UPL/EMP-TRG/2020-21/016

UPTRON POWERTRONICS LTD

(A U.P. Govt. Undertaking)
S-53 TO 58, Industrial Area, Site IV,
Sahibabad, Ghaziabad (U. P.) 201010

E-mail : [email protected]

REQUEST FOR EMPANELMENT (RFE)

for
SERVICE PROVIDER FOR COMPUTER TRAINING & OTHER TRAININGS

Bid Reference : UPL/EMP-TRG/2020-21/016

Website : https://www.etender.up.nic.in

Date of Publishing : 27.08.2020 on 06:00 PM

Last Date of Time for Submission of Bids : 18.09.2020 at 11.00 AM

Date and Time of opening of Bids : 18.09.2020 at 11.30 AM

Place of opening of bids : UPTRON POWERTRONICS LTD

S-53 TO 58, Industrial Area, Site IV, Sahibabad
Distt. Ghaziabad (UP) 201010
Or
UPTRON POWERTRONICS LTD
Gomti Barrage, Gomti Nagar
Lucknow (UP) - 226010

Tender Processing Fee (Non refundable) : Rs. 11,800/-

It will be the responsibility of the Service Providers to check U.P. Government e-

procurement website http://etender.up.nic.in for any amendment through corrigendum in
the tender document. In case of any amendment, Service Providers will have to
incorporate the amendments in their bid accordingly.

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INDEX

1. Notice Inviting Request for Empanelment 03-04

2. Section – Instruction to Service Providers (ITB) 05

(A) The e-Bidding Documents 05-06

(B) Preparation and Submission of Bids 06-10

(C) Bid Opening and Evaluation of Bid 10-13

(D) Award of Contract and Other Conditions 13-17

3. Section II(a) – Requirements for Empanelment and 18

Declaration
19-22
Section II(b) – Eligibility and Evaluation criteria
4. Section III – Capability Statement 23-26

Terms and Conditions of Empanelment with Uptron 27-28

Powertronics LIMITED

Annexure -1 Statement of experience and competence in related 29

areas/fields

Annexure -2 Statement of manpower and Statement of manpower 30

available in related areas/fields

Annexure- 3 Statement of Infrastructure 31

Annexure -4 Statement of LAN installed in Service Provider’s premises 32

Annexure -5 Self Affidavit 33

Annexure -6 Statement of Checklist 35

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UPTRON POWERTRONICS LTD

(U.P. Government Undertaking)
S-53 TO 58, Industrial Area Site IV,
Sahibabad, Ghaziabad

INVITING REQUEST for EMPANELMENT

Online Proposal is invited for Empanelment of Companies/Firms of proven capabilities as a Service

Provider for COMPUTER TRAINING & OTHER TRAININGS up to 11:00 AM on 18.09.2020 and
shall be opened at 11:30 AM on 18.09.2020. The Proposal processing fee is Rs. 11,800/- The details for
submission of Proposal will be available in the tender document on the U.P. Government e-procurement
website https://www.etender.up.nic.in from 27.08.2020 at 06:00 P.M. The Company reserves the right to
cancel any or all the Proposal / annul the bidding process without assigning any reason and decision of
the company will be final.

Managing Director

UPL/EMP-TRG/2020-21/016

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INVITATION FOR e-BIDS

This invitation for Proposal is for empanelment of experienced companies / organizations in the
areas of COMPUTER TRAINING & OTHER TRAININGS for the period of Two years.
1. Service Providers are advised to study the tender Document carefully. Submission of
Proposal against this tender shall be deemed to have been done after careful study and
examination of the procedures, terms and conditions of the tender Document with full
understanding and its implications.
2. The Proposal prepared in accordance with the procedures enumerated in ITB Clause 6 of
Section-I should be submitted through e-Procurement portal https://www.etender.up.nic.in
by following the procedures given in ITB clause 11 of Section I.
3. The tender document is available at e-Procurement website https://www.etender.up.nic.in
Interested Service Providers may view, download the e-Bid document, seek clarification and
submit their Proposal online up to the date and time mentioned in the table below:
Date of publication of tender notice 27th August, 2020 at e-Procurement web site
(a) https://www.etender.up.nic.in

(b) Availability of tender document on 27th August, 2020 from 06:00 PM

Proposal submission start date & time 27th August, 2020 from 06:00 PM
website
(Submission of Tender processing fee
(c) and other supporting documents in PDF
format)
(d) Proposal submission end date & time 18th September, 2020 at 11:00 AM
(e) Online Technical bids opening Date & 18th September, 2020 at 11:30 AM or onwards
Time of Opening of Technical Bids
Venue UPTRON POWERTRONICS LTD
S-53 TO 58, Site-IV, Sahibabad, Ghaziabad.
Or
(f)
UPTRON POWERTRONICS LTD
Gomti Barrage, Gomti Nagar
Lucknow
(g) Inviting Officer Managing Director
Processing Fee (non refundable) Rs.11,800/- (Including GST) (in the form of DD
(h) /RTGS or NEFT)
(i) Empannelment fee (non refundable) Rs. 70,800/- (Including GST) (in the form of
DD/NEFT/RTGS)
(j) Security deposit
Security deposit Rs.1,00,000/- (Including GST) (in the form of
DD/NEFT/RTGS only)
Bank Account Detail Bank:- Punjab National Bank
(k) Branch:- Chandar Nagar, Ghaziabad
Account No.:- 1443002100015702
IFS Code:- PUNB0144300

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4. All e-Bids must be accompanied by Processing Fee in the form of Demand Draft in
favour of UPTRON POWERTRONICS LTD payable at
Ghaziabad/Delhi or through NEFT or RTGS in company’s Bank
A c c o u n t . The scanned copy of the processing fee must be uploaded along with the
e-Bid and the original DD should reach the office of UPTRON Powertroncis ltd at
Ghaziabad or lucknow office before e-bid submission end date and time.

5. UPTRON reserves the right to cancel any or all the Proposal /annul the e-Bid process
without assigning any reason thereof.

6. All the required documents should be uploaded by the Service Provider electronically in the
PDF format. It is suggested that the PDF Files should be made in grayscale using the
minimum readable appropriate resolution so that the size of the files is minimized for fast
uploading on the e-tender portal https://www.etender.up.nic.in. The required electronic
documents for each document label of Technical (Fee details, Declaration by the Service
Provider, Capability Statement and Annexures and Qualification details) schedules/packets
can be clubbed together to make single different files for each label. The size of single
label file should not exceed 8 to 10 MB size.

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SECTION I : INSTRUCTIONS TO SERVICE PROVIDERS (ITB)

(A) THE BIDDING DOCUMENTS

1. Cost of Bidding

a) The Service Provider shall bear all costs associated with the preparation and submission of its
Proposal and UPTRON POWERTRONICS LTD, SAHIBABAD or LUCKNOW OFFICE
(UP) hereinafter referred to as “UPL” will in no case be held responsible or liable for these
costs, regardless of the conduct or outcome of the bidding process.

b) This tender document is available on the website https://www.etender.up.nic.in to enable the

Service Providers to view, download the bidding document and submit their bids up to the
last date and time mentioned in tender notice/tender document against this tender. The
Service Providers shall have to pay tender processing fee of Rs.11,800/- through Demand
Draft payable in favour of UPTRON POWERTRONICS LTD o r t h r o u g h N E F T o r
RTGS in company’s Bank Account (see clause 42 for Bank Account
N o . ) . The scanned copy of the Demand Draft or transfer detail must be submitted along
with the e-bids and the original Demand Draft to UPTRON POWERTRONICS LTD,
SAHIBABAD, GHAZIABAD or Lucknow office on or before Proposal submission end date
& time. This tender document fee will be non-refundable to the Service Providers.

