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Understanding
and Negotiating
Construction
Contracts
Understanding
and Negotiating
Construction
Contracts AandContractor’s
Subcontractor’s
Guide to
Protecting
Company Assets
Second Edition
Kit Werremeyer
This book is printed on acid-free paper.
Copyright © 2023 by RSMeans. All rights reserved. Published by John Wiley & Sons, Inc.,
Hoboken, New Jersey Published simultaneously in Canada
No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any
form or by any means, electronic, mechanical, photocopying, recording, scanning, or otherwise,
except as permitted under Section 107 or 108 of the 1976 United States Copyright Act, without
either the prior written permission of the Publisher, or authorization through payment of the
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01923, (978) 750-8400, fax (978) 646-8600, or on the web at www.copyright.com. Requests to
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Sons, Inc., 111 River Street, Hoboken, NJ 07030, (201) 748-6011, fax (201) 748-6008, or online at
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Trademarks: Wiley and the Wiley logo are trademarks or registered trademarks of John Wiley &
Sons, Inc. and/or its affiliates in the United States and other countries and may not be used
without written permission. All other trademarks are the property of their respective owners.
John Wiley & Sons, Inc. is not associated with any product or vendor mentioned in this book.
Limit of Liability/Disclaimer of Warranty: While the publisher and the author have used their
best efforts in preparing this book, they make no representations or warranties with respect to
the accuracy or completeness of the contents of this book and specifically disclaim any implied
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Acknowledgments xiii
About the Author xv
Preface xvii
Disclaimer xix
Introduction xxi
The Goals of This Book xxi
What Are the Benefits of This Book? xxi
Contractor & Owner Conventions xxii
Private Contracts or Government Contracts? xxii
Key Contracting Concepts xxii
Two Types of Commercial Terms & Conditions xxiii
The Most Important Commercial Terms & Conditions xxv
The Contracting Process xxv
Excuses for Not Negotiating Better Commercial
Terms & Conditions xxv
The Concept of Risk Transfer xxvi
This Is a Book Developed Just for Contractors xxvii
Three Final Suggestions xxvii
Chapter 1: Contracts: Basic Training 1
What Is a Contract? 1
The Steps to a Contract 1
vii
Coming to the Party? 2
The Starting Point 3
“Here’s My Proposal” 4
“Consideration,” or Something of Value 5
The “Happy Test” 5
“Can That Person Sign This Contract?” 6
Call in the Enforcer to Close the Breach! 6
A Contract Example 8
Strange Words & Long Paragraphs 10
Contracting Myths 11
Contract Negotiations 12
Chapter 2: Types & Forms of Contracts 15
Fixed Price & Fixed Schedule Contracts 16
Reimbursable Type Contracts 16
Combined Fixed Price & Reimbursable Contracts 18
Cost Plus Fee Contracts 20
Guaranteed Maximum Price Contracts 21
Target Price Contracts 21
Contracts with Performance Incentives 22
Form of Contracts 23
Some Final Contract Housekeeping—Definitions 30
Conclusion32
Chapter 3: Scope of Work 33
The Scope of Work Matrix 37
Scoping Drawings 39
Conclusion40
Chapter 4: Terms of Payment & Cash Flow 41
Cash Flow 42
Interest Rates 44
Periodic Progress & Milestone Payments 45
Conclusion59
Chapter 5: The Schedule 61
Float62
Time Is of the Essence 64
Extra Time, but No Money 66
Conclusion68
Chapter 6: Assurances of Performance 69
Guaranties & Bonds 70
What Does “Failure to Perform” Mean? 72
viii
What Is a Bond? 72
Forms of Assurances of Performance 73
Surety Companies 78
Some Language Considerations on Guaranties & Bonds 82
Types of Performance Assurances 82
Conclusion101
Chapter 7: Insurance 103
What Is Insurance? 104
Claims Made vs. Occurrence 105
Types of Insurance 106
Important Issues Associated with Insurance 112
Additional Insured Status 120
Additional Insurance Basics 121
A Typical Insurance Clause in a Construction Contract 134
Safety140
Chapter 8: Indemnity 141
Insurance & Indemnity 142
Indemnity Definitions 142
Transferring the Owner’s Risks to Contractors 143
Fairness Is Not a Consideration 143
Is an Indemnity Required in a Construction Contract? 144
Anti-Indemnity Legislation 144
Examples of Indemnification Clauses 150
Indemnification, Additional Insured Status, &
Contractual Liability Insurance 157
Owners Love CLAIMS! 161
Negotiating Indemnity Clauses 162
Knock-for-Knock Indemnities 165
Conclusion166
Chapter 9: Changes 169
Some Ground Rules 170
Protecting the Project Manager 170
Owners’ Directives 171
Constructive Changes 171
Payment for Changes 172
Sample Change Clauses 172
Major Contract Changes 178
Negotiating Change Clauses 179
Conclusion180
ix
Chapter 10: Disputes & Their Resolution 183
What’s a Project Manager to Do? A Short Story to Start With 183
Disputes—The Construction Contract’s Bad Actor 184
An Ounce of Prevention 186
Dispute Resolution Options 186
The Folks who Negotiate, Mediate, Arbitrate, & Litigate 188
Dispute Resolution Clauses 189
Conclusion192
Chapter 11: Damages 193
Breach of Contract/Failure to Perform 194
Contractors’ Financial Exposure 194
Actual Damages—A Silent Risk? 194
Liquidated Damages 196
Consequential Damages 204
Conclusion206
Chapter 12: Warranties 207
A Workable Definition of Warranty 207
Warranty Issues 208
The Uniform Commercial Code 214
When Is No Warranty Appropriate? 217
Extended Duration Warranties 219
Limiting Provisions in Warranties 221
Pass-Through Warranties 221
Latent Defects & Warranty 222
A Sample Warranty 224
Conclusion224
Chapter 13: Termination & Suspension 227
Termination for Cause 228
Termination for Convenience 229
Suspension232
Cancellation236
Conclusion236
Chapter 14: Force Majeure 239
Negotiating Clauses 239
Sample Contract Language 240
Conclusion244
Chapter 15: Other Contract Clauses 245
Site Conditions 246
Use of Completed Portions of the Work 251
x
Patent Indemnity 252
Secrecy & Confidentiality Clauses & Agreements 253
Owner’s Right to Inspect 254
Independent Contractors 257
Assignment258
Acceptance & the Punch List 260
Advance & Partial Waiver of Liens 262
Final Waiver of Liens 265
Audit Rights 268
Severability or Validity Clauses 269
Venue & Applicable Law 269
Florida Civil Code Chapter 47 Venue 270
Texas Business & Commercial Code
Annotated §272.001 271
Venue and Choice of Law State Statutes 271
Contractual Rendition? 271
Changes in the Law 272
Some Interesting Clauses to Close 273
Chapter 16: A Construction Contractor’s
Contract Checklist 275
Chapter 17: International Contracting 283
International Contracts 284
The U.S. Foreign Corrupt Practices Act 285
Letters of Credit 286
Split Contracts: Onshore & Offshore Contracts 288
Political, Religious, & Economic Risks 289
Overseas Private Investment Corporation (OPIC) 290
Legal Systems in Foreign Countries 290
Local Employees, Partners, & Agents 291
Offshore Companies 292
Currency Risks 293
Applicable Law 297
Joint Ventures 299
Joint Operations 299
Import & Export Considerations 300
Understanding INCOTERMS 302
The Export‐Import Bank of the United States 305
Where to Get Some Help—Ask the U.S. Government 306
Lastly, Use the Right Paper Size! 307
Conclusion307
xi
Chapter 18: What’s It Take to Do Business
in Southeast Asia? 309
Patience Is Golden 310
Walk the Talk 310
Time and Money 311
The US Foreign Corrupt Practices Act 312
Center for Strategic and International Studies 313
Trans Pacific Partnership (TPP) 314
Backdoor to China and India 314
SPECIAL SECTION—The Socialist Republic
of Vietnam (Vietnam) 316
Resources for Business in Southeast Asia 317
Chapter 19: Some Final Thoughts on Negotiating Contracts 319
Why Negotiate? 320
The Concept of Standard Terms & Conditions 320
Risk Transfer Item 1: Get Rid of the Indemnity Clause! 322
Risk Transfer Item 2: Don’t Provide Additional
Insured Status 323
Risk Transfer Clauses, Insurance, & Safety 323
How to Say No without Aggravating the Owner 324
The Worst Contracting Word: “Reasonable” 324
The Best Contracting Word: “Notwith- standing” 325
Win-Win & Lose-Lose in Contract
Negotiations—Fairy Tales? 326
Is There a Price for Bad Commercial Terms & Conditions? 327
Terms of Payment 327
Some Tips on Successful Negotiating 328
Three First (and Final) Suggestions 328
Resources 329
Glossary 333
Index 349
xii
Acknowledgments
xiii
And my wife, Marilyn, a former teacher, reviewed every word in the
book at least twice and made every effort to ensure my spelling and
grammar were generally correct. While she did an excellent job, she
told me she never again wants to read anything about indemnities.
