Cross-discipline

discipline design deliverables for BIM

Phase 1 report – Strategy Document

David Churcher, Hitherwood Consulting

Mervyn Richards, MR1 Consulting

Page 1 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Contents

1 Introduction ................................................................................................................................ 3
1.1 BIS BIM Strategy Paper .................................................................................................. 3
1.2 Purpose of this document and its target audience .............................................. 3
2 Alignment of existing plans of work.................................................................................. 4
2.1 Document and data management .............................................................................. 4
2.2 Alignment of plans of work .......................................................................................... 7
2.3 Plans of work and project process maps ................................................................ 9
3 Design deliverable stages (‘data drops’) ......................................................................... 9
3.1 Working Party Strategy Paper proposals ............................................................... 9
3.2 Data drops based on analysis of plans of work ................................................. 10
3.3 Summary of deliverables defined by existing plans of work ....................... 11
4 The next steps in defining cross-discipline design deliverables ......................... 12
Appendix A Initial definition of data drops during capital works .......................... 13
Data Drop 1 – mid-way through Preparation stage .................................................... 13
Data Drop 2 – mid-way through the Design Development stage .......................... 14
Data Drop 3 – end of Production Information stage .................................................. 15
Data Drop 4 – end of the Manufacture Installation and Construction stage ..... 16
Data Drop 5 – end of the Post Practical Completion stage ....................................... 17
Appendix B Tabulation of deliverables from separate plans of work .................. 18
B.1 ACE Detailed Design and MEP Performance Design ....................................... 18
B.2 BSRIA Design Framework ......................................................................................... 22
B.3 TfL CGAP and TfL CIMM ............................................................................................. 25
B.4 Network Rail GRIP ........................................................................................................ 31
B.5 London Underground PMF........................................................................................ 34
B.6 RIBA Plan of Work (Multi-Disciplinary Services) and Job Book................. 37
B.7 TfL SPEARMINT............................................................................................................. 41
Appendix C Tabulation of drawing definitions .............................................................. 45

Figures
Figure 1 Push and pull of BIM implementation................................................................ 3
Figure 2 BS1192:2007 Common Data Environment linking to project and asset
databases ................................................................................................................................... 5
Figure 3 Updated version of BS1192:2007 process for document and data
management ............................................................................................................................. 6
Figure 4 Alignment of existing plans of work (BIS original and amended
version from Hitherwood Consulting) ........................................................................... 8
Figure 5 Data drops and data management processes from Working Party
Strategy Paper ...................................................................................................................... 10

Tables
Table 1 Suggested contents for CAPEX and OPEX guides.......................................... 12

Page 2 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

1 Introduction
1.1 BIS BIM Strategy Paper
The BIM Working Party Strategy Paper published by BIS in June 2011 has set out
the UK Government’s strategy for adopting building information modelling
across a large proportion of public sector capital construction projects by 2015.
The Government’s reason for proposing the adoption of BIM is to reduce the cost
of capital projects by improving the design and construction process for
buildings and infrastructure. The agreed strategy for adopting BIM is a twin-
track approach as is illustrated in Figure 1. Public sector client ‘pull’ will come
from clearly stated client requirements for the industry to provide BIM data at
various points during the design and construction process. An initial suggestion
of these requirements is included in Appendix 9 of the BIM Strategy Paper. This
‘pull’ will be complemented by supply chain ‘push’ coming from leading edge
members of the supply chain improving their competitiveness by increasing the
efficiency of their design and construction processes.

Figure 1 Push and pull of BIM implementation

Diagram courtesy of Mervyn Richards.

1.2 Purpose of this document and its target audience

This Strategic Response document reports on initial work funded by BIS and the
Construction Project Information committee that has started looking at the
practicalities of defining a single set of ‘data drops’ during design and
construction across both building and civil engineering projects. This is based on
an assessment of the existing state of alignment between the various plans of
work that have been defined by different design disciplines or client groups. This
document sets out the findings of this initial work and also suggests some follow-

Page 3 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

on work to complete the definition of a common set of ‘data drops’ that will
reflect as much of current plans of work as is practicable.

This document is aimed primarily at public sector clients, to explain to them the
kind of guidance that will be prepared over coming months. However, it is also
relevant to private sector clients, for use on their own projects, and to the supply
chain to explain what their clients will be expecting from them in the future.

2 Alignment of existing plans of work

Successful implementation of building information modelling across a multi-
disciplinary design and construction team requires that any definition of design
deliverables for a project using BIM is appropriate and relevant to each design
discipline. This means that the deliverables are defined as far as is possible to
align with the existing plans of work used by each discipline.

2.1 Document and data management

This alignment between different design disciplines should also mean that the
management of project data and documentation through the mechanism
described in BS1192:2007 is easier to apply, since it will help different designers
to reach compatible stages of their design work at the same time. Figure 2 shows
the BS1192:2007 common data environment of WIP-Shared-Published-Archive
linking to project and asset databases which can be viewed through 2-d and 3-d
browser tools. The ultimate outputs from the data management process would
still need to include drawings for construction and installation on site.

Page 4 of 49
Cross-discipline
discipline design deliverables for BIM
B Phase 1 – Strategy Document

Figure 2 BS1192:2007 Common Data Environment linking to project

and asset databases

© 2006- 2011
20 Mervyn Richards, MR1 Consulting Ltd.

A modified version of the BS1192:2007 process for co-ordinating

co ordinating design work
between different members of the project
p team
am is shown in Figure 3.
3 This
extends the original BS1192:2007 process is to include the explicit step of sub-
sub
contractor Work in Progress design.
design This links from the Published
Documentation area,, which is the information handed over to the main
contractor, back into the Shared area. This was always implicit in the original
process but has now been made much more visible.

A second change in the revised process is to include the links through the COBie
protocol into Client Side Validation and Operations.

Page 5 of 49
Cross-discipline
discipline design deliverables for BIM
B Phase 1 – Strategy Document

Figure 3 Updated version of BS 1192:2007 process for document and

data management

Page 6 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

2.2 Alignment of plans of work

Figure 4 shows two versions of an alignment of the existing plans of work. The
version at the top of the figure is the diagram included in the BIS BIM Working
Group strategy paper. The version at the bottom of Figure 4, shows the
alignment based on a detailed examination of the different plans of work, and
also includes two other frameworks not includes in the original – the ACE
Agreement stages and the BSRIA Design Framework.

The plans of work have been shown only from a design development point of
view. This means that any stages related to contractor selection have been
omitted, primarily RIBA Plan of Work stages G and H. The RIBA Plan of Work
itself acknowledges that Stages G and H do not necessarily come directly
between Stages F and J, depending on the procurement route. This also means
that TfL CGAP Gates C and D appear at the same point, since these two gates
mark the start and end of contractor selection.

In addition, the LU PMF and the TfL CIMM plans of work include activities that
are prior to CIC Stage 1/RIBA Stage A, and also activities that go beyond CIC
Stage 6/RIBA Stage L, and these have been shown in the revised plan of work
alignment. OGC Gateway 5 (Benefits realisation) is a recurring gateway during
the life of the facility/project, but only the first pass is shown in the figure.

The conclusion from this more detailed analysis is that there is only one point
where all the plans of work align. This is at the completion of CIC Stage 6, which
is variously designated as Project Close, Post Practical Completion, Completion.
This takes into account the fact that the standard ACE services conclude at
practical completion (end of CIC Stage 5), unless extended by optional services.

There are several points at which many of the plans of work align:
• Mid-point of CIC Stage 1/BSRIA Proforma 1 which ties in with end of RIBA
Stage A, ACE Appraisal Stage, GRIP Stage 1, CIMM/Spearmint/PMF Stage
1 and OGC/CGAP Gate 1.
• End of CIC Stage 1, which aligns with most other plans of work except
GRIP where Stage 2 carries over slightly into CIC Stage 2.
• End of CIC Stage 5, which aligns with every other plan of work except TfL
CGAP

There is no clear alignment of many plans of work between the start of CIC Stage
2 and the end of CIC Stage 4, which is when most of the project design is taking
place. For example:
• OGC, GRIP and CIC align at the end of Gate 2, Stage 3 and Stage 2
respectively
• LU PMF and TfL CIMM align at the end of their Stages 3 and also with the
end of RIBA Stage D, but other plans do not (except ACE and BSRIA which
also align with RIBA Stage D)
• GRIP Stage 4 aligns with the end of CIC Stage 3 and RIBA Stage E (which
therefore also align with ACE and BSRIA).

Page 7 of 49
Cross-discipline
discipline design deliverables for BIM
B Phase 1 – Strategy Document

Figure 4 Alignment
lignment of existing plans of work (BIS
IS original and
amended version from Hitherwood Consulting)
Consulting

Page 8 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Information about the OGC gateways was drawn from other alignment studies
rather than from the source definitions of the gateways. The detailed analyses of
the plans of work are included in Appendix B.

2.3 Plans of work and project process maps

The differences between existing plans of work have probably arisen because of
their different focuses. There is no inherent reason why a plan of work for the
rail industry should align neatly with a plan of work for building. Apart from the
technical differences, there are also very wide variations in the amount of detail
in the various plans of work. The BSRIA Design Framework for Building Services
and the RIBA Architect’s Job Book are probably the most detailed explanations of
design activities and deliverables. In general, plans of work do not just concern
themselves with deliverables. Many of them give detail on the design activities
that lead to deliverables and some indicate how design activities link together in
process diagrams.

There is also a fundamental difference in the way that different plans of work
approach the project process. Some, such as RIBA and CIC, define a project in
terms of the work content within each stage of the project. Others, such as OGC
or CGAP, define a project in terms of the audit gateways it has to pass through to
progress. There also seems to be a major difference between building oriented
plans of work that acknowledge that some design work continues after
construction has started, and infrastructure oriented plans of work which imply
that all design is completed when the project goes out to tender.

Finally, there are other plans of work that have not been included here, such as
the Salford Process Protocol, but which could be included in a more detailed
analysis if this was believed to be helpful to the industry and its clients.

3 Design deliverable stages (‘data drops’)

3.1 Working Party Strategy Paper proposals
The Government’s Construction Client Group BIM Working Party Strategy Paper
proposes some ‘data drops’ during the design and construction stages of a
project. These are points at which the client requires defined deliverables from
the project team. The Working Party strategy paper proposed four ‘data drops’
as indicated in Figure 5.

One of the objectives of this Strategy Document is to confirm the number and
timing of these ‘data drops’ and to propose content for them based on an initial
review of the plans of work and on the COBie2 templates. From this initial
analysis the document then sets out a more detailed plan for refining and
finalising the descriptions of these data drops together with exemplar
illustrations of what a compliant Building Information Model would contain at
each of these points.

Page 9 of 49
Cross-discipline
discipline design deliverables for BIM
B Phase 1 – Strategy Document

Figure 5 Data drops and data management processes from Working

Party Strategy Paper

The BIM Working Party Paper identifies further ‘data drops’ during the
operation and maintenance of the facility, but these are not considered further
here. Following completion and publication of the CAPEX ‘data drop’
deliverables, it is expected that a similar exercise will be undertaken to define
d
OPEX ‘data drop’ deliverables.

3.2 Data drops based on analysis of plans of work

Based on the analysis of existing plans of work, summarised above, the following
BIM data drops are suggested for clients to check on the progress of their project
teams against pre-determined
determined deliverables. These are described in more detail in
Appendix A, including reference to client deliverables and the appropriate
COBie2 references.

• DD1 Mid-wayway through CIC Stage 1 (Preparation). At this point the

deliverables are about supporting
s the project appraisal and the client’s
requirements,, and feeding into estate-wide
estate wide strategic considerations.
considerations

Page 10 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

• DD2 Mid-way through CIC Stage 3 (Design Development). At this point

the deliverables are an outline design of the selected technical solution –
suitable either for continued development within the existing design team
or for handing over to a contractor for design and build proposals. This
data drop would also test the Guaranteed Maximum Price coming from
the main contractor.

• DD3 Towards the end of CIC Stage 4 (Production Information). At this

point the deliverables are a detailed and coordinated design – suitable for
issuing for tender to a contractor who would need to have minimal design
input, or for ratifying a developed D&B design before construction and
installation works start. This data drop would test the prices coming back
from the contractor supply chain.

• DD4 At the end of CIC Stage 5 (Manufacture Installation and

Construction). At this point the deliverables relate to the handing back of
the facility to the client, completed apart from rectification of defects. This
data drop tests that the essence of the brief has been achieved.

