Buttercups Training Ltd

Buttercups House,
Castlebridge Office Village,
Castle Marina Road,
Nottingham, NG7 1TN

Introduction to Revalidation
Your Accuracy Checking Dispensing Assistant’s certificate
from Buttercups will be valid for two years. At the end of
that period you should have your qualification
revalidated to demonstrate your continued competence.

To revalidate with Buttercups Training you must keep an

on-going log of any final accuracy checking errors you
make during this period. Any error that is made must
then be reflected upon and recorded using the CPD
cycle. You must also ensure that you are maintaining
your competence by checking for a minimum of 8 hours
per month.

In order to help you revalidate we have devised the

following workbook for you to record all your evidence
over this two year period. The relevant pages can then
be submitted to Buttercups as you approach the expiry
of your current certificate.

The revalidation paperwork must be signed by your

Practice Supervisor who may be a pharmacist or an
Accuracy Checking Pharmacy Technician (ACPT), who
works alongside you in your checking role and are
qualified to complete final accuracy checks in the same
area. The Practice Supervisor must record their GPhC
registration number on the paperwork.

This workbook is used to revalidate dispensing assistants to carry out the final accuracy check of dispensed
items that have been clinically approved prior to the dispensing process. It does not encompass aseptic
dispensing, self-checking of own dispensing or pre-packing. The process is also dependent upon standard
operating procedures being in place.

We are also able to revalidate if you have had a break in your checking for any reason or if you have changed
your workplace. In each of these circumstances there is a protocol to follow to ensure continued competence at
completing the accuracy check. More information on this is given in the Frequently Asked Questions in the next
section.

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Checking Logs
If you have not checked for a minimum of 8 hours per month due to your circumstances such as
sickness, maternity or a different job role, then you will need to complete a checking log to cover
the months in your revalidation workbook when you have recorded less than 8 hours checking.
Please note that if you fall below the 8 hours per month on another occasion, then an additional
checking log will also need to be provided for this other occasion.

The checking log should consist of a number of items, each checked item must be double checked by a
pharmacist or qualified accuracy checker and must be recorded in the log.

The checking log should demonstrate your continued competency in checking so it must be completed
without any serious errors or less serious errors as per guidance on page 3. If an error occurs during the
log, then the items must be restarted and all logs (including both successful and unsuccessful attempts)
should be submitted at the point of revalidation.

The number of items in the log will depend on the period of time that has elapsed since you last checked
over 8 hours per month, see table 1 below.

Period of time that has elapsed since Number of items to record in

you last checked checking log
Up to 6 months 100 items
6-12 months 200 items
13-24 months 500 items
Table 1

Use the form available in appendix RA1 at the back of this pack if you need to complete a checking log.
Please photocopy the page as many times as required before using it. The pages should then be fastened
together to make a portfolio which will need to be submitted to Buttercups Training as part of the
revalidation process.

Frequently Asked Questions

What if I have changed working environment during my 2 years?
If you change jobs or you are moved to a different location within the same company it is possible that the
checking SOP will have changed. It is also possible that the type of prescriptions or the drugs you are
checking will be different.

If the SOP or checking environment has changed then you will need to familiarise yourself with the new
procedures and location. To do this we will ask for a 200 item checking log to demonstrate when you have
had your work double checked by another qualified accuracy checker or pharmacist

Again, use the form in Appendix RA1 at the back of this pack to record the items that have been double
checked. Please photocopy the page as many times as required before using it. The pages should then be
fastened together to make a portfolio which will need to be submitted to Buttercups as part of the
revalidation process.

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What if your certificate has already expired?
If your certificate has already expired then you will need to complete a checking log in addition to the
normal revalidation process. You will also need to complete a second application form to cover the
additional months from the time your certificate expired to the present.

Again, use the form in Appendix RA1 at the back of this pack to record the items that have been double
checked. Please photocopy the page as many times as required before using it. The pages should then be
fastened together to make a portfolio which will need to be submitted to Buttercups as part of the
revalidation process.

The time elapsed since your certificate expired will determine the amount of items required in your
checking log. If it is within 2 years of the expiry date stated on your certificate then consult the table 2 below
to see how many items you will need to record in your checking log to be able to revalidate.

Once a period of greater than 2 years from the expiry date on your certificate has elapsed you will need to
complete the qualification from the beginning, the framework no longer allows you to be revalidated.

Time since certificate expired Number of items in checking log

Up to 6 months 100 items
6-12 months 200 items
13-24 months 500 items
Over 24 months N/A
Table 2

What if I make an error when completing an additional checking log?

No serious or less serious errors are permitted on the log of items. If an error occurs, then you must reflect
on this error on appendix RA2.

After this period of reflection restart the checking log from the beginning and submit both logs for
revalidation. If you subsequently make a second serious error, then please contact Buttercups Training for
further advice.

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Continued Professional Development
What is continuing Professional
Development (CPD)?
Continuing Professional Development is
defined as everything that you learn which
makes you better at doing your job. It is seen
as a four stage process involving reflection
on practice, planning, action
and evaluation.

Some CPD will start at the reflection stage

when you will have decided you have a
learning need, these would be considered
“Planned CPD”. Other CPD may be as a result
of something that just occurred but you
learnt from it, called “Unplanned CPD”.

We have provided space in the workbook each month to record the CPD topics that you have completed.
Note there is no need to write your full CPD entry in the workbook, you can use your company CPD forms or
the Buttercups forms in Appendix RA4 for Unplanned CPD and Appendix RA5 for Planned CPD. Just
remember to photocopy the template before you use it!

Within your CPD, we will expect to see that the entries are related to your pharmacy practice. Therefore,
now that you are accuracy checking you will need to make entries that reflect this responsibility. One of the
best ways to do this is to create a CPD entry when you have made an error...nothing could be more relevant
to your learning or your practice!

Do I need to submit Continuing Professional Development (CPD) Records?

It is required to keep 4 CPD records per year for your role to show you are keeping up to date. Two of these
should be planned learning and two should be unplanned learning. Any CPD records which reflect on a
checking error will need to be submitted to Buttercups Training as part of the revalidation process.

You must be able to provide evidence of CPD on request, otherwise your application for revalidation will
be referred.

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Peer Discussion
What is a Peer Discussion?
A peer discussion is a great way to discuss your practice and help you to gain insight which may lead to
changes or improvements. The peer discussion should be with someone who understands your role and
they can be face to face or over the phone. You may also take part in a group peer discussion.

They should not be seen as feedback, rather a means to explore what we do and why we do it. Is there a
better way to deal with a task or situation, do others perceive us in a different way, can we learn from our
peer(s) or can they learn from us.

To provide evidence for your portfolio we would ask that you participate in a peer discussion which is
based on a topic related to accuracy checking. For example you could discuss with a colleague or your
dispensary team the near miss log, or you may wish to discuss what happened if you have made a
dispensing error.

Your discussion should then be written up using the template form in Appendix RA6, which is based on the
GPhC requirements for peer discussion.

Learners Certified on ACDA Courses

Pre-2020 GPhC IET Standards for
Pharmacy Support Staff
What should I do if I was originally certified on ACDA courses before the GPhC IET
standards for pharmacy support staff (2020)?
This Revalidation Witness Testimony (Appendix RA7) is designed to supplement the ACDA Revalidation
process and confirms you are demonstrating the GPhC learning outcomes in the IET (2020) at Does level: 1,
3, 6, 7, 8, 12, 13, 16 and 17.

Should you need any further advice on any revalidation issues then please contact us here at
Buttercups on 0115 937 4936 or email [email protected]

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 1 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 2 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 3 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 4 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 5 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 6 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 7 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 8 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 9 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 10 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 11 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 12 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 13 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 14 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 15 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 16 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 17 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

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 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 18 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

23 Buttercups Training - 2024

2
 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 19 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

24 Buttercups Training - 2024

24
 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 20 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

25 Buttercups Training - 2024

2
 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 21 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

26 Buttercups Training - 2024

26
 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 22 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

27 Buttercups Training - 2024

27
 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 23 Month: year:

Number of hours checking completed this month:
Number of checking errors that you have made this month:
Please record any errors on the log in appendix RA2 and write an unplanned CPD entry based
on your Learning. This CPD entry will need to be printed off and returned to Buttercups when
you submit your revalidation application
Please write here the name(s) of any CPD
entries you have made this month

Have you changed your work environment this month? Yes / No

Does your new work environment have a different SOP or different speciality? Yes / No
If you answered yes to BOTH of these questions:
• You will need to complete a 200 item checking log detailing the items which have been
second checked. Please record this using the form provided in appendix RA1. (See FAQ
section at the start of booklet for more details)
• Please sign here to indicate you have read the new SOP ..........................................................

Accuracy Checking Assistant’s

Name:
Signature
I confirm this information is accurate

Date:

Your Practice Supervisor’s name:

Practice Supervisor’s Signature
I confirm this information is accurate

Date:
GPhC Registration Number:

28 Buttercups Training - 2024

28
 Revalidation Log
for Accuracy Checking Dispensing Assistants

Month 24

Please fill in all your revalidation paperwork

(on the next three pages) and return it to Buttercups Training
two to three weeks before your current certificate expires!

29 Buttercups Training - 2024

29
Application Form Revalidation Log
Name of Accuracy Checking Dispensing Assistant: .................................................................................................

Date of Last Certificate: Signature: ...................................................................

Email Address: Date of Birth:

Employer name:

Workplace / Branch address:

Post code:

Tel: Fax:

Please see the checklist on the next page and ensure all boxes are filled out to avoid delays and to prevent any
additional admin charges for incomplete applications

Month Hours of Number of Number of Change of Registration number of

checking CPD entries checking workplace Practice Supervisor who
completed made errors made Y/N signed the monthly
declaration

Supporting Practice Supervisor Declaration

I confirm that:
• The candidate has understood and followed SOPs at all times during this revalidation period
• The candidate continues to undertake the accuracy checking role in an accurate, timely and professional manner
• The table above is an accurate record of their workbook
• The candidate can provide evidence of CPD on request, otherwise their application will be referred

Print Name ........................................................................ Signature ......................................................................

Registration number ........................................................... Date ..............................................................................

EXAMPLE Application Form
Name of Accuracy Checking Dispensing Assistant: A Trainee

Date of Last Certificate: N/a Signature: ATrainee

Email Address: [email protected] Date of Birth: 01/01/1990

Employer name: Buttercups Pharmacy

Workplace / Branch address: Buttercups Pharmacy, Castle Marina, Nottingham

Post code: NG7 1TN

Tel: 0115 937 4936 Fax: 0115 937 1675

Please see the checklist on the next page and ensure all boxes are filled out to avoid delays and to prevent any
additional admin charges for incomplete applications

Month Hours of Number of Number of Change of Registration number of

checking CPD entries checking workplace Practice Supervisor who
completed made errors made Y/N signed the monthly
declaration
Feb 22 8 1 0 N 1122334
Mar 22 16 0 0 N 1122334
Apr 22 26 0 0 N 1122334
May 22 18 1 0 N 1122334
Jun 22 16 1 0 N 1122334
Jul 22 26 0 0 N 1122334
Aug 22 24 0 0 N 1122334
Sep 22 10 0 0 N 1122334
Oct 22 16 1 0 N 1122334
Nov 22 26 1 0 N 1122334
Dec 22 18 0 0 N 1122334
Jan 23 10 1 0 N 1122334
Feb 23 26 0 0 N 1122334
Mar 23 10 0 0 N 1122334
Apr 23 16 1 0 N 1122334
May 23 16 1 0 N 1122334
Jun 23 12 0 0 N 1122334
Jul 23 24 0 0 N 1122334
Aug 23 16 0 0 N 1122334
Sep 23 8 1 0 N 1122334
Oct 23 32 1 0 N 1122334
Nov 23 16 1 0 N 1122334
Dec 23 24 0 0 N 1122334
Supporting Practice Supervisor Declaration
I confirm that:
• The candidate has understood and followed SOPs at all times during this revalidation period
• The candidate continues to undertake the accuracy checking role in an accurate, timely and professional manner
• The table above is an accurate record of their workbook
• The candidate can provide evidence of CPD on request, otherwise their application will be referred

Print Name A Facilitator Signature AFacilitator

Registration number 1122334 Date 31/12/2023

 Application Form Checklist Part 1
1. Have you performed a minimum of 8 hours checking every month during the 23 months? If not, have you
submitted a checking log with the required number of items to cover each instance when you have not
completed the minimum hours required? (Recorded on Appendix RA1 forms)

Candidate Signature Practice Supervisor’s Signature

2. Have you recorded all checking errors that you have made during the 23 months and recorded each
incident on the Appendix RA2 form? For each error you must also submit a copy of your corresponding CPD
entry.
For those completing a log of items due to a break in checking, expired certificate, etc., this must be
completed without any errors. Please ask your practice supervisor to confirm this by completing the
relevant section of form RA2.

Candidate Signature Practice Supervisor’s Signature

3. Have you recorded a minimum of 8 CPD entries during the 23 months on the application form? (There must
be a minimum of 8 (4 per year) to meet the requirements)
You must be able to provide evidence of CPD on request, otherwise your application will be referred.

Candidate Signature Practice Supervisor’s Signature

4. Have you changed your workplace and / or environment during the 23 months, where you had needed to
use a different S.O.P. / working practice? If so, have you completed and submitted a checking log for each
instance this occurred using the Appendix RA1 forms?
If you have not changed workplace, please enter N, do not leave any of the boxes empty.

