Republic of the Philippines OFFICIAL

OFFICE OF THE PRESIDENT

COMMISSION ON HIGHER EDUCATION CHED Central Oflioa RE?0R95 EECTiOt

CHED MEMORANDUM OROER (CMO)

No. 104
Series of 2017

SUBJECT: REVISED GUIDELINES FOR STUDENT INTERNSHIP PROGRAM IN THE

PHILIPPINES (SIPP) FOR ALL PROGRAMS

|n accordance with the pertinent provisions of RA 7722, otherwise known as the “Higher
Education Act of 1994”, and pursuant to Commission en Banc (CEB) Resolution No. 849-2017
dated November 7, 2017, the following “Revised Guidelines fOr Student Internship Program
in the Philippines (SIPP) for all Programs”, amending CHED Memorandum Order (CMO) No.
23, s. 2009, “Guidelines for Student Internship Program in the Philippines (SIPP) for All
Programs with Practicum Subject” are hereby adopted for the information, guidance and
compliance of all concerned.
Article I
GUIDING PRINCIPLES

Section 1. The internship program Is meant to provide students with an opportunity to

complement their formal learning with practical knowledge, skills and desirable
attitudes and to gain hands on experience in recognized Host Training
Establishment (HTE).

Section 2. An industry is a classification that refers to groups of companies that are

related based on their primary business activities. They produce goods or related
services within an economy.

Section 3. The Commission on Higher Education (CHED) is mandated to develop and promote
policies, systems, procedures and programs that address globalization, changing
policies, and liberalization of tra*': in higher education. CHED shall require student
internship and establishment by HEIs of strong academic linkages with business,
industry and duly recognized government and non government organizations, e.g.
civil society organization to promote and provide students with competitive skills
and attitudes for employment.

Section 4. Student Internship in the Philippines must not be in anyway used to facilitate
human trafficking under the guise of student internship.

Section 5. CHED issues this Revised Guidelines for Student Internship Program in the
Philippines (SIPP) for all Programs, in order to promote the well being of higher
education students, guarantee quality of their learning and exposure and ensure
their safety while undergoing internship and considering the nature of the
program.

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Higher Education Development Center Building, C.P. Garcia Ave.,

Web Site: www ched qnv.ph Tel. Nos. UP CampUs, Diliman. Ouezon City, Philippines
441-1177, 385-4391, 441—1169. 441 -1149. 441-1170, 441-1216, 392-5296, 441—1220
441 -1228 441 -1169, 988-0002, 441—0750, 441-1254, 441-1235, 441
-1170, 441—1255, 441-8910, 441-1171, 352-1871
 Article II
OBJECTIVES

Section 6. Objectives

6.1 General Objectives

6.1.1 Strengthen the implementation of the local internship through
collaborative effort of the academe-industry linkage among the
participating HEIs and partner institution/establishment;
6.1.2 Establish the harmonious collaboration/linkages between higher
education institutions (HEIs) and the Host Training Establishments (HTEs)
for the effective implementation of the program to support the
educational environment of the student interns; and
6.1.3 Train student interns under actual work place conditions.

6.2 Specific Objectives for:

6.2.1 Higher Education Institution(HEI)
a. Enrich the degree programs in HEls to respond to the needs of the
industry;
b. Promote mutually supportive industry academe
collaboration/linkages; and
c. Strengthen career guidance.

6.2.2 Student Intern

a. Provide students enrolled in HEIs in the Philippines with opportunities
to apply relevant knowledge and skills acquired from formal education
to actual work setting provided by reputable HTEs in our country;
b. Enhance the knowledge and skill acquired in formal education of
student interns through employer-based training, in order for them
to become more responsive to the future demands of the labor
market;
c. Develop the life skills of the student interns, including those relevant
to the values of professionalism and work”appreciation. The student
interns are expected to acquire soft skills necessary to address the
demand of the employers such as communication skills, interpersonal
skills, financial literacy, etc; and
d. Acquire a professional work ethic in the course of internship.

6.2.3 Host Training Establishment (HTE)

a. Provide employers a venue where they can customize the process of
technical training through employer-driven internship plans; select
well-eouipped beneficiaries and have another opportunity to
contribute to the society through corporate social responsibilities.

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 Article III
DEFINITION OF TERMS

1. Industry - refers to a classification of groups of companies that are related based on

their primary business activities. They produce goods or related services within an
economy.

2. Internship - refers to the practical application of classroom learning to the actual in a

regu(ar work environment such as but not limited to commercial and industrial services,
government or non-government agencies. It is also synonymous to practicum, field
practice or On-the Job Training. This is not synonymous to Apprenticeship and
Learnership, as defined by Republic Act (RA) 7796.