2. Contents of Bidding Documents

2.1 The services required to be delivered; bidding procedures and other terms and conditions are
prescribed in the bidding documents. The bidding documents include:

a) Invitation for Bids

b) Section I : Instruction to Service Providers (ITB)
c) Section II : Requirements for Empanelment.
d) Section III : Capability Statement
e) Annexure-1 to Annexure-5

2.2 The Service Provider is expected to examine all instructions, forms, terms and specifications in
the bidding documents. Failure to furnish all information required as per the bidding documents
or submission of a Proposal not responsive to the bidding documents in every respect will be at
the Service Provider’s risk and may result in rejection of his Proposal.

3. Clarification of Bidding Documents

A prospective Service Provider requiring any clarification of the bidding documents may raise
his point of clarification through Bid Management window after successfully logging to the e-
procurement website https://www.etender.up.nic.in The Service Provider may seek clarification
by posting query in the relevant window after clicking “Seek Clarification” option in the view
tender details window for tender which can be selected through my tender option of bid
submission menu. The clarification will be replied back by UPL through the e-procurement
website which can be read by the Service Provider through the “Clarification” option under Bid
Submission menu. The prospective Service Provider may also seek clarifications by sending its

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written queries to UPL before the date of start of submission of e bid. Clarification may also be
sent at e mail of the company.

4. Amendment of Bidding Documents

4.1 At any time prior to the deadline for submission of Proposal, UPL may, for any reason, whether
at its own initiative or in response to a clarification requested by a prospective Service Provider,
modify the bidding document by amendments. Such amendments shall be posted /uploaded on
the e-procurement website https://www.etender.up.nic.in through corrigendum and shall form an
integral part of bid documents. The relevant clauses of the Proposal documents shall be treated as
amended accordingly.

4.2 It shall be the sole responsibility of the prospective Service Providers to check the website
https://wwwetender.up.nic.in Time to time for any amendment in the tender documents. In case
of failure to get the amendments, if any UPL shall not be held responsible.

4.3 In order to allow prospective Service Providers a reasonable time to take the amendment into
account in preparing their bids, UPL at its discretion, may extend the deadline for the submission
of bids. Such extensions shall be posted/up-loaded on the e-procurement website
https://www.etender.up.nic.in

(B) PREPARATION AND SUBMISSION OF BIDS

5. Language of Proposal
The Proposal prepared by the Service Provider, as well as all correspondence and documents
relating to the Proposal exchanged by the Service Provider and UPL shall be written either in
Hindi or English language. The correspondence and documents in Hindi must be accompanied
by embedded/separate Hindi font files. Only English numerals shall be used in the bid.

6. Documents Constituting the Proposal

The technical Proposal prepared by the Service Provider shall comprise the following
components:

(i) Fee Details - includes copies of Bid processing fee furnished in accordance with ITB
clause 1 and 8 in PDF format.
(ii) Declaration by the Service Provider - includes signed copy of declaration and
Requirements for Empanelment as per Section-II in PDF format.
(iii) Capability Statement and Annexure - includes filled in signed capability
statement as per Section-1,2,4,5 and 6 in PDF format.
(iv) Qualification Details - includes copies of required documents as per ITB Clause 17.1 in
PDF format justifying that the Service Provider is qualified and meets the criteria for
empanelment.

7. Documents Establishing Service Provider’s Qualification

Pursuant to ITB Clause 6, the Service Provider shall furnish, as part of its Technical Proposal,
documents establishing the Service Provider’s qualification to perform the Contract if its

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Proposal is accepted. The documentary evidence should be submitted by the Service Provider
electronically in the PDF format. It is suggested that the PDF files should be made in grey scale
using the minimum appropriately readable resolution so that the size of the files is minimized for
fast uploading on the website.

8. Proposal Processing Fee

8.1 Pursuant to ITB Clause 6, the Service Provider shall furnish, as part of its Proposal, a Proposal
processing fee in the amount of in favour of UPL i.e. UPTRON POWERTRONICS LTD as
mentioned in clause 1(b) above . The scanned copy of the Proposal processing fee must be
submitted along with the e-bid and the original one should reach UPL’s office at Sahibabad on or
before Proposal submission end date & time.

8.2 The Proposal processing fee shall be in Indian Rupees and shall be in the following forms only:

The Proposal processing fee of the above amount shall be submitted in the form of Demand
Draft payable in favour UPTRON POWERTRONICS LTD o r t h r o u g h N E F T o r R T G S
in company’s Bank Account.

8.3 Any Proposal not secured in accordance with ITB Clauses 8.1 and 8.2 above shall be treated as
non-responsive and rejected by UPL.

9. Format and Signing of Proposal

9.1 The Service Provider shall prepare one electronic copy of the Company Profile.

9.2 The Proposal documents shall be digitally signed, at the time of uploading, by the DSC of
Company/Firm or its authorized representative whose DSCL is authenticated with registered
User-Id given for Company/Firm on e-procurement website https://www.etender.up.nic.in All
the pages/documents of the Proposal shall also be signed manually by the competent person
authorized to sign the Proposal before converting them into PDF and uploading them as bidding
documents.

10. Submission of Proposals

Service Provider should submit its Proposal electronically on e-procurement website
https://www.etender.up.nic.in by adopting the procedure given in the tender as well as physically
duly filled tender document along with all required enclosures including tender fee and
processing fee in the form of original bank draft/banker’s cheque/photocopy of cash deposit
receipt in sealed cover clearly marked on the top of the envelop “Bid for service provider for
software development” and should reach Managing Director, UPTRON POWERTRONICS
LTD, S-53 TO 58, Industrial Area, Site-IV, Sahibabad, Ghaziabad 201010 or UPTRON
POWERTRONICS LTD, Gomti Barrage, Gomti Nagar, Lucknow” on or before the last date and
time mentioned in the tender.

The Proposal submission module of e-procurement website https://www.etender.up.nic.in

enables the Service Providers to submit the e-bids online against this tender published by UPL.
Proposal submission can be done only from the Proposal submission start date and time till the

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Proposal submission end date and time given in the tender. Service Providers should start the
Proposal submission process well in advance so that they can submit their Proposals in time. The
Service Providers should submit their Proposals considering the server time displayed in the e-
procurement website. This server time is the time by which the Proposal submission activity will
be allowed till the permissible time on the last/end date of submission indicated in the tender
schedule. Once the Proposal submission date and time is over, the Service Providers cannot
submit their e-bids. For delay in submission of Proposals due to any reasons, the Service
Providers shall only be held responsible. The Shortfall of any documents can be requested by
anytime during technical bid on the descrition of Management.

The Service Providers have to follow the following instructions for submission of their e-bids:

10.1 For participating in bids through the e-tendering system, it is necessary for the Service Providers
to be the registered users of the e-procurement website https://www.etender.up.nic.in For this,
the Service Providers have to register themselves by depositing a fee in the office of U.P.
Electronics Corporation Limited, 10 Ashok Marg, Lucknow, 226001 for getting a valid User ID
and Password on e-procurement website https://www.etender.up.nic.in The Service Providers
may contact at U.P. Electronics Corporation Limited, 10 Ashok Marg, Lucknow 226001 or
contact on phone numbers 0522-4130303 for getting registered at the e-Procurement website
https://www.etender.up.nic.in The Service Provider can enroll themselves through this site by
clicking “online Service Provider enrollment” on the home page of the site.

10.2 In addition to the normal registration, the Service Provider has to register with his/her Digital
Signature Certificate (DSC) in the e-tendering system and subsequently he/she will be allowed to
carry out his/her bid submission activities. Registering the Digital Signature Certificate (DSC) is
a one-time activity. Before proceeding to register his/her DSC, the Service Provider should first
log on to the e-tendering system using the User Login option on the home page with the Login
ID and Password which he/she has got as per clause 11.1 above.

