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IT Project Class 10

The document provides steps to perform various tasks in Microsoft Office applications like Word, Excel and Access. These include applying styles and inserting images in Word, consolidating data and using goal seek in Excel, and creating queries, forms and reports in Access.

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Balkishan Jajoria
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
173 views

IT Project Class 10

The document provides steps to perform various tasks in Microsoft Office applications like Word, Excel and Access. These include applying styles and inserting images in Word, consolidating data and using goal seek in Excel, and creating queries, forms and reports in Access.

Uploaded by

Balkishan Jajoria
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 27

COLONEL’S PUBLIC SCHOOL

Practical File
Information Technology 402

Submitted To. Submitted by


Name: Priyanka ma’am Name: Kirtiman
Designation. Roll. No.: 28
Section: A
Class: X
Subject: Information
Technology
INDEX
S. No. Topic Page no.

Digital Documentation

1. Applying Styles to a Document

2. Inserting Images toa Document

3. Create and Use of Templates

4. Create Table of Contents

5. Implementing Mail Merge

Electronic Spreadsheet

6. Consolidating Data

7. Creating Subtotals

8. Sharing Excel Workbook

9. Recording a Macro

10. Goal Seek

Database Management System

11. Creating a New Database

12. Creating database using Templates

13. Creating a Query in Access

14. Creating Forms

15 Creating Reports

How to apply styles to a document?


To apply styles, follow the steps:
Step 1: Select the text on which you want to apply style.
Step 2: On home tab, in styles group, select the style you want to apply on your
text.

Step 3: Select the style.

How to create a new style?


To create a new style, follow steps:
Step 1: Select the paragraph you want to format by triple click that paragraph.
Step 2: On home tab, in lower right corner of Styles group, click dialog box
launcher.

Step3: Click New Style button.

Step 4: Enter the name of style, choose desired text formatting, and click OK.

Inserting Images in a Document


Step 1: Select the insert option from the navigation menu.

Step 2: Now select the picture option.

Step 3: A insert picture from dialog box will open.

Step 4: Select this device option.

Step 5: Select the image you want to insert in a document.


Create and Use of Templates
1. Click the File tab.

2. Click New.

3. Select a template.

4. Click Create.
Create Table of Contents

1. On the Reference tab, in Table of Contents group, click Table of Contents.

2. Choose the style of Table of Contents you wish to insert.

3. You can turn ON or OFF the Show Page Numbers option. Once done, click
Ok.
4. To include Title or another heading click Options.

5. In the TOC level set the hierarchy.


The contents will be displayed.
Implementing Mail Merge
Step 1: Write a Draft Mail That You Wish to Send to Multiple Recipients. Step 2:
In Mailings tab, in Mail Merge group, click Start Mail Merge button.

Step 3: Select Step by Step Mail Merge Wizard.

Step 4: Choose the document type, and click Next: Starting Document.
Step 5: Select Use the Current document, and click Next: Select recipients.
Step 6: Select the existing recipients list OR make a new recipients list.

Step 7: Now select Write your Letter, then Preview your letters.
Step 8: Click complete the merge.

Step 9: Click Print to print the letters.


Step 10: Click All, then click OK.
Electronic Spreadsheet
Analyse Data Using Scenarios and Goal Seek
How to Consolidate Data?
1. Select the sheet where the consolidated data will be placed.
2. Click the cell in the worksheet where you want to place the consolidated
data.
3. Click the Data tab on the ribbon.
4. Click the Consolidate Data button in the Data Tools group.

The Consolidate dialog box appears. Here you can choose what
you want to do with the data, like find the sum, count, or average.

5. Select a function from the list.

If source data is in a different workbook, click Browse to locate


the file and click OK.
6. Click the Collapse Dialog Box button.
7. Navigate to the worksheet with the set of data to be consolidated.
8. Select the data you want to include in the consolidation.

Be sure to select the data as well as any headings and totals to be


included.

9. Click the Expand Dialog Box button.

10. Click the Add button.


11. Repeat Steps 6-10 until all data ranges you wish to consolidate are
added.
12. If you want the consolidation to update automatically whenever the
source data changes, check the Create links to source data check box.
13. Click the OK.
Creating Subtotals
Outlining Data using Subtotal
1. First, sort the data on the Company column.
2. On the Data tab, in the Outline group, click Subtotal.

3. Select the Company column, the column we use to outline our worksheet.

4. Use the Count function.

5. Check the Company check box.

6. Click OK.
Sharing Excel Workbook and Protect Change
Tracking

Step 1: On the Review tab, in the Changes group, click Protect and
Share Workbook button.
Step 2: The Protect Shared Workbook dialog window will show up, and
you select Sharing with track changes check box.

Step 3: Type password in Password (optional) box, click OK and then


retype password to confirm it.
Step 4: Save the workbook.
Recording the Macro
1. Click the developer tab.

2. In the Code group, click on the Macro button. This will open the ‘Record
Macro’ dialog box.

3. In the Record Macro dialog box, enter a name for your macro but there are
some naming conditions that you need to follow when naming a macro.

you cannot use spaces in between. I usually prefer to keep my macro names as a
single word, with different parts with a capitalized first alphabet.

4. In the ‘Store macro in’ option, make sure ‘This Workbook’ is selected. This
step ensures that the macro is a part of the workbook.
5. Enter a description. (If you want).
6. Click OK to start recording
7. Click on the Stop Recording button the Developer tab.
Goal Seek
Step 1: Select the cell with the output you want to change

Step 2: Navigate to the “Data” tab

Step 3: Select “What-if Analysis”

Step 4: Click “Goal Seek”


Step 5: Type the number you want to hit into the “To value” field

Step 6: Select the variable you want to change in the “By changing cell” box

Step 7: Click “OK” to see the Goal Seek analysis


Database Management System
How to Create New Database
Step 1: Search for the Microsoft Access to open it.

Step 2: Access screen will appear. Select Blank Database option.


Step 3: Click on Create.

Creating Database using Templates


Step 1: On the Access opening screen, select on New.

Step 2: Available templates will show up, select any of them of your
choice.
Step 3: In the File Name box, enter the name of the file.

Step 4: Click on Create to create database.

Creating Query using Query Design


Step 1: On the Create tab, in Queries group, click Query Design.

Step 2: Click Student Marks table, and then click Add button.
Step 3: Double click the Field names: Subject Marks and ID.

Step 4: You can set criteria to your query.


Step 5: To run a Query click on Run button in Design tab.

Step 6: The outcome of the Query is displayed.

Creating Forms in Access


Step 1: Select the table for which you want to create form.

Step 2: On Create tab in the Forms group, click Form option.


A Form will appear for the table you have selected.

Step 3: You can also edit design of the form by dragging the different
items within the dotted placeholder.

Step 4: You can view/update all the records in Form using Record
buttons at the bottom of the form.

Creating Reports in Access

Step 1: Select the table for which you want to generate the Reports.
Step 2: On the Create tab, in Reports group, click on Reports option.

Step 3: A report for selected table will appear.

Step 4: When you click on individual fields, an orange outline appears around it.
You may change the report format by clicking and dragging these fields.
Step 5: In case of a field with Numeric Data type, a default Total column appears
that calculates the sum of all the entries of that Field.

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