MODULE 7 EMPOWERMENT TECHNOLOGIES

Collaborative Development of ICT Content

What I Know

Directions: Choose the correct answer for each question. Write the letter of your
answer on a separate sheet.

1. Which of the following will best describe a team?

a. Visionary c. Independent
b. Numerous d. Collaborative

2. Which of the following team members is responsible for gathering, processing,

and performing statistical analyses of information related to team’s ICT
project?
a. Content Writer and Editor c. Project Manager
b. Data Analyst d. Web Developer

3. If you are good at writing and keen in identifying errors, which role is fitted
for you?
a. Editor c. Web Developer
b. Data Analyst d. Project Manager

4. Which of the following Online platforms is categorized as Presentation or

visualization?
a. Slideshare c. Facebook
b. Isuu d. Weebly

5. What is the first step in Project Management for ICT Content?

a. Executing c. Planning
b. Initiating d. Closing

6. Which of the following online collaboration tools can be used as to – do list for
organizing the tasks of the team?
a. Trello c. Tumblr
b. Skype d. Google Meet

7. Which of the following platforms can be used for hosting ICT content for online
publication?
a. Facebook Page c. Kakao Talk
b. Google Drive d. WeChat
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8. Which of the following online collaboration tools can be used to store,

organize, and edit ICT contents?
a. Prezi c. Google Drive
b. Zoom d. Microsoft Teams

9. If you want to publish your ICT content on a blog site, which online platform
is best to use?
a. Word press c. Facebook
b. Twitter d. Prezi

10. Which tools can be used for online meeting?

a. Google Drive c. Trello
b. Google Sheets d. Zoom

11. If you want to share an online folder from Google Drive to limited people, which
folder sharing mode would you choose?
a. Restricted c. Anyone with the link
b. Limited d. Private

12. Which of the following is the correct sequence of Project Management of ICT
Content?
a. Executing→ Initiating→ Planning→ Monitoring & Controlling→ Closing
b. Initiating→ Planning→ Executing→ Monitoring & Controlling→ Closing
c. Monitoring & Controlling→ Planning→ Initiating→ Executing→ Closing
d. Planning→ Initiating→ Monitoring & Controlling→ Executing→ Closing

13. Which of the following is NOT a characteristic of a good collaborative tool or

platform?
a. Appropriate to team’s goal c. Has complex procedures
b. Easy to use d. Has good security features

14. You are reviewing videos created or collected by your teammates. You are in
the process of choosing the best videos to be posted on your Filipino themed
web portal. Which of the following will best describe the illustrated process?
a. Curating c. Monitoring
b. Planning d. Web Designing

15. Which of the following statement is TRUE about online platforms and tools?
a. The team’s purpose for creating an ICT content is not important in
choosing online platforms and tools to be used.
b. Online platforms and tools separate the team from one another.
c. There is no superior or best online platforms and tools.
a. None of the above
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Since you have already gained fundamental knowledge in web page creation
and you have created several outputs from the previous lessons, it is your time to
synthesize what you have learned. You will also turn your materials into more
exciting ICT content and showcase them into higher and specific audiences.

Sharing and showing your content can be done alone, but it will be more
convenient, more profitable, and exciting if you create your ICT content
collaboratively with your peers or your team.

What’s In

Revisit your output (e-portfolio or photo gallery) from the previous lesson (Web
Page Design Using Templates). Answer the questions below.

1. Are you satisfied with your output? Why or Why not?

2. If you will be given a chance to enhance your output, what enhancement will
you do?

3. Have you encountered difficulties in creating it? What are the issues that you
can share while doing your output?

4. If you have somebody to work with your output, do you think that you would
have a better output? Why or Why Not?
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What’s New

Analyze the pictures shown and answer the items below. Write your answers
on a separate sheet.

