221383-Bidding Documents Ecce

SELECTION OF CONSULTANTS
School Education & Literacy Department

Government of Sindh
Bidding Documents
For
Hiring of Consulting Firm to carry out ECCE

Teachers Training
March,2019
Foreword
This Standard Request for Proposals is applicable to consultant assignments by the procuring
agencies of Sindh province whose legal agreement makes reference to the Sindh Public
Procurement Rules, 2010
ii
CONTENTS
Section 1. Letter of Invitation. ...................................................................................................1

Letter of Invitation .....................................................................................................................2
Section 2. Instructions to Consultants........................................................................................3
Data Sheet.….. ...........................................................................................................................5
Section 3. Technical Proposal - Standard Forms…...................................................................20
Section 4. Financial Proposal - Standard Forms.. .....................................................................32
3
Preface
1. This document Standard Request for Proposals (SRFP) is to be used for various selection
methods described in the SPPR 2010.
2. Before preparing an RFP, the procuring agency/ user must be familiar with the SPPR
2010, and Rule No 72.
3. Rule No 72 (1) shall be adopted for assignments of standard or routine nature where well-
established practices and standards exist.
4. In case Rule No 72 (1) is not to be used, as the assignment is not an standard or routine
nature, and standards and practices are not well-established, and procuring agency choses
other method of selection according to Rule No 72 (2), (3), (4), (5), and (6), the reason
shall be recorded in writing by the competent authority, and also sent to SPPRA with RFP.
5. The SRFP includes a standard Letter of Invitation, standard Instructions to Consultants,
Terms of Reference, and a standard Form of Contract. The standard Instruction to
Consultants and the standard General Conditions of Contract may not be modified under
any circumstances. However, the Data Sheet and the Special Conditions of Contract may
be used to reflect particular assignment conditions.
4
Section 1- Letter of Invitation
Section 1. Letter of Invitation
Sindh Public Procurement Regulatory Authority (SPPRA) 1

Section 1- Letter of Invitation
Letter of Invitation
Invitation/File No.: RSU/PROC/ECC-Trg /2019;

47/ E-1, 48th Street, Block-6, PECHS-Karachi, Date: ---- March, 2019
Dear Sir,
1. The Reform Support Unit, School Education & Literacy Department, Government of Sindh
(hereinafter called “Procuring Agency”) now invites proposals to provide the following
consulting services: Hiring of Consulting Firm for hiring of ECCE teachers’ Training. More
details on the services are provided in the Terms of Reference.
It is not permissible to transfer this invitation to any other firm.
2. A firm will be selected under QCBS Method and procedures described in this
RFP, in accordance with the SPPR 2010.
3. The RFP includes the following documents: Section 1 - Letter of Invitation

Section 2 - Instructions to Consultants (including Data Sheet)
Section 3 - Technical Proposal - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 - Terms of Reference
Section 6 - Standard Forms of Contract.
4. Please inform us in writing at the following address, upon receipt:

Reform Support Unit,
Government of Sindh
47 / E-1, Street#48, P.E.C.H.S. Block#6, Shahrah-e-Faisal, Karachi.
(a) that you received the Letter of Invitation; and
(b) whether you will submit a proposal alone or in association.
Yours sincerely,
Chief Program Manager,

Reform Support Unit
Government of Sindh

Section 2. Information to Consultants – Data Sheet
Section 2. Instructions to Consultants

Instructions to Consultants
Definitions (a) “Procuring Agency (PA)” means the department with which the
selected Consultant signs the Contract for the Services.
(b) Consultant” means a professional who can study, design, organize,
evaluate and manage projects or assess, evaluate and provide specialist
advice or give technical assistance for making or drafting policies,
institutional reforms and includes private entities, consulting firms,
legal advisors, engineering firms, construction managers, management
firms, procurement agents, inspection agents, auditors, international and
multinational organizations, investment and merchant banks,
universities, research institutions, government agencies,
nongovernmental organizations, and individuals.
(c) “Contract” means an agreement enforceable by law and includes
General and Special Conditions of the contract.
(d) “Data Sheet” means such part of the Instructions to Consultants that is
used to reflect specific assignment conditions.
(e) “Day” means calendar day including holiday.
(f) “Government” means the Government of Sindh.
(g) “Instructions to Consultants” (Section 2 of the RFP) means the
document which provides shortlisted Consultants with all information
needed to prepare their Proposals.
(h) “LOI” (Section 1 of the RFP) means the Letter of Invitation sent by
the procuring agency to the Consultant.
(i) “Proposal” means the Technical Proposal and the Financial Proposal.
(j) “RFP” means the Request for Proposal prepared by the procuring
Agency for the selection of Consultants.
(k) “Sub-Consultant” means any person or entity to whom the
Consultant subcontracts any part of the Services.
(l) “Terms of Reference” (TOR) means the document included in the RFP
as Section 5 which explains the objectives, scope of work, activities,
tasks to be performed, respective responsibilities of the procuring
agency and the Consultant, and expected results and deliverables of the
assignment.
2. Introduction 2.1 The Procuring agency named in the Data Sheet will select a consulting firm
/organization (the Consultant) from those listed in the Letter of Invitation, in
accordance with the method of selection specified in the Data Sheet.
2.2 The eligible Consultants (shortlisted if so) are invited to submit a
Technical Proposal and a Financial Proposal, or a Technical and a Financial
Proposal, or a Technical Proposal only, as specified in the Data Sheet. The
Proposal will be the basis for contract negotiations and ultimately for a
signed Contract with the selected Consultant.
2.3 Consultants should familiarize themselves with rules / conditions and take
them into account while preparing their Proposals. Consultants are
encouraged to attend a pre-proposal conference if one is specified in the
Data Sheet. Attending the pre-proposal conference is, however optional.
Consultants may liaise with procuring agency’s representative named in the
Data Sheet for gaining better insight into the assignment.
2.4 Consultants shall bear all costs associated with the preparation and
submission of their proposals and contract negotiation. The Procuring

Agency reserves the right to annul the selection process at any time prior to
Contract award, without thereby incurring any liability to the Consultants.
2.5 Procuring Agency may provide facilities and inputs as specified in Data
Sheet.
3. Conflict of 3.1.1 Consultants are required to provide professional, objective, and
Interest impartial advice and holding the Procuring Agency interest paramount.
They shall strictly avoid conflict with other assignments or their own
corporate interest. Consultants have an obligation to disclose any
situation of actual or potential conflict that impacts their capacity to
serve the best interest of the Procuring Agency, or that may reasonably
be perceived as having such effect. Failure to disclose said situations
may lead to the disqualification of the Consultant or the termination of
its Contract.
3.1.2 Without limitation on the generality of the foregoing,
Consultants, and any of their affiliates, shall be considered to have a
conflict of interest and shall not be recruited, under any of the
circumstances set forth below:
(i) A consultant that has been engaged by the procuring agency to
provide goods, works or services other than consulting services
for a project, any of its affiliates, shall be disqualified from
providing consulting services related to those goods, works or
services. Conversely, a firm hired to provide consulting services
for the preparation or implementation of a project, any of its
affiliates, shall be disqualified from subsequently providing
goods or works or services other than consulting services
resulting from or directly related to the firm’s consulting services
for such preparation or implementation.
(ii) A Consultant (including its Personnel and Sub- Consultants) or
any of its affiliates shall not be hired for any assignment that, by
its nature, may be in conflict with another assignment of the
Consultant to be executed for the same or for another Procuring
Agency.
(iii) A Consultant (including its Personnel and Sub- Consultants) that
has a business or family relationship with a member of the
Procuring Agency’s staff who is directly or indirectly involved
in any part of (i) the preparation of the Terms of Reference of the
assignment, (ii) the selection process for such assignment, or (iii)
supervision of the Contract, may not be awarded a Contract,
unless the conflict stemming from this relationship has been
resolved.
3.2 Conflicting Government officials and civil servants may be hired as consultants only if:
Relationships i. They are on leave of absence without pay;
ii. They are not being hired by the agency they were working for, six
months prior to going on leave; and
iii. Their employment would not give rise to any conflict of interest.
4. Fraud and It is Government’s policy that Consultants under the contract(s), observe the
Corruption highest standard of ethics during the procurement and execution of such
contracts. In pursuit of this policy, the Procuring Agency follows the
instructions contained in Sindh Public procurement Rules 2010 which

defines: “ corrupt and fraudulent practices” includes the offering, giving,

receiving, or soliciting, directly or indirectly of anything of value to influence
the act of another party for wrongful gain or any act or omission ,including
misrepresentation, that knowingly or recklessly misleads or attempt mislead a
party to obtain a financial or other benefit or to avoid an obligation; Under
Rule 35 of SPPR2010, “The PA can inter-alia blacklist Bidders found to be
indulging in corrupt or fraudulent practices. Such barring action shall be duly
publicized and communicated to the SPPRA. Provided that any supplier or
contractor who is to be blacklisted shall be accorded adequate opportunity of
being heard”.
5. Integrity Pact Pursuant to Rule 89 of SPPR 2010 Consultant undertakes to sign an Integrity
pact in accordance with prescribed format attached hereto for all the
procurements estimated to exceed Rs. 2.5 million. (Annex- A)
6. Eligible 6.1 If short listing process has been undertaken through REOI, as outlined
Consultants under Rule 73 and 74 of SPPR2010 for the Contract(s) for which these
RFP documents are being issued, those firms - in case of Joint Ventures
with the same partner(s) and Joint Venture structure - that had been pre-
qualified are eligible.
6.2 Short listed consultants emerging from request of expression of interest
are eligible.
7. Eligibility of A shortlisted Consultant would not be allowed to associate with Consultants
Sub- Consultants who have failed to qualify the short listing process.
8. Only one Shortlisted Consultants may only submit one proposal. If a Consultant
Proposal submits or participates in more than one proposal, such proposals shall be
disqualified. Participation of the same Sub- Consultant, including individual
experts, to more than one proposal is not allowed.
9. Proposal 9.1 The Data Sheet indicates Proposals validity that shall not be more
Validity than 90 days in case of National Competitive Bidding (NCB) and 120
days in case of International competitive Bidding (ICB). During this
period, Consultants shall maintain the availability of Professional staff
nominated in the Proposal. The Procuring Agency will make its best
effort to complete negotiations within this period. Should the need arise;
however, the Procuring Agency may request Consultants to extend the
validity period of their proposals. Consultants who agree to such
extension shall confirm that they maintain the availability of the
Professional staff nominated in the Proposal, or in their confirmation of
extension of validity of the Proposal, Consultants may submit new
staff in replacement, who would be considered in the final evaluation for
contract award. Consultants who do not agree have the right to refuse to
extend the validity of their Proposals.
9.2 Consultants shall submit required bid security along with financial
proposal defined in the data sheet (which shall not be less than one
percent and shall not exceed five percent of bid amount).
10. Clarification 10.1Consultants may request for a clarification of contents of the bidding
and Amendment document in writing, and procuring agency shall respond to such queries
in RFP in writing within three calendar days, provided they are received at least
Documents five calendar days prior to the date of opening of proposal. The
procuring agency shall communicate such response to all parties who

have obtained RFP document without identifying the source of inquiry.

