No changes in external and internal issues

The effectiveness of action taken to address risk and opportunities

36 Major risk effectiveness are being effetely monitored, and found ok

PREPARED BY :K.DINESHKUMAR APPROVED BY : MD

 Format No: MTS/MR/F16
MINUTES OF MANAGEMENT REVIEW MEETING Rev No / Date: 00/ 02.05.2018

MRM NO : MRM-02 PLACE : MTS office TIME : 10.30 AM

MRM DATE :27.08.2019 FREQUENCY : 6 Month LAST MRM CONDUCTED ON :26.02.2019

CHAIRED BY
MEMBERS

NAME DESIGNATION SIGNATURE

Mr.Jabamalai Production manager

Ms.Gayathri Purchase & incharge

Mr.Dineshkumar MR

Mr.Raju Production Incharge

MR.M.BHARANI &
MR.C.VENKATESAN
Mr.Dineshkumar Quality Engineer

Mr.Praveen krishna NPD Engineer

Mr.Adithya M/C.Maintenance Engineer

Mr.Prabhu Tool Maintenance Engineer

Mr.Arokiya Irudaya Nathan HR

# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

1
For further improvements and taking the management to better Previous MRM all points closed _
growth.
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

RESULTS OF AUDITS :
INTERNAL AUDITS :
Internal audit conducted on 02 & 03-Aug-2019 by internal auditors.
Total NC raised : 4
Total NC closed : 04 Action taken for all 4 NC and closed on time
2 Total NC pending : 00 __
Ref Action Plan report
CUSTOMER AUDITS:
Our customer is not conducting audit

CUSTOMER SATISFACTION LEVEL :

TARGET : 75 %
ACTUAL :77 % Major Cause :

CUSTOMER WISE

Action Taken :
NAME %
3
M/S.SUPREME 76%

M/S.EUREKA FORBES 78%

Customer satisfaction level for the period Feb-19 –July 19 achieves the target. It
shows a Positive trend.

Department Process Measures defined are discussed and reviewed for suitability.
4 PROCESS PERFORMANCE AND PRODUCT CONFORMITY : MD informed that though the Key process Indicator for all departments were defined exhaustively.
In charge shall ensure that all dates with supporting reasons and causes shall be submitted to Top Management through MR on or before 5th of every
month.

STATUS ACTION NEED ( NOT MEETING THE TARTGET ) ACTION NOT REQUIRED ( MEET TARGET )

MEASURING & MONITORING OF PRODUCT

Major Cause :
Inhouse Rejection
TARGET : 25000PPM
ACTUALS : 23206PPM

Action Taken :
Month Actual Status

Feb/19 24652

Mar/19 18956

1 Apr/19 24021

May/19 23569

Jun/19 24896

Jul/19 23146
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

Inhouse rejection PPM for the period Feb-19 –July 19 is within target PPM, It shows
a Positive trend.

Major Cause :
Customer Rejection PPM customer complaint received on motor bridge part on march
TARGET : 200 PPM month.
ACTUALS : 2109 PPM

Month Actual Status

Feb/19 0 Action Taken :

Mar/19 12658
8D report submitted to the customer.
2
Apr/19 0

May/19 0

Jun/19 0

Jul/19 0

Customer Rejection PPM for the period Feb-19 –July 19 is 2109 PPM, It shows a
negative trend.

Major Cause :
COPQ
TARGET : 2%
ACTUALS : 1.91%
Action Taken :

Month Actual Status

Feb/19 2

Mar/19 1.75
3
Apr/19 1.98

May/19 1.95

Jun/19 1.84

Jul/19 1.95

COPQ for the period Feb-19 –July 19 is within target , It shows a Positive trend.

Major Cause :
No of Customer Complaints
TARGET : 02Nos
ACTUALS : 1 Nos

Month Actual Status

Action Taken :
Feb/19 0

Mar/19 1

4 Apr/19 0

May/19 0

Jun/19 0
4

# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

Jul/19 0

No of Customer Complaints for the period Feb-19 –July 19 is within the target , It
shows a Positive trend.

Major Cause :
Accident
TARGET : 0
ACTUALS :0

Action Taken
Month Actual Status

Feb/19 0

Mar/19 0

5 Apr/19 0

May/19 0

Jun/19 0

Jul/19 0

Number of Accidents for the period Feb-19 –July 19 is 0 , It shows a Positive trend.

Major Cause :
M/c Break Down
TARGET : 12 HRS
ACTUALS : 0 HRS

Month Actual Status Action Taken :

Feb/19 0

Mar/19 0

6 Apr/19 0

May/19 0

Jun/19 0

Jul/19 0

M/C breakdown for the period Feb-19 –July 19 is 0 , It shows a Positive trend.

Major Cause :
PM Plan Vs Actual
TARGET : 100%
ACTUALS : 100%

Action Taken :
 Major Cause :
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

Month Actual Status Action Taken :

Feb/19 100

Mar/19 100

7 Apr/19 100

May/19 100

Jun/19 100

Jul/19 100

PM plan for the period Feb-19 –July 19 is 100% , It shows a Positive trend.

MANUFACTURING
Major Cause :
Production Plan Vs Actual
TARGET : 90 %
ACTUALS : 92.83

Month Actual Status Action Taken :

Feb/19 90

Mar/19 95

8 Apr/19 95

May/19 92

Jun/19 95

Jul/19 90

Production plan for the period Feb-19 –July 19 meets the target % , It shows a
Positive trend.

Major Cause :
OEE
TARGET : 85%
ACTUALS : 89.16%

Action Taken :
Month Actual Status

Feb/19 90

Mar/19 92

9
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

9 Apr/19 93

May/19 85

Jun/19 87

Jul/19 88

OEE for the period Feb-19 –July 19 meets the target % , It shows a Positive trend.

STORES
Major Cause :
PHYSICAL STOCK Vs ACTUAL STOCK VARIATION :
TARGET : 1%
ACTUALS : 0.5 %
Action Taken :

Month Actual Status

Feb/19 0

Mar/19 1

10
Apr/19 0

May/19 0

Jun/19 1

Jul/19 1

Physical Stock Vs Actual Stock Variation for the period Feb-19 –July 19 is 0.5%, It
shows a Positive trend.

CONTROL OF MEASURING AND MANUFACTURING EQUIPMENTS

Major Cause :
Calibration Plan Vs Actual
TARGET : 100 %
ACTUALS : 100 %
Action
Taken :
Month Actual Status

Feb/19 100%

Mar/19 100%
11
Apr/19 100%
11
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

May/19 100%

Jun/19 100%

Jul/19 100%

Calibration Plan Vs Actual for the period Feb-19 –July 19 is 100 %, It shows +ve
trend.

CONTINUAL IMPROVEMENTS
Major Cause :
No of Continual Improvements
TARGET : 02 nos
ACTUALS : 02 Nos

Action Taken :
Month Actual Status

Feb/19 0

Mar/19 1

12
Apr/19 0

May/19 0

Jun/19 0

Jul/19 1

No of continual improvements for the period Feb-19 –July 19 meets the target, It
shows +ve trend.

STATUS OF PREVENTIVE AND CORRECTIVE ACTIONS:

Corrective action for internal audit non conformance is reviewed and found
satisfactory. Effectiveness of the corrective action verified & found ok If NC occurs, correction action to be taken within seven days and the
MR / Manager/ Quality
13 same to be reviewed to ensure its effectiveness. After implementation of AS soon as possible
Incharge
corrective action, its effectives is to be monitored

CHANGES THAT COULD AFFECT THE QUALITY MANAGEMENT SYSTEM:

14 Quality System Manual Implemented and followed effectively MR _

REVIEW OF QUALITY POLICY & OBJECTIVES :

Quality Policy & Objectives established and implemented effectively to
15 MR July'18
achieve the targets.

Interested parties discussion

External providers - on time payment - No issue,
Customer - good quality on time - No issue,
Statutory & Regulatory Body - All Statutory & Regulatory are controlled
16 MR
Bankers / Financiers, Employees - Fund flow process managing good
Employees - Good environment, When ever possible MD directly discuss
with employee

ANALYSIS OF ACTUAL AND POTENTIAL FIELD-FAILURES AND THEIR IMPACT ON

QUALITY , SAFETY OR THE ENVIRONMENT: There is no Actual and potential field failure and their impact on quality, MR& Manager& Quality
17 On going
safety or the environment Incharge

REVIEW ALL THE ISO REQUIREMENTS INCLUDING THE NEW DEVELOPMENT

PRODUCT STATUS : Reviewed all the ISO and IATF requirements found satisfactory. New MR& Manager& Quality
18 On going
product development status also reviewed. Incharge
# POINTS DISCUSSED ACTION DECIDED RESPONSIBILITY TARGET DATE REVIEW COMMENTS

CONTINUAL IMPROVEMENT PROJECTS :

Continual Improvement projects identified and reviewed on timely basis
19 MR Monthly
to ensure its effectiveness.

RECOMMENDATIONS FOR IMPROVEMENTS :

20 Planned one floor for FG store MD Sep/19

RESOURCE NEEDS :
21 Planned to move thirumudivakka main road near to SBI Bank Top management Jul/19

Process and product audit plan:

22 Conducted as per plan

Training plan and status:

23 Conducted as per plan

Field - Returned parts Analysis details:-

24 Not field returned past two six months

Review of Business Plan:-

25 Have business pan for next two years

Upcoming new Projects details;

26 Two project planned

Other system Requirements:-

27 We have plan for SQ certification on Dec 2019

Customer Specific requirements

28 Nil CSR'S

Status of statutory and regulatory requirements

Head - HR told that all the statutory and regulatory requirements are
29
properly updated
Customer satisfaction
30 Received customer satisfaction received from customers

Measures of process effectiveness / efficiency (IATF)

31 The effectiveness / efficiency of process are monitor through KPI Ref

Assessments of manufacturing feasibility made for changes to existing

operation and for new facilities or new product (IATF)
32 Past six month there is no changes except New product Training

Warranty performance (IATF)

33 No warranty concern.

Identification of potential field failures identified through risk analysis (IATF)

34 No field failure due to risk analysis

Changes in external and internal issue that are relevant to the QMS
35 No changes in external and internal issues

The effectiveness of action taken to address risk and opportunities

36 Major risk effectiveness are being effetely monitored, and found ok

PREPARED BY : K.DINESHKUMAR APPROVED BY : MD