For successful registration of DSC on e-procurement website https://www.etender.up.nic.in the

Service Provider must ensure that he/she should possess Class-2/Class-3 DSC issued by any one
of the following certifying authorities approved by Controller of Certifying Authorities,
Government of India such as Mahanagar Telephones Nigam Ltd. (MTNL), New Delhi and Tata
Consultancy Services (TCS) Mumbai as the e-procurement website
https://www.etender.up.nic.in is presently accepting DSCs issued by other authorities such as
Customs & Central Excise, New Delhi; Institute for Development & Research in Banking
Technology, Hyderabad; Safe Script, Chennai and (n) Code Solutions, Ahmedabad has been
under active consideration. The Service Provider is advised to get his/her DSC issued by
Mahanagar Telephones Nigam Ltd. (MTNL), New Delhi or Tata Consultancy Services (TCS),
Mumbai on a safer side for successful registration of his/her DSC on e-procurement website. The
Service Provider may also contact the office of U.P. Electronics Corporation Ltd. (UPLC) at the
address given in clause 11.1 above for getting the desired DSC as UPLC also facilitates the
Service Providers in getting the DSCs.

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The Service Provider is also advised to register his/her DSC on e-procurement website well in
advance before bid submission end date so that he/she should not face any difficulties while
submitting his/her e-bid against this tender. The Service Provider can perform User Login
registration/creation and DSC registration exercise as described in clauses 11.1 and 11.2 above
even before bid submission date starts. UPL shall not be held responsible if the Service Provider
tries to submit his/her e-bid at the last moment before end date of submission but could not
submit due to DSC registration or any other technical problem.

10.3 The Service Provider can search for active tenders through “Search Active Tenders” link, select
a tender in which he/she is interested in and then move it to ‘My Tenders’ folder using the
options available in the Bid Submission menu. After selecting and viewing the tender for which
the Service Provider intends to bid from “My Tenders” folder the Service Provider can place
his/her bid by clicking “Pay Offline” option available at the end of the view tender details form.
Before this, the Service Provider should download the tender documents and study it carefully.
The Service Provider should keep all the documents ready as per the requirements of tender
document in the PDF format.

10.4 After clicking the ‘Pay Offline‘ the Service Provider will be redirected to the Terms and
conditions page. The Service Provider should read the Terms & Conditions before proceeding to
fill in the Tender Fee and Processing Fee offline payment details. After entering and saving the
Tender Fee and Processing Fee details, the Service Provider should click “ Encrypt & Upload”
option given in the offline payment details form so that “Bid Document Preparation and
Submission” window appears to upload the documents as per Technical (Fee Details,
Declaration by the Service Provider, Capability Statement & Annexures and Qualification
details) schedule/packet given in the tender details. The details of the demand Demand Draft or
any other accepted instrument which is to be physically sent in original before bid submission
end date & time, should tally with the details available in the scanned copy and the data entered
during bid submission time otherwise the bid submitted will not be accepted.

10.5 Next the Service Provider should upload the Technical Proposal documents for Fee Details (bid
Processing Fee), Declaration by the Service Provider as per Section-II, Capability Statement as
per Section-III & Annexures 1 to 5 and Qualification Details as per ITB Clause 17.1 of tender
document. Before uploading, the Service Provider has to select the relevant Digital Signature
Certificate. He may be prompted to enter the Digital Signature Certificate password, if
necessary. For uploading, the Service Provider should click “Browse” button against each
document label in Technical schedule/packet and then upload the relevant PDF files already
prepared and stored in the Service Provider’s computer. The required documents for each
document label of Technical (Fee Details, declaration by the Service Provider, Capability
Statement & Annexures and Qualification Details) schedule/packet can be clubbed together to
make single different file for each label

10.6 The Service Provider should click “Encrypt” next for successfully encrypting and uploading of
required documents. During the above process, the bid documents are digitally signed using the

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DSC of the Service Provider and then the documents are encrypted / locked electronically with
the DSC’s of the bid openers to ensure that the bid documents are protected, stored and opened
by concerned bid openers only.

10.7 After successful submission of Proposal documents, a page giving the summary of Proposal
submission will be displayed confirming end of e-bid submission process. The Service Provider
can take a printout of the b summary using the “Print” option available in the window as an
acknowledgement for future reference.

10.8 UPL Managment reserves the right to cancel any or all bids without assigning any reason.

11 Deadline for Submission of Proposal

11.1 Proposals must be submitted by the Service Providers on e-procurement website

https://www.etender.up.nic.in as well as physically in sealed cover addressed to Managing
Director, UPTRON POWERTRONICS LTD, S-53 TO 58, Industrial Area, Site IV, Sahibabad,
Ghaziabad 201010 or UPTRON POWERTRONICS LTD, Gomti Barrage, Gomti Nagar,
Lukcnow no later than the time specified in the tender document.

11.2 UPL may, at its discretion, extend this deadline for submission of Proposals by amending the bid
documents in accordance with ITB Clause 4, in which case all rights and obligations of UPL and
Service Providers previously subject to the deadline will thereafter be subject to the deadline as
extended.

12 Late Bids

12.1 The server time indicated in the Bid Management window on the e-procurement website
https://www.etender.up.nic.in will be the time by which the Proposal submission activity will be
allowed till the permissible date and time scheduled in the tender. Once the Proposal submission
date and time is over, the Service Provider cannot submit his/her Proposal. Service Provider has
to start the Proposal Submission well in advance so that the submission process passes off
smoothly. The Service Provider will only be held responsible if his/her Proposal is not submitted
in time due to any of his/her problems during Proposal submission process.

13 Withdrawal and Resubmission of Bids

13.1 At any point of time, a Service Provider can withdraw his/her submitted online before the
Proposal submission end date and time. For withdrawing, the Service Provider should first log in
using his/her Login ID and Password and subsequently by his/her Digital Signature Certificate
on the e-procurement website https://www.etender.up.nic.in . The Service Provider should then
select “My Bids” option in the Bid Submission menu. The page listing all the bids submitted by
the Service Provider will be displayed. Click “View” to see the details of the bid to be
withdrawn. After selecting the “Bid Withdrawal” option, the Service Provider has to click “yes”
to the message “Do you want to withdraw this bid”? displayed in the Bid Information window
for the selected Proposal. The Service Provider also has to enter the Proposal Withdrawing

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reasons and upload the letter giving the reasons for withdrawing before clicking the “Submit”
button. The Service Provider has to confirm again the pressing “OK” button before finally
withdrawing his/her selected bid.

13.2 The Service Provider has to request UPL with a letter, attaching the proof of withdrawal and
submission of Proposal processing fee in the office of UPL, to return back the Proposal
processing fee as per the manual procedure.

13.3 The Service Provider can resubmit his/her Proposal as and when required till the Proposal
submission end date and time. The Proposal submitted earlier will be replaced by the new one.
The payment made by the Service Provider earlier will be used for revised Proposal and the new
Proposal submission summary generated after the successful submission of the revised Proposal
will be considered for evaluation purposes. For resubmission, the Service Provider should first
log in using his/her Login ID and Password and subsequently by his/her Digital Signature
Certificate on the e-procurement website https://www.etender.up.nic.in The Service Provider
should then select “My Bids” option in the Bid Submission menu. The page listing all the bids
submitted by the Service Provider will be displayed. Click “View” to see the details of the bid to
be resubmitted. After selecting the “Bid Resubmission” option, click “Encrypt & Upload” to
upload the revised bid documents by following the methodology proved in clauses 11.4 to 11.7.

13.5 The Service Providers can submit their revised Proposals as many times as possible within the
scheduled date & time for submission of Proposals.

13.6 No Proposal can be resubmitted subsequently after the deadline for submission of Proposals.

(C) BID OPENING AND EVALUATION OF PROPOSALS

14 Opening of Technical Proposals by UPL

14.1 UPL will open all technical Proposal at scheduled date and time given in the Tender Document
at UPTRON POWERTRONICS LTD, S-53 TO 58, Industrial Area, Site IV, Sahibabad,
Ghaziabad 201010 or UPTRON POWERTRONICS LTD, Gomti barrage, Gomti Nagar, Luckow
226010. In the event of the specified date of Proposal opening being declared a holiday for UPL
then the Proposals shall be opened on next working day and at the same scheduled time in the
office of UPL.

