NARRATIVE REPORT

The purpose of the Narrative Reports (Progress or Final) is to summarize the operational, administrative
and substantive activities undertaken to implement UNDEF funded projects. In order to provide a complete
picture of project implementation activities, please provide specific examples and anecdotes and attach
supplementary materials (as per section 14). UNDEF will compare the information provided in this report
with the signed project document and other materials on file. Please explain in full any changes in project
implementation vis-à-vis the signed project. UNDEF will review the report and will request additional
information as needed.
The report should be no more than fifteen pages, excluding annexes and must be submitted to the UNDEF
Secretariat by email ([email protected]) no later than one month following the completion of each
milestone event and the end of the project (for the final narrative report, FNR).
Moreover, all projects are required to submit a Financial Utilization Report (FUR) after having completed
each Milestone (2 and 3) and a Final Financial Utilization Report (FFUR) no later than three months after the
completion of the project.
1. GENERAL INFORMATION
Milestone 2 Milestone 3 Final
Project Title:

UNDEF Project Number: Report Date:

Project Location: Please specify target countries for global/regional

projects; or target areas of the country for local
Global Regional Local projects:

Project Duration: Project Extension: Yes No

Project Start Date: Project End Date:
Implementing Agency:

Implementing Partner(s):

Target group(s)/beneficiaries:

Project Objective:

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 2. SUMMARY OF THE PROJECT’S FINANCIAL STATUS (in US dollars)
a) Amount of the UNDEF grant:

b) Funds disbursed by UNDEF:

c) Amount utilized from received funds (see b):

d) Remaining balance from disbursed funds (see b):

Any comments on the financial status (e.g., UNDEF-approved budget revision, significant deviations from
the original budget allocations, over/under-expenditures):

3. MANAGEMENT ACTIONS
Please indicate, where applicable, the actions undertaken to manage the project. Please indicate the
functions of the management team.
Recruitment of Staff:

Procurement of Equipment:

Partnership Agreements:

Set up of Monitoring or Steering Committees:

Other Management Actions:

Please provide information on any shortcomings, delays or changes in the management actions, (e.g.
turnover in staffing or relocation of project offices/activities), and remedial actions taken to overcome
these challenges.

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 4. BASELINE DATA
Please summarize the baseline data collected after the project’s start and describe the way they were
collected (if not already detailed in the project document). Please use bullet points.

5. ACTIVITIES UNDERTAKEN AND OUTPUTS

Please outline the outputs that have been undertaken. UNDEF will use this to compare it to the outputs
outlined in the signed project document. The description should include the title of the output, its
location and date, the activities undertaken and, where applicable, the number of participants.
Please provide both quantitative data (e.g. number of participants) and qualitative data (description of
activity) for each output. NUMBERS SHOULD CORRESPOND WITH THE PROJECT DOCUMENT.
Make reference under each output to the relevant Annexes (Ex. Annex 1.1 - for output 1.1: Training
Manual; Annex 1.2 - for output 1.2: Survey report etc.). Include all Annexes in section 14 below.
To add more rows as needed (in Word, go to table  insert  rows below).
Outputs
Output 1.1:
Intended:
Actual:
Overview and comments on achievements under Output 1.1:

Output 1.2:
Intended:
Actual:
Overview and comments on achievements under Output 1.2:

Inserts rows as needed

6. OUTCOMES

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 Milestone 2 Milestone 3 Final
Please describe the results made in achieving the outcomes in a manner that can be compared to the
projected outcomes and target indicators in the signed project document (Annex I - Results Framework)
Add more rows as needed (to do this go to table  insert  rows below).
Outcome 1:
Target Indicator 1.1 Results:

Target Indicator 1.2 Results:

Comments on achievements under Outcome 1:

Outcome 2:

Target Indicator 2.1 Results:

Target Indicator 2.2 Results:

Comments on achievements under Outcome 2:

Outcome 3:

Target Indicator 3.1 Results:

Target Indicator 3.2 Results:

Comments on achievements under Outcome 3:

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 7. PROJECT SCHEDULE CHANGES
Please outline any significant changes in the project document and any impacts on the project schedule.
Explain the reasons for any changes. If a project extension was approved include here the justification
for the delays in implementation.

8. CONSTRAINTS OR ISSUES AFFECTING IMPLEMENTATION

Please explain any constraints or issues which have affected implementation. Please be as specific and
concise as possible.

9. SUCCESSES AND ACHIEVEMENTS

Please outline the project’s major successes and achievements. Be as specific and concise as possible.

10. MEDIA COVERAGE, PUBLIC OUTREACH AND UNDEF VISIBILITY

Please list all media coverage of project activities (newspaper, television, radio, internet), as well as the
date of publication or broadcast, and relevant web links. As per your commitment in the approved
project document, please provide examples of items featuring UNDEF (including its logo when
appropriate).
Include key documents from this section in the list of Annexes in section 14.

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 11. IMPACT STORY
Please draft a story (1 page max) that could potentially be published on UNDEF's website or used for
other purposes. This story should highlight a CONCRETE positive impact emanating from the project. It
can be a change brought about as a result of the project (e.g. a legal reform that the project advocated for;
citizens monitoring local government investments for the first time etc.) or a personal story (e.g. young
woman runs for local elections after youth leadership training; local journalist reporting on corruption
issue leads to a solution etc.)

(Include here one related picture only – ideally with UNDEF logo/branding visible)

12. ANY OTHER REMARKS (highlights, brief anecdotes, etc.)

13. NEXT STEPS (complete whether this is a progress report or final)

14. ANNEXES: DOCUMENTS, MATERIALS AND PUBLICATIONS

Please LIST and ATTACH all documents, materials and publications mentioned in section 5 and 10, as
well as any other relevant information regarding project implementation (e.g. curriculum outline,
training evaluation, conference/workshop programs and reports, pictures of events, press clippings, etc.).
These documents can either be sent by email or on a disc by post (as part of the project costs).

List all annexes with a numerical reference linking them to the relevant output:

- Annex 1.1: xxxx

- Annex 1.2: xxxx

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 14. SIGNATURE

Implementing Agency
Name and Title of the organizational head:

Signature:

Date: