Agreement No : A/24/0064/FR Block ID : EO - 004601
Date : 6 January 2024
Sekolah Kebangsaan Bukit Jalil Telephone : +6 03-8996 6436
Jalan 3/155a, Bukit Jalil, Mobile : +6 017-971 0559
57000 Kuala Lumpur, Email :
[email protected] Wilayah Persekutuan Kuala Lumpur.
Dear Ms Siti Hajar,
Agreement for Hi Tea Package on 1st February 2024
Warmest greetings from The Everly Putrajaya!
Thank you for considering The Everly Putrajaya as the venue for your upcoming event. With reference to the above
mentioned, we are pleased to expand the following quotation for your kind consideration and perusal.
HI TEA
Date Time Venue Setup No of Pax Nett Price/Pax Menu
Hi Tea Menu A
1/2/2024 1200-1800 Inspirasi Floor Buffet 90 RM120.00
(2nd page)
ACCOMMODATION
Check in Check out Description No of Day No of Unit Nett Price/ Unit Remarks
TBA TBA Single/ Twin Per Night Per Room RM250.00 Breakfasts
TOTAL
TOTAL FOR HI TEA RM10,800.00
RM10,800.00
TOTAL FOR ACCOMMODATION TBA
Quotation Validity (venue will only be blocked upon signature on Notice Acceptance) 6/1/2024
Deposit 6/1/2024 RM2,000.00
Balance Payment 7 days prior to the event RM8,800.00
The above quoted amount is subject to all statutory government taxes unless specified otherwise. We trust the above are
all in order and meet your requirements. To indicate your acceptance of the above, kindly complete the “Notice of
Acceptance” and return the same to us as soon as possible for our further action. If the said notice is not received, the
hotel reserves the right to cancel the reservation. Thank you.
For The Everly Putrajaya, Indah Putrajaya Sdn Bhd (Company No. 421891 – D)
Sincerely,
Fitri
Name : Muhamad Fitri Rusli Name : CK Lee
Banquet Sales Executive VP Sales
D/L : 03–8892 2835 D/L : 03–8892 2833
H/P : 017-642 7387 H/P : 016-298 0383
Email : [email protected] Email : [email protected]
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Hi-Tea Buffet
Menu A
Starters and Salads
Pasembur with Peanut sauce, Assorted Finger Sandwiches, Spicy Thai Egg Salad with young mango
Kerabu Kaki Ayam, Thai Spicy Glass Noodle Salad, Aneka Keropok, Assorted Plain Salads and Vegetable Salads
Dressings and Condiments
Soup
Cream of Pumpkin soup with Fresh Rolls and Breads
Live Stall
Mee Hoon Soup with Condiments
Hot Delicacies
Fried Chicken Bumbu style, Fish Nuggets with Mayonnaise, Fried spring roll with Thai Sauce
Chicken Murtabak with Dhalca, Steamed BBQ chicken pau with sauce
Spaghetti Bolognese, Nasi Goreng Kampong
Dessert
Tropical Fresh Fruit Platter, Bread Butter Pudding, Fruits Cake, Assorted Malay Kuih,
Caramel Custard, Ice Kacang with Condiments
Nescafe Beverage Stall
Americano, Cappuccino, Teh Tarik
Cordial & Drinking Filter Water
TERMS & CONDITIONS
Reservation & Confirmation of Booking
1) The booking will be confirmed upon receipt of the Purchase order/ Non-refundable deposit/ Government Local Order as well as
a signed copy of “Notice of Acceptance” by latest Friday, 6th January 2024. The venue will be blocked upon received of your
“Notice of Acceptance” and subject to change without prior notice before final confirmation.
2) The final confirmation of rooms list and number of event participant must be latest by 7 Days prior to the event date for us
to facilitate the smooth operation of your stay.
Mode of Payment
The hotel accepts payment in the form of bank transfer, company cheque, and cash or by credit card. All expenses stated above are to
be charged to Sekolah Kebangsaan Bukit Jalil and must be settled latest by 7 days prior to the event . All cheques or bank
draft should be made payable to INDAH PUTRAJAYA SDN BHD (CIMB: 98678643400005). Personal cheques are not
accepted and all payments are NON-REFUNDABLE.
