JECRC UNIVERSITY JAIPUR

REGULATIONS GOVERNING ACADEMIC EVALUATION

UNDER CGPA SCHEME

In continuation to chapter 6 of JECRC University ordinances, following rules and regulations

governing academic evaluation under CGPA scheme at JECRC University are as follows:

1. Introduction

JECRC University is committed to develop an efficient and flexible c o n t i n u o u s

e v a l u a t i o n system with emphasis on a h i g h quality teaching-learning process. The
CGPA (Cumulative Grade Point Average) system of evaluation which has built-in
continuous and comprehensive evaluation shall be adopted for all programmes offered by
the University. In this system, a student is awarded a letter grade based on his/her
performance in a subject over the semester relative to the performance of other students in
that subject. These letter grades will also carry a numeric equivalent termed as grade point.
The grade point multiplied by the credits of the subject gives the grade points earned by a
student in a given subject. The weighted average of the grade points earned by a student in a
semester is termed as GPA of the student in that semester. The weighted average of the GPAs
of all semesters completed by the student is termed as the CGPA of the student at that point.
The CGPA on completing all the semesters and all credits for all semesters of the course will be
termed as the CGPA of the student in the course/programme. The system is discussed in detail
in the subsequent sections.

2. Curriculum/Program of Study

2.1. Curriculum: Every Department offering a course has a prescribed course

structure which in general terms is known as Curriculum. It prescribes courses to be
studied in each semester. The courses of study bulletin will be updated at regular
intervals and made available on University web site for all courses offered by the
University.

2.2. Course Credit System: In general a certain quantum of work measured in terms
of credits is laid down as the requirement for a particular degree. The student acquires
credits by passing courses every semester, the number of credits associated with
a subject being dependent upon the number of hours of instruction per week in that
subject. In general, credits for a subject will be obtained by using a multiplier of unit (1)
for lecture, tutorial and laboratory hours. Thus, for example, a theory subject having 3
lectures and one tutorial per week throughout the semester carries four credits.
Similarly, a laboratory subject having two laboratory hours per week throughout the
semester carries two credits. Credits will also be assigned to Practical Training, Seminars
and Projects etc.

1
 2.3. Credits requirement and normal duration for courses: A student has to
earn a minimum number of credits to get a particular degree. The detailed break-
up of subject-wise credits will be specified in the courses of study. Normally each
semester (90 clear teaching days) will be of 25 credits (roughly 400 teaching
hours). Minimum number of credits to be earned by a student to get a degree and
the normal duration for such courses will be as follows:

Minimum number of Normal duration

Course/ program
credits to be of the course
B.Tech. (all disciplines) (2012-16) 200 4 years
B.Tech. (Lateral entry/all disciplines) 150 3 years
(2013-16)
B.Tech. (all disciplines) (2013-17) 224 4 years
B.Tech. (Lateral entry/all disciplines) 168 3 years
(2014-17)
B.Tech. (all disciplines)(2014-18,2015- 260 4 years
19,2016-2020)
B.Tech. (Lateral entry/all disciplines) 195 3 years
(2014-18,2015-19,2016-2020)
M.Tech.(2012-14,2013-15) 90 2 years
M.Tech. (2014-16,2015-17,2016-2018) 100 2 years
MBA (2012-14)(2013-15) 90 2 years
MBA (2014-16)(2015-17)(2016-18) 116 2 years
BBA (2013-2016) 166 3 years
BBA (2014-2017) 194 3 years
BBA (2015-2018) (2016-19) 188 3 years
BBA KPMG(2013-2016) 177 3 years
BBA KPMG(2014-2017) 196 3 years
BBA KPMG (2015-2018) (2016-19) 189 3 years
BCOM (2013-2016) 183 3 years
BCOM (2014-2017) 196 3 years
BCOM (2015-2018) (2016-19) 190 3 years
BCOM KPMG(2013-2016) 186 3 years
BCOM KPMG(2014-2017) 198 3 years
BCOM KPMG (2015-2018) (2016-19) 192 3 years
BA(2014-17) 173 3 years
BVOC(Tourism, Dual language)(2014-17) 150 3 years
BVOC(Film Making)(2014-17) 209 3 years
 MSc(2012-14,2013-15,2014-16) 90 2 years
MSc(,2014-16,2015-17,2016-18) 101 2 years
BSc(2012-15) 150 3 years
BSc(2013-16) 130 3 years
BSc with one major(2014-17) 173 3 years
BSc with one major (2015-18,2016-19) 167 3 years
MCA(2013-16) 165 3 years
MCA (2014-17,2015-18,2016-19) 185 3 years
MCA (2013-15) Lateral entry 100 2 years
MCA Lateral entry (2014-16,2015- 120 2 years
17,2016-18)
BCA (2013-16) 175 3 years
BCA (2014-17) (2015-18) (2016-19) 195 3 years
BSc Biotechnology& Microbiology (2014- 159 3 years
17)
BSc Biotechnology& Microbiology (2015- 153 3 years
18,2016-19)
BSc (Agriculture) (2016-20) 181 4 years
B.Sc. In Hospitality And Hotel 182 3 years
Management (2016-19)
BSC GRAPHIC DESIGN (2016-19) 202 3 years
BSC INTERIOR DESIGN (2016-19) 205 3 years
BSC JEWELLERY DESIGN (2016-19) 201 3 years
BA in JOURNALISM & MASS 152 3 years
COMMUNICATION (2016-19)