TEAM

1. Describe each picture.

2. Analyze the pictures presented above and differentiate a Group from a Team.

3. If these people will create their web page, which would be more likely to
develop more interesting and better-quality content: Group or Team? Justify
your answer.
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What is It

A. Team Structure and Dynamics for ICT Content

In the previous activity, you discovered the

difference between a Group and a Team. A Group
involves people who work independently to achieve its
goal, while a Team works interdependently where each
member has a specific role or function. Thus, the team
interacts dynamically and adoptively to reach its
common goal.

When creating interesting ICT content to be

published, it is not enough to have the skills and knowledge about it, for it would be
difficult to maintain and monitor it alone. It is also not enough that your group works
independently because it might lead to inefficiency due to miscommunication. What
you need is to create a “Team Structure.”

Team Structure

Team Structure refers to the creation of an individual team or the creation of

a multi-system. It is an essential component of the teamwork process.

A well-structured team is an enabler for and the result of effective

communication, leadership, situation monitoring, and support.

An effective team structure works collaboratively. It is the key to the success

of the ICT project. Collaboration means individuals work together to produce/ create
a well-defined content to achieve a common business purpose.

In creating ICT content, most teams work collaboratively online. Online

collaboration is a work process where people are interacting in real-time over the
internet. It provides a smooth process in the development of ICT content even without
working together physically.

A team must consider these Four (4) Parts of Collaboration in a Flow Process
while interacting with team members:

 Sharing: documenting explicit knowledge

 Understanding: adopting the process knowledge
 Reflection: analyzing or interpreting shared information
 Expression: the process of making known ones thought or feelings
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Team Members

An effective team structure is composed of efficient team members who have

specific roles and responsibilities. These team members include:

Project Manager: An individual who has general accountability for the

successful initiation, planning, design, execution, monitoring, controlling,
and closure of a project.

Data Analyst: Someone who gathers, processes, and performs statistical

analyses of Data. A person who is accountable in collecting the data for ICT
content.

Content Writer and Editor: A person responsible for reviewing the data
and finalizes a complete of information.

The Web Designer – A person responsible for creating the appearance,

layout, and elements of a website. The job involves understanding both
graphic design and computer programming.

The Web Developer – The person technically develops the overall

functionalities of a web page.

Facebook page has similar team members except for web designers and web
developers because Facebook already provides it. Instead, the FB page includes other
roles like Moderator, Advertiser, and Jobs Manager. To know more about FB Page
Role, visit https://web.facebook.com/help/289207354498410?_rdc=1&_rdr.
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B. Online Collaborative Tools and Processes

There are plenty of tools and platforms that are available online, making online
collaboration possible and convenient.

Online Collaborative Tools for Creation and Co-creation of ICT Contents

Online collaborative tools for ICT content development that may be used currently
include the following:
 Facebook Groups  Microsoft's Yammer
 G Suite  MS Office 365
 Google Chat/ Hangouts  Prezi
 Google Docs, Sheets, and Slides  Trello
 Google Drive  Zoom
 Microsoft Teams  Skype/ Viber/ Kakao Talk/
WeChat/ Line

Using Google Drive for Collaboration

In creating and co-creating ICT content, storage, and organization of files is

necessary. It will be safe and convenient if the content will be stored on clouds and
available for the members to edit and organize anytime, anywhere. However, each
member should be responsible in keeping the files.

Google Drive provides a service for file storage on clouds and collaboration for
online sharing, editing, and organizing through "Shared Folders."

A. Steps in Creating Folder/s in Google Drive

1. Make sure that each member has a Google account.

2. Sign-in to your Google Drive account.

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3. Create a folder by clicking “New.” Then a pop-up window will appear

then, click “Folder.”

4. Another pop-up window will appear. Type a Name for the new folder
then, click “CREATE.” A folder will be created.

5. You can create as many folders as necessary for the project by repeating step
3 to 4.
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B. Steps in Sharing Folder in Google Drive

1. To share the folder with the team members, right-click the folder to be
shared and a pop-up window will appear, then, click "Get shareable link."