Payment Term
1) For government, Local Order/ Service Order must be received at least seven (7) days before the event. Final payment should
settle (30) days after received the Invoice
2) For corporate, First progressive payment and the final payment shall be paid according to the schedule stated on the Quotation.
Full payment of your event must be settled latest by (7) Days prior to the event date. In your event that we do not receive your
full payment by this date, the hotel reserves the rights to regard this event as cancelled.
3) Credit arrangements
Only companies with established credit terms with the hotel are entitled to credit. Please take note that the application of credit
must approved before credit is given. Please note that the credit term is thirty (30) days. If the hotel has provided a discount
and the customer exceeds the credit term, the hotel reserves the right to revert to the price before the reduction/ discount and to
impose the rate of 1% interest per month will be levied on overdue amount. If the outstanding account exceeds the credit limits,
all future bookings/ reservations for accommodation or events/ functions from your company shall be on cash term only as your
company’s credit facility has been suspended.
Cancellation and Postpone Charges
In the event of a cancellation or postpone of your event, the following charges apply:
1) Less than 24 hours prior to your event: 100% of the total charges
2) Less than 03 days prior to your event: 70% of the total charges
3) Less than 07 days prior to your event: 50% of the deposit and estimated total charges
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Payment for Incident and/ or Last-minutes Changes
All incidentals and/or last-minute changes must be paid by cash, credit card or bank transfer on the day that it is incurred during the
event. For bank transfer, please send in your transfer slip to us for documentation and follow up.
Other Charges
1) Government of Malaysia has implemented Tourism tax on all foreign tourists starting Sept 1, 2017. Therefore, Front Office will
be collecting a flat rate of RM10.00nett per room per night in addition to the above quoted amount upon guest check in.
2) Extra bed is chargeable at RM90.00nett/ bed with breakfast. Please note that not all rooms will be available for check in at 3pm.
Extended check out time for any group is limited to 01 room for every 20 rooms booked, free of charge until 3pm and is
chargeable at an hourly rate of RM20.00nett/ room thereafter subject to availability. Alternatively, a storage room for the
luggage can be provided at no charge.
3) Additional surcharge will be levied for events extending longer hour(s).
4) Miscellaneous charges (if any). Any incidental charges (telephone, restaurant consumption, printing etc) are chargeable under
guest’s personal account.
5) Flat parking of RM5.00nett/ car. Complimentary parking for room guest.
6) A MACP permit license is required for functions involved in using music either via music machine, disc jockey, karaoke, fashion
show or live artists performance in function rooms, banquet hall or ballroom of the hotel.The client shall bear the MACP permit
license fee and hotel shall not in any event be liable or responsible for any civil or criminal actions taken byMusic Authors’
Copyright Protection (MACP) Bhd against the client should they failed to obtain the said permit before the function.
7) One unit of LCD projector is complimentary/session/day. Optional LED cost at RM 6,000.00nett per day.
8) Equipment on complimentary basis include: basic PA system, x2 cordless microphone, x1 whiteboard, x1 flipchart, x1
whiteboard markers, x1 white screen, x1 registration table at entrance of function room, writing paper and pencil, drinking water
and mint.
Privacy
The function/ event organizer must ensure that the privacy of the hotel guests and other patrons of the hotel are well respected. The
volume of the public address system should be confined inside the function room. Children or participants should refrain from
running around the hotel lobby or other public places.
Display of Items
Any printed materials, paintings, display panels etc which require staples, pins, double sided tape, tacks, blue tack etc to be put up on
hotel walls, panels or any other hotel properties requires prior approval from the hotel arrangement.
Damaged, Lost or Stolen Items
Any cost of repair or replacement to hotel equipment, furniture, fixture, floral arrangement, decoration, linen etc as a result of damage,
loss or theft by guests, shall be borne fully by the organizer of the event. The hotel will not be responsible for damage, loss or theft of
guests’ item before, during and after the event.
Security and Safety Policy
The attached Security and Safety Policy for Organizers/ Contractors is an integrated part of any contract/ proposal. A safety briefing
can be done upon request before start of the event.
Notice of Acceptance
I, , I/C No. on behalf of
hereby confirm our aforementioned
reservation as per arrangement stated in this letter and agree to abide by the terms and conditions stated herein.
Signature
Date:
(The above reservation is considered null and void without this notice of acceptance)
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