3. Reputable Host Training Establishment (HTE) - refers to a duly authorized and

registered entity, institutions or establishment in the Philippines by the Security
Exchange Commission (SEC) or the Department of Trade and Industry (DTI) and with
established system of training.

4. Internship Manual - refers to a book or booklet of instructions and guidelines, designed

to improve the quality of internship/OJT/practicum of a particular program du(y issued
by the HEI.

5. Internship Plan refers to the outlined goals and objectives, knowledge, skills and
competencies that the student intern should acquire in each training area, assignments,
and schedule of activities, among others which formulated or developed by the HEI and
partner institution/establishment and duly signed by the concerned coordinators or
respective heads. The internship plan shall be prepared and approved both by the HEI
and HTE.

6. Memorandum of Agreement (MOA) - refers to an agreement executed between tne

HEI and partner HTEs specifying the detailed role and responsibilities of all concerned
parties, safety of student interns, training plan, learning objectives and method of
evaluation.

7. SIPP Coordinator - refers to an authorized/designated person who is responsible for

all aspects of the student internship programs including program implementation,
monitoring, evaluation and coordination with HTE.

8. Life Skills - are sets of skills for adaptive and positive behavior that enable individuals to
dea( effectively with the demands and challenges of everyday life, especially in the work
setup. These include soft skills necessary to address the demands of the employers such
as communication skills, interpersonal skills, financial literacy, etc.

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 Article IV
SCOPE AND COVERAGE

Section 7. This CHED Memorandum Order (CMO) shall be applicable to all HEIs implementing
Student Internship Program in the Philippines (SIPP) and students who have
enrolled in the internship recognized/authorized higher education programs.

Section 8. Apprenticeship and learnership as defined in R.A. 7796 including Health Professions
Discipline with programs such as Medicine, Nursing, Optometry, Dental Medicine,
Physical Therapy/occupational Therapy, Radiologic TechnoIogy,Medical
Technology, Pharmaty, Midwifery, Respiratory Therapy, MuLrition and Oietetics,
Associate in Radiologic Technology and Speech Pathology are not covered by this
CMO.

Article V
ACADEME-INDUSTRY LINKAGE

Section 9. Internship as part of the curriculum requirement broadens the student interns’
learning opportunities and acquisition of technical and life ski)Is, practical
knowledge, skills and competencies which shall serve as a powerful motivator to
strengthen the academe-industry linkage. HEIs should come up with their creative
academe-industry linkage plans appropriate to degree program requirement.

Section 10. CHED shall develop existing list of potential HTEs, for information and reference
However, those HEIs who intend to implement SIPP are hereby enjoined to enter
into agreements only with the duly licensed/accredited HTEs and comply with the
requirements and provisions of the aforementioned guidelines.

Article VI
IMPLEMENTING GUIDELINES

Section 11. The duration of internship program shall be up to a maximum of five (5) months
in accordance with the approved curriculum except for highly technical programs
that require longer internship hours which shall be in accordance with their
existing Policies, Standards and Guidelines (PSGs).

Section 12. Student intern has passed the HEI’s qualification for internship program and taken
all his/her major (professional) subjects before taking the internship subject to
the requirement of the HTE. He or she is allowed to take other subjects with a
maximum of six units during the internship period and/or subject to the
institution’s policy.

Section 1Z. The CHED guide\ines on student internship must be displayed in conspicuous
places for student’s guidance and reference. HEI’s internship plan for the
particular internship program must be made available to students.

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 Article VII
REQUIREMENTS, OBLIGATIONS AND/OR RESPONSIBILITIES OF THE PARTIES INVOLVED

Section 14. Higher Education Institutions (HEIs)

14.1 Requirements
14.1.1 The HEI’s higher education program(s) with internship course must
have:
a. Government Recognition for private HEls;
b. Board Resolution for State Universities and Col(eges (SUCs) and
Certificate of Program Compliance; and
c. Local Government Ordinance for Local Universities and Colleges
(LUCs) Certificate of Program Compliance.
14.1.2 The HEI must have a pool of reputable HTEs; and
14.2.3 In collaboration with the duly selected HTE, the HEI must develop an
internship plan for the student intern specifying goals and objectives.