2.4 Semesters – Odd, Even & Summer (Extra): The University will follow a
specialized credits based semester system. There will be t w o semesters in a year.
The semester that begins in July/Aug will be known as Odd Semester and the
Semester that begins in January as Even Semester. During the summer vacation i.e.
(May-July), there will be an additional semester known as Summer Semester or
Extra Semester for summer courses, self study courses (subject to availability and
consent of faculty), students with atten dance shor tage durin g normal
semester e t c . to provide an opportunity to clear backlog courses. The details
about conduct of Extra Semester are given in Section 7.
3. Attendance Requirement:

3.1. Requirement for Odd/Even Semesters: A student must maintain an

attendance of at least 75% in each subject. Any student not fulfilling the above
requirement will not be allowed to appear in the end-semester examination and
will be detained. He/she will have to repeat the course and fulfill the attendance
requirement before being allowed to appear for the end-semester examination.
 3.2. Requirement for Summer (Extra) Semester: A student must maintain a
minimum of 75% attendance in each subject for which he/she has registered in the
extra semester. Any student not fulfilling the above requirement will n o t be
a l l o w e d t o s i t i n t h e e n d - semester examination for that subject. However,
he/she will be allowed to appear in the other subject(s) registered for, in which the
requirement of attendance was fulfilled earlier.

3.3. Special Condonation: In exceptional cases, the shortage of attendance

may be condoned by the President up to a maximum of 5% of the total number
of classes held for the subject. This will be done strictly on Medical grounds or on
extreme compassionate grounds. For condonation on medical grounds, the medical
certificate will be f r o m a h o s p i t a l a n d w i l l b e s c r u t i n i z e d b y a
c o m m i t t e e a p p o i n t e d b y t h e U n i v e r s i t y . Such certificates must be
submitted to the Dean/HOD within a week of return to the Institute. Certificates
submitted after the said period shall not be entertained on any account.

4. Assessment and Examination

4.1. Assessment Procedure: All courses undertaken by students will be

evaluated using a system o f continuous assessment. The s t u d e n t s w i l l b e
e v a l u a t e d o n c l a s s /tutorial participation, assignment work, laboratory
work, class tests, quizzes and sessional examinations which together will
constitute the In-Semester Assessment. In addition, the students will also have to
appear in the end-semester examination in all the theory subjects as per the
course of study. 5 0 % we i g h t a g e wi l l b e fo r i n- se m a sse ss m en t an d 5 0 %
f o r en d- se m e xa m . The detailed procedure of evaluation and award of grades is
discussed below.

4.2. In-Semester Assessment: The weightage for the In-Semester assessment

through the various modes listed above will normally be as follows:

There will be o n l y two in-sem (sessional) examinations of one and a half hour
duration for each theory subject to be held as per the schedule fixed in the
Academic Calendar. There will be only one make up In Sem Examination conducted
for students who have missed In Sem due to medical reasons, genuiness of medical
relief will be decided by a committee at school level comprising Director of School (as
Chairman) and HODs as members. In addition, two quizzes and assignments/term
papers/viva-voce a n d regularity in attendance shall make up the rest of the in-
semester assessment. The in-sem examinations for the theory subjects will
normally be conducted for 50 marks and the standard of questions should
normally be equivalent to those set in the end-semester examination. However,
Objective type questions/MCQs may be preferred for quizzes.
The assessment in laboratory subjects will be based on the student’s performance
in the practicals during the session. Each practical will be graded. There will
 normally be 12 practicals in a semester. Ten best grades awarded to a student,
out of the 12, will be considered for deciding the grade of the student.

The in-semester assessment in case of drawing subjects (e.g. Engineering G r a p h i c s ,

Mechanical Drawing etc.) will be based on the class work, assignments and mid-
term tests/sesionals.

20 Marks will be awarded for assignment and attendance. The break up will be as
followed
(a) 15 Marks will be awarded for class assignment.
(b) 5 Marks will be awarded for attendance etc. Procedure for awarding marks for
attendance: 75% or more but less than 80%: 1; 80% or more but less than 85%: 2;
85% or more but less than 90%: 3; 90% or more but less than 95%: 4; and 95% or
more: 5.

The relative weightage of various components will be as follows:

Evalaution
Method Marks Out Of Weightage Remarks
1st In Sem 15 50 30% Compulsory
2nd In Sem 15 50 30% Compulsory
3rd In Sem 15 50 30% Optional
Assignment 20 20 100% Compulsory
End Sem 50 100 50% Compulsory

If a student is detained due to shortage of attendance in a subject, he/she will not be

awarded any in-semester assessment for the subject. The marks secured by him/her
in various components (viz., test, sessionals, quizzes etc) will be treated as null and void.

4.3. End-semester Examination: It is mandatory for the students to appear in the

end- semester examination to be eligible for evaluation of grades. Papers will be
examined by Internal examiners (preferably the subject teachers). However, for
evaluation of projects and theses, external examiners may be invited. Personal-seeing
and reevaluation of end-semester answer-scripts (theory papers) may be done
following the procedure laid down in Section 8.
End Semester regular examinations will be conducted at the end of the each semester.
Back examinations will be held at the same time for the current semester and thereafter
for all other semesters. Only registered students will be allowed to appear in back
examinations.

Final year Internship Assessment- Final year internship assessment will be carried out by
committee consisting of internal and external examiners. The committees will be
constituted by the chairman of the Board of Studies.
 All examinations are conducted centrally under supervision of Controller of Examinations.
Controller of Examinations will be supported by the Deputy Controller of Examinations,
Assistant Controller of Examinations and other supporting staffs.

Flow Chart For Conduct Of Examinations:

 Date of examination is announced.

 Consolidated list of registered students for examination is prepared.
 Examination date sheet is prepared and promulgated.
 Chairman of the Board of Studies will prepare the list of paper setters and evaluators.
 Faculty members selected as paper setter will deposit two sets of question papers along
with answer keys.
 Complete secrecy and safe custody of question papers is maintained throughout the
examination.
 Question papers will be printed two days before the examination.
 Room wise envelopes will be prepared which will contain printed question papers and
attendance sheets.
 Seating plan will be displayed on notice board.
 Duty chart is prepared for invigilation according to seating plan.
 Thirty students per invigilator will be assigned in each examination room.
 Question paper packets and answer sheets are given to the invigilators for conduct of
examination.
 Answer sheets and attendance sheets are collected back from invigilators after
examination.
 Answer sheets will be distributed to the evaluators for evaluation along with award lists.
 Evaluators will evaluate the answer sheets.
 Evaluated answer sheets will be shown to the students.
 Malpractice cases will be forwarded to Controller of Examinations. Controller of
Examinations will forward these cases to Malpractice Committee for further action as
per rules. Malpractice Committee decision will be notified to the student by notice.
 Centralized evaluation will be done for all the papers.
  The Award sheet duly signed by concerned evaluator will be deposited to Deputy
Controller of Examinations which will be forwarded to Controller of Examinations.
 Controller of Examinations will declare the result.
 Results will be available online which can be seen by student and parent.
General Instructions for invigilators for Invigilation Duty:

 All the invigilators will ensure the cleanliness of whiteboard before start the
examination.
 Students will be allowed to enter the exam hall after checking of I-card and Hall ticket.
 Students will be not allowed to enter in the exam hall after thirty minutes of
commencement of examination. Late entry permission will be issued by Deputy
Controller of examinations only.
 Students will be not permitted to visit the washroom till one hour is completed.
Thereafter , proper record will be maintained in the In/ Out form
 Students are not allowed to bring the mobile phones in the examination hall. Clear
announcements will be made before the start of the examination.
 All the students will be seated as per seating plan.
 No additional sheets will be issued.
 Answer sheets & question papers will be distributed to each student. Do not leave
answer sheets/question paper on the student benches in advance.
 Each student signs the attendance sheet in his/her column only.
 Invigilators will ensure that every student fills up the first page of the answer sheet
completely before answering the paper.
 Invigilators will sign each answer sheets after verification of all details.
 Invigilators will mark student AB(absent) clearly in the respective column only.
 Invigilators will account properly for both answered and blank answer sheets. Check all
answer sheets have booklet numbers.
 Invigilators will ensure that nothing is entered in the column assigned for marks.
 Invigilators will keep record of students going out and coming in from washroom.
 All entries will be made in blue ink only.
 Invigilators will ensure that no students exchange calculators and other stationary
materials.
 Invigilators will not pass attendance sheets among the students.
 Students will not leave the examination hall till they have returned their answer sheets
and the same has been verified with the award list.
 All the invigilators should report to the examination cell thirty minutes before the
commencement of exam.
4.4. Grading System: For every subject taken by a student he/she is awarded a grade
based on his/her overall performance over the semester in that subject. These grades are
described by the letters A+, A, B, C, D, E and F, each of which not only indicates a
qualitative assessment of the student's performance but also carries a quantitative
(numeric) equivalent called the grade point as given below:

Letter Grade A+ A B C D E F I
Grade Point 10 9 8 7 6 5 0 -

A student passes the subject if he/she gets any grade in the range of A+ to E. A
student is awarded ‘I’ grade in a theory/laboratory subject if he/she h a s n o t
s a t i s f i e d t h e a t t e n d a n c e c r i t e r i o n o r has satisfied the attendance
requirement & in-semester performance, but does not appear in the end- semester
examination due to valid reasons to be applied for before the exam. A student who has
satisfied the attendance and in-sem performance but does not appear in the end-sem
exam without any valid reasons will be awarded ‘F’ grade in that subject.

4.5. Award of Grades: For award of grades A+, A, B, C, D, E and F, a relative grading
system has been adopted. This system is based on the statistical analysis of the total
marks using mean (µ) and standard deviation (σ). The detailed procedure is as follows:

(i) Total marks out of 100 will be obtained giving equal weightage to the in-
semester assessment (50%) and end-semester examination marks (50%).
These components will not be separately rounded off even after being
scaled down as per their weightage. The total marks (out of 100) will be
rounded off and the grades will be decided and applied on these marks.

(ii) Those students, who have not appeared in the end-semester examination,
will not be included while calculating mean and standard deviation. Also,
outliers will be removed before calculating the mean and standard deviation.
Procedure for finding the outliers will be as follows:

 Class Size; NTotal.

  Arrange marks in descending order.
 pth percentile is defined as Qp where p% of the students have marks below
Qp. If there is more than one such number, the pth percentile is defined as
the average of the numbers, midpoint of that interval.
 Find the median of marks; Q50
 Find Q25 (lower quartile) Q75 (upper quartile), and inter quartile range,  =
Q75 - Q25
 Find the statistical outliers; Those having marks below  (= Q25 - /2 and
above  ( = Q75 + /2)
 Statistical outliers are dropped (i.e., those with marks <  and >  are
dropped) to find the modified size of class (Nmodified)
 Mean & SD are computed after dropping the outliers for N modified; Total
number of data points remaining after dropping the outliers.
1
Mean m 
N mod ified
 xi
1
SD  
( N mod ified  1)
 ( x  m)
i
2

Example:

Consider the example NTotal = 201

max  Q75 Q50 Q25  min

76 64 55 40 28
101
201

- Find the median mark Q50 (55 marks)

- Find Q75 (64 marks) and Q25 (40 marks)

- Find  = Q75 - Q25 = 24 marks,

 = Q25 - /2 = 28 marks and

 = Q75 + /2 = 76 marks

- Statistical outliers are dropped (marks >76 and marks < 28)

- Find Nmodified= No of students having marks   marks  

- Mean & SD are computed after dropping the outliers for Nmodified

Cut off’s for A+ and E are decided as given below

  Cutoff for A+ (m is mean, σ is Standard Deviation)
o If m + 1.5σ ≥ 100 cutoff for A+ is 100.
o If m + 1.5σ ≤ 75 cutoff for A+ is 75.
o Else cutoff for A+ is m + 1.5σ

 Cutoff for E
o If m – 2σ ≥ 50 cutoff for E is 50.
o If m – 2σ ≤ 35 cutoff for E is 35.
o Else cutoff for E is m – 2σ
 Minimum marks for passing end-semester (Theory): 35 out of 100
 Cut off’s of other grades are decided by linearly dividing the range of marks between
A+ and E.
 Cut offs are to be rounded to the nearest integer.
 For Grades A, B, C and D; Cut off mark x is re-fixed by looking the neighborhood
density (by looking at number of students having marks x, x-1 & x-2, cut off mark is
set to the one with maximum density).
 Pre-fixed bounds are applicable (i.e, 35 and 50 for E; 75 and 100 for A+ and
separate minimum of 17.5 out of 50 for end-sem exam in theory).

Note: Outliers are removed only for the purpose of calculating mean and standard
deviation. Subsequently the results are applied to all the students.

(iii) The cut-off for E and A+ grades will be µ - 2σ and µ+1.5σ respectively.

(iv) In case µ - 2σ is less than 35, the lower cut-off for E grade will be 35. Also, in
case µ - 2σ is more than 50, then the lower cut-off for E grade will be
brought down to 50.

(v) In case µ + 1.5σ is higher than 100, the upper cut-off will be brought down to
100.
Also in case µ + 1.5σ is less than 75, the upper cut-off will be fixed at 75.

(vi) The range between the lower and the upper cut-off as decided by (iii), (iv)
and (v) above, will be divided by 5 to get the step size for deciding other grades.

(vii) µ - 2σ (rounded off) is greater than 35 then lower limit of E grade will be
brought down to 35 so E grade will have extended range. Any
student getting marks below 35 will be awarded F grade.

(viii) The lower limit of D, C, B, and A will be obtained by adding 1, 2, 3, and 4 step
sizes to the lower limit as obtained by Cl. (iii) above. These limits will be
rounded off after adding the step sizes and will be used as cut-off for
awarding respective grades.

(ix) µ + 1.5σ (rounded off)/ 75/100 will be the lower limit of A+ grade as per Cl.
 (v) above. A+ grade will be awarded to only 10% students so if more students
are falling in the A+ range then A+ range will be shifted upward to have 10% A+
so A grade will have extended range.

(x) For detained and failed students absolute grading system will be used in all
semesters as given below:
CALCULATION OF ABSOLUTE GRADING

Grade A+ A B C D E F

Marks ≥ 90 80 - 89 70 - 79 60 - 69 50 - 59 35 - 49 < 35

(xi) In case the number of students is too small (less than 30), and relative grading on
the basis of statistical parameters is not feasible, a modified absolute grading
scheme as given below will be followed.

CALCULATION OF MODIFIED ABSOLUTE GRADING

THEORY SUBJECT

Step 1 : A+ grade to be awarded only <=10% of the class who are above Upper
Cutoff and minimum Upper Cutoff is 75. Remaining students above Upper Cutoff will be
awarded ‘A’ grade.

Step 2: Case I-
If a next higher mark scored is more than 75 then actual scored number will be
treated as next higher number for example if the next scored marks is 81 then
subtract 34 from 81 (81-34=47). Then divide 47 by 5 (because there are five
grades A, B, C, D, E), which will be equal to ’9.4’ that is the class-Interval.

Add 9.4 (1 Delta) to 34 = 43.4 = 43, then the range will be as follows:-

Case-I
Add 09.4 to 34 = 43.4 = 43
Add 18.8 to 34 = 52.8 = 53
Add 28.2 to 34 = 62.2 = 62
Add 37.6 to 34 = 71.6 = 72

Case II If next higher marks scored less than 75 then 75 will be fixed as next higher
number for example if the next scored marks is 70 then subtract 34 from 75 = 41
than divide 41 by 5 (because there are five grades A, B, C, D, E), which will be
equal to ‘8.2’ that is the class-Interval

Add 8.2 (1 Delta) to 34 = 42.2 = 42, then, the range will be as follows:-
 Case-II
Add 08.2 to 34 = 42.2
Add 16.4 to 34 = 50.4
Add 24.6 to 34 = 58.6
Add 32.8 to 34 = 66.8

The grade calculation is as follows:-

Case I Grade Case II

35-43 E 35-42
44-53 D 43-50
54-62 C 51-59
63-72 B 60-67
73-81 A 68-74
82-100 A+ 75-100

Then allot grades on the scores obtained by the students.

LAB SUBJECT

Lab Grading: Marks will be submitted out of 100 and system of

relative/absolute/modified absolute grading will be followed as per theory
papers. Two evaluation methods will be used as follows:-
a. In semester- 50 marks
b. End semester-50 marks

The teacher in consultation with his HOD will decide the cut off marks for grades. Any
other peculiarities may also be taken care of by having a discussion with the
HOD/HOI.

(xi) In the end semester examinations student will be treated as ‘Failed,’ if the
marks are less than 35%.
(xii) For failed students maximum grade allowed is C.
(xiii) In all grading system, less than or equal to 10% of the class will get A+
provided they have scored 75%. However if last student of 10% A+ range is
having students at the same number then they will also get A+ and we will
have more than 10% A+ grade in this case.

4.6. Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA): The
performance of a student in a semester is indicated by a number called GPA (Grade
Point Average). The GPA is the weighted average of the grade points obtained in all the
subjects taken by the student during the semester.
 An up to date assessment of the overall performance of a student since the time he
joined the course is obtained by calculating a number called CGPA. The CGPA is weighted
average of the grade points obtained in all the subjects studied by the student since he
joined the course. The CGPA will also be calculated at the end of every semester to two
decimal places and will be indicated on grade reports.
GPA and CGPA can be calculated by the following equations:

GPA
Grade points in a subject: Grade achieved by the student in that subject x Credits for
that subject.
S = sum of grade points for the student for the semester.
C = total number of credits for the semester
GPA = S/C

CGPA
Semester grade points = GPA x C
Stotal = Sum of semester grade points for all semesters completed at the point.
Ctotal = Sum of credits of all semesters completed at the point
CGPA = Stotal/Ctotal

5. Promotion to a Higher Semester

5.1. Credit Requirement for Promotion: For promotion from odd semester to
even semester, there is no requirement for a student to earn a minimum number of
credits. In such cases, any student who has been p r o m o t e d t o a n o d d
s e m e s t e r will be promoted to the n ext even semester at the end of the odd
semester. However, for promotion from even to odd semester (i.e. for promotion at
the end of every academic year), a student has to earn a minimum number of credits
as specified in the table given below.

Minimum No. of credits required for promotion and completion of degree

Course Promotion from - to Minimum No. of credits required

I year to II year 50%

II year to III year 60%
All courses III year to IV year 60%
 Final All credits which
are defined as
required to get
degree according to
BOS.

6. Performance Requirements
6.1. Award of Degree: Once a student completes the requirements for a degree,
he/she will be conferred with a degree in the next convocation. However, after the
declaration of the final result, a provisional certificate will be issued, which will be
valid till the next convocation.

For award of degree, a student has to fulfill the following requirements:

(a) The student should have taken and passed the subjects as prescribed
in the courses of study/curriculum and should have earned the
minimum number of credits specified for the program of study.

(b) The student should have satisfactorily fulfilled other academic

requirements (as specified in the course of study/curriculum) like
practical training, work visits, seminars, project and mandatory audit
courses.

(c) The student should have paid all dues to the university.

(d) The student should have no case of indiscipline pending against

him/her.

A student will not be awarded any class or division for his/her performance
in the course. However, CGPA obtained by him/her will be mentioned in the
grade card and certificate to be issued to him/her. The grades and the
equivalent grade points will be mentioned in the grade cards and certificates.

6.2. Maximum Period for Completion of Programme: A student must

complete the programme of study within a period equal to 2n years where n is
normal duration of the course.

If a student is not able to earn the minimum number of credits required for
promotion from I to II year within two academic years after joining the course,
he/she will be declared Not fit for pursuing that degree and will not be allowed to
continue the course unless an extension is granted by the University on genuine
grounds.

6.3. Equivalence of CGPA with percentage of marks: The equivalent percentage of

marks for the CGPA obtained by a student will be calculated as follows:
 Equivalent Percentage of marks = CGPA/1.1

7. Extra/ Summer Semester

7.1. Registration: Extra semester/Summer semester will run during summer

vacation to provide an opportunity to clear backlog paper(s), if any. The semester will
normally run for 8 weeks. A student can register for maximum 50% credits as per
semester credits defined in BOS during summer semester/extra semester on payment
of fees as prescribed. A course will run provided a minimum no. of students (as
prescribed) register for the same and a faculty member is available for running the
course.

7.2. Eligibility: A student is eligible to join extra semester courses if he/she has
been detained from appearing in semester-end exam due to attendance shortage in a
given subject. Those who have failed in a subject may also be allowed to register
during the summer semester. No student who has passed a subject will be eligible to
register for that subject in summer/extra semester. No student will be allowed to
join after the commencement of extra semester. The grades of even semester
examinations will be displayed by the teachers before the commencement of extra
semester.

7.3. Attendance: A student must maintain a minimum of 75% attendance in each

subject for which he/she has registered in the extra semester. Any student not
fulfilling the above requirement will not be eligible for appearing in the end-semester
examination for that subject. However, he/she will be eligible to appear in the other
subject(s) registered for, in which the requirement is fulfilled.

7.4. In-Semester Assessment: During extra semester, a fresh in-semester

assessment will be done as per the guidelines laid down in article 4.2

7.5. Eligibility to Appear i n End-Semester Examination without Attending

Classes: A student may be allowed to appear at the extra semester examination for
a subject(s) without attending classes for the same during extra semester provided
he/she fulfilled the attendance criteria and was allowed to appear at the end-
semester examination in that subject(s) during the regular semester and was awarded
either ‘F’ or ‘I’ grade in the subject(s). The in-semester assessment awarded to
him/her during regular semester will be considered for awarding grades at the end
of extra semester examination. Such candidates will have to apply separately to the
Dy. Controller of Exams with prescribed fees. The university, however reserves the
right not to conduct an examination i n any particular subject during extra
semester examination.

8. Re-evaluation of End- Semester Answer scripts

8.1. Notification: Examination answer scripts will be shown to students by the faculty
 members before the submission of award lists in the COE office so there will be no revaluation
as students have seen the answer scripts. However if any discrepancy in any subject is reported
to COE then COE can issue an order of revaluation of particular subject after consultation with
president.
Re-evaluation will be generally done by the concerned teacher by showing the answer sheets
to the student. The Director/Dean/COE may a l so constitute committee(s) to reevaluate the
answer scripts. The recommendation(s) of the t e a c h e r / committee(s) will be submitted to
Controller/Dy. Controller who will take appropriate action on the same.