Candidate Signature Practice Supervisor’s Signature

5. Has your current certificate expired? If so, have you completed and submitted a checking log with the
required number of items, to cover the gap between the expiry date and now?
(Recorded on Appendix RA1 forms)
Candidate Signature Practice Supervisor’s Signature

32 Buttercups Training – 2024 32

Application Form Checklist Part 2
Your completed application form
 A copy of your Accuracy Checking certificate*
 A copy of Witness Testimony if certified on an ACDA Course Pre-2020 GPhC IET Standards (Appendix
RA7)
 A copy of any previous revalidation (also known as re-accreditation) certificates (issued since
your original certificate)*
 Appendix RA2 – Details of any checking errors you have made and your reflections. Please note, if
no errors have been made, you still need to complete an Appendix RA2 stating “No Errors
Made”. The form must then be signed by your Practice Supervisor.
 A copy of any Continuing Professional Development (CPD) entries that relate to any checking error
you have made
 A record of a peer discussion during your revalidation period (Appendix RA6)
 Any checking portfolios you have had to complete due to a break in your checking role or a change
of working environment (Appendix RA1). Please note that if a checking error (serious or less serious)
occurs, the ACDA must restart the items again as the log is evidence of the ACDA demonstrating
their continued competency in accuracy checking. All attempts at the checking logs must be
submitted, not just the successful one. If more than 2 attempts at the logs have been unsuccessful,
please contact Buttercups for advice.
*All copies of certificates should be certified as genuine copies by the Practice Supervisor’s
signing your application pack

 In addition the cost for revalidation is £36+VAT**. You must return payment with your
application to enable us to issue your certificate. Cheques should be made payable to
"Buttercups Training Ltd”
Or
 If your employer is paying this fee, please forward the completed application to them to be
countersigned below and we will invoice them directly.
**An additional £15 administration fee may be charged if the application is incomplete and
needs to be returned.

Employer Details
I can confirm that ....................................................... is employed and that their
employer will pay the cost for revalidation which is £36+VAT

Your Name ...................................................... Your Role ..................................................

Signature............................................................ Date .........................................................

Invoice Address (if different from workplace address listed in application pack)

Invoicing name and address:

Post code:
Tel: Fax:

33 Buttercups Training – 2024 3

Appendix RA1 Log of Checked Items
Please photocopy this form for future use.
Remember to review your checking SOP before starting a checking log. Please note that if a checking error (serious or less serious) occurs, the ACDA must restart the items
again as the log is evidence of the ACDA demonstrating their continued competency in accuracy checking. All attempts at the checking logs must be submitted, not just the
successful one. If more than 2 attempts at the logs have been unsuccessful, please contact Buttercups for advice.

Name: .......................................................................................... Address: .........................................................................................................................................................

Item Date Item Checked Therapeutic Near Miss Action taken: Accuracy Checking Final Checker’s
No Area Code found (code in Corrected by self (s) Checking Error Found Signature
(code in Appendix RA3) or dispenser (d) or Candidate’s (code in
Appendix other (o) Signature Appendix
RA3) RA3)

34 Buttercups Training – 2024

Appendix RA2 Details of Checking Errors Made
Please photocopy this form for future use.

Name: .......................................................................................... Address: .........................................................................................................................................................

Item No. Date Serious Error or Error Code

Less Serious Error

If no checking errors have been made, please write “No Errors Made” in this box and the
form must be signed by your Practice Supervisor.

Details of Error (include drug

Reason why the dispensing
name and a description of the
error occurred
error)

Reason why you failed to spot Action taken to prevent

the error error re-occurring

Potential impact of error on Date of CPD entry regarding

the patient this error

Signature of Practice Supervisor

35 Buttercups Training – 2024

Appendix RA3
Error Codes and Therapeutic Area Codes
Code for Therapeutic Area Therapeutic Area
T1 Gastrointestinal system
T2 Cardiovascular system
T3 Respiratory system
T4 Central nervous system, including pain
T5 Infections, immunological products and vaccines
T6 Endocrine system
T7 Obstetrics, gynaecology and urinary tract disorders
T8 Nutrition and blood
T9 Musculoskeletal and joint diseases
T10 Eyes, ears, nose and oropharynx
T11 Skin, including wound management products

Error codes
Serious error Less Serious error
Incorrect label Incorrect label
• S1: Wrong drug name • L1: Incorrect cost code
• S2: Wrong drug form • L2: Incorrect expiry date
• S3: Wrong drug strength • L3: Incorrect batch number
• S4: Incorrect quantity
• L4: Incorrect spelling
• S5: Incorrect patient’s name
• L5: Missing additional warnings (not BNF
• S6: Wrong directions
• S7: Missing or inappropriate use of BNF warnings)
additional warnings • L6: Incorrect ward/location

Incorrect contents Other

• C1: Wrong drug • L7: Incorrect container/closure
• C2: Wrong drug form • L8: Missing dispenser’s signature
• C3: Wrong drug strength • L9: Missing sundry
• C4: Incorrect quantity
Other
• M1: Expired contents
• M2: Missing medication
• M3: Missing sundry, e.g. anticoagulant record
book
• M4: Missing or incorrect patient information
leaflet
• M5: Missing warning or alert card
• M6: Missing or incorrect oral measure
• M7: Prescription not clinically
screened/approved by a pharmacist

Should you need any further advice on any revalidation issues then please contact us here at Buttercups
Training on 0115 9374936 or email [email protected]

36 Buttercups Training – 2024 36

Appendix RA4
Unplanned CPD Records
Remember to keep blank copies of this form for subsequent records

Date learning need identified

Name of entry

Unplanned CPD
U1: Describe an event or activity that enabled you to learn something new or improve your knowledge, skills or
behaviours? (Please do not include any confidential information)

U2: Record what you learnt as a result of the event or activity described above.

U3: Explain how this learning will benefit the people who use your services. Include any feedback you have had
from other people as a result of the change.

37 Buttercups Training – 2024 37

 Appendix RA5
Planned CPD Records
Remember to keep blank copies of this form for subsequent records s
ok

Date learning need identified

Name of entry

Planned CPD
P1: What are you planning to learn?
It could be a new skill, knowledge or approach to your job role.

P2: Why was the learning relevant to your role and how will it benefit the people using your services?

P3: Explain how you completed this learning. (What did you do?)

P4: Give an example of how this learning has benefited the people using your services.

38 Buttercups Training – 2024 38

Appendix RA6
Peer Discussion Record
Please record the details of your peer discussion on this form. If you took part in a group discussion then please
only provide the details from one person in the group. Please do not record any confidential details.

Date of Discussion

Name of peer

Their Role

Their contact phone number

Their signature

PD1: Provide an outline of the topic for the peer discussion and why you chose this peer to discuss it with.

P2: Describe how your peer discussion helped you to reflect on and make improvements to your practice.

P3: Give an example of how you have changed your practice as a result of making these changes.

39 Buttercups Training – 2024 39

Appendix RA7
Revalidation Witness Testimony

Candidate’s Details
First Name:

Surname:

Name and address of workplace:

Witness Testimony for Learners Certified on ACDA Courses Pre-2020 GPhC IET Standards
This witness testimony is designed to supplement the ACDA Revalidation process, as part of the requirement to
revalidate the ACDA every 2 years. Learners who have originally certified on ACDA courses before the GPhC IET
standards for pharmacy support staff (2020). This witness testimony demonstrates the GPhC learning outcomes in
the IET (2020) at Does level: 1, 3, 6, 7, 8, 12, 13, 16 and 17.

This assessment should be completed by the Practice Supervisor with the candidate present to discuss each
criterion below. Provide your comments and examples in each box.

40 Buttercups Training – 2024 40

Appendix RA7
Revalidation Witness Testimony cont.
Responsibility and Accountability
Please provide comments on the learner’s:
• Ability to recognise and act within the limits of their authority, knowledge and skills, seeking support and
referring to an appropriate person as necessary
• Ability to consistently follow standard operating procedures and other legal, regulatory, organisational and local
requirements and policies relevant to their role, including health and safety policies

Person-centred Care
Please provide comments on the learner’s consistent demonstration of:
• Acting to maintain the interest of individuals and groups, making patients and their safety their first concern
• Trust and respect for individuals, including patients and members of the pharmacy and multidisciplinary
teams. The candidate respects diversity and cultural differences, ensuring that person-centred care is not
compromised by personal values and beliefs

41 Buttercups Training – 2024 4

Appendix RA7
Revalidation Witness Testimony cont.
Patient Confidentiality and Information Governance
Please provide comments on the learner’s consistent demonstration of acting to maintain confidentiality of individuals using
pharmacy services and follows the principles of information governance and consent.

Signed:

Date:
Practice Supervisor’s name:
(print)
Position:
Practice Supervisor’s GPhC
registration number

42 Buttercups Training – 2024 42