2. A pop–up window will appear. You have two options on how you will
share a folder. It can be “Restricted” or “Anyone with the link.” Click the
drop-down list button below the text input box of “Get link” and a pop-
up window will appear. Then, click your chosen mode of folder sharing.
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2.1. If you choose “Restricted” Mode.

2.1.A. Choosing “Restricted” in sharing a folder means that the folder will only be
accessible to the people that has been added by the creator. Anyone who has
the link but has not been added by the creator, he or she will not be able to
access it without the creator's permission. This mode of sharing is more secure
because of the restriction. Once you click the “Restricted,” click the “Share
with people and groups” located at the upper box then, encode the e-mails of
your team members. You can also include message for further instructions or
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2.1.B. Click “Send.” An email is sent to people you shared with.

2.2. If you choose the “Anyone with the link” mode

2.2.A. If you choose “Anyone with the link” it means that you can give other people
a link to your folder so that you don’t have to add e-amil addresses when you
share folder. This mode of sharing is more convenient if you have a large of
number of team members. Once you click the “Anyone with the link,” click the
drop-down list button located at the right side and a pop-up window will
appear. Click “Editor” so that the receiver of the link will be able to organize,
add or edit files to the shared folder.

share it like private message, chat group, or group page.

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4. Once the team members received the link, they may now access the folder by
clicking it. They can now upload, organize, and edit file on the shared folder.

Online Platforms for Hosting ICT Content

After creating and finalizing your content, it is now ready to be published online.
Platforms that may be currently used to host newsletters and similar ICT content
include the following:

 Presentation/ visualization (Prezi, Soho, Slideshare, Mindmeister)

 Cloud computing (Google Apps)
 Social Media (Facebook Pages, Tumblr)
 Web Page Creation (Wix, Weebly)
 Blog sites (Blogger, Wordpress, Livejournal, Issuu)

Characteristics of Good Collaborative Tools and Platforms

Always remember that there are no superior tools. The productivity of a tool
is dependent on the intended purpose of the team. Hence, in choosing an appropriate
tool, the team must consider the following:

 The tool must be user friendly.

 The tool has elements that are appropriate for the team's goal.
 The tool prioritizes security and privacy.

C. Project Management for ICT Content

The application of knowledge, skills, tools, and techniques to project activities

is called Project Management. It is needed to achieve project requirements, usually
to time and budget.
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It includes overseeing projects for software development, hardware

installations, network upgrades, cloud computing and virtualization rollouts,
business analytics, and data management projects and implementing IT services.
Project Management is done by applying and integrating project management
processes which are organized in five distinct phases:

INITIATING PLANNING

MONITORING
AND EXECUTING
CONTROLLING

CLOSING

Five Phases of Project Management

(Adapted from the ICT Project Management by Institutional and Sector Modernization Facility)

 Initiating - An overview of the objectives of the project, needs, and the

problem is identified. It is where you create the project charter with the Project
Manager assigned to the project.

 Planning - This is where a successful project conclusion is worked out by the

project manager and the project team. The team brainstorms the ICT theme
to be published, together with the collaborative tools and online platforms to
be used.

 Executing - This is where the project team goes about executing the project
plan once the project plan has been constructed. The curation of ICT content
may occur in this phase for quality assurance. Content writers and editors are
essential in this phase. After all the preparation has been done, publishing
the ICT content online may now take place.

 Monitoring and Controlling - This is where the project manager monitors

and controls the work for a time, cost, scope, quality, risk, and other factors
while the project is being executed. It is also an ongoing process that ensures
that the project meets its focus for each project objective. Other members,
primarily the web developer, may work in this phase collaboratively with the
project manager.
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 Closing- This happens when each phase is ended and when each entire
project is concluded. It happens to ensure that all the work has been finished,
completed, and approved.

D. Curating Existing Content for Use on the Web

Content curation is the process of publicly gathering,

organizing, adding value, and openly sharing digital information
artifacts on a specific topic or area of audience interest.
It intends to add your personal touch, as the creator, to a
handpicked collection of content. They are gathered from a variety
of sources, in a specific topic, that you publish and share with
your audience wherever they may be.

Creating and Choosing Valuable ICT Content

The success of an online portal, page, or website is dependent upon its

content. The content must be exciting and worthy of the time of the specific audience.
Thus, in developing ICT content, the team must consider the following steps in
creating and choosing valuable ICT content.

1. Define your objectives: specify the main goal that needs to be promoted in
your content.
2. Research and analyze: extract information from different resources regarding
the topic you want to write.
3. Organize the structure of your article: give an overview of your topic to help
readers understand what your topic is.
4. Summarize and proofread: create a summary of the information you have
gathered and analyzed to make sure your article is free of graphical errors.

Three (3) Rules in Creating Quality Content

 Informative – it should provide valuable and useful information to the reader.

 Interesting - it should catch the readers' attention from the title to the last
part of your content.
 Relevant – it should reflect how much you know the subject of your
content enough and who it is being written to make it relevant to both.
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What’s More

Activity 1 Dream Team

Create your team for the web portal. Write the assigned person's name for a
specific role and indicate the reason for choosing him/her.
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Assessment

Directions: Choose the correct answer for each question. Write the letter of your
answer on a separate sheet.

1. Which of the following is NOT a characteristic of a team?

a. Composed of two or more people
b. Motivated by a common goal
c. Works collaboratively
d. Works independently

2. If you have talents in digital arts and capable of lay-outing the appearance of
a website, which role is fitted for you?
a. Editor c. Web Developer
b. Web Designer d. Project Manager

3. Which of the following online collaboration tools can be used to store,

organize, and edit ICT contents?
a. Prezi c. Google Drive
b. Zoom d. Microsoft Teams

4. Which of the following platforms can be used for hosting ICT content for
online publication?
a. Trello c. Word Press
b. Skype d. Google Docs

5. Which of the following team members is responsible successful initiation,

planning, design, execution, monitoring, controlling, and closure of a project?
a. Content Writer and Editor c. Project Manager
b. Data Analyst d. Web Developer

6. Which of the following online platforms is categorized as Web Page Creation?

a. Blogger c. Tumblr
b. Facebook d. Weebly

7. In the process of Project Management for ICT Content, what is the next step
after Executing?
a. Closing c. Monitoring & Controlling
b. Initiating d. Planning
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8. If your content is now ready for sharing online, in what phase of ICT Project
Management are you?
a. Execution c. Planning
b. Initiating d. Closing

9. Which of the following online collaboration tools can be used as to – do list for
organizing the tasks of the team?
a. Trello c. Tumblr
b. Skype d. Google Meet

10. If you want to publish your ICT content on a blog site, which online platform
is best to use?
a. Word press c. Facebook
b. Twitter d. Prezi

11. If you want to have a convenience in sharing an online folder from Google
Drive though link without the hassle of adding the email addresses one by
one, which folder sharing mode would you choose?
a. Restricted c. Anyone with the link
b. Open d. Everyone

12. Which of the following is the correct sequence of Project Management of ICT
Content?
a. Executing→ Initiating→ Planning→ Monitoring & Controlling→ Closing
b. Initiating→ Planning→ Executing→ Monitoring & Controlling→ Closing
c. Monitoring & Controlling→ Planning→ Initiating→ Executing→ Closing
d. Planning→ Initiating→ Monitoring & Controlling→ Executing→ Closing

13. Which of the following is NOT a characteristic of a good collaborative tool or

platform?
a. Appropriate to team’s goal c. Has complex procedures
b. Easy to use d. Has good security features

14. You are reviewing videos created or collected by your teammates. You are in
the process of choosing the best videos to be posted on your Filipino themed
web portal. Which of the following will best describe the illustrated process?
a. Curating c. Monitoring
b. Planning d. Web Designing

15. Which of the following statement is TRUE about online platforms and tools?
a. The team’s purpose for creating an ICT content is not important in
choosing online platforms and tools to be used.
b. Online platforms and tools separate the team from one another.
c. There is no superior or best online platforms and tools.
d. None of the above.