14.2 Obligations/Responsibilities
14.2.1 Planning/Engaging/Orientation
a. Assume full responsibility over the students during their internship
in the Philippines;
b. Formulate local school internship policies and guidelines on se\
ection, placement, monitoring and assessment of student interns;
c. Select the HTEs and ensure acceptability of internship plan and
internship venues in order to protect student intern interest;
d. Develop in collaboration with the duly selected HTE an internship
plan for the student intern specifying goals and objectives; refer to
Annex "A"
e. Ensure that the student intern will acquire actual and relevant
competencies in each learning area, assignments, and schedule of
activities. The internship plan shall be part of the internship contract
signed by the student intern, HTE and HEI;
f. Execute tne duly notarized Memorandum of Agreement (MOA) with
HTE; refer to Annex "B"
g. Provide free medical and dental services and certification by a duly
licensed medical doctor and dentist to the student interns;
h. Provide appropriate insurance coverage to include travel, medical
and health to the student interns during the duration of the
internship;
i. Assign an SIPP coordinator for the student internship programs; and
j. Conduct pre-internship orientation/training to student interns, as a
prerequisite to their deployment to internship venues, on work
environment issues, including, but not limited to, proper work ethics
and laws against sexual harassment.

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 14.2.2 Monitoring and Evaluation
a. Safeguard student interns undergoing internship from harassment,
exploitation, deplorable training conditions and such other
conditions that contravene or defeat the purpose of internship;
b. Take appropriate action on any complaint against the student
intern in accordance with the HEI’s policies;
c. Conduct initial and regu(ar visit/inspection of their HTE to ensure
safety of student interns;
d. Monitor and evaluate performance of the student intern jointly with
the HTE based on the prescribed internship plan;
e. Monitor the student intern and attend to his/her needs and
concerns by coordinating with HTE, CHED and other concerned
government authorities if necessary;
f. Conduct monitoring and evaluation of the HTE to gauge the overall
performance of HTE and provide feedback mechanism;
8- Conduct a post training review and evaluation of the program and
the performance as well as with the partner HTE;
h. Evaluate and assess related prior training experience and provide
credits for internship, when applicable; and
Issue a final grade to the student intern upon completion of
requirements within the prescribed period in accordance with the
HEl‘s regulations on grading system and performance assessment of
the HTE.

14.2.3 Reporting
submit to CHED through the CHED Regional Office (CHEDRO) the
following documents:
a. Annual report per school year on the implementation of SIPP on the
number of student interns per program, their issues and concerns
and actions to be taken to address the issues among others to be
signed by school head or authorized representative such as deans of
concerned program and/or registrar; refer to Annex “C”
b. Copy of duly notarized MOA or training agreement; and
c. List of partner HTEs and student interns duly certified by authorized
school official to have completed internship. refer to Annex “D”

Section 15. SIPP Coordinators

15.1 Requirement
15.1.1 Must have official designation by their respective head/president on
the basis of the HEI’s qualification requirement.

15.2 Obligations/Responsibilities
15.2.1 Provide pre-internship orientation prior to deployment to internship
venues including among others work ethics and anti-sexual harassment
laws as pre requirement;
15.2.2 Coordinate with the dean or authorized school coordinator for the
purpose of the internship orientation;
15.2.3 Inspect internship venues and sites;

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 15.2.4 Monitor and assess student interns periodically;
15.2.5 Coach or mentor student interns;
15.2.6 Consult and assist student interns in resolving problems/issues
encountered; and
15.2.7 Validate the result of the internship of students per batch, at the end
of the internship period.

Section 16. Student Intern

16.1 Requirements
A student interns must:
16.1.1 Be officially enrolled in a legitimate Philippine higher education
institution;
16.1.2 Be enrolled in an internship subject;
16.1.3 Be at least eighteen (18) years of age from the start of the internship
period;
16.1.4 Pass pre-internship requirements as specified in the internship plan;
16.1.5 Submit a Medical Certificate indicating that he or she is in good health
and emotionally fit. The medical certificate shall be based on a phys cal
and psychological examination conducted, or certified by Department
of Health (DOH) accredited clinics and hospitals. He or she must also
submit other related medical examination requirements by HTE, if any;
and
16.1.6 Have a notarized written consent from his or her parents or legal
guardian. (No waiver is allowed.)

16.2 Obligations/Responsibilities
16.2.1 Enter into an internship contract and/or agreement with the
participating HTE; refer to Annex “E”
16.2.2 Sign all the required documents necessary for his or her participation
in the internship program, including the acceptance letter, internship
contract and/or agreement;
16.2.3 Comply with the provisions of the contract and/or agreement including
the rules and regulations of the HEI, HTE and CHED at all times;
16.2.4 Undergo the required orientation/internship program conducted by
the HEI and HTE;
16.2.5 Report for internship in the HTE based on the schedule indicated in the
internship contract and/or agreement;
16.2.6 Perform tasks and activities indicated in the internship plan;
16.2.7 Maintain confidentiality, when and where appropriate, during and
after the internship period of all the data, business or trade secrets
where such information is not within the public domain and is indicated
or understood to be confidential;
16.2.8 Adhere to the existing rules and regulations of the HTE including the
proper use of tools, instruments, machines, and equipment;
16.2.9 Submit a journal of internship as required by HTE reflecting on the
approved internship plan, his or her experiences describing the
internship activities, anv problem/s encountered, and his or her
reflections on the internship experience to the SIPP coordinator;

