Overview

You can import Receivables transactions from other systems using the Receivables AutoInvoice Import Interface process. Au
represent transaction lines, distributions, sales credits, and revenue contingencies.
· The parent table, RA_INTERFACE_LINES_ALL, contains the primary transaction line information. The child tables contain th
RA_INTERFACE_DISTRIBUTIONS_ALL contains transaction distributions; RA_INTERFACE_SALESCREDITS_ALL contains sales
· Use the control files (RaInterfaceLinesAll.ctl, RaInterfaceDistributionsAll.ctl, RaInterfaceSalesCreditsAll.ctl, ArInterfaceCo
legacy and third-party applications into the AutoInvoice Interface tables. Once data is loaded successfully, use the Import

Preparing the Table Data

1. Prepare the data for each interface table using the corresponding worksheet in this template. See the section Excel Temp
2. Refer to the bubble text on each column header either for detailed instructions on preparing the data in that column, or f
3. Common tasks for preparing table data include setting up for data merge, and searching for internal identifiers.

Loading the Data

After you finish preparing the data in the parent and child sheets, click the Generate CSV File button to generate a ZIP file co
For information on loading the data in the CSV files into the interface tables, see the Documentation tab for the Load Interfa
Applications.

Generate CSV File

Excel Template Format

• Each interface table is represented as a separate Excel sheet.
• The first row in each sheet contains column headers that represent the interface table columns. The columns are in the or
Do not change the order of the columns in the Excel sheets. Changing the order of the columns will cause the load proces
You can hide columns that you do not intend to use, but you cannot delete columns. Deleting columns will cause the load
• Each column header contains bubble text about the expected data type and, in some cases, instruction text.
• You must enter data that conforms to what the control file can accept and process for the associated database column.
- Date fields must be entered in YYYY/MM/DD format.
- Amount columns must not contain a thousands separator and must use a period (.) as the decimal separator.
- Columns that must be whole numbers have data validation to allow only whole numbers
• Columns have been formatted, where applicable, to match the expected data type to eliminate data entry errors.
• For columns that require internal ID values, refer to the bubble text for additional guidance about finding these values.
• The transaction source specified in the Transaction Batch Source Name column must have the following setups:
- For fields in the Imported Information section, select Value instead of ID.
- For the field Accounting Flexfield, select Segment instead of ID.
- Select Allow Sales Credits to import sales credits information. Otherwise, the data from the RA_INTERFACE_SALESCREDIT

Recommendations for Loading Receivables AutoInvoice Import Interface Data

Because the details of any data conversion will vary, the scope of this document is limited to a best practices approach. If yo
and the strategies for populating them.

In general, we recommend the following:

1) Build an export file in the same format as the AutoInvoice Import Interface described in this template. You can build an ex
same structure as this template; or use SQL, ODI, or a similar tool to extract data into a .CSV file with the same structure a
Loading the Data).
2) Your spreadsheet must have the same columns, and the columns must be in the same order, as in this template.
3) Once you have extracted the data into your temporary spreadsheet, cut and paste the data into the relevant sheets provi
4) Using RA_INTERFACE_LINES_ALL. Entity sheet RA_INTERFACE_LINES_ALL captures transaction line details. This is the prim
import. Transaction header is created based on the active Receivables Grouping Rule definition. Each record in this sheet
that you have configured for use. Populate data in all enabled segments in the Line Transaction Flexfield Interface Line S
Flexfield Interface Line Context and Line Transaction Flexfield Interface Line Segment 1 to 15 columns uniquely identify
other child entity worksheets.
5) Using RA_INTERFACE_DISTRIBUTIONS_ALL. Entity sheet RA_INTERFACE_DISTRIBUTIONS_ALL captures the transaction di
Receivables AutoAccounting to derive distributions for imported transactions, then you should not populate this entity sh
RA_INTERFACE_LINES_ALL using Line Transaction Flexfield Interface Line Context and Line Transaction Flexfield Interfac
particular transaction line, use the same values for the Line Transaction Flexfield Interface Line Context and Line Transac
transaction line record in the RA_INTERFACE_LINES_ALL entity sheet. Populate General Ledger Accounting Flexfield segm
appropriate.
6) Using RA_INTERFACE_SALESCREDITS_ALL. Entity sheet RA_INTERFACE_SALESCREDITS_ALL captures sales credit informati
sheet RA_INTERFACE_LINES_ALL using Line Transaction Flexfield Interface Line Context and Line Transaction Flexfield Inte
7) Using AR_INTERFACE_CONTS_ALL. Entity sheet AR_INTERFACE_CONTS_ALL contains revenue contingencies that you inte
entity sheet RA_INTERFACE_LINES_ALL using Line Transaction Flexfield Interface Line Context and Line Transaction Flexfie
8) Once you have entered all the data, use the Generate CSV File button to merge the worksheets into a single new workshe
9) Once data is loaded to the Autoinvoice Import Interface tables using the Load Interface File for Import Process, and the Im
the Batch Name in the Manage Transactions page to search imported transactions. Batch Name uses the format Transacti

Importing the Loaded Data

After you successfully load your data, you must submit the Import AutoInvoice process to import the data into the applicati

To submit the Import AutoInvoice process:

1. Navigate to the Scheduled Processes page.
2. Click on Schedule New Process in the Search Results table.
3. Select the Import AutoInvoice process and click OK.
4. Enter the required parameters. These parameters are required:
Transaction Source
Default Date (default is the system date)
Base Due Date on Transaction Date (default is Yes)
5. Enter the rest of the parameters as needed and submit the process.
6. Monitor the process in the Scheduled Process page.
7. If the Import AutoInvoice process ends in error or warning, review the log file and validation report for details about the r

To correct import errors:

1. Navigate to the Billing work area.
2. Review the AutoInvoice Errors table to view the errors.
3. Click on the Number of Errors hyperlink to open the Manage AutoInvoice Lines spreadsheet to review and correct the erro
4. Once all the errored rows are corrected, resubmit the import data for validation by clicking on Submit AutoInvoice.
5. Repeat the submit and error correction steps in this section until all rows are imported successfully and the transactions a
 Fusion Applications
Receivables AutoInvoice Import Interface

Receivables transactions from other systems using the Receivables AutoInvoice Import Interface process. AutoInvoice Import uses four in
saction lines, distributions, sales credits, and revenue contingencies.
ble, RA_INTERFACE_LINES_ALL, contains the primary transaction line information. The child tables contain the following information for a
CE_DISTRIBUTIONS_ALL contains transaction distributions; RA_INTERFACE_SALESCREDITS_ALL contains sales credits; AR_INTERFACE_CON
rol files (RaInterfaceLinesAll.ctl, RaInterfaceDistributionsAll.ctl, RaInterfaceSalesCreditsAll.ctl, ArInterfaceContsAll.ctl) and the Load Inte
hird-party applications into the AutoInvoice Interface tables. Once data is loaded successfully, use the Import AutoInvoice Process to impo

e Table Data
data for each interface table using the corresponding worksheet in this template. See the section Excel Template Format for details about
bubble text on each column header either for detailed instructions on preparing the data in that column, or for a description of the data a
ks for preparing table data include setting up for data merge, and searching for internal identifiers.

Data
preparing the data in the parent and child sheets, click the Generate CSV File button to generate a ZIP file containing one or more CSV file
n on loading the data in the CSV files into the interface tables, see the Documentation tab for the Load Interface File for Import scheduled

ate CSV File

te Format
ce table is represented as a separate Excel sheet.
in each sheet contains column headers that represent the interface table columns. The columns are in the order that the control file expe
ge the order of the columns in the Excel sheets. Changing the order of the columns will cause the load process to fail.
columns that you do not intend to use, but you cannot delete columns. Deleting columns will cause the load process to fail.
header contains bubble text about the expected data type and, in some cases, instruction text.
ter data that conforms to what the control file can accept and process for the associated database column.
must be entered in YYYY/MM/DD format.
umns must not contain a thousands separator and must use a period (.) as the decimal separator.
at must be whole numbers have data validation to allow only whole numbers
e been formatted, where applicable, to match the expected data type to eliminate data entry errors.
that require internal ID values, refer to the bubble text for additional guidance about finding these values.
tion source specified in the Transaction Batch Source Name column must have the following setups:
the Imported Information section, select Value instead of ID.
Accounting Flexfield, select Segment instead of ID.
Sales Credits to import sales credits information. Otherwise, the data from the RA_INTERFACE_SALESCREDITS_ALL tab will be ignored.

tions for Loading Receivables AutoInvoice Import Interface Data

 tails of any data conversion will vary, the scope of this document is limited to a best practices approach. If you are new to data conversion
ies for populating them.

recommend the following:

ort file in the same format as the AutoInvoice Import Interface described in this template. You can build an export file in one of two ways:
ure as this template; or use SQL, ODI, or a similar tool to extract data into a .CSV file with the same structure as the .CSV file generated by
Data).
sheet must have the same columns, and the columns must be in the same order, as in this template.
ve extracted the data into your temporary spreadsheet, cut and paste the data into the relevant sheets provided in this template.
TERFACE_LINES_ALL. Entity sheet RA_INTERFACE_LINES_ALL captures transaction line details. This is the primary data from which transac
nsaction header is created based on the active Receivables Grouping Rule definition. Each record in this sheet is considered unique based o
ve configured for use. Populate data in all enabled segments in the Line Transaction Flexfield Interface Line Segment 1 to 15 columns of th
erface Line Context and Line Transaction Flexfield Interface Line Segment 1 to 15 columns uniquely identify each record in this entity she
entity worksheets.
TERFACE_DISTRIBUTIONS_ALL. Entity sheet RA_INTERFACE_DISTRIBUTIONS_ALL captures the transaction distributions that you intend to
AutoAccounting to derive distributions for imported transactions, then you should not populate this entity sheet. Data in this sheet is link
ACE_LINES_ALL using Line Transaction Flexfield Interface Line Context and Line Transaction Flexfield Interface Line Segment 1 to 15 colum
ansaction line, use the same values for the Line Transaction Flexfield Interface Line Context and Line Transaction Flexfield Interface Line
ine record in the RA_INTERFACE_LINES_ALL entity sheet. Populate General Ledger Accounting Flexfield segment values in the Accounting

TERFACE_SALESCREDITS_ALL. Entity sheet RA_INTERFACE_SALESCREDITS_ALL captures sales credit information for imported transactions
TERFACE_LINES_ALL using Line Transaction Flexfield Interface Line Context and Line Transaction Flexfield Interface Line Segment 1 to 15 c
TERFACE_CONTS_ALL. Entity sheet AR_INTERFACE_CONTS_ALL contains revenue contingencies that you intend to assign to imported tran
RA_INTERFACE_LINES_ALL using Line Transaction Flexfield Interface Line Context and Line Transaction Flexfield Interface Line Segment 1
ve entered all the data, use the Generate CSV File button to merge the worksheets into a single new worksheet. The merge generates a CS
loaded to the Autoinvoice Import Interface tables using the Load Interface File for Import Process, and the Import Autoinvoice process is
ame in the Manage Transactions page to search imported transactions. Batch Name uses the format Transaction Source_ AutoInvoice Imp

e Loaded Data
essfully load your data, you must submit the Import AutoInvoice process to import the data into the application tables and create the tran

Import AutoInvoice process:

the Scheduled Processes page.
edule New Process in the Search Results table.
mport AutoInvoice process and click OK.
quired parameters. These parameters are required:
Source
e (default is the system date)
ate on Transaction Date (default is Yes)
st of the parameters as needed and submit the process.
process in the Scheduled Process page.
AutoInvoice process ends in error or warning, review the log file and validation report for details about the rows that caused the failure.

ort errors:
the Billing work area.
AutoInvoice Errors table to view the errors.
Number of Errors hyperlink to open the Manage AutoInvoice Lines spreadsheet to review and correct the errors in the imported data.
errored rows are corrected, resubmit the import data for validation by clicking on Submit AutoInvoice.
ubmit and error correction steps in this section until all rows are imported successfully and the transactions are created.
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Receivables AutoInvoice Interface Lines

* Required
*Business Unit Name *Transaction Type Name
REACH BU - AUH INVOICE
Use 30 net for 30 days
Payment Terms Transaction Date Accounting Date Transaction Number
30 net 2017-03-31 2017-03-31 18211
 Enter the customer account number
here which you have filled in the
customer upload sheet as well for this
customer
Original System Bill-to Customer ReferOriginal System Bill-to Bill-to Customer Account Number
Jabryz
Enter the customer site number
here which you have filled in the
customer upload sheet as well for
this customer
Bill-to Customer Site Number Bill-to Contact Party Number Ship-to Customer Account Number
Jabryz
Ship-to Customer Site Number Ship-to Contact Party Number
Sold-to Customer Account Number *Transaction Line Type
LINE
Enter some description for the line like if this
"salary" , "Billing amount ", "Visa cost" etc
*Transaction Line Description *Currency Code Transaction Line Amount
03/JABZ/17 For the month of MAR-17. AED 21817
Transaction Line Quantity Unit Standard Price Line Transactions Flexfield Context
1.00 LEGACY ORDER ENTRY
Line Transactions Flexfield Segment 1 Line Transactions Flexfield Segment 14
1
Line Transactions Flexfield Segment 15 Primary Salesperson Number
Tax Classification Code Legal Entity Identifier Accounted Amount in Ledger Currency
VAT20
Sales Order Number Sales Order Date Actual Ship Date Warehouse Code
52519 2012/06/28 2012/06/28
Unit of Measure Code Unit of Measure Name Invoicing Rule Name
Ea
Revenue Scheduling Rule Name Number of Revenue Periods
Revenue Scheduling Rule Start Date Revenue Scheduling Rule End Date
Reason Code Meaning Last Period to Credit Transaction Business Category Code
Product Fiscal Classification Code Product Category Code Product Type
Line Intended Use Code Assessable Value Document Sub Type
Default Taxation Country User Defined Fiscal Classification Tax Invoice Number
US
Tax Invoice Date Tax Regime Code Tax Taxable Amount Tax Rate
Receivables AutoInvoice Interface Line Distributions
* Required
*Business Unit Name *Account Class
RESAUH REV
Amount Percent Accounted Amount in Ledger Currency Line Transactions Flexfield Context
21817 100.00 LEGACY ORDER ENTRY
Line Transactions Flexfield Segment 1 Line Transactions Flexfield Segment 15
1
Accounting Flexfield Segment 1 Accounting Flexfield Segment 2
03 011
Accounting Flexfield Segment 3 Accounting Flexfield Segment 4
4200001 00
Accounting Flexfield Segment 5 Accounting Flexfield Segment 6
00000 00000
Interface Distributions Flexfield Segment 7 Interface Distributions Flexfield Segment 8
Interface Distributions Flexfield Segment 9 Interface Distributions Flexfield Segment 10
Interface Distributions Flexfield Segment 11 Interface Distributions Flexfield Segment 12
Interface Distributions Flexfield Segment 13 Interface Distributions Flexfield Segment 14
Interface Distributions Flexfield Segment 15