• DD5 At the end of CIC Stage 6 (Post Practical Completion). At this point
the deliverables are focused on supporting the operation and
maintenance of the facility. This data drop is also the first of the OPEX
data drops.

3.3 Summary of deliverables defined by existing plans of

work
Deliverables from the building information model can be divided into two broad
types: graphical information and non-graphical information. Graphical
information is generated from the 3-d model and may be viewed as 3d or 2d
representations on screen or printed onto paper (analogous to traditional
drawings). A collation of current drawing definitions, from various references, is
included at Appendix C.

Non-graphical information is generated from the database underlying the 3-d

model by querying the data held within or attached to the objects in the model.
The results are analogous to documentation such as materials schedules, bills of
quantities, etc.

The various plans of work already define some of these graphical and non-
graphical deliverables in different levels of detail, and this is a starting point for
defining the level of detail and the level of information expected within a
building information model at a particular project stage. Summaries of these
levels of detail and information are included in the Data Drop definitions in
Appendix A.

Page 11 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

4 The next steps in defining cross-discipline design

deliverables
This initial work has shown that it should be feasible to define a set of BIM
deliverables that align across the design disciplines, with relatively small
amounts of amendment to the separate plans of work. The deliverables are
defined in two stages – CAPEX deliverables that focus on the initial design and
construction processes and OPEX deliverables that focus on the facility operation
and management processes. This aligns with the development of BS1192: Parts 2
and 3 which will cover CAPEX and OPEX respectively.

Table 1 Suggested contents for CAPEX and OPEX guides

CAPEX guide (design, procurement, OPEX guide (handover, operation and
construction and commissioning) maintenance)
Terms and references Terms and references
Managing collaboration processes Managing collaboration processes
Managing information libraries Managing information libraries
Managing models through information status Managing models through information status
Information owners and their responsibilities Information owners and their responsibilities
Classification of objects Classification of objects
Geospatial referencing Geospatial referencing
Capturing information from the brief The impact of different FM strategies
The impact of different procurement processes Data input processes
Data input processes Required deliverables during operation
Required client deliverables Deliverables for end of life
Optional project team deliverables Health and safety file information
Commissioning processes
COBie2 handover information

In the meantime, the suggested data drops described in Appendix A can be used
by clients and their project managers to ask for project deliverables in such a
way as to be broadly consistent with the emerging collective response to the BIS
BIM Strategy document. Doubtless there will be some need to tailor the generic
requirements given here for particular types of projects, but this interim
strategic guidance should provide both the client and the supply sides of the
industry with an 80%-satisfactory starting point.

David Churcher, Hitherwood Consulting Ltd for CPIC and BIS

December 2011.

Page 12 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Appendix A Initial definition of data drops during

capital works
These data drops have been defined based on early analysis of the design
discipline plans of work, the COBie2 templates and the client data requirements
indicated by the BIS Working Group considering BIM deliverables, chaired by
Nigel Fraser.

Data Drop 1 – mid-way through Preparation stage

Alignment with existing plans of work
RIBA Plan of Work/Job Book end Stage A : Appraisal
CIC Scope of Services mid-Stage 1 : Preparation
BSRIA Design Framework mid-Pro-forma 1
Network Rail GRIP end Stage 1 : Output Definition
TfL CGAP Gate A : Commence
TfL SPEARMINT end Start up
TfL CIMM end Stage 1 : Start up
LU Project Management Framework end Stage 1 : Output definition

Proposed design deliverables

The completed Project Brief based on:
• information from the client/project sponsor about project need,
constraints associated with project funding, long-term operating cost,
project timing, environmental assessment, technical compliance
• initial studies and surveys to collect information about the proposed
development, usage scenarios, site locations, energy strategy, operation
and maintenance strategy.

Proposed level of development and level of information in a Building

Information Model
A model used to visualise the finished project in its surroundings, with possible
elevation, plan and section treatments. Information in the model describes the
performance outcomes. Objects are generic visualisations only whose main
purpose is to convey scale and style to stakeholders whilst acknowledging that
engineering development may require significant changes.