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 16.2.10 Complete the agreed duration of his or her internship; In case the
student intern will be unable to finish his or her internship within the
designated period, he or she shall inform the SIPP coordinator in
writing of his or her intent and reasons to prematurely end his
internship, at least three (3j working days before his last day of
internship. Failure to complete the internship program without valid
cause disqualifies the student intern from retaking the program with
the concerned HTE; and
16.2.11 Report to the SIPP coordinator for an exit assessment after the
completion of the internship period.

16.3 Status
16.3.1 The student intern shall be considered as an intern and not as an
employee of the HTE for the duration of the internship; and
16.3.2 In case of working student, he or she shall be allowed to earn credits
tor internship uppn evaluation and assessment of his or her particular
assignment/task during internship period, by the HEI.

Section 17. Host Training Establishments (HTEs)

17.1 Requirements
17.1.1 Has been duly authorized HTE by the appropriate government
entity/ies, i.e. Local Government Linit (LGU), Securities and Exchange
Commission (SEC) and Oepartment of Trade and Industry (DTI);
17.12 Capable of providing the appropriate internship program, and has the
capacity to co-develop, along with the HE!, and follow an internship
plan to be undergone by the student intern in the HTE;
17.1.3 Has capacity to mentor, provide and facilitate the provision of technical
training to student intern;
17.1.4 Has the capacity to monitor and submit monthly reports to the SIPP
coordinator, and to;
17.1.5 Follow the evaluation system of student performance provided by the
HEI.

17.2 Obligations/Responsibilities
17.2.1 Designs and implements the internship plan in partnership with the
HEI;
17.2.2 Encourages student interns to develop their personality and
professionalism, and to the extent possible, protect them from
physical or moral danger;
17.2.3 Assigns a point/focal person responsible for the implementation of
all phases of the internsnip;
17.2.4 Orients the student intern on the standard rules and regulations of
their establishment before signing of contract;
17.2.5 Enters into an internship contract/agreement with the student intern;
17.2.6 Facilitates the processing of the documents of the student intern in
coordination with the HEIs;
17.2.7 Provides practical training or work experience in accordance with
agreed internship plan and schedule of activities;
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 17.2.8 May provide necessary incentives to the student interns as contained
in the MOA, such as free duty meals, travel allowance and uniform, if
applicable;
17.2.9 Ensures that student interns do not perform tasks and duties of
regular position in HTEs;
17.2.10 Provides supervised applied learning experience for student interns
in accordance with agreed Internship Plan and schedule of
activities;
17.2.11 Develops feedback mechanism to the student intern;
17.2.12 Develops feedback mechanism to HEI of the overall implementation
of the internship and the student performance;
17.2.13 Provides monitoring and evaluation reports or other information on
the student intern’s performance as may be required by the HEI;
17.2.14 Make available, accurate and current records and provide access to
HEI of such records while on internship;
17.2.15 Notifies and provides at least 30 working days written notice to the
HEI of a student intern’s breach of contract or misconduct in the
internship premises prior to HTE’s decision to suspend or terminate
the contract; and
17.2.16 Issues certificates of completion for the student interns not later than
two weeks after the completion of internship.
Section 18. Commission on Higher Education (CHED)
18.1 Obligations/Responsibil\ties
18.1.1 Office of Student Development and Services (OSDS)
a. Conduct orientation and advocacy on the implementation of the
guidelines on SIPP;
b. Prepares the monitoring instrument and orients CHED Regional
Offices (CHEDROs) on the same;
c. Consolidates reports for policy formulation and decision making;
d. Establishes and maintains linkages with other government agencies
and non-government agencies and organizations for the successful
implementation of SIPP; and
e. Maintain updated list of HTEs in coordination with other
government agencies and/or organizations.
18.1.2 CHED Legal and Legislative Service (LLS)
a. Upon request by the Office of Student Development and Services
(OSDS) through the recommendation of the Executive Office (EO),
the Legal and Legislative Service (LLS) may conduct investigation on
any alleged violation/s committed by the HEI or HTE and submit its
report and recommendations to the Commission en Bank (CEB),
through the Management Committee (ManCom), for appropriate
action.
18.1.3 CHED Regional Offices (CHEDROs)
a. Conduct monitoring and evaluation on the implementation of SIPP;
b. Ensure the safety and well being of Student interns by monitoring
compliance of HEIs with the provisions of these guidelines, through
review of reports of HEIs, on-site visits, and other appropriate
mechanisms;

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 C. Ensure that all HEIs and their duly designated HTE comply with the
provisions of these guidelines for the we\fare and protection of
student interns;
Establishes and maintain linkages with government and non-
government agencies, organizations and/or industries, and enter
into agreements with them specifying their roles or obligations in
the implementation of SIPP;
Provides feedback mechanism to HEIs and HTEs;
f. Submit to LLS through the OSDS any alleged violations committed
either by the HEI or HTE; and
g. Submit an annual report on the status of implementation to OSDS.

