LESSON

Subject Information Technology

Topic More on Microsoft Word
Date
Class V
Duration 10 periods of 40 minutes each

1 Learning Outcomes:
1.1 To use the Format Painter tool.
1.2 To apply page formatting
1.3 To set page properties
1.4 To Print a word Document
1.5 To apply the find and replace features
1.6 To Check spelling and grammar
1.7 To Use the thesaurus feature
1.8 To Create and format a table
2 Learning Objectives:

By the end of the lesson, the students will be able to –

2.1 use the Format Painter tool.

2.2 Apply page formatting
2.3 set page properties
2.4 Print a word Document
2.5 apply the find and replace features
2.6 Check spelling and grammar
2.7 Use the thesaurus feature
2.8 Create and format a table

3 Learning Resources:
3.1 Presentation on MS Word
3.2 Smart Board/ Chalk Board

4 Previous Knowledge Assumed:

It is assumed that-
4.1 Students have basic knowledge about MS word as a text editor
4.2 Students know how to do simple editing and formatting in text editors
5 Previous Knowledge Testing:

5Es Teacher’s Activity Students’ Response Chalkboard/

Interactive
Board Activity
 Explore What are the functions of a text Documentation
Engage editors? Editing
Formatting

What are the different editing Cut, copy and

options paste
Do you the extension of the .DOCX
file or documents created in
MSWord

6 Announcement of the Topic:

Well dear students, today we will discuss about advanced features of MS Word

7 Presentation:

5 Teacher’s Activity Students’ Chalkboard/Interactive

E Activity Board Work
s

Word 2019 is a word processor that helps you They are listing
carefully.
create documents with professional outlook. It
not only provides the facility to type and
modify the text but also offers features to
Explain

enhance the appearance of the text. It has many

editing and formatting options and features
1. Using Format Painter They are
The format painter tool is used to copy the formatting watching the
from the text or an object and apply it to another steps carefully
selection. and learning
Follow the given steps how to follow
1. Select the text whose formatting you want to copy. them
Click the format painter button in the clip board group
on the home tab.
2. The pointer changes into a brush shape, now apply
the copied format by dragging the brush over the
Elaborate

desired text.
3. The formatting attributes of the previous text will be
applied to the selected text.
2. Page formatting They are
a. creating header and footer watching the A header contains
The header and footer options are used to place steps carefully information such as
some information on the top and at the bottom of and learning the document title,
every page respectively. how to follow author name date
A header contains information such as the them company logo etc.
document title, author name date company logo etc.
Elaborate

A footer often includes

A footer often includes page numbers, disclaimers , page numbers,
contact information etc. disclaimers, contact
information etc.
 b. Setting Paragraph Spacing They are
Paragraph spacing is the amount of space above watching the Paragraph spacing is
and below a paragraph. steps carefully the amount of space
Elaborate

and learning above and below a

how to follow paragraph.
them
c. changing line spacing They are
Line spacing is the vertical distance between watching the Line spacing is the
successive lines of the text in a document steps carefully vertical distance
and learning between successive
Elaborate

how to follow lines of the text in a

them document

d. inserting columns They are

By default, the text typed in a document is in single watching the By default, the text
column style or paragraph style. steps carefully typed in a document
We can set the text in a document in newspaper and learning is in single column
style i.e. column style with more than one column how to follow style or paragraph
them style.
We can set the text in
a document in
newspaper style i.e.
Elaborate

column style with

more than one
column
e. Inserting column break They are
Click on the breaks on the page set up group on the watching the
layout tab and select the column option from the steps carefully
Elaborate

drop-down menu and learning

how to follow
them
Working with tabs They are
The most common way to indent the text is to use watching the  The most common
the Tab key. steps carefully way to indent the
It is used to move the cursor to certain spaces in a and learning text is to use the
document how to follow Tab key.
By default, the Tab stops are set at 0.5 inches them  It is used to move
the cursor to
certain spaces in a
document
 By default, the Tab
Follow the given steps stops are set at 0.5
inches

 Click in paragraph dialogue box launcher on

the Layout tab.
 Click on the tab button present on the lower left
of the dialogue box
 Set the tabs as per your requirement.
 Click on ok button
Elaborate
 Indenting Text: They are
Indention determines the amount of the space watching  Paragraph
between the text and the page margins the steps intention
You can set carefully  First line
 Paragraph intention and indention
 First line indention learning  Left indent
 Left indent how to  Right indent
 Right indent follow
them
Click on the increase
Follow the following steps indent option in the
Select the text paragraph group on
Click on the increase indent option in the home tab. The
the paragraph group on the home tab. selected text will shift
The selected text will shift ½ inch away ½ inch away from
from the left margins the left margins
Click on the decrease indent option in
the paragraph group on the home tab. Click on the decrease
The selected text will shift ½ inch closer indent option in the
to the left margins paragraph group on the
home tab. The selected text
Elaborate

will shift ½ inch closer to

the left margins

Setting page properties They are

Word offers features to set the page properties, watching
such as page margins, page orientation, page size the steps
carefully
Setting Margin and
Margins refer to the amount of space that is left learning
from the edges of the page and the document how to
text. Word allows you to set the margins on all follow
the four sides of a document top, bottom, left, them
right. The default margins are set 1” from the
top, bottom, left and right edge of the page.

A gutter margin is a margin that is added to the

binding side of the document

Select the layout tab click on the margins option

in the page set up group. A drop -down list of
options appears. Select any predefined margins
setting or select the custom margins option type
the various values for top bottom left right and
Elaborate

gutter margins
Click on the apply to drop down list choose the
whole document option click on Ok
 Setting page orientation: They are
Page orientation is the property to set the watching
printing direction of the text on a page. the steps
carefully
The default orientation is portrait in which a and
document is printed length wise. learning
how to
If you choose the landscape orientation the follow
document will be printed width-wise them
Elaborate

Setting paper size They are

In word, you can work with different sizes of watching
paper but available selections depend on the type the steps
of printer you use. carefully
and
Select the Layout tab. Click on the size option in learning
the page setup group. how to
A drop-down list of paper size option appears. follow
The current paper size is highlighted in the list them
Elaborate

select the desired size. Click ok

Printing a document They are

After checking the preview of the document watching
follow the given steps the steps
Click on the file tab and select the Print option. carefully
choose the printer from the drop-down list. and
Enter the number of copies in the copies spin learning
box. how to
Under the settings section, choose any one of the follow
following options them
1. Print all pages
2.print current pages
3. print selection
Elaborate

4. Custom print
After selecting all the required options click on
the print button
Finding text They are
to find a particular word or phrase in the current watching
document follow the given steps the steps
carefully
click on the find button in the Editing group on and
the home tab. learning
The navigate pane appears to the left of the how to
document windows follow
them
In the find what box type the word or the phrase
which you want to find
Elaborate

You have options such as find, find next etc.

 Replacing the Text They are
Besides searching for the text, you can also watching
replace the words or phrases with any alternate the steps
text. carefully
Click on the replace button in the editing group and
on the Home Tab. learning
Find and replace dialogue box appears. In the how to
find what box type the test that you want to follow
search for them
In the replace with box type the new text to
replace the existing text.
Then click on
Elaborate

Replace or replace all buttons according to your

requirement.

Checking Spellings and Grammar They are

Word has a built-in dictionary and a set of watching Coorect spellings are important for
grammatical rules to check the spellings and the steps clear communication
grammar of the text document. carefully
Incorrect spelt words are displayed with a wavy and
red underline, and the grammatical errors are learning
indicated with double blue underline. how to
Steps to check spelling and grammar follow
1. Right click on the word with red wavy them
underline.
2.A short cut menu opens, displaying various
suggestions.
3. select the correct word from the suggestion list.
4. word automatically replaces the incorrect
Elaborate

spelling with the selected options.

Using Thesaurus They are

Thesaurus helps to improve your vocabulary by watching
providing a list of synonyms and antonyms. the steps
Select the word which you want to find synonyms carefully
Click on review tab. Select thesaurus option in and
the proofing group. learning
The thesaurus pane opens on the right side of the how to
document window showing the list of synonyms follow
or antonyms. them
Choose the new word and click on insert option.
Elaborate
 Creating a table They are
 A table is a grid of rows and columns. watching  A table is a grid of rows
 The intersection of s column and a row is the steps and columns.
called a cell carefully  The intersection of s
 The horizontal line is called as a row and column and a row is
learning called a cell
 The vertical line is called a column
how to  The horizontal line is
follow called as a row
them  The vertical line is
Elaborate

called a column

Method 1: Using Table Grid They are

Click on the table option in the Tables group on watching
the Insert tab. the steps
This will open a drop-down menu that contains a carefully
Elaborate

gird. and
Drag the mouse pointer over the grid to select the learning
number of rows and columns that you want in how to
the table. follow
The table will be inserted into the working area. them

Method 2: Using insert table dialog box They are

Select the insert tab and then click on the table watching
option. the steps
Select the insert Table option form the drop- carefully
down menu. The Insert table dialog box appears. and
Elaborate

