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How To Create A Purchase Order ME21N in SAP 2

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266 views8 pages

How To Create A Purchase Order ME21N in SAP 2

Uploaded by

aswinvignesh38
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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How to Create a Purchase Order

ME21N in SAP
By : Madeline Carter December 30, 2023

Purchase orders are used for a


number of processes in
procurement. They can be
used for internal procurement
(from one plant to another), external procurement of goods (direct
consumption or stock) and services. It can also be used for
subcontracting, third-party and consignment processes. Purchase order
processing is shown in the following diagram. Purchase orders can be
created with reference to a purchase requisition, RFQ, quotation,
another purchase order, contract, sales order.

How to create a Purchase Order


Purchase orders are created by using standard transaction ME21N (or
ME21 – the old instance of the transaction).

Step 1)

1. Enter transaction code ME21N


ME21N.
2. Enter vendor.
3. Enter material number that needs to be procured.
4. Enter the quantity and unit of measure (optional – system uses UoM
from purchase info record).
5. Press ENTER to confirm the data entered.
:
Purchase order item is now populated with information from
purchase info record and material master, in combination with
the vendor master data. This can be seen on the next few
screens.

Delivery date and net price are populated from information supplied in
master data.
:
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In below screenshot , Blocks 1 and 2 were populated from purchase info


record, while 3 was populated from vendor master.
NBStandardPO Vendor VENDOR1Vendor1 Doc.date 13.05.2013
Header

Itm MatiGroup Pht Stor.Loc...Batch ReqmtNo.Requisiti... IMMaterial InfoRec. R.. F.. Purch
410 Materialgro.-Werk0001 Lager0001 5300003500

DefaultValues AddiPlanning

Item 1[10]10599999,LCDTV40"|
MaterialData Quantities/WeightsDelverySchedule Delivery Invoice Conditions Texts DeliveryAddress

Overdelv.Tol. •Unimted 1stRem./Exped. GoodsReceipt|


Underdel.Tol. 2ndRem./Exped. [GRNon-Valuated
ShippingInstr. 3rdRem./Exped. •Delv.Compl.
No.Exped.
3
StockType XQualityinspection PI.Delv.Time
GRProc.Time LatestGRDate

Rem.ShelfLife Incoterms EXWWien


QAControlKey

Default texts populated via purchase info record master data.

1. Info record PO text – text populated from info record master.


2. Info record note – populated from info record master.
3. Text in this field is the same as in our info recod.
:
⽇Item 1[10]10599999,LCDTV40**
MaterialDataQuantities/WeightsDeliverySchedule Delivery Invoice Conditions Texts DeliveryAddress

ItemTexts A... defaultPOtextfrominforecord


•_Itemtext
DE,InforecordPOtextio
*MaterialPOtext|
Delverytext
2Inforecordnote

1Continuous-t. TextcanbeadoptedfromInfoRec(Purchaseordertext)

Step 2)

1. You can see that purchase order contains several tabs at header
level.On the “Status” tab, you can find some information about the
status of the purchase order.
2. In this block, you can find general status (Active) as well as purchase
order confirmation (Not Yet Sent), Delivery status and Invoice status.
3. This is information about quantities and value, ordered qty and
value, delivered qty and value, still to deliver qty and value, Invoiced
qty and value, and finally downpayment information.

Other tabs contain information about Organizational Data, Import,


Additional Data, Partners, Communication, Address, Texts, Conditions,
Delivery/Invoice information.

Step 3) Delivery/Invoice tab holds data about payment terms and


trading terms. You can insert payment terms here (like =D06 – payment
30 days a!er delivery), trading terms (in two incoterms fields – for
example EXW Wien).
:
Step 4) Organizational data holds the information on the purchasing
organization, purchasing group and company code. You could choose
another purchaseing group if you needed to.

Other tabs

In Conditions tab, you can find data about prices and conditions
on header level.
Texts tab is used to maintain header level texts.
Address tab holds the vendor address data.
In the Additional Data tab, you can find Collective number and VAT
registration number of the vendor.

At the item level purchase order contains additional information


on items

On the delivery schedule tab, we can enter the desired delivery


schedule and quantities that are to be delivered at a certain date.
:
Material data tab contains information about vendor material
number, batch, vendor batch, EAN code etc. Some of the data is
populated from purchase info record.
On the delivery tab, you can set delivery tolerance percentages
(over and under delivery), set delivery status, delivery remainder
settings and other information.
Invoice tab holds information on invoice related data and a field
“Tax” that should be filled if applicable (in our case the tax code is
V1 for both items).
Conditions tab is used to specify conditions on item level.
Delivery address – our company address, it can be changed if we
want the material delivered elsewhere.

Confirmation tab holds data specific for the item confirmation


control and rejection indicator.

When all the data is double-checked for mistakes and entered accurately
we can save the purchase order.
:
You Might Like:

Service Purchase Order in SAP: ME23N


Release Strategy in SAP MM – Procedure for Purchase Order
Overview Of Pricing Procedure in SAP MM & SAP SD
How to Define Access Sequence & Condition Table in SAP
V/05, M/03
How to Define Condition Types in SAP
How to Define Calculation Schema in SAP
How to Define Schema Group & Determination in SAP
Reservation of Inventory in SAP MB21, MB1A, MBST, MB22

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