Section 19. Parent/Guardian

19.1 Obligations/ Responsibilities
19.1.1. Issues and signs tne written consent; and
19.1.2 Co-signs the internship contract and/or agreement to manifest
approval or consent to the internship of their child.

Article VIII
MONITORING AND EVALUATION

Section 20. The monitoring and evaluation of the performance of the student interns shall be
done by both HEI and HTE. Tne SIPP coordinator, as well as the dean of the HEI
should use standard procedures, instruments and methodologies, such as oral
and written observations, monthly reports, and interviews or conferences to the
students, to monitor and evaluate the student interns.

20.1 At the end of the internship period, the HTE shall transmit within ten (10) to
fifteen (15) working days to the HEI the following documents:
20.1.1 Certificate of completion;
20.1,2 Duly accomplished evaluation sheet; and
20.1.3 Other pertinent reports, information, and/or documents which may be
included for purposes of describing student intern performances.
20.2 The SIPP Coordinator*s report including the HTE evaluation report will be the
basis of the student intern’s final grade;
20.3 A student intern whose contract was terminated before the end of the
stipulated period for other causes shall be given a final grade on the basis of
the school’s grading svstem, and after considering the circumstances
surrounding such termination; and
20.4 The concerned HEI shall strictly monitor compliance to these guidelines.

Article IX
FEE

Section 21. The HEIs shall follow the approved students’ internship fee based on CHED
Memorandum Order No. 3, Series of 2012 (CMO No. 03, s. 2012), or the
”Enhanced Policies, Guidelines, and Procedures Governing Increases in Tuition
and Other School Fees, Introduction of New Fees, and for Other Purposes“. In no

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 case shall the school charge the student fees other tnan the
approved/prescribed fee or other school fees not duly noted by CHED. Charging
of internship fee in accordance with CMO No. 03, s. 2012 includes administrative
cost that corresponds with the units of the practicum/OJT subject and shall
complement with the administrative cost of the HEIs.

Article X
GRIEVANCE MACHINERY

Section 22. It is recognized that the program may give rise to grievances and complaints from
or related to a variety of sources, including the HEIs, HTEs, student interns, and
other stakeholders. More often, grievances arise for varied reasons to include one
party claimed to be treated unfairly or unjustly, or that there have been
undesirable program outcome or lapses in the program’s process for that matter.

22.1 Objective
To ensure a transparent and accountable Student Internship Program, a
Grievance Committee shall be constituted. The Grievance Committee is
empowered to handle and review any complaints or grievances from HEI, HTE,
student intern and other stakeholders. The Grievance Committee shall have the
initial responsibility of settling differences in any cases of violation of the training
agreement or upon filing of a complaint by an aggrieved party.

22.2 Composition and Terms of Reference (TOR)

22.2.1 HEI Level
The Grievance Committee shall be composed of officials, SIPP coordinator
and dean and/or representative of the concerned College of HEI which
have jurisdiction over concerned student intern. The Committee shall
investigate matters within its jurisdiction and render decision pursuant to
the HEl’s rules and regulations. In case of failure by the Grievance
Committee to settle an issue or render a decision, or in case the complaint
is against a member of the Grievance Committee, the case shall oe
referred to the concerned CHEDRO for appropriate action.

Once action has been recommended or taken, and depending on the

nature and confidentiality of the grievance/resolution, the parties shall
be informed of the resolution or decision by the committee.

22.2.2 CHED Level

The Grievance Committee shall be composed of the officials and
representatives from the concerned CHEDROs and HEIs which have
jurisdiction over the affected student intern. The Grievance Committee
shall investigate and render a decision pursuant to pertinent rules and
regulations. In case of failure by the Grievance Committee to settle the
issue or render a decision, or in case the complaint is against the member
of the Grievance Committee, the case shall be referred to the CHED
Central Office (CHED-CO) for appropriate action.