Amen.
xiv
About the Author
xv
Preface
xvii
coverage, and assurances of performance. The instructors told us
horror stories about the financial consequences that arose out of
accepting a client’s risky commercial terms and conditions for
engineering and construction contracts.
This training course set the path of my career as, for the next
25 years, I worked in several different sales offices located on the
East Coast and the Midwest of the U.S. and for 13 of those 25 years,
in Southeast Asia. I participated in and/or managed the negotiations
of the commercial terms and conditions for hundreds of engineering
and construction contracts ranging in value from small $50,000
repair projects, to major engineering, procurement, and construction
(EPC) projects worth over $100 million. Clients ranged from small
owners to major international oil, gas, chemical, and petrochemical
clients, and major domestic and international EPC contractors from
the U.S., Europe, and Asia.
There were a huge variety and complexity of commercial terms and
conditions in all these contracts over those 25 years. Every owner or
EPC contractor had their own favorite idea of what constituted
acceptable commercial terms and conditions. Negotiating acceptable
terms and conditions for CBI projects was always a challenge;
nothing ever was the same. On a few occasions, the client’s
commercial terms and conditions were so one-sided and
unacceptable, and the client was so reluctant to change them, that the
only thing left to do was close the file and walk out the door. It was
time to let some other poor contractor suffer with those lousy
commercial terms and associated risks.
When I retired in 2001 after 32 years with CBI to form my own
company, I looked back at all the diverse practical negotiating
experience I had with engineering and construction contracts in the
U.S. and internationally and felt it was important to write a practical,
user-friendly, and non-legalistic book about this subject. It is my hope
that my own experience will help contractors, regardless of the size or
sophistication of their companies, to negotiate better and less risky
commercial terms and conditions for construction contracts—and
thereby better protect their assets.
I hope that contractors can learn something from this book and use it
as a practical desk reference. If by reading this book, they learn
nothing more than to be able to better identify, understand, and
evaluate risky commercial terms and conditions, and then negotiate
or otherwise seek help to resolve them, I have succeeded.
xviii
Disclaimer
– Kit Werremeyer
xix
Introduction
The Goals This book was written with three important goals in mind:
What Are Contractors must be able to identify, understand, and evaluate all the
commercial risks that are accepted by agreeing to an owner’s
the Benefits proposed contract. They must then be able to effectively minimize
of This Book? and manage those commercial risks—mitigating or eliminating them
through negotiations—and thereby lessen their exposure to any
potential financial liabilities. This will ultimately protect the assets of
their companies. This is the primary benefit of this book.
xxi
Contractor & This book refers to contractors and owners—both in the general
sense, and capitalized in actual sample contract clauses. “The
Owner contractor” refers to you, the reader of this book—whether general
Conventions contractor or subcontractor—working hard in the construction
business trying to make a living. “The owner” refers to the company
that the contractor is providing construction work for, and with whom
he will sign a construction contract. (Note that throughout this
book, the masculine singular “he” is used, for simplicity only, and
to avoid the more cumbersome “he/she”/“his/her” construction.)
Also for simplicity, the book refers to the construction contract
between the owner and contractor. Often, however, the contractor
will have a contract with another construction company who works
for the owner, perhaps in the role of the owner’s project manager, or
the owner’s main contractor. In this case, the contractor would
typically be considered a subcontractor, and his construction contract
would likely be called a subcontract with the owner’s project manager
or main contractor. It doesn’t matter whether the contract is made
directly with the owner, or whether it’s a subcontract with the owner’s
PM or main contractor—the information contained in this book
about understanding and negotiating construction contracts applies
equally to all of these contracting relationships.
Key Contracting Throughout this book, two key contracting issues with construction
contracts are discussed:
Concepts • Commercial Risk: The risk associated with the potential for the
contractor to be harmed in some way by accepting the wording
xxii
in an owner’s construction contract’s commercial terms and
conditions.
