UNIVERSITY INSTITUTE OF APPLIED MANAGEMENT SCIENCES

SUMMER INTERNSHIP GUIDELINES

The Summer Internship aims at achieving the following objectives:

To give an insight into the working of the organizations.

Application of knowledge and techniques learnt in the first year to real business
problems and to test out and enrich one’s understanding, knowledge and skills.
Helps in exploring career opportunities in your area of interest.
The requirement of writing a project report is intended to develop the student’s
diagnostic, analytical and report writing skills in the context of the management related
issues.
 The topic selected for the project should be useful to the organization
and have adequate management content.
 The study done for the summer training must be based on the primary
and /or secondary data and must have relevance to the organizational
realities.

WHAT IS A SUMMER TRAINING REPORT?

It is intensive study on a topic. It explores the subject in depth and elucidates information
about the problem investigated, the methods used to solve the problem, the results of the
investigation and the conclusions inferred and a set of recommendations that can be
implemented.
WHAT CAN BE STUDIED IN A PROJECT?

The project taken for study can be related to a particular organization. It can also be a
comparison study of many organizations, or related to an industry. All projects must be
related to the broad sectoral area either directly or indirectly.

SCOPE OF THE STUDY:

How valuable is the study to be done by you? Does it have application value? Can it be used for
improvement by the organizations? The study should highlight its application in day to day
functioning or in a specific area. The data collected should be primary, i.e., gathered by your
own observation, or it may be secondary i.e. taken from the records of the organization where
the research is being undertaken like balance sheets, control figures, performance reports, sales
reports. Survey of recent publications on the topic will provide comparable secondary data from
other sources. Student must ensure that the project undertaken is an original study. The set of
guidelines for the project work is also given to the guide to ensure that the student abides by
the format or project structure laid down by the institution.
A certificate (attached format) from the industry guide on organization letter head
duly stamped should be submitted along with the project work.
 REPORT STRUCTURE / CONTENTS:
1. Introduction: To the topic under study, E.g. If it is a study on inventory control
practices, an introduction as to what is inventory control and its practices, and
other introduction should be given.
2. Introduction to the Organization: A brief background about the
company/organization where the study will be conducted, like name, location etc.
and also relevant details like organization structure, existing systems related to
the particular subject under study.
3. The problem under study: This section should contain:
a. Background of the problem task undertaken ( i.e. how & why the project
was selected)
b. Rationale of the study
c. Scope of the study: Scope should indicate the broad area taken up for study or
investigation and indicate limits within which the study is being conducted.
(E.g. the time period, geographical area, departments of an organization etc.)
4. Review of Literature: indicating the research done so far with regard to the
particular subject.
5. Objectives : This section should contain:
a. The Main Objective you have to accomplish through your project
b. Specific Objectives i.e. what all you need to in order to achieve your main
objective.
6. Methodology: This section would include the plan of the study – method of data
collection, instruments used tools & techniques of analysis, limitations of study.
How and where will the study be conducted? Where will the data for the study be
collected? Is it primary or secondary?
7. Observations, Analysis & Discussion: This part can be covered in more than one
chapter, depending upon the coverage of the study. (try to make use of the relevant
management techniques / skills / policies; data presentation and statistical analysis in
the project report). The relevant data gathered should be presented in the form of
Tables, graphs, flow charts etc. What type of analysis is being done on the data
gathered? Is it qualitative or quantitative? Qualitative analysis is done on data
collected from marketing research, product development etc. It mainly consists of
 subjective inputs and rarely uses precise numerical description. In Quantitative
analysis the data gathered is quantified in terms of numerical or figures and
suitable statistical analysis is done. Quantified data is more reliable and precise
than qualitative data.
8. Conclusion & Recommendations: The project should be summed up with a
rundown of the project in its entirety. (Based on the study done)
Recommendations are based on the conclusions of the study. It is important to
indicate that a set of recommendations should follow from the conclusion
inferred. These should be based on the usefulness of the study, applicability in
business industry, in decision making, in system development and so forth.
If possible, quantify the benefits that can be gained from following the
recommendations. Indications as to what other techniques can be applied to
improve the systems viz. cost saving techniques, precautions.
Limitations of the study if any should be highlighted.
9. Appendices: Should include Questionnaires (if any), Company Balance sheets (if
any), etc.
10. References / Bibliography: Should be presented in the proper Format as
depicted below:
a. For Books:
Author(s) (Surname, First Name); Book Name, Publisher, Place of
Publication, Year of Publication.
b. For Journals / Magazines / Newspapers:
Author(s) (Surname, First Name); “Title of the Article”, Journal Name, Vol-,
No.-, Month-, Yr of Pub, pp – (pages referred).