Should the PA deem it necessary to amend the RFP as a result of a
clarification, it shall do so.
10.2At any time before the submission of Proposals, the Procuring Agency
may amend the RFP by issuing an addendum/ corrigendum in writing.
The addendum shall be sent to all Consultants and will be binding on
them. Consultants shall acknowledge receipt of all amendments. To give
Consultants reasonable time in which to take an amendment into account
in their Proposals the Procuring Agency may, if the amendment is
substantial, extend the deadline for the submission of Proposals.
11. Preparation of 11.1In preparing their Proposal, Consultants are expected to examine in detail
Proposals the documents comprising the RFP. Material deficiencies (deviation from
scope, experience and qualification of personnel) in providing the
information requested may result in rejection of a Proposal.
11.2The estimate number of professional staff months or the budget required
for executing the assignment should be shown in the data sheet, but not
both. However, proposal shall be based on the professional staff month
or budget estimated by the consultant.
12. Language The Proposal as well as all related correspondence exchanged by the
Consultants and the Procuring Agency shall be written in English However it
is desirable that the firm’s Personnel have a working knowledge of the
national and regional languages of Islamic Republic of Pakistan.
13. Technical 13.1While preparing the Technical Proposal, consultants must give
Proposal Format particular attention to the following:
and Content (i) If a consultant considers that it does not have all the expertise for the
assignment, it may obtain a full range of expertise by associating with
individual consultant(s) and/or other firms or entities in a joint
venture or sub- consultancy, as appropriate. The international
consultants are encouraged to seek the participation of local consultants
by entering into a joint venture with, or subcontracting part of the
assignment to, national consultants.
(ii) For assignments on a staff-time basis, the estimated number of
professional staff-months is given in the Data Sheet. The proposal shall,
however, be based on the number of professional staff-months estimated
by the firm. For fixed-budget-based assignments, the available budget is
given in the Data Sheet, and the Financial Proposal shall not exceed this
budget.
(iii) It is desirable that the majority of the key professional staff proposed
be permanent employees of the firm or have an extended and stable
working relationship with it.
(iv) Proposed professional staff must, at a minimum, have the experience
indicated in the Data Sheet, preferably working under similar
geographical condition.
(v) Alternative professional staff shall not be proposed, and only one
curriculum vitae (CV) shall submitted for each position.
13.2The Technical Proposal shall provide the following information using
the attached Standard Forms (Section 3):
(i) A brief description of the consultant organization and an outline of
recent experience on assignments (Section 3B) of a similar nature. For

each assignment, the outline should indicate, inter alia, the profiles of the
staff, duration of the assignment, contract amount, and firm’s
involvement.
(ii) Any comments or suggestions on the Terms of Reference and on the
data, a list of services, and facilities to be provided by the PA (Section
3C).
(iii) The list of the proposed staff team by specialty, the tasks that would be
assigned to each staff team member, and their timing (Section 3E).
(iv) CVs recently signed by the proposed professional staff and the
authorized representative submitting the proposal (Section 3F). Key
information should include number of years working for the consultant
and degree of responsibility held in various assignments during the last
(PA may give number of years as per their requirement) years.
(v) Estimates of the total staff input (professional and support staff; staff
time) needed to carry out the assignment, supported by bar chart
diagrams showing the time proposed for each professional staff team
member (Sections 3E and 3G).
(vi) A detailed description of the proposed methodology, work plan for
performing the assignment, staffing, and monitoring of training, if the
Data Sheet specifies training as a major component of the assignment
(Section 3D).
(vii) Any additional information requested in the Data Sheet.
13.3The Technical Proposal shall provide the following information using
the attached Standard Forms (Section 3)
14. Financial 14.1The Financial Proposal shall be prepared using the attached Standard
Proposals Forms (Section 4). It shall list all costs associated with the assignment,
including (a) remuneration for staff (in the field and at the Consultants’
office), and (b) reimbursable expenses indicated in the Data Sheet (if
applicable). Alternatively Consultant may provide their own list of
cost. If appropriate, these costs should be broken down by activity. All
activities and items described in the Technical Proposal must be priced
separately; activities and items described in the Technical Proposal but
not priced, shall be assumed to be included in the prices of other
activities or items.
15. Taxes 15.1The Consultant will be subject to all admissible taxes including stamp
duty and service charges at a rate prevailing on the date of contract
agreement unless exempted by relevant tax authority.
16. Submission, 16.1Proposal shall contain no interlineations or overwriting. Submission letters
Receipt, and for both Technical and Financial Proposals should respectively be in the
Opening of format of TECH-1 of Section 3, and FIN-1 of Section 4. All pages of the
Proposals original Technical and Financial Proposals will be initialed by an
authorized representative of the Consultants (Individual Consultant). The
authorization shall be in the form of a written power of attorney
accompanying the Proposal
16.2All required copies of the Technical Proposal are to be made from the
original. If there are discrepancies between the original and the copies of
the Technical Proposal, the original governs.
16.3The original and all copies of the Technical Proposal shall be placed in a
sealed envelope clearly marked “TECHNICAL PROPOSAL” Similarly, the

original Financial Proposal (if required under the selection method

indicated in the Data Sheet) shall be placed in a sealed envelope clearly
marked “FINANCIAL PROPOSAL” followed by name of the assignment,
and with a warning “DO NOT OPEN WITH THE TECHNICAL
PROPOSAL.” If the Financial Proposal is not submitted in a separate
sealed envelope duly marked as indicated above, this will constitute
grounds for declaring the Proposal non-responsive.
16.4The Proposals must be sent to the address indicated in the Data Sheet
and received by the PA no later than the time and the date indicated in
the Data Sheet, or any extension to this date. Any proposal received by
the PA after the deadline for submission shall be returned unopened. In
order to avoid any delay arising from the postal or PA’s internal dispatch
workings, Consultants should ensure that proposals to be sent through
couriers should reach a day before the deadline for submission.
17. Proposal 17.1From the time the Proposals are opened to the time the Contract is
Evaluation awarded, the Consultants should not contact the PA on any matter related
to its Technical and/or Financial Proposal. Any effort by Consultants to
influence the PA in the examination, evaluation, ranking of Proposals,
and recommendation for award of Contract may result in the rejection of
the Consultants’ Proposal. Evaluators of Technical Proposals shall have
no access to the Financial Proposals until the technical evaluation is
concluded.
18. Evaluation of 18.1The evaluation committee shall evaluate the Technical Proposals on the
Technical basis of their responsiveness to the Terms of Reference, applying the
Proposals evaluation criteria, sub-criteria, and point system specified in the Data
Sheet. Each responsive Proposal will be given a technical score (St). A
Proposal shall be rejected at this stage if it fails to achieve the minimum
technical score indicated in the Data Sheet. In the case of Quality-Based
Selection, Selection Based on Consultant’s Qualifications, and Single-
Source Selection, the highest ranked consultant or firm selected on a
single-source basis is invited to negotiate its proposal and the contract on
the basis of the Technical Proposal and the Financial Proposal submitted.
Public Opening and Evaluation of Financial Proposals: (LCS ,
QCBS, and Fixed Budget Selection Methods Only)
18.2After the technical evaluation is completed, the PA shall notify in
writing Consultants that have secured the minimum qualifying
marks, the date, time and location, allowing a reasonable time, for
opening the Financial Proposals. Consultants’ attendance at the opening
of Financial Proposals is optional. Financial proposals of those
consultants who failed to secure minimum qualifying marks shall be
returned un-opened.
19. Evaluation of 19.1 Financial Proposals shall be opened publicly in the presence of the
Financial Consultants’ representatives who choose to attend. The name of the
Proposals Consultants and the technical scores of the Consultants shall be read aloud.
The Financial Proposal of the Consultants who met the minimum qualifying
mark will then be inspected to confirm that they have remained sealed and
unopened. These Financial Proposals shall be then opened, and the total
prices read aloud and recorded. Copy of the record shall be sent to all
Consultants.

19.2 The Evaluation Committee will correct any computational errors. When
correcting computational errors, in case of discrepancy between a partial
amount and the total amount, or between word and figures the formers
will prevail. In addition to the above corrections, activities and items
described in the Technical Proposal but not priced, shall be assumed to be
included in the prices of other activities or items.
19.3 In case of Least Cost Selection LCS Method, the bid found to be the
lowest evaluated bid shall be accepted
19.4 In case of Quality and Cost Based Selection QCBS
Method the lowest evaluated Financial Proposal (Fm) will be given the
maximum financial score (Sf) of 100 points. The financial scores (Sf) of
the other Financial Proposals will be computed as indicated in the Data
Sheet. Proposals will be ranked according to their combined technical
(St) and financial (Sf) scores using the weights (T = the weight given to
the Technical Proposal; P= the weight given to the Financial Proposal; T
+ P = 1) indicated in the Data Sheet: S = St x T% + Sf x P%. The firm
achieving the highest combined technical and financial score will be
invited for negotiations.
19.5 In the case of Fixed-Budget and Quality Based Selection, the
Procuring Agency will select the firm that submitted the highest ranked
Technical Proposal.
20. Negotiations 20.1 Negotiations will be held at the date and address indicated in the Data
Sheet. The invited Consultant will, as a pre-requisite for attendance at the
negotiations, confirm availability of all Professional staff. Failure in
satisfying such requirements may result in the PA proceeding to negotiate
with the next-ranked Consultant. Representatives conducting negotiations
on behalf of the Consultant must have written authority to negotiate and
conclude a Contract.
21. Technical 21.1 Technical Negotiations will include a discussion of the Technical
Negotiations Proposal, the proposed technical approach and methodology, work plan,
organization and staffing, and any suggestions made by the Consultant to
improve the Terms of Reference. The PA and the Consultants will
finalize the Terms of Reference, staffing schedule, work schedule,
logistics, and reporting. These documents will then be incorporated in the
Contract as “Description of Services”. Minutes of negotiations, which
will be signed by the PA and the Consultant, will become part of Contract
Agreement.
22. Financial 20.1 If applicable, it is the responsibility of the Consultant, before starting
Negotiations financial negotiations, to contact the local tax authorities to determine the
tax amount to be paid by the Consultant under the Contract. The financial
negotiations will include a clarification (if any) of the firm’s tax liability,
and the manner in which it will be reflected in the Contract; and will
reflect the agreed technical modifications in the cost of the services.
Consultants will provide the PA with the information on remuneration
rates described in the Appendix attached to Section 4 (i.e. Financial
Proposal - Standard Forms of this RFP.
23. Availability of 23.1 Having selected the Consultant on the basis of, among other things,
Professional an evaluation of proposed Professional staff, the PA expects to negotiate
staff/experts a Contract on the basis of the Professional staff named in the Proposal.

Before contract negotiations, the PA will require assurances that the

Professional staff will be actually available. The PA will not consider
substitutions during contract negotiations unless both parties agree that
undue delay in the selection process makes such substitution unavoidable
or for reasons such as death or medical incapacity. If this is not the case
and if it is established that Professional staff were offered in the
proposal without confirming their availability, the Consultant may be
disqualified. Any proposed substitute shall have equivalent or better
qualifications and experience than the original candidate and be
submitted by the Consultant within the period of time specified in the
letter of invitation to negotiate
24. Award of 24.1After completing negotiations, the Procuring Agency shall award the
Contract Contract to the selected Consultant and within seven of the award of
contract, Procuring Agency shall publish on the website of the
Authority and on its own website, if such a website exists, the result of
the bidding process, identifying the bid through procuring identifying
number, if any and the following information, evaluation report, form of
contract and letter of award, bill of quantity or schedule of
requirement, as the case may be.
24.2After publishing of award of contract consultant required to submit a
performance security at the rate indicated in date sheet.
24.3The Consultant is expected to commence the assignment on the date and
at the location specified in the Data Sheet
25.Confidentiality Information relating to evaluation of Proposals and recommendations
concerning awards shall not be disclosed to the Consultants who submitted
the Proposals or to other persons not officially concerned with the process,
until the publication of the award of Contract. The undue use by any
Consultant of confidential information related to the process may result in the
rejection of its Proposal.