14.2 The Proposals of only those Service Providers shall be considered for evaluations that are found
responsive to the terms and conditions of this tender document. The Proposals that are found
non-responsive to the terms and conditions of tender document shall be out-rightly rejected and
no fee shall be returned to the Service Provider.

15 Clarification of Proposals
During evaluation of Proposals, UPL may, at its discretion, ask the Service Provider for a
clarification of his/her Proposal. The request for clarification and the response shall be in writing.

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16. Evaluation of technical Proposals and Evaluation Criteria

UPL will examine the Proposals to determine whether they are complete, whether they meet all
the conditions of the tender, whether required Proposal processing fee and other required
documents have been furnished, whether he documents have been properly signed, and whether
the Proposals are generally in order. Any Proposal or Proposals not fulfilling these requirements
shall be rejected.

16.1 Technical evaluation of the Proposals shall be one as per requirements and experience given in
the tender based on the following parameters. The Service Providers shall submit the copies of
following as documentary proof for the same:-

(i) Scanned copy of original demand draft/transfer details towards Tender Processing Fee
(non-refundable). However the original of above Demand Draft to be submitted to UPL.

(ii) Scanned copies of the job award, their values and successful job completion certificates
and other supporting documents of the related areas/fields for any of the preceding two
financial years are essential.

(iii) Scanned copy of documents in support of permanent employees as mentioned in

Annexure-2.

(v) Scanned copy of proof of LAN installed in the Service Provider’s premises and genuine
and licensed software available as mentioned in Anneure-4.

(vi) Scanned copy of company’s Audited/Certified statement of profit & loss account of the
company (clearly showing the CA’s name, address and Registration number) of the
preceding three financial years

(vii) Scanned copy of Turnover Certificate from the Chartered Accountant in IT/ITES related
jobs as filled in the CAPABILITY STATEMENT (CS).

(viii) Scanned copy of original Income Tax return (ITRs) of the preceding two financial years.

(ix) Scanned copy of relevant pages of Memorandum and Article of association showing
objectives of the company/organization and Registration Certificate.

(x) Scanned copy of original certificate showing the place of registration of the
Company/Organisation.

(xi) Scanned copy of original document in proof of Company’s premises owned/leased or on

rent.

(xii) Scanned copy of PAN card of the company/organization.

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(xiii) Scanned copy of GST registration number of the company/organization & Service Tax
return of the preceding two financial years.

(xiv) Scanned copy of self declaration/ Affidavit on company’s letterhead regarding non-
blacklisting of company/firm on the Performa given in the Tender Document at Annexure
5.

(xv) Scanned copy of ISO 9000 or CMM-3 certificate obtained by the company/organization.
If available.

Evaluation Criteria
S.no Basic Requirement Specific Requriement Marks
Average Turnover of Upto Rs 1 Crore in last 3 5
FY(2017-18, 2018-19 and 2019-20)
Average Turnover of more than Rs 1 crore and 10
1 Financial Turnover upto 5 crore in last 3 FY (2017-18, 2018-19 and
2019-20)
Average Turnover of more than Rs 5 crore and 15
upto 20 crore in last 3 FY (2017-18, 2018-19 and
2019-20)
Average Turnover of more than Rs 20 crore in 20
last 3 FY (2017-18, 2018-19 and 2019-20)
Upto 500 5
2 No of Training More than 500 upto 1000 10
Candidates More than 1000 upto 2500 15
More than 2500 20
The Service Provider should have minimum of 5
Upto 4 Work Orders in last 3 years of conducting
3 Experience in Domain TTF/ToT (training of trainers) in any state Govt /
Central Govt/ PSU/ Corporation/ Company/
Institiution/ Private Organisation
The Service Provider should have minimum of 5 10
Work Order upto 10 Work order in last 3 years in
last 3 years of conducting TTF/ToT (training of
trainers) in any state Govt / Central Govt/ PSU/
Corporation/ Company/ Institiution/ Private
Organisation
The Service Provider should have minimum of 15
11 Work Order upto 20 Work order in last 3
years in last 3 years of conducting TTF/ToT
(training of trainers) in any state Govt / Central
Govt/ PSU/ Corporation/ Company/ Institiution/
Private Organisation
The Service Provider should have minimum of 20

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20 Work Order in last 3 years in last 3 years of

conducting TTF/ToT (training of trainers) in any
state Govt / Central Govt/ PSU/ Corporation/
Company/ Institiution/ Private Organisation
The agency should have at least 5 number of 5
Trainers empanelled with them so as to undertake
Four Simaltenous batches with at least two
trainers in each batch. List of Trainers to be
provided with technical Bid.
The agency should have more than 5 and upto 10 10
4 Team on the project number of Trainers empanelled with them so as
to undertake Four Simaltenous batches with at
least two trainers in each batch. List of Trainers
to be provided with technical Bid.
The agency should have more than 10 and upto 15
20 number of Trainers empanelled with them so
as to undertake Four Simaltenous batches with at
least two trainers in each batch. List of Trainers
to be provided with technical Bid.
The agency should have more than 20 number of 20
Trainers empanelled with them so as to undertake
Four Simaltenous batches with at least two
trainers in each batch. List of Trainers to be
provided with technical Bid.
5 Presentation Approach and Methodology to perform the work 20
in this assignment
a. Understanding of the scope of the project
b. Training Content Development
Methodology
c. Methods used for Training need analysis
(TNA)
d. Methods to ensure learning objectives
are met
e. Sample Study material that will be given
to Trainees
TOTAL TECHNICAL SCORE (TS) 100

16.2 A team of UPL may carry out physical inspection and verification of the information given by
the Service Provider/Service Provider’s in their infrastructure setup at any time during or after
the empanelment of the Service Provider.

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17 Contacting UPL

17.1 Subject to ITB Clause 16, no. Service Provider shall contact UPL on any matter relating to
his/her Proposal, from the time of the Proposal opening till the time of disposal of his/her
Proposal. If the Service Provider wishes to bring additional information to the notice of UPL,
he/she can do so in writing.

17.2 Any effort by a Service Provider to influence UPL in its decisions on Proposal evaluation may
result in rejection on the Service Provider’s Proposal.

(D) AWARD OF CONTRACT AND OTHER CONDITIONS

18. Selection of service Providers

Tender received will be evaluated on the basis of requirements and experience and other terms
and conditions given in the tender and the empanelment of successful Service Providers will be
done. UPL may inspect the facilities existing in the Service Provider’s premises at any time prior
or after the empanelment of the Service Provider. The service providers will be selected on the
basis of their existing experience, manpower availability, technical competence and experience
of working in the related field(s). Service providers may be empanelled for difference expertise,
levels of competence required in the areas/fields given in the tender.

19. Period of Empanelment

The empanelment of the service providers will be for a period of Two years from the date of
letter issued.

20. Allocation of work

The work will be allocated in the following manner.

• An initial System requirement, cost and man-days requirement assessment will be done by UPL.
Based on the estimated requirements, e-tenders will be invited from the empanelled service
providers’ panel having demonstrable competence in the required field, from categories equal to
or above the estimated cost of the project. The selection will be based on the proven competence
and lowest value.

