Microsoft OneDrive

Powering the collaborative files experience across Microsoft 365

Powering the collaborative files
experience across Microsoft 365
What people are saying

“We wanted a single, easy-to-use file sharing solution that integrated with the
everyday tools people already have on their desktops. OneDrive was the answer.”
— Paul Saunders, Program Manager | aka.ms/onedrive/nestle

“We can use OneDrive for much more than personal file storage—it’s a
collaboration platform that we use to also work together on all files and
folders. That’s the biggest benefit.”
— Sam Qureshi, Director of User Experience Platforms | aka.ms/onedrive/ecolab

“By moving business units off of shared network drives, we enabled our employees
to collaborate directly through file sharing rather than through email. I know of no
other competing solution that offers this level of integration.”
— Benita Bankson, Senior Director of Employee Enablement | aka.ms/onedrive/gap

ONEDRIVE IS Gartner Magic Quadrant for Forrester Wave for

A LEADER IN Content Collaboration Platforms Enterprise File Sync and Share
Benefits of OneDrive

Individual work Team collaboration

Access, capture, and backup all files and images from any device
• Sync all your files (OneDrive, Microsoft Teams, Microsoft SharePoint) across PC and Mac
• Save disk space with Files On-Demand for Windows 10/11 and Mac
• Work while on the go with mobile apps on iOS and Android
• Back up important files with Known Folder Move for Windows 10/11

Organize and find files that matter most across the org
• Add shared folders directly to your “My files” page in OneDrive
• Get back to recent, pinned, and shared files
• View files that are important for your team with Popular around you
• See file insights and summaries with intelligent file cards

Share and work together with anyone in real time

• Share safely inside and outside your organization
• Coauthor in real time with Office integration across web, mobile, and desktop
• Apply access controls and expiration dates to secure shared content
• Stay up-to-date with @mentions, comments, and notifications

Keep files compliant, secured, and protected

• Give the right access to the right people as you work with secure, consistent sharing
• Adhere to a variety of regulatory standards, like ISO 27001, FedRAMP, and GDPR
• Surface usage patterns with audit logs and sharing reports to accommodate work styles
• Manage all your OneDrive security, compliance, and governance in the Microsoft 365 admin center
OneDrive connects you to
all your Microsoft 365 files
Your individual work files
Hollie Rees
Files stored in My Files are
private by default My files
Recent
Files shared with you Shared
Find files and folders that others Recycle bin
have shared directly with you
Quick access
Your team’s files Contoso Landings
Files stored in Microsoft Teams Event Campaigns
and Microsoft SharePoint team Sales & Marketing
sites are shared automatically Operations
with your team—manual sharing Budget Planning
not required More places…

Files shared with your org

Files stored in SharePoint
communications sites, like your
company Intranet, can be shared
broadly across the organization

PRO TIP | Sync files between your computer and OneDrive to access the latest version from anywhere—locally or online.
Get set up OneDrive integrates with File Explorer on Windows and
Finder on Mac so you can view, open, share, and work
with all your files directly from your desktop. OneDrive
Files On-Demand lets you:

• Save disk storage space. Files are downloaded

automatically when you open them.
• View thumbnails of 320+ file types without
requiring specialized applications.
• Make files available offline. Work easily when
you are disconnected from the Internet.
• View a file’s version history and roll back to a
previous version.

Files On-Demand

“Always keep
Online-only Locally available
on this device”

For Windows 10/11 devices, OneDrive is Online-only files When you open an Files that you mark
don’t take up space online-only file, it as "Always keep on
already installed on your computer. Visit on your computer downloads to your this device" can be
ondrive.com/download on all your device and becomes accessed even when
other devices to get set up! a locally available file you are offline

Are you concerned about bandwidth utilization from sync? No worries! Differential sync in OneDrive
ADMIN PRO TIP lowers bandwidth utilization by syncing only the parts of files that have been changed, rather than
re-uploading an entire file.
Get secure
Protect and backup your Desktop,
Documents and Pictures folders with
Known Folder Move.

• Access and save files to your

familiar folders from any device
• Collaborate and share directly
from your PC OneDrive - Contoso

• Files are protected by enterprise-

grade security
• Recover from malicious attacks and
OneDrive - Con

accidental deletes with Files Restore

Your organization can enable

Known Folder Move by turning it
on automatically for everyone or
giving each user the choice. Learn
more at aka.ms/onedrive/kfm.

The OneDrive sync health dashboard in the Microsoft 365 Apps admin center provides actionable insights
ADMIN PRO TIP about the OneDrive sync app. Admins can check the sync status of individual devices, monitor Known
Folder Move roll out, and track errors with insights that range from summaries to drill-downs.
Get productive
OneDrive makes it easy to share files
and work with anyone, anywhere,
across devices.

• Share files securely with people

inside and outside your
organization
• Know what’s changed and what’s
needed with intelligent file updates,
comments, @mentions, and
notifications
• Roll back changes using version
history
• Collaborate with people in real time
using Word, Excel and PowerPoint
on your desktop, on the web, or
on your mobile device

OneDrive gives you the power to control what can be shared externally, who can share externally, to
ADMIN PRO TIP
whom content can be shared, and how can users share.
Create, capture, and collaborate on the go
iOS
Share files securely Collaborate in real Sign and mark up
through email, SMS, time with the Office PDFs with text, ink,
and other apps mobile app notes, and more

Send
 ANDROID
Scan documents, Take files offline so Automatically back
whiteboards, photos, you can work while up photos from your
and business cards disconnected device

File actions

Share

Download

Rename

Make available offline

More

Details
OneDrive superpowers
Link settings
Who would you like this link to work for?

Anyone with link

People in Contoso with link

People with existing access

Specific people
Shared
Popular around you
Other settings
See files that are important Popular around you
Allow editing
to your team right now Erin Hunter modified Royce Haro modified Set expiration date
Fri at 9:18 AM Wed at 4:54 PM
Set password

Sharing dialog Quarterly Executive R… Bulk Request Form_D… Block download

Gain lots of control

when you share a file

File card
Campaign Outline
Hover over a file for insights,
activities, and conversations 151 views

See details

3 viewers 151 views

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 Automate

Power Automate button

Streamline processes with
built-in or custom
workflows

Add to OneDrive
Easily add a shortcut to
shared files and folders to
your My files page

File previews
See previews for 320+
file types—no additional
apps required!

Brand Guidelines Contoso HR Handbook

November 29 3 hours ago
Learn more

OneDrive product page

aka.ms/onedrive

OneDrive support page

aka.ms/onedrive/support

Tech Community Blog

aka.ms/onedrive/blog
© 2021 Microsoft Corporation. All rights reserved. This document is for informational purposes only.
Microsoft makes no warranties, express or implied, with respect to the information presented here.