Data Sheet
1.1 Name of the Assignment is: Hiring of consulting firm for ---------------------------------
The Name of the PA’s official (s): Reform Support Unit, School Education & Literacy
Department-Government of Sindh
Address: 47/ E-1, 48th Street, Block-6, PECHS-Karachi
Telephone: 021-34320252
1.2 The method of selection is: QCBS (80:20) Technical weightage is 80% and Financial
weightage is 20%
The Edition of the Guidelines is: SPPRA 2010 amended in 2017

1.3 Financial Proposal to be submitted together with Technical Proposal:
Yes ()
1.4 The PA will provide the following inputs and facilities: N.A
1.5 The Proposal submission address is: 47/ E-1, 48th Street, Block-6, PECHS-Karachi
Proposals must be submitted no later than the following date and time:
Date: ------------ at ---------- hours local time
1.6 Expected date for commencement of consulting services is: ------- 05th May 2019
at: 47/ E-1, 48th Street, Block-6, PECHS-Karachi
1.9 Proposals must remain valid for Ninety (90) days after submission date.
10.1 Clarifications may be requested not later than five (05) days before the submission date.
The address for requesting clarifications is: 47/ E-1, 48th Street, Block-6, PECHS-
Karachi
E-mail: ------------------ or [email protected]
12 The Proposal as well as all related correspondence exchanged by the
Consultants and the Procuring Agency shall be written in English. However it is
desirable that the firm’s Personnel have a working knowledge of the national and
regional languages of Islamic Republic of Pakistan.
6.1 Shortlisted Consultants may associate with other shortlisted Consultants:
No ()
11.2 The estimated number of professional staff-months required for the assignment is: ----
Months
13.1 The format of the Technical Proposal to be submitted is: Full Technical Proposal
(FTP) ()
13.2(vii) Training is a specific component of this assignment: Yes ()
14.1 Applicable reimbursable expenses shall be as follows:
1. a per diem allowance in respect of Personnel of the Consultant for every day in
which the Personnel shall be absent from the home office and, as applicable,
outside the beneficiary country for purposes of the Services;
2. cost of necessary travel, including transportation of the Personnel by the most
appropriate means of transport and the most direct practicable route;
3. cost of office accommodation, investigations and surveys;
4. cost of applicable international or local communications such as the use of telephone
and facsimile required for the purpose of Consulting Services;
5. cost, rental and freight of any instruments or equipment required to be provided by
the Consultants for the purposes of Consulting Services;
6. cost of printing and dispatching of the reports to be produced for Consulting
Services;
7. other allowances where applicable and provisional or fixed sums (if any); and
8. cost of such further items required for purposes of the Services not covered in the
foregoing.
15.1 Amounts under the contract to be subject to:
Direct or Indirect payable by the Consultants: YES ()
Consultants shall be subject to income tax in accordance with the Islamic
Republic of Pakistan legislation, and the client will deduct such taxes at source.
6.3 Consultants to state all costs in the national currency: YES ()
16.2 Consultant must submit the original and Two (02) copies of the Technical Proposal, and two
(02) copy of the Financial Proposal
13.1 Eligibility Criteria
i. The firm must be registered with relevant Income Tax/ Sales Tax Departments
ii. The firm should have at least 20 years’ experience in working for educational
development and reform in public sector in Pakistan.
iii. The firm should have extensive demonstrable experience more than 5 years in
imparting high quality training program for ECED teachers, educators and
parents in public sector.
iv. The service provider should be diploma or certificate awarding institute in
ECCE.
v. The firm should have average financial turnover of at least Rs. 50 Millions/= for
last three years.
vi. The firm must not have been declared blacklisted by any organization
Criteria, sub-criteria, and point system for the evaluation of Full Technical Proposals are:
POINTS
vii. Specific experience of the Consultants relevant to the assignment [40]
Note: 10 points shall be assigned for undertaking each similar nature of
assignment. Max points for this is 40.
viii. Adequacy of the proposed methodology and work plan in responding to the Terms
of Reference:
a) Technical approach and methodology [10]
b) Work plan [10]
c) Organization and staffing [10]
Total points for criterion (ii): [30]
iii Key professional staff qualifications and competence for the assignment:
a) Team Leader (Project Director) [10]
b) Team Leader (Technical) [10]
c) Team Leader (Admin / Field) [10]
For each team leader Qualification

PHD in relevant field=10 points
Masters in relevant field=08 points
Total points for criterion (iii): [30]
Note: All the team leaders under (iii) above, must be full time permanent employee of the
consultancy firm (Valid evidence to be provided/attached)
Total points for the above three criteria: [100]
The minimum technical score (ST) required to pass is: Seventy (70) points.
The single currency for price conversions is: PKR
20.1 Expected date and address for contract negotiations: 20th April 2019
Address: 47/ E-1, 48th Street, Block-6, PECHS-Karachi
24.2 Successful consultant is required to submit performance security in form of
pay order, demand draft or bank guarantee @5% of contractual amount
5.1 Consultant undertake to sign Integrity Pact for the procurement estimated to exceed Pak
Rs.2.5 million.
Section 3. Technical Proposal - Standard Forms

[Comments in brackets] provide guidance to the shortlisted Consultants for the preparation of
their Technical Proposals; they should be deleted from the Technical Proposals to be
submitted.]
Refer to Reference Paragraph 3.4 of the Data Sheet for format of Technical Proposal to be
submitted, and paragraph 3.4 of Section 2 of the RFP for Standard Forms required and
number of pages recommended.
Form TECH-1. Technical Proposal Submission Form ....................................................... 21

Form TECH-2. Consultant’s Organization and Experience................................................ 22
A - Consultant’s Organization ....................................................................................... 22
B - Consultant’s Experience ...........................................................................................23
Form TECH-3. Comments and Suggestions on the Terms of Reference and on Counterpart
Staff and Facilities to be provided by the PA ...................................................................... 24
A - On the Terms of Reference………………………………………………………………….24
B - On Counterpart Staff and Facilities...........................................................................25
Form TECH-4. Description of Approach, Methodology and Work Plan for Performing the
Assignment ................................................................................................................... ...26
Form TECH-5. Team Composition and Task Assignments....................................................27
Form TECH-6. Curriculum Vitae (CV) for Proposed Professional Staff ........................... 28
Form TECH-7. Staffing Schedule1...................................................................................... 30
Form TECH-8. Work Schedule........................................................................................... 31

20
FORM TECH-1. TECHNICAL PROPOSAL SUBMISSION FORM
[Karachi; dated --------
To:
Chief Program Manager

Reform Support Unit
School Education & Literacy
Department
Government of Sindh
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of
assignment] in accordance with your Request for Proposal dated [Insert Date] and our
Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal,
and a Financial Proposal sealed under a separate envelope1.
We are submitting our Proposal in association with: [Insert a list with full name and
address of each associated Consultant] 2
We hereby declare that all the information and statements made in this Proposal are
true and accept that any misinterpretation contained in it may lead to our disqualification.
If negotiations are held during the period of validity of the Proposal, i.e., before the
date indicated in the Data Sheet, we undertake to negotiate on the basis of the proposed staff.
Our Proposal is binding upon us and subject to the modifications resulting from Contract
negotiations.
We undertake, if our Proposal is accepted, to initiate the consulting services related to
the assignment not later than the date indicated in the Data Sheet.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:
1 [In case Paragraph Reference 1.2 of the Data Sheet requires to submit a Technical Proposal only, replace
this sentence with: “We are hereby submitting our Proposal, which includes this Technical Proposal only.”]
2 [Delete in case no association is foreseen.]

21
For FTP Only
FORM TECH-2. CONSULTANT’S ORGANIZATION AND EXPERIENCE

A - Consultant’s Organization
[Provide here a brief (two pages) description of the background and organization of your
firm/entity and each associate for this assignment.]

22
B - Consultant’s Experience
[Using the format below, provide information on each assignment for which your firm, and
each associate for this assignment, was legally contracted either individually or as a
corporate entity or as one of the major companies within an association, for carrying out
consulting services similar to the ones requested under this assignment. Use 20 pages.]
Assignment name: Approx. value of the contract (in current US$ or Euro):
Country: Duration of assignment (months):

Location within country:
Name of PA: Total No of staff-months of the assignment:
Address: Approx. value of the services provided by your firm

under the contract (in current US$ or Euro):
Start date (month/year): No of professional staff-months provided by associated

Completion date (month/year): Consultants:
Name of associated Consultants, if any: Name of senior professional staff of your firm
involved and functions performed (indicate most
significant profiles such as Project
Director/Coordinator, Team Leader):
Narrative description of Project:
Description of actual services provided by your staff within the assignment:
Firm’s Name:

23
For FTP Only
FORM TECH-3. COMMENTS AND SUGGESTIONS ON THE TERMS OF

REFERENCE AND ON COUNTERPART STAFF AND FACILITIES TO BE
PROVIDED BY THE PA
A - On the Terms of Reference
[Present and justify here any modifications or improvement to the Terms of Reference you are
proposing to improve performance in carrying out the assignment (such as deleting some
activity you consider unnecessary, or adding another, or proposing a different phasing of the
activities). Such suggestions should be concise and to the point, and incorporated in your
Proposal.]

24
B - On Counterpart Staff and Facilities
[Comment here on counterpart staff and facilities to be provided by the PA according to

Paragraph Reference 1.4 of the Data Sheet including: administrative support, office space,
local transportation, equipment, data, etc.]

25
FORM TECH-4. DESCRIPTION OF APPROACH, METHODOLOGY AND

WORK PLAN FOR PERFORMING THE ASSIGNMENT
(For small or very simple assignments the PA should omit the following text in Italic)
[Technical approach, methodology and work plan are key components of the Technical
Proposal. You are suggested to present your Technical Proposal (50 pages, inclusive of
charts and diagrams) divided into the following three chapters:
a) Technical Approach and Methodology,
b) Work Plan, and
c) Organization and Staffing,

a) Technical Approach and Methodology. In this chapter you should explain your
understanding of the objectives of the assignment, approach to the services, methodology for
carrying out the activities and obtaining the expected output, and the degree of detail of such
output. You should highlight the problems being addressed and their importance, and explain
the technical approach you would adopt to address them. You should also explain the
methodologies you propose to adopt and highlight the compatibility of those methodologies
with the proposed approach.
b) Work Plan. In this chapter you should propose the main activities of the assignment, their
content and duration, phasing and interrelations, milestones (including interim approvals by
the PA), and delivery dates of the reports. The proposed work plan should be consistent with
the technical approach and methodology, showing understanding of the TOR and ability to
translate them into a feasible working plan. A list of the final documents, including reports,
drawings, and tables to be delivered as final output, should be included here. The work plan
should be consistent with the Work Schedule of Form TECH-8.
c) Organization and Staffing. In this chapter you should propose the structure and
composition of your team. You should list the main disciplines of the assignment, the key
expert responsible, and proposed technical and support staff.]