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Section 23. Investigation of Complaints
23.1 Upon receipt by CHED through the OSDS of complaints or reports on alleged
student exploitation or any violations as stated in Article XI, the same shall
be immediately referred to the CHED-LLS for appropriate action, following
prescribed procedures instituted by the same; and
23.2 The HEI may be suspended from accepting incoming freshmen in that
particular program by the CHED Chairperson while under investigation for
alleged violations of these guidelines.

Article XI
VIOLATIONS

Section 24. Violations by the Higher Education Institution (HEI)

Any HEI that shall be found to have committed the following violations shall be
meted with the appropriate sanctions provided in Article XII:
24.1 Sending students for internship without the required government recognition
or Board Resolution Certificate of Program Compliance for said program;
24.2 Partnering with entities that have no juridical personality;
24.3 Allowing student interns to undertake SIPP without the signed MOA with HTE;
24.4 Allowing student interns to undertake SIPP without a valid internship offer or
contract between the HTE and the students;
24.5 Making false statements/mis-statements of student records/documents to
make it appear that the student is qualified to undertake SIPP;
24.6 Demanding from student interns training fees or other charges, not in
accordance with the provisions of CMO No. 3, s. 2012;
24.7 Failing to provide free medical and dental services and appropriate insurance
coverage;
24.8 Failing to monitor periodically as stipulated in the internship plan, welfare of
student interns and thus exposing them to situations that may be deemed as
exploitation of the students;
24.9 Failing to submit required reports to CHED as specified under these guidelines,
particularly on results of pre and post monitoring and evaluation of student
interns and action taken on their grievances and complaints, if any; and
24.10 Such other acts similar or analogous to the foregoing that is in violation of the
provisions herein.

Section 25. Violations of Host Training Establishment (HTE)

25.1 Violation of any of the provisions of the MOA and this CMO;
25.2 Changing provisions of signed internship contract and/or agreement without
the consent of the student interns and HEI;
25.3 Non-compliance with prescribed Internship Plans;
25.4 Placing student interns in internship venues which degrade, debase or demean
the intrinsic worth and dignity of the student intern as a human being;
25.5 Withholding practicum reports of student interns without just cause; and

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 25.6 Such other acts similar or analogous to the foregoing and activities classified as
human trafficking under R.A. No. 9208 and such other similar issuances that is
in violation of the provisions herein.

Section 26. Violations of Student Interns

26.1 Any act of gambling, theft and other similar illegal acts;
26.2 Submitting forged or fraudulent documents;
26.3 Any act in violation of the HEI’s rules and regulations;
26.4 Any act in violation of HTE rules and regulations in accordance with the
internship program; and
26.5 Any act in violation of the laws of the country.

Article XII
SANCTIONS

Section 27. In order to ensure compliance with the guidelines and regulations stated in this
CMO, the CHED-CEB may, upon the recommendation of the CHED-LLS, impose
the following sanctions on the HEIs and HTEs for any of the violations stated in
Article XI.
27.1 Any HEI found guilty of violating any of the provisions contained under Section
24 of these guidelines may be subjected to the following sanctions depending
on the extent of violations:
27.1.1 Written reprimand, with a warning that repeated or persistent
violations of these guidelines may result to the downgrading of
Government Recognition or Revocation of Program Recognition;
27.1.2 Downgrading of Government Recognition to permit status or grant of
Autonomous to Deregulated status, Center of Excellence (COE) to
Center of Development (COD) status;
27.1.3 Revocation of program recognition (Autonomous, Deregulated, COE
and COD); and
27.1.4 Filing of appropriate administrative and criminal Case as appropriate.

27.2 Grounds for Blacklisting of HTE without prejudice to the filing of

administrative and/or criminal case
Any HTE found guilty of violating any of the provisions contained under Section
25 of these guidelines may be subjected to the following:
27.2.1 Written reprimand, with a warning that repeated or persistent
violations of these guidelines may result to the blacklisting of HTE; and
27.2.2 Blacklisting of HTE to participate in the SIPP.

27.3 Any student intern found guilty of violating any of the provisions contained
under Section 26 may be subjected to sanctions in accordance with the
concerned HEl’s rules and regulations.

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 Article XIII
REPEALING CLAUSE

Section 28. API previous issuances contrary to these guidelines including CMO No. 23, s. 2009,
“Guidelines for Student Internship Program in the Philippines (SIPP) for All
Programs with Practicum Subject” are hereby deemed repealed and revoked.

Article XIV
EFFECTIVITY

Section 29. These guidelines shall apply immediately to entities/parties presently

implementing internship program in the Philippines and shal( take effect 15 days
from publication in a newspaper of general circulation or in the Official Gazette.
issued this Dec er oe ?S, 2017, Quezon Citv. Philippines.

PATRICIA B. LICUANAN, Ph.D.

Chairperson

Enclosures:
Annex A - Sample Internship Plan for SIPP
Annex B - Sample MOA format for SIPP
Annex ¢ - Arim oJ Report Format/or SIPP
Annex D - HEI Report on the List of Panner Host Training
Establishments (HTEs) and Student Interns
Annex E - 50 R! ' Internship Contract/Agreement Format for SIPP

isad_osd.s Page 14
 SAMPLE INTERNSHIP PLAN FOR SIPP

Annex “A”

INTERNSHIP PLAN

Internship plan include among others, the description of the following:

I. INTRODUCTION:

During the internship program, the student interns are assigned to different
areas and venues, while in the Host Training Establishments (HTEs), the student
interns are given actual work experience in various departments that mav be
determined and mutually agreed upon by the school, HTE or the student intern.

II. GOALS/OBJECTIVES:

The exposure to the different work situations is provided to enable the

student intern experience and observe the practical application of theories
learned in the school.

At the end of the internship program, the student should be able to:
1. Identify key positions in the industry and related operations to their
corresponding tasks and responsibilities;

2. Define the standard operational procedure in each of the department

assigned;
3. Identify and operate the equipment, facilities and lay-out design in each of
the department assigned;

4. Perform required skills and techniques necessary in the execution of

operational procedures of the assigned tasks in accordance with the existing
workplace, health and safety standards; and

5. Analyze and evaluate operational procedure in each assigned task and

recommend any appropriate course of action to be taken to improve
procedures.

Annex “A”

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 SAMPLE INTERNSHIP PLAN FOR SIPP

III. REQUIREMENTS OF THE PROGRAM:

A. List of documents for the student internship as stipulated in the CMO

B. Orientation and Briefing

After the application period, orientation and pre-internship seminars shall
be set. Training expectations, guidelines, rules and regulations, course
requirements shall be discussed. An open forum provides a venue for
clarification on certain issues. The speakers from the Host Training
Establishment (HTE) may be invited to share their insights, expectations and
experiences.

C. Internship Contract
An internship Contract is signed by the student intern, the Higher
Education Institution (HEI) and the Host Training Establishment (HTE). This
agreement identifies the student intern’s tasks and some policies regarding
the program.

D. Performance
The culmination of the internship program is the evaluation of the student
intern performance. The evaluation should contain the following:

Name of Student Intern:

Name of the HTE and address:

Internship Period: Start: End:

Department/Tasks Period student Ratings Signature of

Outcomes Supervisor/Mentor

E. CERTIFICATION
A certification with the logo issued by the HTE issued to student intern
after the completion of the designated number of hours. The certification
bears the seal, signed by the HTE’s authorized representative.

Page 2 of 2
 SAMPLE MOA FORMAT FOR SIPP

Annex “B”
MEMORANDUM OF AGREEMENT

The Memorandum of Agreement (MOA) may include among others, the following
provisions:

PURPOSE OF THE AGREEMENT

This section states the big picture of why and how the parties came together
and includes:
1. Name of parties involved
2. Brief description of the scope of work
3. Financial obligations of each party, if applicable
4. Key contacts for each party involved

II. DEFINITION OF TERMS, IF APPLICABLE

III. DETAILED DESCRIPTION OF ROLES AND RESPONSIBILITIES OF PARTIES

INVOLVED
This section identifies the mutual and joint responsibilities (collaborative
tasks) and the expected result of those joint efforts. In addition, it lists the
specific roles and responsibilities of each entity and clarifies the purpose of
the MOA as stipulated in the CMO.

IV. EVENTS OF DEFAULT

The grounds for blacklisting of Host Training Establishments (HTEs) and any
HEIs found to have committed the violations of the guidelines shall be meted
with the appropriate sanctions stated in the CMO.

V. EXCLUSION OF PARTNERSHIP

The parties hereto expressly agree that nothing contained or implied in the
AGREEMENT shall constitute a partnership or joint venture within the parties
hereto or any of them do not constitute nor be deemed to constitute any
Party as an affiliate to any Party for any purpose whatsoever.

VI. NOTICES AND GENERAL MATTERS

Notices under the AGREEMENT may be delivered by hand, by registered mail

(which shall be airmailed if possible) or facsimile to the addresses or emailed
to the address, facsimile number, and email address specified.

Page 1 of 2
 SAMPLE MOA FORMAT FOR SIPP

Annex “B”

VII. SEVERANCE

If any provision of the AGREEMENT or part thereof is rendered void, illegal or

unenforceable by any legislation to which it is subject, it shall be rendered
void, illegal or not enforceable only to that extent and no further.

