Develop Individual & TEAM
Develop Individual & TEAM
Learning Guide - 81
Unit of Competence: - Develop Individuals and Team
Module Title: Developing Individuals and Team
LG Code: BUF ACB4 M19 LO1-LG-81
TTLM Code: BUF ACB4 TTLM 0220v1
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What is Team?
A team
is a group organized to work together to accomplish a set of objectives that cannot be achieved
effectively by individuals
A team is a group of people working toward a common purpose.
A team is a group of people who work together toward a common goal
Are very useful in performing work that is complicated, complex & interacted
A small number of people with complementary skills who are committed to a common purpose,
performance goals and approach for which they hold themselves mutually accountable”
Is a group of people working together to achieve set goals and objectives.
is best when there is a balance of primary roles and when team members know their roles, work to
their strengths and actively manage weaknesses
Types of teams
1. Formal Team: is a team deliberately created by managers to carry out specific activities, which
help the organization to achieve its objectives.
Formal team can be classified as
I. Command team: is a team composed of a manager and employees that report to the manager.
II. Committee: a formal organizational team usually relatively long lived, created to carry out
specific organizational tasks
III. Task force or project team: A temporary team to address a specific problem
2. Informal team: emerge whenever people come together and interact regularly. This group has a
function of:
I. To hold in common the norms and values of their members
II. gives to their member’s status, security and social, satisfaction
III. help their members communicate
IV. helps solve problems
V. act as a reference groups
3. Super teams: a group of workers drawn from different departments of the organization to solve
problems that workers deal with their daily performance
4. Self-managed team: are super teams who manage themselves without any formal supervision
Successful teams;-
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Unsuccessful teams
Participative leadership
Shared responsibility.
Aligned on purpose
High communication
Future focused.
Focused on task.
Creative talents.
Rapid response
Team objectives
Are specific goals that the team accomplishes in fixed amount of time
Are the basis of the teams planned work
Is should be start point fit the employee objective set
Team objectives may be based on SMART goals:
S-Specific
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M-Measurable
A-Achievable
R-Realistic
T-Timely
Specific objective needs to precisely define the necessary step to meet the goal.
Measurable all objective need to evaluated need to determined progress.
Attainable you need to create objective that you can achieve.
Realistic it must be identified as something the team can accomplish.
Timing identifying the date to accomplish each step of the goal.
Here are some Tips to helps you work well in a team working
Understand your role in the team
Respect the schedule that is set for the team & contribute effectively toward meeting deadline if for
some reason you are not able to meet the deadline ask for help
Treat other team member with respect & support them in what whatever way you can in any team
discussions always be willing to give other a chance to talk & express their opinion every member of
the team / have to step into the leadership role in the absence of the of the team leader, ensure that the
responsibility are communicated well to all team members. the results of each member should be such
that it can be objectively.
Avoid any type of gossip / passing negative remarks about the team members
Purpose: Members proudly share a sense of why the team exists and are invested in accomplishing its
mission and goals.
Priorities: Members know what needs to be done next, by whom, and by when to achieve team goals.
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Roles: Members know their roles in getting tasks done and when to allow a more skillful member to do
a certain task.
Decisions: Authority and decision-making lines are clearly understood.
Conflict: Conflict is dealt with openly and is considered important to decision-making and personal
growth.
Personal traits: members feel their unique personalities are appreciated and well utilized.
Norms: Group norms for working together are set and seen as standards for everyone in the groups.
Effectiveness: Members find team meetings efficient and productive and look forward to this time
together.
Success: Members know clearly when the team has met with success and share in this equally and
proudly.
Training: Opportunities for feedback and updating skills are provided and taken advantage of by team
members.
A team goes through five /six stages of development. Each stage of team development presents its own
special challenges to a group of people striving to work together successfully by forming a cohesive team.
The team and the organization can take specific actions at each stage of team development to support the
team’s success in accomplishing the team mission.
Organization
Is pattern of relationship through which people pursue to achieve common goals, Are groups of people,
with ideas and resources, working toward common goals.
Is a social unit of people that is structured and managed to meet a need or to pursue collective goals.
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All organizations have a management structure that determines relationships between the different
activities and the members, and subdivides and assigns roles, responsibilities, and authority to carry out
different tasks.
Are open systems--they affect and are affected by their environment.
Organizational requirements may include
Goals, objectives and plans, e.g. business plan, annual report
Legal and organizational policies and procedures manual
Access and equity principles and practice policies
Anti-discrimination and related policies
Ethical standards
Quality and continuous improvement processes and standards
Occupational health and safety (OHS) policies, procedures and programs
Rights and Responsibilities of Employees and Employers at Workplace:
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consult with employees with respect to occupational health and safety
pay employees the correct wage/salary for employee
treat all employees fairly, applying Equal Employment Opportunity(EEO) principles
The following steps will assist you to develop a learning plan with a learner.
learner’s value
skills
Suitability of learners work situation as a work based learning environment (is there is a quiet place to
read /write /consider? are study leave provisions available ? is management supportive of work based
learning ?
A learning and development plan acts as a road map for employees and helps to support their career and
personal development. ... The plans can be used to manage performance and demonstrates to staff that
their employer is keen to invest both time and resources in their career development.
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2. identification of learning goals
It is important to identify learning objectives both from a learners perspective and from an
organizational perspective
Once established learning goals can be reviewed against the learning outcomes of the module s in this
resource. This will assist the selection of appropriate modules.
3. Identify learning resources: - support and strategies. Evaluate the availability of the following
resources and the learner’s confidence in accessing them.
resources(e.g. text/library)
4. Specify what constitutes evidence of learning: - how will you and the learner know that learning has
occurred? Assessment of learning could include a portfolio , case notes , role play and case studies
Specify dates for progress reviews and for module / task completion. Agree on how this will occur.
telephone call
review of progress
face-to-face meetings
Training Needs Analysis ( TNA )
Training ;-
is any process by which the Attitude , skills And Abilities of employees to perform specific jobs are
increased
the act of increasing the knowledge & skills of an employee for doing particular jobs
involves the learning activity designed to improve employees performance at her / his current jobs
Some logical steps to be undertaken on the TNA
Determine the training Need & value
Determine training development plan & objectives
Decide which training technique / methods to be used
Establishing learning principle
Conduct training & development programs before ,during & after implementations
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Identify possible consequences of inadequate training or training that does not meet an
organization’s needs or requirements.
Reduced productivity
Decreased flexibility/ adaptability to workplace demands
Failure to enhance people’s skills
Lead to a failure to meet statutory requirements in providing a safe and healthy working environment
Reduced motivation
Reduced satisfaction
Failure to offer career development
Increased employee turnover
Designing an effective learning plan many needs to be considered:
learning outcomes must be clear, adequate and communicated to intended participants
learning goals should be tangible and achievable (realistic)
there should be time and task elements that will stretch or challenge participants
proposed learning must be relevant and useful
consideration for preferred learning styles and diversity must be accommodated
monitoring, evaluation and assessment procedures for activities and progress
sufficient resources, including time, must be allocated to the training program/ learning opportunities
learning environments should be comfortable, free from distractions and suited to the skills
development
the psychological climate in the organization should be conducive to learning
learning must be structured so that participants feel a measure of control and are able to negotiate
learning needs, in an inclusive learning environment that recognizes and respects each person’s
individuality
facilitators who are qualified, accredited, experienced and committed will make learning more
interesting and effective
Individual learning plan requirements can include knowledge and skills that are specifically required to
perform a current or future role, for example, learning how to manage the payroll, aspects that develop
personal characteristics or behaviors, that is, dealing with conflict skills or development that is aimed at
personal wellbeing, for example, personal fitness.
Gathering evidence
As employees are testing for competence (what a person can or cannot do), they should collect as many
forms of evidence as possible, providing the evidence is:
Generic skills/ competencies can be evaluated by gathering evidence, these skills come under the
heading of attitude and they can provide a good indication of cultural health.
They include:
innovation/ creativity
flexibility/ ability to adapt to new situations and new technologies & critical thinking, problem solving
relations with work mates, management, customers/ clients
self-expectations, self-management , knowledge/ understanding of how learning occurs
ability to transform theories and facts into procedures & interest in learning new skills
acceptance of responsibility of leadership abilities
communication, interpersonal and information sharing skills
ability to cope with change, to accept change as a constant and to use the opportunities presented by
change
team participation to required task competencies
the current needs of the organization
Employees’ individual needs & organization’s developmental needs
productivity projections
requirements for any projected or proposed training programs or learning activities
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Employees who:
do not want to learn
whose attitude is that they are simply there to earn a wage
who are afraid and resistant to change
or who simply do not care
Can have destructive effects on the organization – its culture and its productivity. They can affect the
motivation and input of other employees. Thus employee attitude – willingness to
Feedback about an individual’s performance can also be gained from:
informal observation
examination of work outputs
discussions with clients/ suppliers/ external stakeholders
discussions with the individual
results of training
Gathering feedback which is gained from independent sources enables skills gap identification. It allows
other perspectives to be considered and a holistic approach to learning and development to be taken. For
example, an employee might assess their own skills and feel that they take too long when closing sales.
Examination of the sales figures might show a lower number of total sales for this person but if the total
sales achieved is high, then it might be that the extra time taken with each customer is actually a benefit
rather than a problem.
Competence and types of knowledge
Competence, in the workplace, refers to the knowledge, skills and attitudes demonstrated by
Organizational members. It is the ability to consistently perform, over time, a discrete task, under specified
conditions, to an agreed standard. Standards are set by industries, enterprises and accrediting bodies. We
develop competencies by learning
what to do (declarative knowledge), learning
how to do it (procedural knowledge), and
When to do it (situational or conditional knowledge).
When developing competencies we process information using cognitive processes, then we utilize that
information in practical situations to perform various tasks. When we are able to consistently (on a number
of occasions and in a number of situations) demonstrate successful performance, we are competent.
Declarative knowledge: is the knowledge that something is the case—the knowledge ‘that’. It relates to
what can be called factual and theoretical knowledge. You must know what, before you can know how
and when. In other words, when learning new skills we all need the basic
Procedural knowledge: is knowledge about how to do something; such as how to change a tyre or
write a letter. Before you can write a letter you need to know what words are and what we can do with
them (declarative knowledge that situation).
Conditional knowledge: is knowledge about how and when to apply that knowledge in order to act
appropriately. You would not, for instance, write a letter when a face-to-face meeting is required.
delivery methods and Learning styles
There is a wide range of different ways that learning can occur, but utilizing learning preference
theory ensures that trainers match the methodology to the learner rather than simply picking a
methodology that is easy or cost-effective.
Delivery methods can include, but are not limited to:
formal classroom-based training & reading
workshops
computer-based training
mentoring & coaching
informal discussion
work shadowing
attending conferences / meeting
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Essential elements of learning
there are some elements that serve to ensure quality training, and therefore achievement of competence,
that must be included. Effective learning requires:
instruction/ demonstration
development of procedures
practice/ repetition
constructive feedback
reinforcement
Coaching and mentoring
In a learning organization, coaching and mentoring are both valuable methods of sharing knowledge and
developing skills. Whilst they do not meet the requirements of formal training, they are, in some
circumstances, more effective in passing on knowledge and skills.
There are subtle differences between coaching and mentoring although the terms are often used
interchangeably.
Workplace mentors are generally people within the organization who have expertise, access to
organizational resources and the ability to guide and advise employees in a wide range of matters.
A mentor helps and guides a learner’s development. This can be either a formal or informal role and
might be intended to provide protégées with upward mobility and career support. Mentors must be
trustworthy because employees will often confide matters that go beyond purely technical skill. Mentors
might provide all, or some of, the following roles: personal support, friendship, acceptance, and
counseling. These activities might not necessarily be publicly recognized or observable.
Coaching: - is usually more task specific than mentoring. Coaches focus on helping and guiding
development in a particular competency or area of growth. They are usually chosen for their technical
expertise. Thus coaching is a more confined role. It does not often encompass the breadth of advice
and/or relationships normally found in a mentor relationship. It is also a very useful system if employees
transfer from one area to another or are promoted.
Induction training
New employees should undergo training as a part of their induction. Induction training provides new
starters with the information they need to do their job and outline the structure of the organization.
Induction processes ensure that new employees are productive as quickly as possible. Induction
programs should:
outline the organization’s policies relating to such things as safety, security, anti-discrimination, and
sick leave
explain how to carry out common administrative tasks (e.g. changing a phone number, obtaining a
business card, ordering stationery)
identify the organization’s information system (e.g. intranet or procedural manuals)
provide information about the layout of the premises (i.e. how to get around the building, security and
floor plans)
training relating to IT systems or equipment
introduce key staff members and advise who should be contacted if inductees have a question—ideally,
they should be provided with a mentor or ‘buddy’
be developed with the involvement of all relevant business units (such as security, IT, assets, etc.), to
ensure that new starters are given a complete picture
Learning style preferences
Learners will have their own learning styles. This is because we are all different. Learning style
preferences relate to the ways in which people internalize knowledge and to the tools they utilize to
develop their learning. Learning tools include books, lectures, videos, games, practical tasks, research
activities, reflection, discussion and so forth
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Visual learners
Visual learners learn best through seeing things.
are usually good at spelling
remember faces but may forget names
need a quiet environment to study in like color
understand and like charts are good at remembering things that they have read or seen
have difficulty retaining what they hear
prefer written reports to verbal ones may be avid readers
These people learn by copying down what is on a whiteboard, looking at diagrams and watching videos.
They find it easier to learn when they highlight, circle or underline important information in notes or
color code words. These learners benefit from the use of process maps and mind maps and need to take
notes when listening to lectures/ verbal instruction. These people find it beneficial to summarize and
organize content into graphs, charts, spreadsheets. They learn better when they use visual analogies or
metaphors to associate information and benefit from the use of computers.
Peer-based methods
This includes formats where peers focus on helping each other learn, for example, by exchanging ongoing
feedback, questions, supportive challenges and materials. Peer-to-peer training can be less threatening for
learners. Peer training can, however, pass on bad habits and will be ineffective if the person providing
training was not trained properly themselves.
Self-directed learning
Highly motivated learners can usually gain a great deal of knowledge and skills by identifying their own
learning objectives, how to meet those objectives and how to verify they have met the objectives. This can
be achieved by reading training handbooks, CD-ROM, web-based training, videos and hands-on
exploration/ experience.
Off-job training
In the Universities, colleges and training centers all provide structured learning that takes place in a
setting removed from the workplace.
The advantages of off-job training include:
the ability to practice skills in a safe environment
it provides underpinning knowledge in an efficient manner
having access to qualified trainers who have a knowledge of efficient training methods and up-to-date
knowledge of learning content
it isolates the learner from any workplace distractions
it can be a cost-effective way to train groups of people
On-the-job training
On-the-job training is, as its name implies, learning that occurs in a workplace setting whilst a person is
performing their job.
Is delivered to employees while they perform they regular jobs
It helps particularly to develop the occupational skills necessary to perform as expected by an
organization, as it requires the participant to apply specific skills and knowledge within a holistic
setting.
On-the-job training for formal qualifications is typically managed using a log book which guides the
learner in the competencies that they must demonstrate and also serves as a recordkeeping document.
Career counseling
Employees should have the opportunity to work with their supervisors to develop career plans which
identify areas for improvement or advancement, how those areas can be addressed and when. Continuing
professional development many professions require verification of ongoing training to retain certification,
for example, social workers, some fields of law and nurses. Professionals must stay up-to-date in the views
and practices relevant to their industry.
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Professional development can be gained by:
attending conferences
attending seminars/ workshops
undertaking professional reading
Distance learning
Distance learning has become a mainstream approach in training and development. This typically includes
learning by getting information and/or guidance from people who are not face-to-face with the learner, for
example, learning via satellite broadcast, online learning or email or postal mail correspondence.
One-on-one training
This form of training allows the instructor to provide training that is tailored to the individual’s
requirements. The course can be structured to meet the strengths and weaknesses of the trainee.
Learning support materials
The learning objectives, method chosen and the preferred learning styles of the participants
Will all have an influence on the materials that
Will be required to support the learning. If
Chosen appropriately and designed effectively, support materials can make learning easier,
Assist with memory retention, increase the transfer of knowledge to a workplace setting and
Make learning fun.
Learning support materials can include, but are not limited to:
product examples
student workbooks
text books
PowerPoint presentations
handouts
fact sheets
worksheets
assignments/ tests
websites
chat rooms and other e-learning social support mechanisms
DVD and audio
simulated environments, e.g. flight simulator, ‘sandpit’ environment for software
What Is a Business Plan?
A business plan
written document describing the nature of the business, the sales and marketing strategy, and
the financial background, and containing a projected profit and loss statement
A business plan is also a road map that provides directions so a business can plan its future
and helps it avoid bumps in the road. The time you spend making your business plan
thorough and accurate, and keeping it up-to-date, is an investment that pays big dividends in
the long term.
Business plans are important to allow a company to lay out its goals and attract investment.
They are also a way for companies to keep themselves on track going forward
The business plan should conform to generally accepted guidelines regarding form and
content. Each section should include specific elements and address relevant questions that the
people who read your plan will most likely ask. Generally, a business plan has the following
components:
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1. Executive Summary
1. Opportunity
1. Problem Summary
2. Solution Summary
3. Market Summary
4. Competition
5. Overview
6. Why Us?
2. Expectations
1. Forecast
2. Financial Highlights by Year [chart]
3. Financing Needed
2. Opportunity
1. Problem & Solution
1. Problem Worth Solving
2. Our Solution
2. Target Market
3. Competition
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3. Execution
1. Marketing & Sales
1. Marketing Plan
2. Sales Plan
2. Operations
1. Locations & Facilities
2. Technology
3. Equipment & Tools
3. Milestones & Metrics
1. Milestones Table
2. Key Metrics
4. Company
1. Overview
2. Team
1. Management Team
2. Advisors
5. Financial Plan
1. Forecast
1. Key Assumptions
2. Revenue by Month [chart]
3. Expenses by Month [chart]
4. Net Profit (or Loss) by Year [chart]
2. Financing
1. Use of Funds
2. Sources of Funds
3. Statements
1. Projected Profit & Loss
2. Projected Balance Sheet
3. Projected Cash Flow Statement
6. Appendix
1. Monthly Financial Forecasts
2. Additional Documentation
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