26
FORM TECH-5. TEAM COMPOSITION AND TASK ASSIGNMENTS
Professional Staff
Name of Staff Firm Area of Expertise Position Assigned Task Assigned

FORM TECH-6. CURRICULUM VITAE (CV) FOR PROPOSED

PROFESSIONAL STAFF
1. Proposed Position [only one candidate shall be nominated for each position]:
2. Name of Firm [Insert name of firm proposing the staff]:
3. Name of Staff [Insert full name]:
4. Date of Birth: Nationality:
5. Education [Indicate college/university and other specialized education of staff member, giving names of
institutions, degrees obtained, and dates of obtainment]:
6. Membership of Professional Associations:
7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:
8. Countries of Work Experience: [List countries where staff has worked in the last ten years]:
9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:
10. Employment Record [Starting with present position, list in reverse order every employment held by staff
member since graduation, giving for each employment (see format here below): dates of employment, name of
employing organization, positions held.]:
From [Year]: To [Year]:
Employer:
Positions held:

11. Detailed Tasks Assigned 12. Work Undertaken that Best Illustrates Capability to
Handle the Tasks Assigned
[List all tasks to be performed
[Among the assignments in which the staff has been involved, indicate
the following information for those assignments that best illustrate
under this assignment]
staff capability to handle the tasks listed under point 11.]
Name of assignment or project:

Year:
Location:
PA:
Main project features:
Positions held:
Activities performed:
13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes me, my qualifications, and my experience. I understand that any willful misstatement
described herein may lead to my disqualification or dismissal, if engaged.
Date:
[Signature of staff member or authorized representative of the staff] Day/Month/Year
Full name of authorized representative:

FORM TECH-7. STAFFING SCHEDULE1

No. Name of Staff Staff Input (in the form of a bar chart)2 Total Staff-month input
1 2 3 4 5 6 7 8 9 10 11 12 n Home Field3 Total
Foreign
[Home]
1
[Field]
2
n
Local Sub Total
[Home]
1
[Field]
2
n
Sub Total
Total
1. For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.).
2. Months are counted from the start of the assignment. For each staff indicate separately staff input for home and field work.
3. Field work means work carried out at a place other than the Consultant's home office.
Full time input Part time input

FORM TECH-8. WORK SCHEDULE
2
1
Months
N° Activity
1 2 3 4 5 6 7 8 9 10 11 12 n
1
2
3
4
5
n
1. Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks such as PA
approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
2. Duration of activities shall be indicated in the form of a bar chart.

Section 4. Financial Proposal - Standard Forms 32
Section 4. Financial Proposal - Standard Forms
[Comments in brackets [ ] provide guidance to the shortlisted Consultants for the preparation of
their Financial Proposals; they should be deleted from the Financial Proposals to be submitted.]
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal
according to the instructions provided under para. 3.6 of Section 2. Such Forms are to be used
whichever is the selection method indicated in para. 4 of the Letter of Invitation.
[The Appendix “Financial Negotiations - Breakdown of Remuneration Rates” is to be only used

for financial negotiations when Quality-Based Selection, Selection Based on Qualifications, or
Single-Source Selection method is adopted, according to the indications provided under para.
6.3 of Section 2.]
Form FIN-1. Financial Proposal Submission Form ........................................................33

Form FIN-2. Summary of Costs......................................................................................34
Form FIN-3. Breakdown of Costs by Activity1 ..............................................................35
Form FIN-4. Breakdown of Remuneration1 ....................................................................36
Form FIN-4. Breakdown of Remuneration1 ....................................................................38
Form FIN-5. Breakdown of Reimbursable Expenses1 ....................................................39
Form FIN-5. Breakdown of Reimbursable Expenses .....................................................41
Appendix. Financial Negotiations - Breakdown of Remuneration Rates ....................42

Section 4. Financial Proposal - Standard Forms 33
FORM FIN-1. FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]
To:
Chief Program Manager

Government of Sindh
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of assignment]
in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal. Our
attached Financial Proposal is for the sum of [Insert amount(s) in words and figures1].
Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the date
indicated in Paragraph Reference 1.12 of the Data Sheet.
Commissions and gratuities paid or to be paid by us to agents relating to this Proposal
and Contract execution, if we are awarded the Contract, are listed below2:
Name and Address of Agents Amount and Currency Purpose of Commission or

Gratuity
We understand you are not bound to accept any Proposal you receive. We
remain,
Yours sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
1 Amounts must coincide with the ones indicated under Total Cost of Financial proposal in Form FIN-2.
2 If applicable, replace this paragraph with: “No commissions or gratuities have been or are to paid by us to
agents relating to this Proposal and Contract execution.”

Section 4 – Financial Proposal – Standard Forms
FORM FIN-2. SUMMARY OF COSTS
Costs
Item Indicate Foreign Currency Indicate Local Currency
Total Costs of Financial Proposal 2
1. Indicate between brackets the name of the foreign currency. Maximum of three currencies; use as many columns as needed, and delete the others.
2. Indicate the total costs excluding local taxes to be paid by the PA in each currency. Such total costs must coincide with the sum of the relevant Subtotals
indicated in all Forms FIN-3 provided with the Proposal.

FORM FIN-3. BREAKDOWN OF COSTS BY ACTIVITY1
Group of Activities (Phase):2 Description:3
Costs
Cost component [Indicate Foreign [Indicate Foreign [Indicate Foreign [Indicate
Currency # 1]4 Currency # 2]4 Currency # 3]4 Local Currency]
Remuneration5
Reimbursable Expenses 5
Subtotals
1. Form FIN-3 shall be filled at least for the whole assignment. In case some of the activities require different modes of billing and p ayment (e.g.: the
assignment is phased, and each phase has a different payment schedule), the Consultant shall fill a separate Form FIN-3 for each group of activities.
For each currency, the sum of the relevant Subtotals of all Forms FIN-3 provided must coincide with the Total Costs of Financial Proposal indicated in
Form FIN-2.
2. Names of activities (phase) should be the same as, or correspond to the ones indicated in the second column of Form TECH -8.
3. Short description of the activities whose cost breakdown is provided in this Form.
4. Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form FIN-2.
5. For each currency, Remuneration and Reimbursable Expenses must respectively coincide with relevant Total Costs indicated in Forms FIN-4, and
FIN-5.

FORM FIN-4. BREAKDOWN OF REMUNERATION1
(This Form FIN-4 shall only be used when it is indicated in Reference Paragraph 5.6 of the Data Sheet that remuneration shall be Time Based)
Name2 Position3 (Staff-month) Input5 [Indicate Foreign [Indicate Foreign [Indicate Foreign [Indicate Local
Rate4 Rate Currency#1]6 Currency#2]6 Currency#3]6 Currency]6
Foreign Staff
[Home]
[Field]
Local Staff
[Home]
[Field]
Total Cost
1. Form FIN-4 shall be filled for each of the Forms FIN-3 provided.
2. Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.: draftsmen, clerical l staff).

3 Positions of Professional Staff shall coincide with the ones indicated in Form TECH-5.
4 Indicate separately staff-month rate and currency for home and field work.
5 Indicate, separately for home and field work, the total expected input of staff for carrying out the group of
activities or phase indicated in the Form.
6 Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form
FIN-2. For each staff indicate the remuneration in the column of the relevant currency, separately for home and
field work. Remuneration = Staff-month Rate x Input.

Section 4 – Financial Proposal – Standard Forms 38
FORM FIN-4. BREAKDOWN OF REMUNERATION1

(This Form FIN-4 shall only be used when it is indicated in Reference Paragraph 5.6 of the Data
Sheet that remuneration shall be Lump-Sum. Information to be provided in this Form shall only
be used to establish payments to the Consultant for possible additional services requested by the
PA)
Name2 Position3 Staff-month Rate4
Foreign Staff
[Home]
[Field]
Local Staff
[Home]
[Field]
1. Form FIN-4 shall be filled in for the same Professional and Support Staff listed in Form TECH-7.
2. Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.:
draftsmen, clerical staff).
3. Positions of the Professional Staff shall coincide with the ones indicated in Form TECH-5.
4. Indicate separately staff-month rate and currency for home and field work.

FORM FIN-5. BREAKDOWN OF REIMBURSABLE EXPENSES1

(This Form FIN-5 shall only be used when it is indicated in Reference Paragraph 5.6 of the Data Sheet that remuneration shall be Time
Based)
Group of Activities (Phase):

[Indicate [Indicate [Indicate
2 3 [Indicate Local
N° Description Unit Unit Cost Quantity Foreign Foreign Foreign 4
4 4 4 Currency]
Currency # 1] Currency # 2] Currency # 3]
Per diem allowances Day
5
International flights Trip
Miscellaneous travel expenses Trip
Communication costs between
[Insert place] and [Insert place]
Drafting, reproduction of reports
Equipment, instruments,
materials, supplies, etc.
Shipment of personal effects Trip
Use of computers, software
Laboratory tests.
Subcontracts
Local transportation costs
Office rent, clerical assistance
Training of the PA’s personnel 6
Total Costs

1. Form FIN-5 should be filled for each of the Forms FIN-3 provided, if needed.
2. Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the Data Sheet.
3. Indicate unit cost and currency.
4. Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form
FIN-
5. Indicate the cost of each reimbursable item in the column of the relevant currency. Cost = Unit Cost x Quantity.
6. Indicate route of each flight, and if the trip is one- or two-ways.
7. Only if the training is a major component of the assignment, defined as such in the TOR.

FORM FIN-5. BREAKDOWN OF REIMBURSABLE EXPENSES

(This Form FIN-5 shall only be used when it is indicated in Reference Paragraph 5.6 of the Data
Sheet that remuneration shall be Lump Sum. Information to be provided in this Form shall only
be used to establish payments to the Consultant for possible additional services requested by the
PA)
N° Description1 Unit Unit Cost2
Per diem allowances Day

International flights3 Trip
Miscellaneous travel expenses Trip
Communication costs between
[Insert place] and [Insert place]
Drafting, reproduction of reports
Equipment, instruments,
materials, supplies, etc.
Shipment of personal effects Trip
Use of computers, software
Laboratory tests.
Subcontracts
Local transportation costs
Office rent, clerical assistance
Training of the PA’s personnel 4
1. Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the Data Sheet.
2. Indicate unit cost and currency.
3. Indicate route of each flight, and if the trip is one- or two-ways.
4. Only if the training is a major component of the assignment, defined as such in the TOR.

APPENDIX. FINANCIAL NEGOTIATIONS - BREAKDOWN OF

REMUNERATION RATES
(Not to be used when cost is a factor in the evaluation of Proposals)
1. Review of Remuneration Rates
1.1 The remuneration rates for staff are made up of salary, social costs, overheads, fee that is
profit, and any premium or allowance paid for assignments away from headquarters. To
assist the firm in preparing financial negotiations, a Sample Form giving a breakdown of
rates is attached (no financial information should be included in the Technical Proposal).
Agreed breakdown sheets shall form part of the negotiated contract.
1.2 The PA is charged with the custody of funds from Government of Sindh and is expected to
exercise prudence in the expenditure of these funds. The PA is, therefore, concerned with
the reasonableness of the firm’s Financial Proposal, and, during negotiations, it expects to
be able to review audited financial statements backing up the firm’s remuneration rates,
certified by an independent auditor. The firm shall be prepared to disclose such audited
financial statements for the last three years, to substantiate its rates, and accept that its
proposed rates and other financial matters are subject to scrutiny. Rate details are
discussed below.
(i) Salary
This is the gross regular cash salary paid to the individual in the firm’s home office.
It shall not contain any premium for work away from headquarters or bonus.
(ii) Social Costs

Social costs are the costs to the firm of staff’s non-monetary benefits. These items
include, inter alia, social security including pension, medical and life insurance
costs, and the cost of a staff member being sick or on vacation. In this regard, the
cost of leave for public holidays is not an acceptable social cost nor is the cost of
leave taken during an assignment if no additional staff replacement has been
provided. Additional leave taken at the end of an assignment in accordance with
the firm’s leave policy is acceptable as a social cost.
(iii) Cost of Leave

The principles of calculating the cost of total days leave per annum as a percentage
of basic salary shall normally be as follows:
total days leave x 100

Leave cost as percentage of salary 1 =
[365 - w - ph - v - s]
1
Where w = weekends, ph = public holidays, v = vacation, and s = sick leave.

It is important to note that leave can be considered a social cost only if the PA is not
charged for the leave taken.
(iv) Overheads
Overhead expenses are the firm’s business costs that are not directly related to the
execution of the assignment and shall not be reimbursed as separate items under the
contract. Typical items are home office costs (partner’s time, nonbailable time,
time of senior staff monitoring the project, rent, support staff, research, staff
training, marketing, etc.), the cost of staff not currently employed on revenue-
earning projects, taxes on business activities and business promotion costs. During
negotiations, audited financial statements, certified as correct by an independent
auditor and supporting the last three years’ overheads, shall be available for
discussion, together with detailed lists of items making up the overheads and the
percentage by which each relates to basic salary. The PA does not accept an add-on
margin for social charges, overhead expenses, etc., for staff who are not permanent
employees of the firm. In such case, the firm shall be entitled only to
administrative costs and fee on the monthly payments charged for subcontracted
staff.
(v) Fee or Profit

The fee or profit shall be based on the sum of the salary, social costs, and overhead.
If any bonuses paid on a regular basis are listed, a corresponding reduction in the
profit element shall be expected. Fee or profit shall not be allowed on travel or
other reimbursable expenses, unless in the latter case an unusually large amount of
procurement of equipment is required. The firm shall note that payments shall be
made against an agreed estimated payment schedule as described in the draft form
of the contract.
(vi) Away from Headquarters Allowance or Premium

Some Consultants pay allowances to staff working away from headquarters. Such
allowances are calculated as a percentage of salary and shall not draw overheads or
profit.
(vii) Subsistence Allowances

Subsistence allowances are not included in the rates, but are paid separately and in
local currency. No additional subsistence is payable for dependentsthe
subsistence rate shall be the same for married and single team members.
Standard rates for the particular country may be used as reference to determine
subsistence allowances.
2. Reimbursable expenses
2.1 The financial negotiations shall further focus on such items as out-of-pocket expenses
and other reimbursable expenses. These costs may include, but are not restricted to, cost
of surveys, equipment, office rent, supplies, international and local travel, computer

rental, mobilization and demobilization, insurance, and printing. These costs may be
either unit rates or reimbursable on the presentation of invoices, in foreign or local
currency.
3. PA Guarantee
3.1 Payments to the firm, including payment of any advance based on cash flow projections
covered by a PA guarantee, shall be made according to an agreed estimated schedule
ensuring the consultant regular payments in local and foreign currency, as long as the
services proceed as planned.

Sample Form
Consulting Firm: Country: Assignment:

Date:
Consultant’s Representations Regarding Costs and Charges
We hereby confirm that:
(a) the basic salaries indicated in the attached table are taken from the firm’s payroll records and
reflect the current salaries of the staff members listed which have not been raised other than
within the normal annual salary increase policy as applied to all the firm’s staff;
(b) attached are true copies of the latest salary slips of the staff members listed;
(c) the away from headquarters allowances indicated below are those that the Consultants have
agreed to pay for this assignment to the staff members listed;
(d) the factors listed in the attached table for social charges and overhead are based on the
firm’s average cost experiences for the latest three years as represented by the firm’s financial
statements; and
(e) said factors for overhead and social charges do not include any bonuses or other means of
profit-sharing.
[Name of Consulting Firm]
Signature of Authorized Representative Date
Name:
Title:

Section 4. Financial Proposal - Standard Forms
Consultant’s Representations Regarding Costs and Charges
(Expressed in [insert name of currency] )
Personnel 1 2 3 4 5 6 7 8
Basic Salary per Away from Proposed Fixed Proposed Fixed

Social 2
Name Position Working 1 Overhead1 Subtotal Fee Headquarters Rate per Working Rate per Working
Charges 1
Month/Day/Year Allowance Month/Day/Hour Month/Day/Hour
Home Office
Field
1. Expressed as percentage of 1
2. Expressed as percentage of 4
Section 5. TERMS OF REFERENCES
Background & Context:

Sindh Education Sector Plan 2014-18 (SESP) is the first ever Provincial Sector Plan to take in hand the full
jurisdiction of education of populace in Sindh after the 18th amendment of the constitution of Islamic
Republic of Pakistan. The purpose of SESP is to improve access, quality and governance of education
services in the province.
SESP covered four policy pillars: (i) Governance & Accountability; (ii) Equity & Access for Quality
Education; (iii) Quality & Learning Outcome; (iv) Financing and Timely Resource Allocation for
Strengthening Governance and Service Delivery. Early Childhood Care and Education (ECCE) stands to
be one of the salient components of education ladder. The vision for ECCE is the provision of high-quality,
responsive, accessible and inclusive early childhood care and education for all children and families living
in Sindh with trained and qualified early childhood personnel in a developmental environment. For this
purpose, Katchi teacher and newly appointed ECCE teachers are to be given training for capacity building
and implementation of ECCE vision.
SESP provides a road map and framework for the operational modalities including Early Childhood Care
& Education (ECCE). Rolling work plan 2018-19 focused on ECCE intervention including development of
ECCE Curriculum, Standards, implementation framework and capacity building of existing 1000 Teachers
for class katchi of high priority school.
Scope of Services, Expected Outcomes & Targeted Completion:

A. General :-
1000 Teachers of all Regional Headquarters i.e. Karachi, Hyderabad, Mirpurkhas, Shaheed Benazirabad,
Larkana & Sukkur) will be trained on ECCE material including Teaching techniques and development of
School Improvement Planning (SIP) of School management Committee (SMC) under RSU & UNICEF
RWP 2018-19.
B. Specific:-
 Develop ECCE Training Manual & Teaching Guide
i. To review the existing ECCE Policy, ECCE Curriculum & ECCE Standard.
ii. Develop ECCE Training Manual for Master Trainers and translate in to Sindhi & Urdu
iii. Develop ECCE Teaching Guideline for ECCE Teachers and translate in to Sindhi & Urdu.
 4 days Training for Master Trainers

i. Train 30 Master Trainer on ECCE Teaching techniques and development of School
Improvement Planning (SIP) of School management Committee (SMC) at Provincial Level.
ii. Provide Training Venue, Lunch and two-time Refreshment to Master Trainers, representative of
SELD & Observers.
iii. Provide the 4 days Stipend/Travelling allowance for out station Master Trainer @Rs.7000/= per
day on the basis of 100% attendance.
iv. Awarded Training Completion certification to all Master Trainers.
v. Duration of training schedule per day will be 09 AM to 05 PM with standard number of breaks
and time.
vi. Maintained Participants attendance twice a day Morning & Evening (same will be verify by
SELD)
vii. Developed Master trainer Training Report and submit to SELD with in due time
 5 days Training for ECCE Teachers

i. To arrange teacher Training and train 1000 ECCE Teachers on ECCE Teaching techniques and
development of School Improvement Planning (SIP) of School Management Committee (SMC)
at all Regional Headquarters as stated earlier.
ii. Provide the 5 days Honorarium to 30 Master Trainers @ Rs.10, 000/= per day.
iii. Provide Training Venue, Lunch and two-time refreshment /Tea to 1000 ECCE Teachers, Master
Trainers, representative(s) of Regional Offices & Observers.
iv. Provide the 5 days Stipend/Travelling allowance to ECCE Teachers @ Rs.500/= per day on the
basis of 100% attendance.
v. Provide one day Lunch and two time refreshment / Tea to Concerned SMC Chairmen on 5th last
day of training session.
vi. Provide the 1 days Travelling allowance to concerned SMC Chairmen @ Rs.500/= per day.
vii. Award Training Completion Certificates to all ECCE Teachers and SMC Chairmen.
viii. Duration of training schedule per day will be 09 AM to 05 PM with standard number of breaks
and time.
ix. Maintained Participants attendance twice a day Morning & Evening (same will be verify by
SELD)
x. To monitor the Training Session and develop report.
xi. Developed region wise Training report along with cash out report.
Institutional Arrangement:
The service provider will be directly supervised by the ECE Directorate & UNICEF Project Team at RSU.
The service provider shall be responsible for preparation, printing & binding of manuals as per number of
trainees. Additionally, the service provider will be responsible to arrange lunch and two time
refreshment/tea for training participants on each day during training session. Training venue along with
basic facilities will be provided by the SELD.
Service Provider shall prepare report to be submitted to the SELD not later than three (03) weeks
following the end of training programs in that Region. The report should include main findings &
recommendations for the related future projects, final program schedule and a detailed program
description, as well as detailed schedule, participants list (attendance sheets & contact details), stipend
distribution and description for the conducted training modules.
Duration of Activity:
Duration for completion of this whole activity is one months, starting from the date of agreement signing
(expected in March 2019).
Specialized knowledge/experience required:
The service provider should demonstrate the following qualifications.
 The service provider should have average financial turnover of at least Rs. 50 Millions/= for last three
audited years.
 The service provider should be registered with relevant tax authorities.
 The service provider should be diploma or certificate awarding institute in ECCE.
 Extensive knowledge of Education Rules/ policies and guidelines with special focus on ECCE and
communities.
 Experience of education organizational reforms and change management processes
 The service provider should have at least 20 years’ experience in working for educational development
and reform in public sector in Pakistan.
 The service provider in particular should have extensive demonstrable experience more than 5 years in
imparting high quality training programme for ECED teachers, educators and parents in public sector.
 The service provider should have full time and highly qualified and experienced human resource. Team
lead should be a PhD in Education with specialization in ECD. The organization should have a vibrant
academic environment with doctoral level faculty. The service provider should preferably have an active
graduate and doctoral programme with an ability to produce high quality doctoral scholars in ECED.
 The service provider should have demonstrable experience in designing, executing and monitoring
large-scale, field-based training programmes using cascading approach to teacher professional
development. The service provider should have experience of implementing a programme catering more
than 3000 teachers in multiple districts of Sindh.
 The consulting service provider should have a well-established institutional infrastructure. It should
have state of the art facilities and structure – classrooms, ICT facilities, library, and ECED model
learning resource room, etc. It should be able to accommodate around 200 students at any given time
with average class size of not more than 20 students.
 The service provider should have demonstrable capacity in development and enrichment of ECD
curriculum and curricular resources (e.g. teacher manual, resource guide, parent resource guide etc.).
 The service provider should have strong quality assurance mechanism in place, which can ensure an
intensive quality assurance process for course/ training material, content delivery and evaluation. The
quality assurance process should be able to demonstrate due diligence in all stage of programme
development, execution, monitoring and evaluation.
 The service provider should have demonstrable capacity in financial management. It should demonstrate
adequate handling of large scale projects.
Deliverables:
The service provider will work in accordance with guidelines disseminated by the SELD through this
document as well as final agreement mutually signed between SELD & service provider. The service
provider shall furnish SELD with:
 Development of training modules / Guideline for ECE Teachers
 Preparation of training material, including: printing, binding and transportation till final destination
 Arrangement of stationary items for training & trainees
 Proper arrangement of requisite machinery and equipment including: laptop, projector and generator
facilities, wherever needed, on its own financial sources
 Execution of teachers’ training for each module at district/ division level subject to the consent of
concerned Director / DEO.
 Arrangement of one time lunch and two time refreshment for training participants during each training
day.
 Distribution of each Stipend /Honorarium among training participants (including Master Trainer &
Trainees as per given rate.
 Stipend/ Honorarium shall be paid in cash to all the Master Trainers and Trainees as the case may be on
final day of training at the time of certificate distribution subject to participants and trainers’ presence
and availability during whole course of training activity.
 Report on achieved results (pre & post training) and recommendations for future projects.
 Comprehensive Training Report.
 Implementation of training report (field observation) after its completion.
Payment Modality & Schedule:

The service provider will be paid payments on the basis of each milestone as per below schedule:
Payment
S.No Deliverable
Percentage
01 Inception Report 00%
02 Preparation & approval of training 10%
modules
03 Successful completion Provincial level 15%
Master Trainer Training sessions
04 Successful Delivery of training & 60%
submission of Regional wise report to
SELD (Total 6 region 10% per Region)
05 Project Completion Report (including 15%
field observation)
Note: Payments for deliverable 3 & 4 will be made after satisfactory certificates / endorsements on
completed deliverables & sub-deliverables issued by the concerned ECCE Focal person.
The Client Shall not accept any additional expenses which are not included in the firm financial offer.
Training Quality & Team Composition:

The service provider shall ensure that training material covers all topics of relevant subjects and they
comprehensively described under training manual. A team of expert members form SELD will examine
and approve the training manuals before final printing.
The service provider shall deploy qualified team consisting of team leader having masters’ degree in
education with relevant project management experience and trainers having at least masters’ degree or
diploma in ECE with minimum 03 years of post-qualification experience of teaching and training in order
to assure quality training and best results.
The service provider shall also ensure availability of appropriate stationary, equipment and hygienic food
items during training. The SELD team may conduct visits of training sites to observe and monitor above
aspects along with training quality / delivery approach through collecting teachers’ feedback (after training /
learning outcomes) etc.
Quantity Variation in Number of Trainees:

In case of increase or decrease in number of teachers to be trained then the payment will be made / deducted
by calculating unit cost [prorate basis i.e. total quoted or approved bid divided by the total number of
teachers intended to be trained]. Payments related to stipend will be made by the client on the basis of actual
number of participants, their attendance and stipend / Honorarium cash distribution report.
List of Schools / Participants/ Centers:

All Regional / Divisional Head Quarter list attached (Annexure).
 Lead Master trainer will be provided by consulting service provider who will be trained Master Trainers.
 List of Master trainer will be Identified / provided by Directorate ECCE who will be trained Teachers.
 List of ECCE Teachers (Teaching class Kachi) will be Identified / provided by Directorate ECCE with
coordination of concerned Director School Education.
Contact List:
The successful service provider may contact with the following officer for discussing any matter or query
during the execution of this activity.
Dr. Fozia Khan

Focal Person ECCE
Directorate of Early Childhood Care & Education
Govt of Sindh, Karachi
[email protected]
General Condition of Contract
II. General Conditions of Contract

1. GENERAL
PROVISIONS
1.1 Definitions Unless the context otherwise requires, the following terms
whenever used in this Contract have the following meanings:
a) “Applicable Law” means the Sindh Public Procurement
Act, thereunder Rules 2010.
b) “Procuring Agency PA” means the implementing
department which signs the contract.
c) “Consultant” means a professional who can study,
design, organize, evaluate and manage projects or assess,
evaluate and provide specialist advice or give technical
assistance for making or drafting policies, institutional
reforms and includes private entities, consulting firms,
legal advisors, engineering firms, construction managers,
management firms, procurement agents, inspection agents,
auditors, international and multinational organizations,
investment and merchant banks, universities, research
institutions, government agencies, nongovernmental
organizations, and individuals.
d) “Contract” means the Contract signed by the Parties
and all the attached documents listed in its Clause 1 that is
General Conditions (GC), the Special Conditions (SC), and
the Appendices.
e) “Contract Price” means the price to be paid for the
performance of the Services, in accordance with Clause 6;
f) “Effective Date” means the date on which this Contract
comes into force and effect pursuant to Clause GC 2.1.
g) “Foreign Currency” means any currency other than the
currency of the PA’s country.
h) “GC” means these General Conditions of Contract.
i) “Government” means the Government of Sindh.
j) “Local Currency” means Pak Rupees.
k) “Member” means any of the entities that make up the joint
venture/consortium / association, and “Members” means
all these entities.
l) “Party” means the PA or the Consultant, as the case
may be, and “Parties” means both of them.
m) Personnel” means persons hired by the Consultant or by
any Sub- Consultants and assigned to the performance of
the Services or any part thereof.
n) “SC” means the Special Conditions of Contract by which
the GC may be amended or supplemented.
o) “Services” means the consulting services to be
performed by the Consultant pursuant to this Contract, as
described in the Terms of References.
p) “Sub-Consultants” means any person or entity to
whom/which the Consultant subcontracts any part of the
Services.
“In writing” means communicated in written form with proof of
receipt
1.2 Law Governing This Contract, its meaning and interpretation, and the relation
Contract between the Parties shall be governed by the applicable law.
1.3 Language This Contract is executed in the language specified in the SC,
which shall be the binding and controlling language for all
matters relating to the meaning or interpretation of this
Contract.
1.4 Notices 1.4.1 Any notice, request or consent required or permitted to be
given or made pursuant to this Contract shall be in writing. Any
such notice, request or consent shall be deemed to have been
given or made when delivered in person to an authorized
representative of the Party to whom the communication is
addressed, or when sent to such Party at the address specified in
the SC
1.4.2 A Party may change its address for notice hereunder by
giving the other Party notice in writing of such change to the
address specified in the SC.
1.5 Location The Services shall be performed at such locations as are
specified in special condition of contract and, where the
location of a particular task is not so specified, at such locations,
whether in the Government’s country or elsewhere, as the PA
may approve.
1.6 Authority of In case the Consultant consists of a joint venture/ consortium/
Member in Charge association of more than one individual firms, the Members
hereby authorize the individual firms or specified in the SC to
act on their behalf in exercising all the Consultant’s rights and
obligations towards the PA under this Contract, including
without limitation the receiving of instructions and payments
from the PA.
1.7 Authorized Any action required or permitted to be taken, and any document
Representatives required or permitted to be executed under this Contract by the
PA or the Consultant may be taken or executed by the officials
specified in the SC.
1.8 Taxes and The Consultant, Sub-Consultants, and their Personnel shall pay
Duties such direct or indirect taxes, duties, fees, and other impositions
levied under the Applicable Law as specified in the SC, the
amount of which is deemed to have been included in the
Contract Price.
1.9 Fraud and (A) If the PA determines that the Consultant and/or its
Corruption Personnel, sub-contractors, sub-consultants, services
providers and suppliers has engaged in corrupt, fraudulent,
collusive, coercive, or obstructive practices, in competing for
or in executing the Contract, then the PA may, after giving
14 days’ notice to the Consultant, terminate the Consultant's
employment under the Contract, and may resort to other
remedies including blacklisting/disqualification as provided
in SPPR 2010. Any personnel of the Consultant who engages
in corrupt, fraudulent, collusive, coercive, or obstructive
practice during the execution of the Contract, shall be
removed in accordance with Sub-Clause 4.2.Integrity Pact.
(B) If the Consultant or any of his Sub-consultants, agents or
servants is found to have violated or involved in violation of
the Integrity Pact signed by the Consultant as Appendix-G to
this Form of Contract, then the Client shall be entitled to:
(a) recover from the Consultant an amount equivalent to ten
times the sum of any commission, gratification, bribe,
finder’s fee or kickback given by the Consultant or any of
his Sub-consultant, agents or servants;

(b) terminate the Contract; and
(c) Recover from the Consultant any loss or damage to the
Client as a result of such termination or of any other corrupt
business practices of the Consultant or any of his Sub-
consultant, agents or servants.
On termination of the Contract under Sub-Para (b) of this
Sub- Clause, the Consultant shall proceed in accordance with
Sub- Clause 1.9 A. Payment upon such termination shall be
made under Sub-Clause 1.9 A after having deducted the
amounts due to the Client under 19 B Sub-Para (a) and (c).
2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

CONTRACT
2.1 Effectiveness of This Contract shall come into effect on the date the Contract is
Contract signed by both Parties and such other later date as may be stated
in the SC. The date the Contract comes into effect is defined as
the Effective Date.
2.2 Commencement The Consultant shall begin carrying out the Services not later
of Services than the number of days after the Effective Date specified in the
SC.
2.3 Expiration of Unless terminated earlier pursuant to Clause GC 2.6 hereof, this
Contract Contract shall expire at the end of such time period after the
Effective Date as specified in the SC.
2.4 Modifications or Any modification or variation of the terms and conditions of
Variations this Contract, including any modification or variation of the
scope of the Services, may only be made by written agreement
between the Parties. However, each Party shall give due
consideration to any proposals for modification or variation
made by the other Party.
2.5 Force Majeure The failure on the part of the parties to perform their obligation
under the contract will not be considered a default if such
failure is the result of natural calamities, disasters and
circumstances beyond the control of the parties.
2.5.2 No Breach of The failure of a Party to fulfill any of its obligations under the
Contract contract shall not be considered to be a breach of, or default
under, this Contract insofar as such inability arises from an
event of Force Majeure, provided that the Party affected by such
an event (a) has taken all reasonable precautions, due care and
reasonable alternative measures in order to carry out the terms
and conditions of this Contract, and (b) has informed the other
Party as soon as possible about the occurrence of such an event.
2.5.3 Extension of Any period within which a Party shall, pursuant to this
Time Contract, complete any action or task, shall be extended for a
period equal to the time during which such Party was unable to
perform such action as a result of Force Majeure.
2.5.4 Payments During the period of their inability to perform the Services as a
result of an event of Force Majeure, the Consultant shall be
entitled to continue to be paid under the terms of this Contract,
as well as to be reimbursed for additional costs reasonably and
necessarily incurred by them during such period for the
purposes of the Services and in reactivating the Service after the
end of such period.

2.6 Termination 2.6.1 By the PA The PA may terminate this Contract in case of
the occurrence of any of the events specified in paragraphs (a)
through (f) of this Clause GC 2.6.1. In such an occurrence the PA
shall give a not less than thirty (30) days’ written notice of
termination to the Consultant, and sixty (60) days’ in the case of
the event referred to in (e):
(a) If the Consultant does not remedy the failure in the
performance of their obligations under the Contract, within
thirty (30) days after being notified or within any further
period as the PA may have subsequently approved in writing.
(b) If the Consultant becomes insolvent or bankrupt.
(c) If the Consultant, in the judgment of the PA has engaged in
corrupt or fraudulent practices in competing for or in
executing the Contract.
(d) If, as the result of Force Majeure, the Consultant(s) are
unable to perform a material portion of the Services for a
period of not less than sixty (60) days.
(e) If the PA, in its sole discretion and for any reason
whatsoever, decides to terminate this Contract.
(f) If the Consultant fails to comply with any final decision
reached as a result of arbitration proceedings pursuant to
Clause GC 8 hereof.
2.6.2 By the The Consultants may terminate this Contract, by not less than thirty
Consultant
(30) days’ written notice to the PA, such notice to be given after the
occurrence of any of the events specified in paragraphs (a) through
(c) of this Clause GC 2.6.2:
(a) If the PA fails to pay any money due to the Consultant
pursuant to this Contract without consultants fault.
(b) Pursuant to Clause GC 7 hereof within forty-five (45) days
after receiving written notice from the Consultant that such
payment is overdue.
(c) If, as the result of Force Majeure, the Consultant is unable to
perform a material portion of the Services for a period of
not less than sixty (60) days.
(d) If the PA fails to comply with any final decision reached as
a result of arbitration pursuant to Clause GC 8 hereof.
2.6.3Payment upon Upon termination of this Contract pursuant to Clauses GC 2.6.1 or