21. Code of Conduct

a) Relationship with Client: Dealings with client must be conducted in an ethical manner,
terms of agreement should be clearly and precisely expressed and fulfilled in good faith;
work undertaken should be carried out promptly and efficiently and client’s interest
properly safeguarded and confidentiality maintained.

b) Relationship with other empanelled Service Provider: Dealing with other empanelled
Service Providers must be conducted in a positive and professional manner and in utmost

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courtesy and fairness; property rights, work results, confidential data and vendor/client
relations of empanelled Service Providers ought to be respected; and no engagement in
harmful, disappearing or predatory tactics will be entertained.

c) Relationship with Principals: Empanelled Service Providers shall represent Principals in a

fair and business like manner in accordance with their contract, their property and other
rights; and provide full and accurate business records.

d) Relationship with Employees: Empanelled Service Providers shall strive to employ high
caliber staff and offer fair and equal opportunities for growth and development. Relevant
training and constant upgrading of the employees has to be provided in line with job
responsibilities. Also employees have to be informed of their obligation to keep
important data confidential. And of the fact that any professional misconduct constituting
of unauthorized disclosure of confidential nature or violation of copyright laws will cause
employers to take disciplinary action.

e) Relationship with Public: Empanelled Service Providers shall promote effective use of
Information Technology as an instrument for social and economic good and act as good
corporate citizens and fulfill their responsibilities to the community.

f) Intellectual Property Protection: Empanelled Service Providers shall neither use nor
encourage the use of Pirated Software in their own and their client’s organizations. All
software and other related Software Products must be Original, Licensed and Genuine
and must conform to the norms and guidelines of Information Technology (IT) Act, 2000
and its amendments from time to time, failing which the empanelment of Service
Providers will automatically stand terminated.

22. Use of Documents and Information for Projects:

The empanelled Service Providers shall not, without UPL’s prior written consent, disclose any
document containing specification, plan, drawing, pattern, sample or information furnished by or
on behalf of client in connection therewith to any person other than a person employed by the
Service Providers in the performance of the allotted job. Disclosure to any such employed person
shall be made in confidence and shall extend only as far as may be necessary for purpose of such
performance.

23. Intellectual Property Rights (IPR) and Replication Right:

IT/I/TES Application plans, drawing, specifications, design, reports and other documents
prepared by the Service Providers in the execution of the allotted Job order shall become and
remain the exclusive property of UPL. The source code of the application Software and the
documents will be the exclusive property of UPL and UPL will have the Intellectual Property
Right (IPR) and Replication Rights on developed software and documents. Service Providers
will be obliged to submit at least two copies of Software with Source Code and complete SRS
and Complete Operational documentation. The bound copies of Documentation of System Study,
System Requirement Specification (SRS) and Users Manuals are to be handed over to the client

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after its completion at respective stages along with its soft copies on the latest media available at
that time.

24. Agreement:
If an Agreement/MOU is required to be signed by UPL with the client department for execution
of the Job order, an Agreement/MOU with similar clauses shall have to be signed by the
concerned empanelled Service Provider with UPL on back to back basis for smooth execution of
the order.

25 Warranty Period and Maintenance for Projects:

a) The Service Providers shall be responsible for providing technical support for the
successful running of the software/system so developed/deployed during the period of
Warranty (one year or otherwise specifically mentioned in the client’s order, from the
date of its delivery and successful installation).

b) The empanelled Service Providers may be required to provide maintenance support of the
developed software, provided to the client, under the specific Job awarded to the
empanelled Service Provider, for the period mutually agreed upon with the client.

c) It shall be the responsibility of the Service Provider for the implementation and execution
of the project in which hardware items are also required in it. The required hardware shall
be procured by the Service Provider from hardware division of UPL if UPL’s hardware
division procures such item. The Service Provider shall submit an undertaking that they
shall be deploying the required manpower/representative (with list of manpower with
their telephone numbers that may be given to the client department) to be
deployed/posted at the locations required in the project/required by the client department
for smooth services during implementation and warranty period.

26. Taxes and Duties:

The empanelled Service Providers shall be solely responsible for all Taxes, Duties, License fees,
GST, Octroi etc. applicable from time to time. Service providers will deliver products and
Services at the cost (all inclusive) as per terms and conditions of the Work Order released by
UPL. No additional cost will be payable. Documentry evidence for depositing the GST claimed
by the service provider to be submitted to UPL as and when asked.

27. Termination for Default:

UPL may, without prejudice, to any other remedy for breach of contract, or on default by the
empanelled Service Providers, terminate the contract in whole or in part if:-

a) The empanelled Service Provider fails to deliver any or all of the obligations within the time
period(s) specified in the work order/contract, or any extension thereof granted by the client.
b) The empanelled Service Provider fails to perform any other obligations(s) under the work
order/contract.
c) The empanelled Service Provider fails to submit all the materials including software and
documentation work towards assigned job to the client/UPL.

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28. Termination/suspension of Empanelment:

a. UPL may at any time terminate empanelment of any empanelled Service Providers
without compensation to the Service Provider, if the empanelled Service Providers
becomes bankrupt or otherwise insolvent or/and

b. UPL may at any time terminate the empanelment of any empanelled Service Providers
for its convenience due to degraded performance of assigned work or due to false
information provided by the empanelled Service Providers during empanelment.

c. UPL may terminate empanelment of empanelled Service Providers on violation of code

of Conduct.

29. Settlement of Disputes:

29.1 If any dispute or difference of any kind whatsoever shall arise between UPL and the
Service Provider in connection with or arising out of the Contract the parties shall make
every effort to resolve amicably such dispute or difference by mutual consultation.

29.2 If, any the parties have failed to resolve their dispute or difference by such mutual
consultation, within thirty (30) days, then either UPL or the Service Provider may give
notice to other party of its intention to commence arbitration, as hereinafter provided, as
to the matter in dispute, and no arbitration in respect of this matter may be commenced
unless such notice is given.

29.3 Any dispute or difference in respect of which a notice of intention to commence

arbitration has been given in accordance with this Clause shall be finally settled by
arbitration. Arbitration may be commenced prior to or after delivery of the Goods under
the contract.

29.4
29.4.1 In case of dispute or difference arising between the UPL and a domestic Service
Provider relating to any matter arising out of or connected with this agreement, such
dispute or difference shall be settled in accordance with the Arbitration and Conciliation
Act 1996. The Arbitral Tribunal shall consist of 3 arbitrators and one each to be
appointed by UPL and the Service Provider. The third Arbitrator shall be chosen by the
two Arbitrators appointed by the parties and shall act as Presiding Arbitrator. In case of
failure of two arbitrators appointed by the parties to reach upon a consensus within a
period of 30 days from the appointment of the arbitrator appointed subsequently, the
Presiding Arbitrator shall be appointed by the Principal Secretary/Secretary, I.T. &
electronics Department, Govt. of U.P.

29.4.2 If one of the parties fails to appoint its arbitrator in pursuance of sub-clause 30.4.1
above, within 30 days after receipt of the notice of the appointment of its arbitrator by the
other party, then the Presiding Arbitrator shall be nominated by Principal
Secretary/Secretary, I.T. & electronics Department, Govt. of U.P. both in case of foreign

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supply as well as Indian supply, who shall appoint the arbitrator. A certified copy of the
order of the Principal Secretary/Secretary, I.T. & Electronics Department, Govt. of U.P.
marking such an appointment shall be furnished to each of the parties.

29.4.3 Arbitration proceedings shall be held at Ghaziabad, India and the language of the
arbitration proceedings and that of all documents and communications between the
parties shall be in English or Hindi.

29.4.4 The decision of the majority of the arbitrators shall be final and binding upon both
parties. The cost and expenses of arbitration proceedings will be paid as determined by
the arbitral tribunal. However the expenses incurred by each party in connection with the
preparation, presentation etc. of its proceedings as also the fees and expenses paid to the
arbitrator appointed by such party or on its behalf shall be borne by each party itself.

29.5 Notwithstanding any reference to arbitration herein.

(a) The parties shall continue to perform their respective obligations under the
Contract unless they otherwise agree; and

30. Limitation of Liability:

30.1 Except in cases of criminal negligence or willful misconduct, and in the case of
infringement pursuant to Patent Rights.

(a) the service provider shall not be liable to UPL, whether in contract tort or
otherwise, for any indirect or consequential loss of damage, loss of use, loss of
production, or loss of profits or interest costs, provided that this exclusion shall
not apply to any obligation of the Service Provider to pay liquidated damages to
UPL and

(b) The aggregate liability of the Service Provider to UPL, whether under the
contract, in the tort or otherwise, shall not exceed the total value of order under
this contract.