9. Handling of Cases of Malpractice during Examinations

9.1. Acts of Malpractice: The following acts on the part of students during
examination will be considered as acts of malpractice:

(a) Minor acts of Malpractice (Category I offences)

(i) Having in his possession or having access to any paper, books or

notes or Chits with content related to subject of examination.
(ii) Found receiving assistance from others or giving assistance to
others.
(iii) Copying from any paper, book or notes.
(iv) Allowing any other candidate to copy from his answer books or
found trying to copy from the neighbors.
(v) Disclosing identity by making peculiar marks in the answer books
where the same act is prohibited.
(vi) Found having any written matter on the person (palm, leg, clothes, etc.).
or on any item in his/ her possession (e.g. calculator, scale, handkerchief
etc.).
(vii) Scribble the points on the question paper and/or pass on the same
to some other examinee.
(viii) Write any appeal on the answer book for more marks
etc.
(ix) Carrying mobile phones in examination hall.

(b) Serious Acts of Malpractice (Category II offences)

(i) Use of obscene or abusive language during the examination.

(ii) Trying to cause disturbance to the fellow examinees and/or
proceedings of examination.
(iii) Tearing off or spoiling the sheets in the answer book.
(iv) Destroying any evidence of malpractice.
(v) Second instance of minor act of malpractice by a student.
 (c) Very serious Acts of Malpractice (Category III offences)

(i) Attempting any act that disturbs the sanctity or confidentiality

involved in the examination process.
(ii) Impersonation
(iii) Third instance of category I Act of malpractice by a student.
(iv) Second instance of category II Act of malpractice by a student.

9.2. Procedure to be followed: When a student is found indulging in an act of

malpractice, the following procedure will be followed:

(a) The Room Superintendent of the examination hall where the student is found
indulging in malpractice will expel the student from the exam hall. That paper of the
concerned student will stand cancelled.

(b) Candidate will be allowed to appear in the remaining papers of that

examination provisionally. Chief Superintendent may however bar the candidate from
appearing in remaining papers of that examination, if he considers the presence of the
candidate on remaining days to be detrimental to the smooth conduct of examination.

(c) The case along with all documents & evidence will be handed over by the Room
Superintendent/Chief Superintendent to Controller of Examinations, who in
consultation with VC, will order a malpractice committee to go in to the details of the
case and recommend a suitable punishment as per guidelines laid down in section 9.3
below.

(d) The recommendation of the Committee will be discussed by Controller of

Examinations with HOI and forwarded to VC for confirmation of the recommended
punishment.

(e) On confirmation of punishment by VC, the punishment will be communicated to

the students and all others concerned. The result of the student for the concerned
examination will then be finalized based on the punishment awarded.

(f) In case of class tests/sessional examinations, the cases of malpractice will be

reported to the Dean concerned, who will conduct enquiry and recommend
punishment to be awarded to the student. The Director will confirm the punishment
and the same will be communicated to the students and others concerned.

9.3. Guidelines for the award of punishment:

(a) Class tests/ Sessionals

(i) Punishment for any student indulging in any offence of Category I shall be
at least scrapping the paper in which the student is found indulging in malpractice
and at the most scrapping of all papers of that sessional examination.
(ii) Category II – At least scrapping all his/her papers of that sessional
examination and may extend to scrapping of marks for other components of
in- semester assessment.

(iii) Category III - Second instance of Category II or Category III offence shall
invite the punishment of at least scrapping of all the papers of all the sessional
examinations for the in-semester assessment and may even lead to suspension
for one year or rustication of the student depending upon gravity of offence.

(b) End Semester Examinations

(i) A candidate indulging in any offence of category I shall be punishable by at

least scrapping of that paper and at the most scrapping of all the papers appeared
in that examination.

(ii) Category II offence shall attract the punishment of minimum scrapping of all
papers appeared in that examination and maximum upto suspension for one year.

(iii) For an instance of category III the punishment will be suspension for
minimum one year and may be upto rustication from the University.