• Potential Financial Liability: The possibility of having to pay
money, which would arise from the obligations that a contractor
agrees to accept in the owner’s construction contract’s
commercial terms and conditions, and that might arise also from
the contractor’s common law obligations. Common law is the
body of law that develops out of decisions made by courts—
called precedence—rather than law that is created by statute.
xxiv
The Most The three most important commercial terms and conditions
contained in all construction contracts are:
Important 1. Scope of work
Commercial 2. Pricing and terms of payment
Terms & 3. Schedule
Conditions These commercial terms are the three foundation stones of all
contracts, as shown in Figure 2.
Excuses for Not What are the typical excuses given by contractors when faced with
the prospect of having to try to negotiate better commercial terms
Negotiating and conditions in the owner’s construction contract? Some of the
Better most common:
Commercial • “It’s too hard to deal with the owner and his lawyers.”
• “The owner will disqualify me if I take exception to his terms
Terms & and conditions.”
Conditions
xxv
• “I don’t understand the terms and conditions well enough to
negotiate better ones, and I don’t want to hire a contracts expert
or a lawyer.”
• “The competition accepts the owner’s terms and conditions all
the time, so I don’t have much of a chance.”
• “I don’t like to negotiate. Maybe the best thing to do is just sign
the contract, put it in the bottom drawer of the desk, and hope
nothing happens.”
The last excuse basically says this: “sign, do nothing, and pray for the
best.” This strategy works fine as long as nothing goes wrong during
the execution of the contract. However, things often do go wrong
during the course of executing construction contracts!
Let’s say the owner creates lengthy delays to the construction schedule,
refuses to acknowledge his fault, then penalizes the contractor by
imposing liquidated damages for late performance. Once something
like this happens to a contractor just once in his lifetime, he will wish
he had made the effort to negotiate more favorable commercial terms
and conditions prior to signing the contract.
One good reason to negotiate changes to the owner’s commercial
terms and conditions is simply to improve the contract for the benefit
of the contractor, and to lower the contractor’s exposure to potential
financial liability at the same time.
For example, creating a detailed scope of work document that carefully
outlines what the contractor, owner, and all other parties involved in the
contract are obligated to do will always serve to minimize
misunderstandings and disputes over the scope of work. Often the
contractor has the best experience and background to assist the owner
with developing a detailed and comprehensive scope of work document.
The Concept Another contracting concept that will be discussed throughout the
book is the concept of risk transfer. Commercial terms and conditions,
of Risk Transfer such as those associated with insurance and indemnity clauses,
transfer the risk of potential financial liability for certain events from
one organization to another. Insurance transfers the risk of certain
potential financial liabilities from the contractor—the named
insured—to the insurance company in return for the payment of a
premium. An indemnity clause in a construction contract can transfer
to the contractor the risk of certain potential financial liabilities that
may arise due to the negligence of the owner—in return for nothing!
Contractors must understand the consequences of accepting risk
transfer clauses in a construction contract. Negotiating changes to
risk transfer clauses can significantly lower exposure to the possibility
of unnecessary or unwarranted financial loss.
xxvi
This Is a Book Every attempt has been made to write this book in as non-legalistic a
manner as possible. It was written for those contractors who have no
Developed Just legal training in contract law and are simply in business to engineer,
for Contractors procure, and safely build construction projects.
Anyone who is willing to take the time to understand the basic
concepts of construction contracting can become effective in
understanding, evaluating, and managing commercial risk and
Before the contractor negotiating more favorable commercial terms and conditions. Can a
signs the contract, he lawyer who specializes in construction contracting help a contractor
needs to understand understand and negotiate a construction contract? Certainly he can,
the commercial but that assistance, and cost, is not always necessary.
risks and their
The book features samples of actual contract language—both the good
possible financial and the bad, the fair and the unfair. Each chapter contains these easy-
consequences. The to-understand clauses, in boxes for quick reference, which show
contractor’s assets contractors the kind of language that should be used, as well as jargon
are at stake. and unreasonable terms that should be avoided. Having a good
working knowledge of the major commercial issues involved in
construction contracting will help a contractor understand what he is
getting into, the risks he is taking, and the risks he doesn’t want to take.
This book is not Is the contractor agreeing to a fair contract, or taking on a lot of
designed to be anti- unnecessary responsibilities and commercial risks? Will he get paid
lawyer or anti-owner. on time? These are the types of questions a contractor will be able to
It is designed to be answer and resolve after reading this book—before signing a
pro-contractor. construction contract.
It may appear when reading through this book that owners are cast in
a bad light, and that all too often they demand unacceptable
commercial terms and conditions. This is not true. Some progressive
owners have, or will negotiate, commercial terms and conditions that
are fair and balanced for both parties—the owner and the contractor.
The contractual issues covered in this book are meant to raise the
awareness of contractors to worst-case situations that can arise from
accepting certain commercial terms and conditions in a construction
contract—and how to edit and reword unfair clauses.
Three Final Finally, contractors should remember these three important things:
xxvii
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vieja y tahur, zaragatera y triste,
esa España inferior que ora y embiste,
cuando se digna usar de la cabeza,
aun tendrá luengo parto de varones
amantes de sagradas tradiciones
y de sagradas formas y maneras;
florecerán las barbas apostólicas,
y otras calvas en otras calaveras
brillarán, venerables y católicas.
El vano ayer engendrará un mañana
vacío y ¡por ventura! pasajero,
la sombra de un lechuzo tarambana,
de un sayón con hechuras de bolero,
el vacuo ayer dará un mañana huero.
Como la náusea de un borracho ahito
de vino malo, un rojo sol corona
de heces turbias las cumbres de
granito,
hay un mañana estomagante escrito
en la tarde pragmática y dulzona.
Mas otra España nace,
la España del cincel y de la maza,
con esa eterna juventud que se hace
del pasado macizo de la raza.
Una España implacable y redentora,
España que alborea
con un hacha en la mano vengadora,
España de la rabia y de la idea.
CXXXVI
PROVERBIOS Y CANTARES
I
II
III
IV
V
Ni vale nada el fruto
cogido sin sazón...
ni aunque te elogie un bruto
ha de tener razón.
VI
VII
VIII
IX
La envidia de la virtud
hizo a Caín criminal.
¡Gloria a Caín! Hoy el vicio
es lo que se envidia más.
XI
XII
XIV
XV
XVI
XVIII
El casca-nueces-
vacías,
Colón de cien
vanidades,
vive de supercherías,
que vende como
verdades.
XIX
XX
Cosas de hombres y
mujeres,
los amoríos de ayer,
casi los tengo olvidados,
si fueron alguna vez.
XXII
No extrañéis, dulces
amigos,
que esté mi frente arrugada.
Yo vivo en paz con los
hombres
y en guerra con mis entrañas.
XXIII
XXIV
XXVI
¿Dónde está la
utilidad
de nuestras utilidades?
Volvamos a la verdad:
vanidad de vanidades.
XXVII
XXVIII
Caminante, son tus huellas
el camino, y nada más;
caminante, no hay camino,
se hace camino al andar.
Al andar se hace camino,
y al volver la vista atrás
se ve la senda que nunca
se ha de volver a pisar.
Caminante, no hay camino,
sino estelas en la mar.
XXIX
XXX
XXXI
¡Oh fe del meditabundo!
¡Oh fe después del pensar!
Sólo si viene un corazón al mundo
rebosa el vaso humano y se hincha el
mar.
XXXII
XXXIII
XXXIV
Hay dos modos de
conciencia:
una es luz, y otra, paciencia.
Una estriba en alumbrar
un poquito el hondo mar;
otra, en hacer penitencia
con caña o red, y esperar
el pez, como pescador.
Dime tú: ¿Cuál es mejor?
¿Conciencia de visionario
que mira en el hondo acuario
peces vivos
fugitivos
que no se pueden pescar,
o esta maldita faena
de ir arrojando a la arena,
muertos, los peces del mar?
XXXV
XXXVI
XXXVII
XXXVIII
XXXIX
XLI
XLII
XLIV
XLV
XLVI
XLVII
Mirando mi calavera
un nuevo Hamlet dirá:
He aquí un lindo fósil de una
careta de carnaval.
XLVIII
XLIX
LI
LIII
CXXXVII
PARÁBOLAS
I
II
A Don Vicente Clurana.
III
Érase de un marinero
que hizo un jardín junto al
mar,
y se metió a jardinero.
Estaba el jardín en flor,
y el jardinero se fué
por esos mares de Dios.
IV
CONSEJOS
V
PROFESIÓN DE FE
VI
VII
Cabeza meditadora,
¡qué lejos se oye el zumbido
de la abeja libadora!
CXXXVIII
MI BUFÓN