Termination GC 2.6.2, the PA shall make the following payments to the
Consultant’
(a) payment pursuant to Clause GC 6 for Services satisfactorily
performed prior to the effective date of termination;
(b) except in the case of termination pursuant to paragraphs (a)
through (c), and (f) of Clause GC 2.6.1, reimbursement of
any reasonable cost incident to the prompt and orderly
termination of the Contract, including the cost of the return
travel of the Personnel and their eligible dependents.
3. OBLIGATIONS OF THE CONSULTANT
3.1 General
3.1.1 Standard of The Consultant shall perform the Services and carry out their
Performance obligations hereunder with all due diligence, efficiency and
economy, in accordance with generally accepted professional

standards and practices, and shall observe sound management
practices, and employ appropriate technology and safe and
effective equipment, machinery, materials and methods. The
Consultant shall always act, in respect of any matter relating to
this Contract or to the Services, as faithful advisers to the PA,
and shall at all times support and safeguard the PA’s legitimate
interests in any dealings with Sub-Consultants or third Parties.
3.2 Conflict of The Consultant shall hold the PA’s interests paramount, without
Interests any consideration for future work, and strictly avoid conflict
with other assignments or their own corporate interests.
3.2.1 Consultants The payment of the Consultant pursuant to Clause GC 6 shall
not to Benefit from constitute the Consultant’s only payment in connection with this
Commissions, Contract or the Services, and the Consultant shall not accept for
Discounts, etc. their own benefit any trade commission, discount, or similar
payment in connection with activities pursuant to this Contract
or to the Services or in the discharge of their obligations under
the Contract, and the Consultant shall use their best efforts to
ensure that the Personnel, any Sub-Consultants, and agents of
either of them similarly shall not receive any such additional
payment.
3.2.2 Consultant The Consultant agrees that, during the term of this Contract and
and Affiliates not to after its termination, the Consultant and any entity affiliated
be Otherwise with the Consultant, as well as any Sub-Consultants and any
Interested in entity affiliated with such Sub- Consultants, shall be
Project disqualified from providing goods, works or services (other
than consulting services) resulting from or directly related to the
Consultant’s Services for the preparation or implementation of
the project.
3.2.3 Prohibition of The Consultant shall not engage, and shall cause their Personnel
Conflicting Activities as well as their Sub-Consultants and their Personnel not to
engage, either directly or indirectly, in any business or
professional activities which would conflict with the activities
assigned to them under this Contract.
3.3 Confidentiality Except with the prior written consent of the PA, the Consultant
and the Personnel shall not at any time communicate to any
person or entity any confidential information acquired in the
course of the Services, nor shall the Consultant and the
Personnel make public the recommendations formulated in the
course of, or as a result of, the Services.
3.4 Insurance to be The Consultant (a) shall take out and maintain, and shall cause
Taken Out by the any Sub- Consultants to take out and maintain, at their (or the
Consultant Sub-Consultants’, as the case may be) own cost but on terms
and conditions approved by the PA, insurance against the risks,
and for the coverage, as shall be specified in the SC; and (b) at
the PA’s request, shall provide evidence to the PA showing that
such insurance has been taken out and maintained and that the
current premiums have been paid.
3.5 Consultant’s The Consultant shall obtain the PA’s prior approval in writing
Actions Requiring before taking any of the following actions:
PA’s Prior (a) entering into a subcontract for the performance of any part of
Approval the Services,
(b) appointing such members of the Personnel not listed by
name in Appendix C, and,
(c) any other action that may be specified in the SC.

3.6 Reporting (a) The Consultant shall submit to the PA the reports and documents
Obligations specified in (PA may insert appendix) hereto, in the form, in the
numbers and within the time periods set forth in the said
Appendix.
(b) Final reports shall be delivered in CD ROM in addition to the
hard copies specified in said Appendix.
3.7 Documents (a) All plans, drawings, specifications, designs, reports, other
Prepared by the documents and software submitted by the Consultant under this
Consultant to be the Contract shall become and remain the property of the PA, and
Property of the PA the Consultant shall, not later than upon termination or
expiration of this Contract, deliver all such documents to the
PA, together with a detailed inventory thereof.
(b) The Consultant may retain a copy of such documents and
software. Restrictions about the future use of these documents,
if any, shall be specified in the SC.
3.8 Accounting, 3.8.1 The Consultant shall keep, and shall cause its Sub-consultants
Inspection and to keep, accurate and systematic accounts and records in
Auditing respect of the Contract, in accordance with
internationally accepted accounting principles and in such
form and detail as will clearly identify relevant time changes
and costs
3.8.2 The Consultant shall permit, and shall cause its Sub
consultants to permit, the PA and/or persons appointed by the
PA to inspect its accounts and records relating to the
performance of the Contract and the submission of the
Proposal to provide the Services, and to have such accounts
and records audited by auditors appointed by the PA if
requested by the PA. The Consultant’s attention is drawn to
Clause 1.9.1 which provides, inter alia, that acts intended to
materially impede the exercise of the PA’s inspection and
audit rights provided for under Clause 3.8 constitute a
prohibited practice subject to contract termination (as well as
to a determination of ineligibility pursuant to the PA’s
prevailing sanctions procedures.).
4. CONSULTANT’S PERSONNEL
4.1 Description of The Consultant shall employ and provide such qualified and
Personnel experienced Personnel and Sub-Consultants as are required to
carry out the Services. The titles, agreed job descriptions,
minimum qualifications, and estimated periods of engagement
in the carrying out of the Services of the Consultant’s Key
Personnel are described in Appendix C. The Key Personnel and
Sub-Consultants listed by title as well as by name in Appendix
C are hereby approved by the PA.
4.2 Removal and/or (a) Except as the PA may otherwise agree, no changes shall be
Replacement of made in the Key Personnel. If, for any reason beyond the
Personnel reasonable control of the Consultant, such as retirement,
death, medical incapacity, among others, it becomes
necessary to replace any of the Key Personnel, the
Consultant shall provide as a replacement a person of
equivalent or better qualifications.
(b) If the PA finds that any of the Personnel have (i)
committed serious misconduct or have been charged with
having committed a criminal action, or (ii) have reasonable

cause to be dissatisfied with the performance of any of the
Personnel, then the Consultant shall, at the PA’s written
request specifying the grounds thereof, provide as a
replacement a person with qualifications and experience
acceptable to the PA.
(c) The Consultant shall have no claim for additional costs
arising out of or incidental to any removal and/or
replacement of Personnel.
5. OBLIGATIONS OF THE PA
5.1 Assistance and The PA shall use its best efforts to ensure that the
Exemptions Government shall provide the Consultant such assistance and
exemptions as specified in the SC.
5.2 Change in the If, after the date of this Contract, there is any change in the
Applicable Law Applicable Law with respect to taxes and duties which
Related to Taxes increases or decreases the cost incurred by the Consultant in
and Duties performing the Services, then the remuneration and
reimbursable expenses otherwise payable to the Consultant
under this Contract shall be increased or decreased
accordingly by agreement between the Parties, and
corresponding adjustments shall be made to the amounts
referred to in Clauses GC 6.2 (a) or (b), as the case may be.
5.3 Services and The PA shall make available free of charge to the Consultant
Facilities the Services and Facilities listed under Appendix F.
6. PAYMENTS OF THE CONSULTANT
6.1 Security The consultant has to submit bid security and the performance
security at the rate mention in SC.
6.2 Lump-Sum The total payment due to the Consultant shall not exceed the Contract Price
Payment which is an all-inclusive fixed lump-sum covering all costs required to
carry out the Services described in Appendix A. Except as provided in
Clause 5.2, the Contract Price may only be increased above the amounts
stated in Clause 6.2 if the Parties have agreed to additional payments
in accordance with Clause 2.4.
6.3 Contract Price The price payable in Pak Rupees/foreign currency/ is set forth in
the SC.
6.4 Payment for For the purpose of determining the remuneration due for additional
Additional services as may be agreed under Clause 2.4, a breakdown of the
Services lump- sum price is provided in Appendices D and E.
6.5 Terms and Payments will be made to the account of the Consultant and
Conditions of according to the payment schedule stated in the SC. Unless
Payment otherwise stated in the SC, the first payment shall be made against
the provision by the Consultant of an advance payment guarantee
for the same amount, and shall be valid for the period stated in the
SC. Such guarantee shall be in the form set forth in Appendix G
hereto or in such other form, as the PA shall have approved in
writing. Any other payment shall be made after the conditions
listed in the SC for such payment have been met, and the
Consultant has submitted an invoice to the PA specifying the
amount due.
7. GOOD FAITH
7.1 Good Faith The Parties undertake to act in good faith with respect to each
other’s rights under this Contract and to adopt all reasonable
measures to ensure the realization of the objectives of this Contract.

8. SETTLEMENT OF DISPUTES
8.1 Amicable The Parties agree that the avoidance or early resolution of disputes is
Settlement crucial for a smooth execution of the Contract and the success of the
assignment. The Parties shall use their best efforts to settle amicably
all disputes arising out of or in connection with this Contract or its
interpretation
8.2 Dispute Any dispute between the Parties as to matters arising pursuant to this
Resolution Contract that cannot be settled amicably within thirty (30) days after
receipt by one Party of the other Party’s request for such amicable
settlement may be submitted by either Party for settlement in
accordance with the provisions specified in the SC.
Special Condition of Contract
III. Special Conditions of Contract

(Clauses in brackets { } are optional; all notes should be deleted in final text)
Number of GC Clause Amendments of, and Supplements to, Clauses in the
General Conditions of Contract
1.1 Sindh Public Procurement Act and Sindh Public Procurement Rules 2010.
1.3 The language is English.
1.4 The addresses are:
Procuring Agency: Reform Support unit, School Education &

Literacy Department, Government of Sindh-Karachi
Attention: Chief Program Manager
Facsimile: +92-21-34320251
E-mail: ---------------------------------
Consultant:
Attention:
Facsimile:
E-mail:
1.6 {The Member in Charge is [insert name of member]}

Note: If the Consultant consists of a joint venture/ consortium/ association
of more than one entity, the name of the entity whose address is specified in
Clause SC 1.6 should be inserted here. If the Consultant consists only of
one entity, this Clause SC 1.8 should be deleted from the SC.
1.7 The Authorized Representatives are:

For the PA: Senior P rogram Manager (SESP )
Mujeeb Ur Rehman Khatri.
For the Consultant:
1.8 PA shall specify all relevant taxes including stamp duty and service charges
to be borne by the consultant. In case there is exemption from any rates,
taxes, the same shall be mentioned here.
The Consultant must be informed in Clause Reference 3.7 of the Data Sheet
about which alternative the PA wishes to apply.
The PA warrants that the Consultant, the Sub-Consultants and the Personnel shall
be exempt from (or that the PA shall pay on behalf of the Consultant, the Sub-
Consultants and the Personnel, or shall reimburse the Consultant, the Sub-
Consultants and the Personnel for) any indirect taxes, duties, fees, levies and other
impositions imposed, under the Applicable Law, on the Consultant, the Sub-
Consultants and the Personnel in respect of:
(a) any payments whatsoever made to the Consultant, Sub-Consultants

and the Personnel (other than nationals or permanent residents of
Pakistan ), in connection with the carrying out of the Services;
(b) any equipment, materials and supplies brought into the Government’s
country by the Consultant or Sub-Consultants for the purpose of carrying
out the Services and which, after having been brought into such
territories, will be subsequently withdrawn there from by them;
(c) any equipment imported for the purpose of carrying out the Services
and paid for out of funds provided by the PA and which is treated as
property of the PA;
(d) any property brought into the province by the international Consultant, any
Sub-Consultants or the Personnel or the eligible dependents of such Personnel
for their personal use and which will subsequently be withdrawn there from by
them upon their respective departure from the Government’s country,
provided that:
(1) the Consultant, Sub-Consultants and Personnel, and their eligible
dependents, shall follow the usual customs procedures of the
Government’s country in importing property into the Government’s
country; and
(2) if the Consultant, Sub-Consultants or Personnel, or their eligible

dependents, do not withdraw but dispose of any property in the Pakistan
for which customs duties and taxes have been exempted, the
Consultant, Sub-Consultants or Personnel, as the case may be, (i) shall
bear such customs duties and taxes in conformity with the regulations of
the Government’s country, or (ii) shall reimburse them to the PA if they
were paid by the PA at the time the property in question was brought
into the Government’s country.
2.2 The date for the commencement of Services is Tuesday, 05th May, 2019
2.3 The time period shall be one month from signing the contract.
3.4 The risks and the coverage shall be as follows:

(a) Third Party motor vehicle liability insurance in respect of motor vehicles
operated by the Consultant or its Personnel or any Sub- Consultants or
their Personnel, with a minimum coverage of PKR 1,000,000/-;
(b) Third Party liability insurance, with a minimum coverage of P K R
1,000,000/-
(c) professional liability insurance, with a minimum coverage of PKR
100,000,000/-
(d) employer’s liability and workers’ compensation insurance in respect of
the Personnel of the Consultant and of any Sub-Consultants, in
accordance with the relevant provisions of the Applicable Law, as well
as, with respect to such Personnel, any such life, health, accident,
travel or other insurance as may be appropriate; and
(e) insurance against loss of or damage to (i) equipment purchased in
whole or in part with funds provided under this Contract, (ii) the
Consultant’s property used in the performance of the Services, and (iii)
any documents prepared by the Consultant in the performance of the
Services.
3.7 (b) The Consultant shall not use these documents and software for purposes
unrelated to this Contract without the prior written approval of the PA.
5.1 Not Applicable
6.1 Bid Security shall be 2% of total quoted amount in shape of pay order,
bank draft or Bank guarantee.
Performance guarantee shall be 5% of contractual amount in shape of
pay order, bank draft or Bank guarantee.
6.3 The amount in Pak Rupees or in foreign Currency [insert amount].

6.5 The accounts are: Local currency:
Payment shall be made in accordance with the break up given below.
Payment
S.No Deliverable
Percentage
01 Preparation & approval of training 10%
modules
02 Successful completion Provincial level 15%
Master Trainer Training sessions
03 Successful Delivery of training & 60%
submission of Regional wise report to
SELD (Total 6 region 10% per Region)
04 Project Completion Report (including 15%
field observation)
Note: All the submitted reports shall be treated as draft until the satisfactory comments
received from concerned portfolio manager.
8.2 Disputes shall be settled by complaint redressal committee define in SPPR

2010 or through arbitration Act of 1940.
Appendix A
(INTEGRITY PACT)
DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.

PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & WORKS IN
CONTRACTS WORTH RS. 10.00 MILLION OR MORE
Contract No. Dated Contract Value:

Contract Title:
………………………………… [Name of Supplier] hereby declares that it has not obtained or

induced the procurement of any contract, right, interest, privilege or other obligation or benefit
from Government of Sindh (GoS) or any administrative subdivision or agency thereof or any
other entity owned or controlled by GoS through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and warrants that
it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not
given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan
either directly or indirectly through any natural or juridical person, including its affiliate, agent,
associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any
commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee
or otherwise, with the object of obtaining or inducing the procurement of a contract, right,
interest, privilege or other obligation or benefit in whatsoever form from GoS, except that which
has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all agreements and
arrangements with all persons in respect of or related to the transaction with GoS and has not
taken any action or will not take any action to circumvent the above declaration, representation or
warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false declaration,
not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose
of this declaration, representation and warranty. It agrees that any contract, right, interest,
privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice
to any other rights and remedies available to GoS under any law, contract or other instrument, be
voidable at the option of GoS.
Notwithstanding any rights and remedies exercised by GoS in this regard, [name of Supplier]
agrees to indemnify GoS for any loss or damage incurred by it on account of its corrupt business
practices and further pay compensation to GoS in an amount equivalent to ten time the sum of
any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as
aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest,
privilege or other obligation or benefit in whatsoever form from GoS.
Name of Buyer: ……………… Name of Seller/Supplier: …………

Signature: …………………… Signature: …………………………
[Seal] [Seal]
Contract
CONTRACT
THIS CONTRACT (“Contract”) is entered into this [insert starting date of assignment] , by and
between [insert PA‟s name] (“the PA”) having its principal place of business at [insert PA‟s address] ,
and [insert Consultant’s name] (“the Consultant”) having its principal office located at [insert
Consultant’s address].
WHEREAS, the PA wishes to have the Consultant performing the services hereinafter referred
to, and
WHEREAS, the Consultant is willing to perform these services,
NOW THEREFORE THE PARTIES hereby agree as follows:
1. Services i. The Consultant shall perform the services specified in Annex A, “Terms of
Reference and Scope of Services,” which is made an integral part of this
Contract (“the Services”).
ii. The Consultant shall provide the reports listed in Annex B,
“Consultant's Reporting Obligations,” within the time periods listed in such
Annex, and the personnel listed in Annex C, “Cost Estimate of Services,
List of Personnel and Schedule of Rates” to perform the Services.
2. Term The Consultant shall perform the Services during the period commencing [insert
start date] and continuing through [insert completion date] or any other period
as may be subsequently agreed by the parties in writing
3. Payment A. Ceiling
For Services rendered pursuant to Annex A, the PA shall pay the
Consultant an amount not to exceed [insert amount]. This amount has been
established based on the understanding that it includes all of the
Consultant's costs and profits as well as any tax obligation that may be
imposed on the Consultant.
C. Payment Conditions
Payment shall be made in PKR, no later than 30 days following submission
by the Consultant of invoices in duplicate to the Coordinator designated in
paragraph 4.
4. Economic In order to adjust the remuneration for inflation, a price adjustment
Price Adjustment provision has been included if the contract has duration of more than 18
months or if the inflation is expected to exceed ----% per annum. The
adjustment will be made every 12 months after the date of the contract for
remuneration. Remuneration will be adjusted by using the relevant index as
per following provision: “Payments for remuneration made in accordance
with Clause 3 shall be adjusted as follows: Remuneration pursuant to the
rates set forth in Annex C shall be adjusted every 12 months (and, for the
first time, with effect for the remuneration earned in the [13] th. calendar
month after the date of the Contract) by applying the following formula:
l
I
Rl  Rlo  Ilo
where Rl is the adjusted remuneration, Rlo is the remuneration payable on
the basis of the rates set forth in Annex C for payable remuneration, Il is
the official rate of inflation for the first month for which the adjustment is to
have effect and, Ilo is the official rate of inflation for the month of the date
of the Contract.”]
Contract
5. Project A. Coordinator
Administration The PA designates Mr. Mujeeb Ur Rehman Khatri –Senior Program
Manager (SESP) as PA’s Coordinator; the Coordinator shall be responsible
for the coordination of activities under the Contract, for receiving and
approving invoices for payment, and for acceptance of the deliverables by
the PA.
B. Timesheet:
During the course of their work under this Contract the Consultant’s
employees providing services under this Contract may be required to
complete timesheets or any other document used to identify time spent, as
instructed by the Coordinator.
C. Records and Accounts:
The Consultant shall keep accurate and systematic records and accounts in
respect of the Services, which will clearly identify all charges and
expenses. The PA reserves the right to audit, or to nominate a reputable
accounting firm to audit, the Consultant’s records relating to amounts
claimed under this Contract during its term and any extension, and for a
period of three months thereafter.
6. Performance The Consultant undertakes to perform the Services with the highest standards of
Standard professional and ethical competence and integrity. The Consultant shall promptly
replace any employees assigned under this Contract that the PA considers
unsatisfactory.
7.Confidentiality The Consultants shall not, during the term of this Contract and within two
years after its expiration, disclose any proprietary or confidential information
relating to the Services, this Contract or the PA’s business or operations without the
prior written consent of the PA.
8. Ownership of Any studies, reports or other material, graphic, software or otherwise, prepared by
Material the Consultant for the PA under the Contract shall belong to and remain the
property of the PA. The Consultant may retain a copy of such documents and
software.
9.Consultant Not The Consultant agrees that, during the term of this Contract and after
to be Engaged in its termination, the Consultants and any entity affiliated with the Consultant,
Certain Activities shall be disqualified from providing goods, works or services (other than the
Services or any continuation thereof) for any project resulting from or closely
related to the Services.
10.Insurance The Consultant will be responsible for taking out any appropriate insurance
coverage for their personnel and equipment.
11.Assignment The Consultant shall not assign this Contract or Subcontract any portion thereof it
without the PA's prior written consent.
12.Law Governing The Contract shall be governed by the laws of Islamic Republic of Pakistan or
Contract and the Provincial Government and the language of the Contract shall be English
Language
13.Dispute Any dispute arising out of this Contract, which cannot be amicably settled
Resolution between the parties, shall be referred to adjudication/arbitration in accordance
with the Arbitration Act of 1940
.
l
Contract
FOR THE PA FOR THE CONSULTANT
Signed by Signed by________________
Title: Title:

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SELECTION OF CONSULTANTS

School Education & Literacy Department

Hiring of Consulting Firm to carry out ECCE

Section 1. Letter of Invitation. ...................................................................................................1

Section 1. Letter of Invitation

Sindh Public Procurement Regulatory Authority (SPPRA) 1

Invitation/File No.: RSU/PROC/ECC-Trg /2019;

3. The RFP includes the following documents: Section 1 - Letter of Invitation

4. Please inform us in writing at the following address, upon receipt:

Chief Program Manager,

Sindh Public Procurement Regulatory Authority (SPPRA) 2

Section 2. Instructions to Consultants

Sindh Public Procurement Regulatory Authority (SPPRA) 3

Sindh Public Procurement Regulatory Authority (SPPRA) 4

Sindh Public Procurement Regulatory Authority (SPPRA) 5

defines: “ corrupt and fraudulent practices” includes the offering, giving,

Sindh Public Procurement Regulatory Authority (SPPRA) 6

have obtained RFP document without identifying the source of inquiry.

Sindh Public Procurement Regulatory Authority (SPPRA) 7

Sindh Public Procurement Regulatory Authority (SPPRA) 8

original Financial Proposal (if required under the selection method

Sindh Public Procurement Regulatory Authority (SPPRA) 9

Sindh Public Procurement Regulatory Authority (SPPRA) 10

Before contract negotiations, the PA will require assurances that the

Sindh Public Procurement Regulatory Authority (SPPRA) 11

The Edition of the Guidelines is: SPPRA 2010 amended in 2017

For each team leader Qualification

The single currency for price conversions is: PKR

Section 3. Technical Proposal - Standard Forms

Form TECH-1. Technical Proposal Submission Form ....................................................... 21

Sindh Public Procurement Regulatory Authority (SPPRA) 20

FORM TECH-1. TECHNICAL PROPOSAL SUBMISSION FORM

[Karachi; dated --------

Chief Program Manager

Authorized Signature [In full and initials]:

Sindh Public Procurement Regulatory Authority (SPPRA) 21

For FTP Only

FORM TECH-2. CONSULTANT’S ORGANIZATION AND EXPERIENCE

Sindh Public Procurement Regulatory Authority (SPPRA) 22

Country: Duration of assignment (months):

Name of PA: Total No of staff-months of the assignment:

Address: Approx. value of the services provided by your firm

Start date (month/year): No of professional staff-months provided by associated

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

Sindh Public Procurement Regulatory Authority (SPPRA) 23

For FTP Only

FORM TECH-3. COMMENTS AND SUGGESTIONS ON THE TERMS OF

Sindh Public Procurement Regulatory Authority (SPPRA) 24

B - On Counterpart Staff and Facilities

[Comment here on counterpart staff and facilities to be provided by the PA according to

Sindh Public Procurement Regulatory Authority (SPPRA) 25

FORM TECH-4. DESCRIPTION OF APPROACH, METHODOLOGY AND

c) Organization and Staffing,

Sindh Public Procurement Regulatory Authority (SPPRA) 26

FORM TECH-5. TEAM COMPOSITION AND TASK ASSIGNMENTS

Sindh Public Procurement Regulatory Authority (SPPRA) 27

FORM TECH-6. CURRICULUM VITAE (CV) FOR PROPOSED

2. Name of Firm [Insert name of firm proposing the staff]: