Externship Program Policy Appendices 2016
Externship Program Policy Appendices 2016
Name:__________________________________________ Date:_______________________
State how the Externship will contribute to your educational experience. Please describe the
duties or activities that you expect to perform as an extern.
What are the starting and ending dates for the Externship?
Has the on-site externship supervisor received a copy of the Externship Program Policy
(including all Appendices)? Q Yes Q No
Does the on-site externship supervisor have a Juris Doctorate degree? Q Yes Q No
If no, additional documentation may be required to demonstrate that the proposed externship
complies with the educational goals and requirements of the Externship Program Policy.
If yes, please attach a separate statement signed by the individual who will be your on-site
externship supervisor explaining how the externship will comply with the requirements of the
federal Fair Labor Standards Act. Consult Appendix H of the Externship Program Policy for
further information.
I know that I need to register for these Externship hours (Law 792) in MyRED. Q Yes Q No
(Registration number can be found in the Registration Materials for the appropriate semester.)
Please attach the completed On-Site Externship Supervisor Agreement with your
Externship Proposal Application.
Required Signatures:
_____________________________________________________
Student
___________________________________________________
On-Site Externship Supervisor
_____________________________________________________
Faculty Supervisor
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Assistant Dean Date
APPENDIX B
Office Address:_________________________________________________________________
As the On-Site Externship Supervisor for the Student Extern, I acknowledge and
agree as follows:
1. I have reviewed the University of Nebraska College of Law Externship Program Policy
(including the Appendices) and agree to comply with the educational goals and
administrative requirements stated therein.
2. I understand that the purpose of the Externship Program is to allow the student to develop his
or her professional legal skills in an applied setting.
3. I agree that the student will be given assignments that are consistent with the educational
goals of the Externship Program. Student assignments will be as challenging as the student
can reasonably handle. The student will be given feedback on assignments at regular
intervals during the semester.
4. I acknowledge that the required working time for the student will be 42.5 hours for each hour
of externship academic credit for which the student has registered.
________________________________________ ________________________
Signature of On-Site Externship Supervisor Date
APPENDIX C
The purpose of this form is to assist the student and the on-site externship supervisor in the
discussion and formulation on of mutual educational goals for the semester and to think about
mechanisms for achieving those goals. Please review and complete this form together at the
commencement of the externship and return it to the faculty supervisor. As part of completing
this form, the on-site externship supervisor should explain the policy and practices
regarding client confidentiality that may apply to the student’s work during the externship.
Your signatures acknowledge that this discussion has taken place. This form must be completed
and returned to the faculty supervisor no later than one week after the starting date for the
externship listed on the original Externship Proposal Application for this field placement.
1. Please describe briefly the student’s three primary educational goals to be derived from this
externship experience.
Goal 1: ___________________________________________________________________
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Goal 2: ____________________________________________________________________
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Goal 3: ____________________________________________________________________
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Goal 1: ____________________________________________________________________
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Goal 2: ____________________________________________________________________
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Goal 3: ____________________________________________________________________
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3. (To be completed by the student extern) Please describe your present areas of strength and
weakness in legal skills (e.g., research skills, writing, issue identification, reasoning, oral
advocacy, interpersonal skills, etc.). What skills would you like to improve during your
externship?
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Please complete and send this timesheet to your faculty supervisor. Suggested descriptions of
externship activities are listed below. Please maintain client confidentiality as required by
the policy and practices of your externship placement in completing this log.
EXTERNSHIP PLACEMENT
Date Number of Hrs. Description of Work Performed (Please type or write legibly)
Mon.
Tues.
Wed.
Thurs.
Fri.
________________________________________________________
Signature of Supervisor
APPENDIX E
Assessment Categories
Exemplary (Practice Ready) Competent Developing
Excellent work for a law Proficient work for a law Work needs additional content
student – on a job, the student student – on a job, the student or skills to be competent – on
could perform well with would need some input from a a job, the work would not be
minimal supervision. supervising attorney before helpful and a supervising
the student was ready to attorney would need to start
As applied to the represent clients. over or fix mistakes.
professionalism component of
this evaluation, the student As applied to the
acted in a manner that professionalism component of
comports with the level of this evaluation, the student
professionalism you would acted in a manner that you
expect of an attorney working would expect of a law student
in your office. but would need to increase the
level of professionalism if
working as an attorney.
Name of Student
Organization:
examination or presentation was
structured logically, easy to follow, and
had clear transitions.
Wording:
used the active voice and persuasive
language; avoided legalese; when
examining witnesses, had appropriate use
of leading and non-leading questions.
Handling of questions:
answered questions with ease; elaborated
and explained when answering all
questions.
Delivery:
tone, pacing, physical gestures, and voice
modulation contributed to the
presentation.
Name of Student
Office Demeanor:
followed office procedures; kept
regular and dependable hours; was
punctual; acted in a professional
manner while at the externship site.
Time Management:
met deadlines; managed time
effectively.
For any area in which you marked “developing” as your assessment, please briefly explain.
Did the student produce any work that you felt was particularly superior of inferior? Please
briefly explain.
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Was there anything about the externship you felt was particularly superior or inferior? Please
briefly explain:
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How can this externship be improved for future externs (workload, supervision, other)?
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Additional comments:
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________________________________________ _____________________________
Signature of Student Extern Dated Received by Faculty Supervisor
APPENDIX F
The primary focus of the Externship Program is educational. The educational goals for the
student extern include:
Although your role as an externship supervisor will involve supervising the performance
of legal tasks, your student extern can learn other invaluable insights from your observations
about the legal system and the role of lawyers in that system. Your extern may have little or no
prior legal work experience. We require student externs to reflect on a number of issues such as:
(1) the relationships between attorneys and support staff, clients, other attorneys, judges,
legislators, and members of the public; (2) work environment and outside pressures; (3) the
relationship between the legal work and an attorney’s personal goals and values; and (4) the
ethical issues that may arise in the attorney’s particular area.
We would like your student extern to discuss these observations with you. As a mentor
to your student extern, you can add an enriching perspective to the student’s observations by
sharing your opinions about the legal system and the role of an attorney in your particular area.
In addition to requiring a daily log of work activities, we require your student extern to reflect on
the externship experiences in a written journal. The process of journal writing complements the
process of reflection.
The journal entries will be reviewed by your extern’s faculty supervisor, and it is
therefore essential for you and your student extern to have a discussion at the beginning of the
externship regarding your office’s policies and procedures governing confidentiality for the
written journal entries. This discussion regarding confidentiality rules should take place when
you and your student extern complete the Externship Educational Planning Form..
1. Structure and explain the assignment with the relative inexperience of the
student in mind.
• Give the assignment in writing whenever possible. This gives the student something to
refer to after your assignment meeting.
• Discuss the basic objectives of the assignment or project with the student, including how
many issues you expect the student to address. Explain how this particular assignment
fits into the overall case or matter and how the assignment will accomplish your
objectives.
• Provide the student with some guidance in terms of starting points for legal research to
help focus the issue.
• Specify how you want the student’s work product, including, how technically perfect you
want the letter/memo/brief to be in terms of case citations, for example, and whether you
want a rough draft, more polished draft and/or finished product.
• Specify how much time you expect the student to spend on the assignment, including
time for research and drafting (keeping in mind that students are often inexperienced and
require extra time for thorough research).
• Specify relevant due dates for drafts and the final product and how you want the student
to check in with you for progress meetings. Make sure you and the student have
communicated your schedules to each other so that progress meetings are accomplished
as planned
• Make sure the student is aware of the format you require. If possible, provide the student
with an example of the format of the memo, brief, letter etc., to assist the student in
understanding your expectations.
• Tell the student who to ask for ask for assistance if you are unavailable.
• Ask the student if he or she has questions (again, remembering that some students may be
unfamiliar with the substantive area of law you are asking them to address).
2. Follow up regularly as the assignment progresses.
As students begin working on assignments, they often need additional and periodic help,
assignment clarification, reassurance, or relief. Redefinition of the task is common as the student
gathers information and gains a more precise understanding of the assignment. Given that
interactions during this phase are frequently marked by informality and brevity, the importance
of these exchanges can be easily overlooked. It is important for you and the student to keep to
your scheduled progress meetings.
(a) A law school may grant credit toward the J.D. degree for courses or a program that
permits or requires student participation in studies or activities away from or outside the
law school or in a format that does not involve attendance at regularly scheduled class
sessions.
(b) Credit granted shall be commensurate with the time and effort required and the
anticipated quality of the educational experience of the student.
(c) Each student’s academic achievement shall be evaluated by a faculty member. For
purposes of Standard 305 and its Interpretations, the term “faculty member” means a
member of the full-time or part-time faculty. When appropriate a school may use faculty
members from other law schools to supervise or assist in the supervision or review of a field
placement program.
(d) The studies or activities shall be approved in advance and periodically reviewed
following the school’s established procedures for approval of the curriculum.
(1) a clear statement of the goals and methods, and a demonstrated relationship
between those goals and methods to the program in operation;
(4) a method for selecting, training, evaluating, and communicating with field
placement supervisors;
(5) periodic on-site visits or their equivalent by a faculty member if the field
placement program awards four or more academic credits (or equivalent) for field
work in any academic term or if on-site visits or their equivalent are otherwise
necessary and appropriate;
(6) a requirement that students have successfully completed one academic year of
study prior to participation in the field placement program;
(7) opportunities for student reflection on their field placement experience, through
a seminar, regularly scheduled tutorials, or other means of guided reflection. Where
a student can earn four or more academic credits (or equivalent) in the program for
fieldwork, the seminar, tutorial, or other means of guided reflection must be
provided contemporaneously.