c. Web Pages: Full URLs of the web page (including the domain name &
ending with *.org / .htm / .html and so forth)
IMPORTANT GUIDELINES FOR WRITING THE PROJECT

(1) Students should use simple and good English while writing the report. Avoid

grammatical errors.
(2) The problems and objectives should be specific and clearly stated. Avoid ambiguity.
(3) No aspects of the structure of the report should be omitted.
(4) Important to include Bibliography, List of tables, Certificate from guide
and acknowledgements.
(5) The report should be in about 60-70 pages.

OTHER DETAILS TO BE INCLUDED IN THE REPORT

1. Acknowledgement – to all those who have helped the student to complete the
project.
2. Abstract of the study. It should not exceed 500 words.
3. Table of contents, chapter wise with the appropriate page numbers.
4. Actual project content following the given format.
5. Bibliography – It is important to the students to list out Books of reference.
It should follow the order. Author’s name, Title of the Book or Journal,
page nos., and year of publishing.

PHYSICAL FORMAT
(a) The front cover should contain the following details (Sample design Attached:
TOP : The Title of the report in block capitals
CENTRE : Full name of the candidate in block capitals with Roll No.
BOTTOM : Name of the institute, year of submission.
(b) BLANK SHEETS – At the beginning and end of the report two blank sheets of paper
shall be provided one for the purpose of binding and another
after the blank sheet.
(c) TITLE SHEET – The title shall be the first typed sheet and shall follow
immediately after the blank sheet.
(d) PAPER – The report shall be typed on A4 bond paper.
(e) TYPING – The typing shall be in 12 pt Times New Roman. One and a half spaced
on both sides or single side of the paper.
(f) MARGIN – The typed sheet shall have the following margins: Left 1.5”, Top
1”, Right 1.5”, Bottom 1”.
(g) PAGE NUMBER – Each page shall be numbered at the bottom of the page (centre) .
(h) BINDING – The report shall be Hardcover Bound.

COPIES TO BE SUBMITTED:

The candidate is required to make three (3) copies of the project report, which should
be complete in all respects.
1. Two copies must be submitted to UIAMS office along with soft copy in
word format in Google form (link will be shared later) for evaluation.
Student will be intimated about his vivavoce test after the evaluation.
2. The above two copies will be retained by the Institute.
3. One copy must be retained by the student for his/her record.

VIVA-VOCE OF PROJECT:
The submitted project report will be sent for evaluation. The project report will
be evaluated on the following criteria: -
CRITERIA

1. Clarity of objectives, scope and coverage.

2. Methodology for data collection.
3. Analysis of data, tools and techniques.
4. Understanding of the subject and conceptualizing of the key areas.
5. Innovative techniques/approach to problem scheme.
6. Conclusions drawn.
7. Recommendations, usefulness implementation scheme.
8. Linking of recommendations to the objective.
9. Report writing and presentation.
If the student is successful in the project work, then he/she will be eligible to appear for
the viva voce exam. In case of a student’s project not being approved, he/she is not
eligible to take up the viva-voce. The Project can be disapproved on the basis of it not
being a original study i.e. if it is copied or rewritten from an earlier project, incorrect
data, insufficient discussion & analysis, typographical errors, improper presentation of
the project matter, mismatch between the problem studied at hand and the
methodology i.e. design, insufficient subject matter etc.