VIII.CONFIDENTIALITY

The AGREEMENT, as well as its terms and conditions herein shall be held in
strict confidence and that no portion or part hereof may be reproduced or be
revealed to any personnel or entity other that the signatories herein or their
authorized representative.

IX. SEPARABILITY

The invalidity or unenforceability of any provision of the AGREEMENT shall not

affect or impair other provisions that are otherwise valid, binding and
effective.

X. GOVERNING LAW AND ARBITRATION

The AGREEMENT shall be governed by and construed according to the laws of

the Republic of the Philippines.

XI. ENTIRE AGREEMENT

The AGREEMENT constitutes the entire agreement between the parties,

their successors and assignees. Any and all matters or things that the parties
may have agreed, but have not reduced in writing herein, shall be void and
ineffective.

XII. DURATION
This segment identifies the effective date of the AGREEMENT, its term (if
there is one), and how the agreement can be modified or terminated.

XIII. SIGNATURES OF PARTIES’ PRINCIPALS

Finally, to demonstrate agreement with the terms of the MOA, spaces are
provided for the names and signatures of an official from each party who is
authorized to approve agreements on the party’s behallf. A space for the date
the agreement was signed is also required. The MOA is not in effect until all
parties have signed the MOA. Each party should then be provided with a
signed original and duly notarized copy of the MOA.

Pas c 2 of 2
 Annex ”C”

Form for HEI

ANNUAL REPORT IN THE IMPLEMENTATION OF

STUDENT INTERNSHIP PROGRAM IN THE PHILIPPINES (SIPP)

HEI:
ADDRESS:
DEGREE PROGRAM:

Issues and Concerns Encountered SOltJtÎOI’lS Recommendations

PREPARED BY: CERTIFIED CORRECT:

(Name and Signature) (Name and Signature)
 Annex “D“

Form for HEI

REPORT ON THE
LIST HOST TRAINING ESTABLISHMENTS (HTEs) AND STUDENT INTERNS PARTICIPATING IN THE
STUDENT INTERNSHIP PROGRAM IN THE PHILIPPINES (SIPP)
AY

HEI:
ADDRESS:

PARTNER HOST DATES OF DURATION

NAME OF STUDENT INTERNS PROGRAM GENDER
TRAINING OF THE INTERNSHIP
ESTABLISHMENTS (HTEs)

PREPARED BY: CERTIFIED CORRECT:

(Name and Signature) (Name and Signature)
 SAMPLE INTERNSHIP CONTRACT/AGREEMENT FORMAT FOR SIPP

Annex “E”

INTERNSHIP CONTRACT/AGREEMENT

the Internship Contract/Agreement may include among others, the fa\\owing

provisions:

I. PURPOSE OF THE CONTRACT/AGREEMENT

This section states the big picture of why and how the parties came together
and includes:
1. Name of parties involved
2. Goa)s and the development of specific skills
3. Brief description of the scope of agreement
4. Key contacts for each party involved

ii. PERIOD
It covers the duration of the internship from the date started up to the last
day of the contract. This segment identifies the effective date of the contract,
its term (if there is one), and how the agreement can be modified or
terminated.

III. DETAILED DESCRIPTION OF ROLES AND RESPONSIBILITIES

This section identifies the mutual and joint responsibilities (collaborative
tasks) and the expected result of those joint efforts. In addition, it lists the
specific roles and responsibilities of each entity in accordance with the
provisions stipulated in the approved Memorandum of Agreement (MOA)
entered into by and between the higher education institution (HEI) and Host
Training Establishment (HTE) and the CHED guidelines on SIPP.

IV. PLACE OF ASSIGNMENT

This section clarifies the place of assignment at the particular HTE.

V. COMPENSATION AND BENEFITS

Under this section, the following provisions may be included among others:

1. Allowance
2. Lodging
3. Duty Meals

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 SAMPLE INTERNSHIP CONTRACT/AGREEMENT FORMAT FOR SIPP

Annex “E”

4. Uniform
5. Insurance
6. Working Hours
7. Days Off

V1. CONFIDENTIALITY

The Agreement, as well as its terms and conditions herein shall be held in
strict confidence and that no portion or part hereof may be reproduced or be
revealed to any personnel or entity other that the signatories herein or their
authorized representative.

VII. SIGNATURES OF PARTIES’ PRINCIPALS

Finally, to demonstrate agreement with the terms of the contract, spaces
are provided for the names and signatures of an offitia\ from each party
who is authorized to appfove agreements on the party’s behalf. A space for
the date the agreement was signed is also required. The agreement is not in
effect until all parties have signed the contract. Each party should then be
provided with a signed original and duly notarized copy of the contract.

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