31. UPL’s right to accept any bid and to reject any or all Bids
UPL reserves the right to accept or reject any bid, and to annul the bidding process and reject all
bids at any time prior to contract award, without thereby incurring any liability to the affected
Service Provider or Service Providers. The Managing Director on its descrition can give
releaxation in the empanelment critera to any Service Providers.

32. All payments will be received directly by UPL. Running payment if mentioned in the work order
and as required by the job will be provided to the Service Providers only against Bank
Guarrantee.

33. The empanelment as Service Provider shall also be guided by the terms and conditions as given
at page 26-27. The Service Provider has to accept by signing these terms and conditions.

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34. Empanelment of Service Providers will strictly be done for COMPUTER TRAINING & OTHER
TRAININGS Suite. If job award, value and job completion certificates are annexed in original
(or duly certified copies) as per the terms and conditions of the tender in the Technical bid. If no
documents are attached, as specified, the tender shall be rejected.
35. All the documents required should be submitted along with the technical bid of the tender only.
36. Printed conditions of the Service Provider submitted with the bid will not be binding on UPL.
37. The bidding documents, before converting them into PDF files, shall be free from cutting and
erasures. However, alterations, if any, in the bidding documents should be attested properly by
the Service Provider before conversion into PDF files, failing which the bid of the Service
Provider is liable to be rejected.
38. Bids not conforming to any or all the above terms and conditions are liable to be rejected.
39. Incomplete bids are liable to be rejected. Bids found with false information shall stand rejected.
40. All disputes are subject to Ghaziabad jurisdiction only.

41.00 Bank Account details

UPTRON POWERTRONICS LTD
Name of the Bank:- Punjab NationalBank
Name of the Branch:- Chander Nagar, Ghaziabad
Current Account No.:- 1443002100015702
IFS Code of the Branch:- PUNB0144300

SECTION II(a) : REQUIREMENTS FOR EMPANELMENT

The category in which agencies shall be empanelled is summarized below:

1. Empanelment for service provider for COMPUTER TRAINING & OTHER TRAININGS

SECTION II (b) : ELIGIBILITY AND EVALUATION CRITERIA

3.1 COMMON ELIGIBILITY CRITERIA:
3.1.1 The Applicant must be a Proprietorship Concern/Company registered under Indian Company
Act, 2013/ Firm registered under The Partnership Act 1932/ Society registered under
Societies Act, 1860/Autonomous bodies or any other venture not covered above and in

similar business for the last three years as on 31st March 2019. Consortium of
companies/firms etc. is not allowed to apply for empanelment ( Copy of valid Certificate of
Incorporation or firms’ registration attested by Company Secretary/ Authorized Signatory )
3.1.2 The applicant should have valid GST Registration in its name ( attach copy of registration)
3.1.3 The applicant should have Income Tax PAN in its name (Attach copy)
3.1.4 A self-certificate that the Company has not been black listed by any
department/autonomous body/PSU of the Central/State Government in the past three years as

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on last date of submission of the RFE (submit as per Annexure 5)

3.1.5 Average Annual Turnover for the year (2017-18, 2018-19 and 2019-20) from specific
trade/group for which applicant seeking empanelment asper Evaluation
Criteria above.
3.1.6 Specific eligibility criteria against each category has been mentioned

3.2 Evaluation criteria and Empanelment

3.2.1. Agencies are expected to meet the eligibility criteria as mentioned in the RFE
document for different categories. Agencies failing to either meet these criteria o r
n o t f u r n i s h i n g t h e r e q u i s i t e s u p p o r t i n g d o c u m e n t s / documentary
evidence is liable to be summarily rejected.

3.2.2. UPTRON shall constitute an Evaluation Committee, which shall carry out the entire
evaluation process.

3.2.3. The UPTRON shall evaluate the proposal with reference to the information
contained in RFE and other supporting documents furnished as mentioned in this
document.

3.2.4 The Management on its discretion can provide relaxation in any eligibility Criteria.

3.2.5 Technical Evaluation

Service Providers who get a highest score shall be eligible for empanelment. The top 5
Highest Score Companies will be given opportunity to get empanelled with UPL.

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3.3 REQUIREMENT FOR EMPANELMENT

3.3.1 Empanelment for service provider for COMPUTER TRAINING & OTHER
TRAININGS

A. The tentative list of work for empanelment for COMPUTER TRAINING & OTHER
TRAININGS category is mentioned below as per the requirement of individual orders from the
client Departments:
1. Computer Training
2. Skill Training
3. Capacity Building
4. Software Based ETC

B. Specific Eligibility Criteria of empanelment for COMPUTER TRAINING & OTHER

TRAININGS

S.no Basic Requirement Specific Requriement Marks

Average Turnover of Upto Rs 1 Crore in last 5
3 FY (2017-18, 2018-19 and 2019-20)
Average Turnover of more than Rs 1 crore 10
1 Financial Turnover and upto 5 crore in last 3 FY (2017-18, 2018-
19 and 2019-20)
Average Turnover of more than Rs 5 crore 15
and upto 20 crore in last 3 FY (2017-18,
2018-19 and 2019-20)
Average Turnover of more than Rs 20 crore 20
in last 3 FY (2017-18, 2018-19 and 2019-20)
Upto 500 5
2 No of Training More than 500 upto 1000 10
Candidates More than 1000 upto 2500 15
More than 2500 20
The Service Provider should have minimum 5
of Upto 4 Work Orders in last 3 years of
3 Experience in Domain conducting TTF/ToT (training of trainers) in
any state Govt / Central Govt/ PSU/
Corporation/ Company/ Institiution/ Private
Organisation
The Service Provider should have minimum 10
of 5 Work Order upto 10 Work order in last
3 years in last 3 years of conducting
TTF/ToT (training of trainers) in any state
Govt / Central Govt/ PSU/ Corporation/
Company/ Institiution/ Private Organisation
The Service Provider should have minimum 15

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of 11 Work Order upto 20 Work order in last

3 years in last 3 years of conducting
TTF/ToT (training of trainers) in any state
Govt / Central Govt/ PSU/ Corporation/
Company/ Institiution/ Private Organisation
The Service Provider should have minimum 20
of 20 Work Order in last 3 years in last 3
years of conducting TTF/ToT (training of
trainers) in any state Govt / Central Govt/
PSU/ Corporation/ Company/ Institiution/
Private Organisation
The agency should have at least 5 number of 5
Trainers empanelled with them so as to
undertake Four Simaltenous batches with at
least two trainers in each batch. List of
Trainers to be provided with technical Bid.
The agency should have more than 5 and 10
4 Team on the project upto 10 number of Trainers empanelled with
them so as to undertake Four Simaltenous
batches with at least two trainers in each
batch. List of Trainers to be provided with
technical Bid.
The agency should have more than 10 and 15
upto 20 number of Trainers empanelled with
them so as to undertake Four Simaltenous
batches with at least two trainers in each
batch. List of Trainers to be provided with
technical Bid.
The agency should have more than 20 20
number of Trainers empanelled with them so
as to undertake Four Simaltenous batches
with at least two trainers in each batch. List
of Trainers to be provided with technical
Bid.
5 Presentation Approach and Methodology to perform the 20
work in this assignment
a. Understanding of the scope of the
project
b. Training Content Development
Methodology
c. Methods used for Training need
analysis (TNA)
d. Methods to ensure learning objectives

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are met
e. Sample Study material that will be
given to Trainees

Criteria Documents to be
S.No submitted as qualifying
1 Infrastructure:- documents
Copies of licenses should be
Company should have legal Software’s/ platform attached along with details as
for S/W development per Annexure 4

2 Certification The Company should

Company should have at least ISO 9000:2008 or enclose a copy of quality
CMM-3 certification If any certificate
6 The Service Provider
For Category should
B the Company not behave
should an ISObeen Undertaking should be
9001:2008 or
blacklisted/ ISO 20000-1
delisted or equivalent
or terminated certified
by any Govt./ submitted in the Technical
Company
Semi Govt dept/ PSU in India Bid.- Annexure 5

DECLARATION BY THE SERVICE PROVIDER

(On the letterhead of the company/firm)

It is hereby declared that I/We, the undersigned, have read and examined all the requirements,
terms and conditions of the tender document for which I/We have signed and submitted the bid under
proper lawful Power Attorney. It is also certified that all the requirements, terms and conditions of the
tender document are fully acceptable to me/us and I/We will abide by the conditions.

This is also certified that I/We our principals have submitted all the documents as per technical bid
requirements, terms and conditions for empanelment as Service Provider of UPL.

Date: Signature:

Address: Name:

Designation:

On behalf of
(Company Seal)

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SECTION III : CAPABILITY STATEMENT (CS)

SERVICE PROVIDER FOR COMPUTER TRAINING & OTHER TRAININGS

1. Particulars of Applicant Company/Organization

Name of the
Company/Organization
Registration No. of
Company/Organization
Date of incorporation of
Company/Organization
PAN No. of
Company/Organization
GST Registration No. & Date
Employees’ Provident Fund
(EPF) Registration No.
*E-tender Login ID
DSC (Digital Signature
Certificate) Holder’s Name
Class of DSC (Digital
Signature Certificate)
Validity of DSC (Digital
Signature Certificate)
Registered Address Whether premises Owned/Leased/On STD
rent(Please specify) Code

Tel.No.1
Tel.No.2
Fax No.
City e-mails:
PIN
State
Website Address
Type of Government Public Sector Public Limited
Company/Organization(Please Undertaking
Tick)
Private Limited Partnership Proprietorship
Strength of Personnel No. of Marketing No. of Technical No. of Supporting
Personnel Personnel Personnel
* You must write your E-Tender Login ID for participating in on line e-tenders over
https://www.etender.up.nic.in. You will not change your E-Tedner Login ID during empanelment
period otherwise your bid would not be considered for evaluation.

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2a. Details of Tender Processing fee (Non-refundable)

Demand No. Date: Amount

Draft/RTGS/NEFT
Drawn on Bank: Branch:

3. Whether the aforesaid company/Organization/their

Directors/Partners/Promoters/Subsidiary

Units Trialed/Under trial by the court/Govt. Investigating Agencies?

If yes, furnish the details otherwise mention as “No”, below

(If at any stage, it is found to be false or the facts concealed, the empanelment of the Applicant
Company/Organization will be cancelled automatically)

Particulars of Case/Trail Court/Investigating Agency Brief Description

Name

4. Particulars of Managing Director/CEO/Proprietor/Managing Partner

Name & Designation Address STD
Code

Tel.No.1
Tel.No.2
Fax No.
City Mobile
PIN e-mails:
State

5. Particulars of Contact Person

Name & Designation Address STD
Code

Tel.No.1
Tel.No.2
Fax No.
City Mobile

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PIN e-mails:
State

6. Location of other offices in Uttar Pradesh and other parts of India

S.No. Name & Designation Address Numbers
of Head of the Office
1 STD
Code

Tel.No.1
Tel.No.2
Fax No.
City Mobile

PIN e-mails:

2 STD
Code

Tel.No.1
Tel.No.2
Fax No.
City Mobile

PIN e-mails:

3 STD
Code

Tel.No.1
Tel.No.2
Fax No.
City Mobile

PIN e-mails:

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7.Turnover of the Company/Organization for last three financial years (Rupees in

lakhs only)

Year Period Total Turnover of the Out of Total Turnover,

Company/Organizatio the Turnover from
n IT/TES only

From To

2017-2018
(Audited/Certified)

2018-2019
(Audited/Certified)

2019-2020
(Audited/Certified)

8. Certifications, if any Yes/No. Valid up to

ISO-9000 Series
(Please specify) (IF any)

SE-CMM Level
(indicate the level) (IF any)

Any other (Please specify)

(indicate the level wherever it is
applicable)

9. Whether applicant Company/Organization already Empanelled with Other

Corporations/Organizations under I.T. & Electronics Department, Government of Uttar

Pradesh

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Name of Corporation/Organization Empanelment period (from-to):

1. 1.

2. 2.

10. Any other relevant information that Applicant Service Provider may like to mention.

Signature, name and designation of authorized signatory

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Terms and Conditions of Empanelment with UPL

1. The companies/organizations empanelled with other I.T. Company/organization of I.T. &

Electronics Department, Government of Uttar Pradesh are also eligible for empanelment in UPL.
The companies / organization already empanelled with UPTRON POWERTRONICS LTD are
also required to participate again in this tender.

2. The Company empanelled with UPL shall be called a Service Provider for COMPUTER
TRAINING & OTHER TRAININGS of UPL.

3. The empanelment of the service providers will be for a period of Two year from the date of
empanelment. Before issue of letter of empanelment, the service provider shall submit a security
deposit (refundable) in the form of Demand Draft in favour of UPTRON POWERTRONICS
LTD as follows:-

Category = Rs. 1 lakh

This security shall be retuned to the service provider within one month after end of validity of
empanelment and on receipt of written request for the same. The Service Providers, whose
security (if any, deposited during empanelment in previous years) is available with the company,
should provide complete details like copy of the instruments, acknowledgment from the
company, if any.

4. The empanelment of the service providers will be for a period of two years from the date of
empanelment. Before issue of letter of empanelment, the service provider shall submit a fee
(Non refundable) for two years in the form of Demand Draft in favour of UPTRON
POWERTRONICS LTD as follows:_

Category = Rs. 60,000/-+ GST @18% = Rs 70,800/-

5. The service provider and UPL shall work together in the respective areas/fields for providing
quality services.

6. The job from the client department will be allotted to UPL. UPL will allocate the wok to the
empanelled Service Providers as follows:-

a) An initial System requirement, cost and man-days requirement assessment shall be done by
UPL.

b) Based on the estimated cost of work requirements of the department, sealed quotations (e
tender) shall be invited from the empanelled service providers’ having demonstrable
competence in the required areas/fields, from categories equal to or above the estimated cost of
the project.

c) The selection shall be based on the proven competence and lowest quotation.

d) At the time of allotment of the work to the service provider an MOU/Agreement defining the
terms and conditions of the tender will have to be signed between UPL and the service provider.

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7. All correspondence with the client will be done by UPL.

8. Payment from the client will be made to UPL and UPL will pass on the payment to the
concerned Service Provider as per the terms and conditions of MOU/Agreement. Advance
payment if any will be released only against bank gurantee of 110% of the advance amount.
9. No Service Provider will directly or indirectly (through other agencies) bid for a job where UPL
is participating as Service Provider. Any Service Provider found opposing UPL is liable to be
disqualified and his empanelment shall be cancelled and they will be barred from getting
themselves re-empanelled for a period of at least 5 years.
10. If a Service Provider represents and obtains work directly from any client by mentioning their
empanelment in UPL, their empanelment shall stand cancelled and any damages suffered by
UPL shall be recovered from the Service Provider.
11. UPL reserves the right to inspect the site of the service provider at any time and if the
infrastructure is not found adequate as per this tender requirement, the empanelment of the
service provider will be cancelled.
12. If the service provider hides some information or gives wrong information or is found
misrepresenting, empanelment of that Service Provider shall be cancelled and UPL would not
be under any obligation to give any clarification or damages.
13. This empanelment is being done under the Policy and Rules of UPL and amendments
incorporated in this policy from time to time by UPL and which shall be binding on the service
provider. Any violation of the same shall lead to cancellation of empanelment of the service
provider.
14. Service Provider shall not divulge any contents of this agreement, in part or whole without
express written permission of UPL.
15. The service provider shall have to be careful, diligent and show workman like manner in
conformity with the accepted standard practices as per industry norms.
16. UPL reserves the right to cancel the empanelment of the service provider without any prior
notice, if any, of the above condition is violated.
17. Any dispute arising out of related with this empanelment shall be subject to the jurisdiction of
Ghaziabad only.
18. If a Service Provider is found to obtain jobs/services by means of using fraudulent techniques
then their empanelment shall be cancelled and punitive actions may be initiated against them.
19. After completion of the software development project/job minimum deliverables by the service
provider to UPL and to the client shall be as follows:_
(i) Installable software modules.
(ii) Final version of the source code of the software.
(iii) Installation procedure.
(iv) Operation procedure.

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(v) Documentation of the application software (module wise).

(vi) Related supporting routines/DLLs.
(vii) Operational Training.
20. Service Provider will not automatically empanelled by mere participation in the present
tender.
Signature, name and designation of authorized signatory

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Annexure – 1

STATEMENT OF EXPERIENCE AND COMPETENCE

IN RELATED AREAS/FIELD GIVEN IN THE TENDER
(Job award and successful job completion certificates are essential and to be Annexed)

S.NO. Name of Name of Year of Value Platform Contact

projects the Client (Rs in and the Person
successfully Job Job lakhs) Software and
completed awarded Completed Environment Contact
Successfully No. of
Client

Signature, name and designation of authorized signatory

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Annexure – 2

STATEMENT OF MANPOWER AVAILABLE

IN RELATED AREAS/FIELD GIVEN IN THE TENDER

S Name of Permanent/Temp Total Year of Qualificatio Specializatio

N Employee orary (Please Experienc recruitme ns with n area/field
Specify) e (in nt year of
years) Passing

Signature, name and designation of authorized signatory

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Annexure – 3

DETAILS OF INFRASTRUCTUREIN SERVICE PROVIDER’S PREMISES

S Details Numb Process Year of Make Own/Lease/Hir

No. ers or Type Make/Acquisition ed

1 Computer lab
2 Skill Development
Lab
3 List of Training
Centres in India
Add more rows & columns as per the requirement

Annexure – 4

DETAILS OF LAN INSTALLED IN SERVICE PROVIDER’S PREMISES

S Details Numbe Processor Year of Make Own/Lease/Hir

No. rs Type Make/Acquisiti ed
on

1 Desktops
2 Servers
3 Deskjet Printers
4 D.M.P.
5 Laser Printer
6 Network Printer
7 Scanners
8 CD Writers
9 Networking Items
10 UPS
11 LICENCED
SOFTWARES
i) Client server
ii) Front End
iii) RDBMS
12 Dedicated Internet
Connectivity

Signature, name and designation of authorized signatory

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Annexure – 5

SELF DECLARATION /AFFIDAVIT

(On Company’s letterhead)

I, …………………………………………………………………………………. aged
about………………. Years, Son of
Sri………………………………………………………………………… Resident
of…………………………………………………….., the Deponent, do hereby solemnly affirm and
state on oath as under:-

1. That the Deponent is the authorized representative of

M/s………………………………………………………… (Name and address of
Company/Organization) and holding the position of …………………………………………….. in the
above Company/Organization. Deponent is duly authorized to sign and swear this Affidavit on behalf of
M/s…………………………………………………………………………………………………………
…………………………………………………

2. That the above Company/Organization has applied and submitted documents etc for
empanelment with UPTRON POWERTRONICS LTD, S-53 TO 58, Industrial Area, Site IV, Sahibabad
Distt. Ghaziabad (UP) 201010 in response of Tender Notice for Empanelment bearing Ref. No.
UPL/EMP-TRG/2020-21/009 for areas/fields given in this tender.

3. That the Deponent submits the following information declaring that the above named
Company/Organization is empanelled with the following Nodal Agency/Agencies of the State of U.P.
Government under IT & Electronics Department:
Name of Nodal Agency Validity Date and Period
Sl.No. of Empanelment

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(If not empanelled with any of the Nodal Agencies, please fill-in “NIL” information)

4. That the Deponent further declares that they have applied for empanelment of their
Company/Organization with the Nodal Agency/Agencies namely
M/s…………………………………………………………………………………………………………
………………………………………………………………………………………………………………
…………………and in case of their selection by the said Nodal Agency/Agencies, Deponent shall
inform the same to UPTRON POWERTRONICS LTD within a period of three days. (If not applied
for, “NIL” information may be filled-in)

5. That the Deponent declares that above named Company/Organization/their Associated

Company/Firm/Society was
Blacklisted…………………………………………………………………………………………………
… (Give name of Company/Organization)
by………………………………………………………………………………………………… (name of
Department of State/Central Govt./Public/Private Limited Company/Firm/society/Any other Agency
(please specify the name of Agency)
(If not Blacklisted, “NIL” information may be filled-in, otherwise furnish the detail)

6. That the Deponent declares that above named Company/Organization/their Associated

Company/Firm/Society and/or any or all of their Directors/Partners/Promoters trialed or under trial by
the Court/Govt. Investigating Agencies ………………………………………………..
(If no enquiry is pending or contemplated, “NIL” information may be filled in)

7. That the Deponent declares that the Police/Vigilance/CBI enquiry is pending against above
named Company/firm Society/their Associated Company/Firm/society and/or any or all of their
Directors/Partners/Promoters, is being conducted by the following Department of State/Central
Government:-
………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
DEPONENT
Date:
Place:

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VERIFICATION
Deponent above named do hereby verifies that the contents of Paragraphs 1 to 7 of this Affidavit are true
and correct to the best of my knowledge. No part of it is false and nothing material information is
concealed there from. So help me God. Verified on………………………………Day of
………………………………………. (Month and Year) at………………………….(Name of place).
DEPONENT
Date:
Place:

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Annexure – 6

STATEMENT OF CHECKLIST

The Service Provider is required to include scanned copies of following documents in their e-bids that
are mandatorily to be submitted by them on e-procurement website https://www.etender.up.nic.in.
After submission of e-bids by the Service Providers on website, the original hard copy of same should
also be submitted in the office of UPL on or before 18-09-2020 upto 11:00 AM If the last date of
submission is declared as holiday, the original hard copy of Proposals shall be accepted by UPL up to
the appointed time on next working day. However the last date for submission of e-bids on e-
procurement website https://www.etender.up.nic.in. shall remain same i.e. 18-09-2020 upto 11:30 AM
even if this date is declared as holiday.

Sl.No. Required Documents Submitted Page No.

(Yes/No)

1 Bid processing fee in accordance with ITB Clause 1 & 8

2 Signed Declaration

3 Signed Requirements for Empanelment as per Section-II(b)

4 Signed Capability Statement as per Section-III

5 Signed Terms and Conditions of Empanelment as per Tender

6 Signed Statement of Experience and competence in related

areas/fields as per Anneure-1

7 Job award and successful job completion certificates, as

mentioned in Annexure-1, during each of the preceding two
years as per Section II(b)

8 Signed Statement of Manpower Available in related areas/fields

as per Annexure-2

9 Documents in support of Infrastructure as mentioned in

Annexure-3

10 Signed Statement regarding LAN installed in the premises of

Service Provider as per Annexure-4

11 Proof of licensed software for software as mentioned in

Annexure-4

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12 Affidavit as per Annexure-5

13 Company’s Balance Sheet and P/L Account in any of the

preceding 03 financial years

14 Relevant pages of Memorandum and Article of Association

showing objectives of the company

15 Certificate for place of registration

16 Proof of Company’s premises owned/leased or on rent

18 Income Tax registration number of the company

18 GST registration number of the company

19 ISO/CMM certificate, if any

20 EPF Registration copy

21 Copy of empanelment letter with another Nodal Agencies

22 Details of Security, if any deposited with UPL against earlier

empanelment (Attach copy of earlier empanelment letter, copy
of instrument or any other documentary evidence)

Signature, name and designation of authorized signatory

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