[insert company name] Remote Work Agreement

This document outlines the terms and conditions governing the agreement between [insert
employee name] and [insert company name] for engaging in remote work. Remote work means
working from home or another location outside the usual workplace. It can be part-time or full-
time, depending on the arrangement.

With remote work, your job requirements and responsibilities stay the same. You're still expected
to be professional productive, and provide excellent customer service, no matter where you
work. The number of hours you need to work each week won't change, but your team leader can
be flexible with how you schedule those hours.

Effective date: End date:

Employee information
Employee name

Job Title

Remote work address

Phone number

Department

Team leader

Current employment ● Full-time

status: ● Part-time
● Contractor

Remote work schedule and hours

How many hours do you work per week?

Are you fully remote or hybrid? ● 100% Remote

● Hybrid
● 2 days remote
● 3 days remote
● 4 days remote

*Optional
This Remote Work Agreement prepared by Hubstaff is just a sample. It may not cover every possible injury or
compliance issue with federal, state, or local standards. It's not exhaustive and doesn't provide legal advice. If you have
compliance questions, consult your legal counsel.
 Please tick the days that you will be working remotely.

Week 1 ● Monday ● Tuesday ● Wednesday ● Thursday ● Friday

Week 2 ● Monday ● Tuesday ● Wednesday ● Thursday ● Friday

Week 3 ● Monday ● Tuesday ● Wednesday ● Thursday ● Friday

Productivity Goals
The below is just an example. You should add the employee’s goals and objectives here.

Content Marketer
● Produce four articles a month
● Generate 10 monthly brand mentions
● Generate five major quarterly updates
● Complete a daily standup at the end of each day
● Submit your timesheets [insert when timesheets need to be submitted]

Communication Channels and Standards

Channels used within the business to communicate:
● Add a list of items here
● Slack
● Gmail

Messages from these channels should be responded to within [add your standard here, for
example, 24 hours].

To ensure we all respectfully communicate with each other, here are some general guidelines:
● Record your working hours with Hubstaff
● Keep your Slack status up to date so your team knows when you are available or maybe
even on holiday so they won’t bother you.
● Submit a daily standup with Hubstaff Tasks each day. List what you worked on in the day
and how long each task took, your main priorities, your stress level, what's on your mind,
a big win for the day, something you wish had gone better, and any roadblocks you
encountered.
● Request PTO when you will be away from your desk. If you take the day off, please let
your team leader know two days in advance and a week in advance for anything longer.
● Stay in touch with your team leader, your main point of contact at [insert company name].
The employee and their team leader(s) should work together to share any updates during
the workday.
● Additional conditions [add anything important for you to agree on].

Equipment and technical requirements

This Remote Work Agreement prepared by Hubstaff is just a sample. It may not cover every possible injury or
compliance issue with federal, state, or local standards. It's not exhaustive and doesn't provide legal advice. If you have
compliance questions, consult your legal counsel.
The employee and [insert company name] will work together to decide what equipment is
needed for remote work. HR and IT departments can help with this. [insert company name] will
maintain the equipment it provides, while the equipment the employee brings will be their
responsibility.

List of equipment provided by [insert company name].

Equipment Date provided to [insert Notes

employee name]

Laptop

Computer

Mouse

Keyboard

Monitor(s)

Desk

Chair

Phone

Headset/microphone

[add other items here]

[add other items here]

[add other items here]

Here are some general equipment and technical guidelines to follow:

● Create a dedicated workspace that promotes maximum focus and is ergonomically
designed. You are responsible for providing space, telephone, networking, and internet
capabilities with appropriate speed.
● Show patience and understanding towards colleagues with different ideal home working
conditions.
● You must receive approval from your team leader if you want to move company
equipment to a new location.
● [insert company name] equipment belongs to the company.
● Only approved parties should work on the company's hardware.
● Report any damage or changes to company equipment promptly.
● Company equipment is for business use only.
● Keep hardware and software secure from unauthorized access.

This Remote Work Agreement prepared by Hubstaff is just a sample. It may not cover every possible injury or
compliance issue with federal, state, or local standards. It's not exhaustive and doesn't provide legal advice. If you have
compliance questions, consult your legal counsel.
 ● If you cease work, promptly return all company equipment, including laptops and power
supplies.

Security Measures
As an employee of [insert company name], you agree to:
● Safeguard organizational information from unauthorized disclosure or damage.
● Adhere to federal, state, and organizational rules, policies, and procedures for public and
official record disclosure.
● Consider work at the employee's remote location as official business for the organization.
● Maintain records, documents, and correspondence securely (physical or electronic).
● Promptly report any incidents of loss, damage, or unauthorized access to your team
leader and IT.
● Release or dispose of records following relevant laws organizational policies, and with
supervisor's consent.
● Protect electronic and computer files as organizational records.
● Promptly surrender organization-owned equipment and data documents upon request.

Signatures
This agreement is subject to the terms and conditions stated in the [insert company name]. I
[insert employee name] have read through [insert company name] remote work policy [link to
your remote work policy] and processes. I've read and understood the [insert company name]
Remote Working Policy and this agreement. I agree to follow and comply with the terms and
conditions in both documents.

Employee signature [insert name]

HR Signature [insert name]

Team leader signature [insert name]

This Remote Work Agreement prepared by Hubstaff is just a sample. It may not cover every possible injury or
compliance issue with federal, state, or local standards. It's not exhaustive and doesn't provide legal advice. If you have
compliance questions, consult your legal counsel.