Interpretation 305-1
Activities covered by Standard 305(a) include field placement, moot court, law review, and
directed research programs or courses for which credit toward the J.D. degree is granted, as
well as courses taken in parts of the college or university outside the law school for which credit
toward the J.D. degree is granted.
Interpretation 305-2
The nature of field placement programs presents special opportunities and unique challenges for
the maintenance of educational quality. Field placement programs accordingly require
particular attention from the law school and the Accreditation Committee.
Interpretation 305-3
A law school may not grant credit to a student for participation in a field placement program for
which the student receives compensation. This Interpretation does not preclude reimbursement
of reasonable out-of-pocket expenses related to the field placement.
Interpretation 305-4
(a) A law school that has a field placement program shall develop, publish and communicate to
students and field instructors a statement that describes the educational objectives of the
program.
(b) In a field placement program, as the number of students involved or the number of credits
awarded increases, the level of instructional resources devoted to the program should also
increase.
Interpretation 305-5
Standard 305 by its own force does not allow credit for Distance Education courses.
APPENDIX H
The United States Department of Labor has published a fact sheet providing general
information concerning the potential application of the Fair Labor Standards Act to unpaid
externships with private sector for-profit employers. This fact sheet is reproduced below for the
convenience of employers who are considering an externship for students at the University of
Nebraska College of Law.
This fact sheet provides general information to help determine whether interns must be paid the
minimum wage and overtime under the Fair Labor Standards Act for the services that they
provide to “for-profit” private sector employers.
Background
The Fair Labor Standards Act (FLSA) defines the term “employ” very broadly as including to
“suffer or permit to work.” Covered and non-exempt individuals who are “suffered or
permitted” to work must be compensated under the law for the services they perform for an
employer. Internships in the “for-profit” private sector will most often be viewed as
employment, unless the test described below relating to trainees is met. Interns in the “for-
profit” private sector who qualify as employees rather than trainees typically must be paid at
least the minimum wage and overtime compensation for hours worked over forty in a
workweek. *
There are some circumstances under which individuals who participate in “for-profit” private
sector internships or training programs may do so without compensation. The Supreme Court
has held that the term “suffer or permit to work” cannot be interpreted so as to make a person
whose work serves only his or her own interest an employee of another who provides aid or
*
The FLSA makes a special exception under certain circumstances for individuals who volunteer to perform
services for a state or local government agency and for individuals who volunteer for humanitarian purposes for
private non-profit food banks. WHD also recognizes an exception for individuals who volunteer their time, freely
and without anticipation of compensation for religious, charitable, civic, or humanitarian purposes to non-profit
organizations. Unpaid internships i the public sector and for non-profit charitable organizations, where the intern
volunteers without expectation of compensation, are generally permissible. WHD is reviewing the need for
additional guidance on internships in the public and non-profit sectors.
instruction. This may apply to interns who receive training for their own educational benefit if
the training meets certain criteria. The determination of whether an internship or training
program meets this exclusion depends upon all of the facts and circumstances of each such
program.
The following six criteria must be applied when making this determination:
1. The internship, even though it includes actual operation of the facilities of the employer, is
similar to training which would be given in an educational environment;
3. The intern does not displace regular employees, but works under close supervision of
existing staff;
4. The employer that provides the training derives no immediate advantage from the activities
of the intern; and on occasion its operations may actually be impeded;
5. The intern is not necessarily entitled to a job at the conclusion of the internship; and
6. The employer and the intern understand that the intern is not entitled to wages for the time
spent in the internship.
If all of the factors listed above are met, an employment relationship does not exist under the
FLSA, and the Act’s minimum wage and overtime provisions do not apply to the intern. This
exclusion from the definition of employment is necessarily quite narrow because the FLSA’s
definition of “employ” is very broad. Some of the most commonly discussed factors for “for-
profit” private sector internship programs are considered below.
If an employer uses interns as substitutes for regular workers or to augment its existing
workforce during specific time periods, these interns should be paid at least the minimum wage
and overtime compensation for hours worked over forty in a workweek. If the employer would
have hired additional employees or required existing staff to work additional hours had the
interns not performed the work, then the interns will be viewed as employees and entitled
compensation under the FLSA. Conversely, if the employer is providing job shadowing
opportunities that allow an intern to learn certain functions under the close and constant
supervision of regular employees, but the intern performs no or minimal work, the activity is
more likely to be viewed as a bona fide education experience. On the other hand, if the intern
receives the same level of supervision as the employer’s regular workforce, this would suggest
an employment relationship, rather than training.
Job Entitlement
The internship should be of a fixed duration, established prior to the outset of the internship.
Further, unpaid internships generally should not be used by the employer as a trial period for
individuals seeking employment as the conclusion of the internship period. If an intern is placed
with the employer for a trial period with the expectation that he or she will then be hired on a
permanent basis, that individual generally would be considered an employee under the FLSA
This publication is for general information and is not to be considered in the same light as
official statements of position contained in the regulations.