Specify the number of columns and rows. And learning

click on Ok. how to
follow
them
 Entering data in a table: They are To select Mouse
To enter data in a table, follow the given steps watching actions
1. Place the intersection point in a table cell the steps Cell Triple
where you want to enter the data carefully click in
2. To move the next adjoining cell either press and the cell
the Tab key or right arrow key. learning Row Move the
3. To move the previous cell either press the how to mouse
shift + tab key or left arrow key, follow pointer
4. The up and down keys will shift the cursor to them to the left
the cells above or below the current cell. of the
row
margin
and click
on the
left
mouse
button
Column Place the
mouse
pointer
over the
top of the
column
and click
on the
left
mouse
button
Entire Double
table click on
Elaborate

the table
move
handle
Formatting a table They are
Formatting enhances the appearance of a table watching
after creating a table you can format the entire the steps
table by using the table styles feature. carefully
1. Select the table you want to format. Click on the and 1. Select the table you want to
designs tab under the Table Tools learning format. Click on the designs
2. Select the desired style from the table styles group. how to tab under the Table Tools
follow
Elaborate

2. Select the desired style from

them the table styles group.
 Applying Borders and shading They are
You can enhance the appearance of a table by watching
applying a variety of borders and shading styles. the steps
1. Select the entire table by clicking on the table carefully
move handle. and
2. Click on the design tab under the table tools. learning
3. Change the border line style and width by how to
clicking on the line style and line weight follow
options respectively from the Borders group. them
4. The borders and shading dialog box appears.
5. Choose the all option. Select the necessary
options
Elaborate

6. Similarly choose the shading style and fill

sections
7. Click on ok button.
Converting text to a table They are
Converting text to a table in word helps you to watching
organize and present information in a structured the steps
manipulable and visually appealing manner. carefully
1. Enter the text and separate it using the tab and
space. learning
2. Select the text. Click on the insert tab > table how to
option and select the convert text to table follow
option from the drop-down menu. them
3. The convert Text to table dialog box appears
4. Define the columns and rows under the
number of columns and number of rows
Elaborate

respectively.
5. Click on ok.
 Teacher asks students to solve the class test They
Class Test on the lesson 3 More on solve the
MS Word class test
Class V Subject: Information
Technology Marks 10
1. What is Microsoft Word?
a) An email platform b) A web
browser
c) A word processing software d) A video
game

2. What can you create using Microsoft Word?

a) Spreadsheets b) Presentations c)
Documents d) Social media posts

3. Which of the following is a feature of

Microsoft Word?
a) Editing photos b) Sending emails c)
Spell check d) Playing music

4. What is the purpose of spell check in

Microsoft Word?
a) To play games b) To check for
spelling errors in documents
c) To create animations d) To make phone
calls

5. How can you change the font size in

Microsoft Word?
a) By clicking on the File menu b) By
pressing Ctrl + C
c) By clicking on the Font Size dropdown
menu or using Ctrl + Shift + > or <
Evaluate

d) By pressing the Enter key

6. What is the purpose of the Copy and Paste

feature in Microsoft Word?
a) To delete text b) To move text from
one place to another
c) To make text bold d) To change the
font color

7. How can you save a document in Microsoft

Word?
a) By clicking on the Save button b) By
pressing Ctrl + S
c) By clicking on the Print button d) By
closing the program

8. What is the purpose of the Undo feature in

Microsoft Word?
a) To redo an action b) To delete a
document
c) To revert to the previous state d) To
print a document

9. Which of the following is a formatting option

in Microsoft Word?
a) Sending emails b) Inserting
tables
c) Changing font color d) Searching
 8 Recapitulation
TEACHERS’S ACTIVITY STUDENTS RESPONSE
The teacher will ask the following questions Students will give answers to the questions
1. Where are the header and footer placed in Header – at the top and footer at the bottom of
a document? the page
2. What are the short cut keys for
a. Ctrl +F a. Ctrl +F for find text
b. Ctrl+ H b. Ctrl+ H for replace text
3.Which are different indents? first line indent
left indent
right indent
hanging indent

4. The vertical distance between the line spacing

successive lines of the text in a document is
called

5.What are the page margins? The amount of the space that is left from the
edges of the page and the document text is called
as margin.
6. Name the tab on which the ‘orientation’ Layout tab in the page setup group.
option is present.

9 Homework/Activity

Home Work No 1: Write the Revisit the Concepts section on page no 22 of book in notebook
Home Work No 2: Write Questions No A, B, C and D of the Brain Developer Section of the lesson
Home Work No 3: Write Question No E in Notebook.

Activity wise breakup of the lessons

No Point Periods
1 Explore, Engage (Introduction) 1
2 Explanation and Elaboration 7
3 Evaluation (Exercise) 1
4 Evaluation (Class test) 1
Total 10