COBie2 cross references

• Contact worksheet created
• Facility worksheet created for each site/option being considered
(classified to Uniclass Table D or E)
• Document worksheet created to list clients project brief and initial studies
and surveys

Page 13 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Data Drop 2 – mid-way through the Design Development stage

Alignment with existing plans of work
RIBA Plan of Work/Job Book end Stage D : Design Development
CIC Scope of Services mid-Stage 3 : Design Development
BSRIA Design Framework end Pro-forma 3
Network Rail GRIP Part-way Stage 4 : Single Option
Selection
TfL CGAP Between Gate B : Single Option
Selection and Gate C : Pre-tender
TfL SPEARMINT Part-way Initiation
TfL CIMM end Stage 3 : Procure/Design
LU Project Management Framework end Stage 3 : Concept design

Proposed design deliverables

The signed-off Design Brief relating to the chosen single solution. Elemental cost
plan. Occupation/coming-into-use plan. Performance specifications suitable for
going out to tender to design and build contractors. All design information from
other solutions is archived but accessible if required.

Plans, sections, elevations and perspectives showing proposed architectural

form and quality, sketches of engineering systems showing design principles,
rule of thumb calculations, structural design includes primary structure and
allows for dead and live loadings.

Proposed level of development and level of information in a Building

Information Model
A model to convey the design concept for the chosen solution, with generic
objects at a low level of definition such as rectangular solids indicating overall
size envelope and any required access space. Information attached to objects is
focused on performance specifications and system connections in line with the
design philosophy. Objects for non-changeable components are low or medium
level manufacturer objects.

COBie2 cross references

• Facility worksheets for rejected options archived
• Floor worksheet created to describe each floor in the design with Name,
Category, Description and Elevation columns completed
• Space worksheet created to describe each room/space in the design with
Name, Category, Floor, Description, UsableHeight, GrossArea and NetArea
columns completed (classified to Uniclass Table F or G)
• Zone worksheet created if appropriate to collect Spaces into zones within
the facility, with Name, Category, SpaceNames and Description columns
completed
• Document worksheet extended to list the design brief, cost plan,
occupation plan, performance specification, data-drop BIM model
•

Page 14 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Data Drop 3 – end of Production Information stage

Alignment with existing plans of work
RIBA Plan of Work/Job Book end Stage F1 : initial Production
Information
CIC Scope of Services towards end Stage 4 : Production
Information
BSRIA Design Framework end Pro-forma 5
Network Rail GRIP end Stage 5 : Detailed Design
TfL CGAP Gate C : Pre-tender
TfL SPEARMINT end Initiation
TfL CIMM part-way Stage 4 : Develop/Build
LU Project Management Framework end Stage 4 : Detailed design

Proposed design deliverables

Completed design, detailed and coordinated, suitable for construction,
manufacture and installation.

All technical specifications, detailed design and coordinated working drawings

(based on provisional plant selections where these are likely to be refined by the
contractor/supply chain).

Simulations of operational energy use, operational vehicle & people movements,

emergency situations (fire, smoke, evacuation).

Proposed level of development and level of information in a Building

Information Model
A model showing the detailed and co-ordinated design, with all physical clashes
resolved based on selection of generic objects where future contractor’s
proposals are permitted or high-level manufacturer objects where such
proposals are not permitted. Information attached to objects conveys detailed
engineering parameters, dimensions, weights, system connections, materials
where relevant.

COBie2 cross references

• Type worksheet created to describe the pre-traditional-tender choices of
fitted and movable components in the design, with Name, Category,
Description, AssetType columns completed (classified to Uniclass Table G,
H, J or K as appropriate). The Manufacturer and ModelNumber columns
will be completed for any asset where “equal and approved” substitution
by the contractor will not be permitted.
• Component worksheet created to place instances of the assets defined in
the Type worksheet in particular spaces in the facility, with Name,
TypeName, Space and Description columns completed.
• System worksheet created to collect particular components from the
Component worksheet into systems (for example heating, electrical,
plumbing), with Name, Category, ComponentNames columns completed.
• Document worksheet extended to include references to: product data
sheets for all specified components; technical specifications; all drawings.

Page 15 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Data Drop 4 – end of the Manufacture Installation and

Construction stage
Alignment with existing plans of work
RIBA Plan of Work/Job Book end Stage K : Construction
CIC Scope of Services end Stage 5 : Manufacture Installation
and Construction
BSRIA Design Framework end Pro-forma 6
Network Rail GRIP end Stage 7 : Hand Back
TfL CGAP Between Gate D : Contract Award and
Gate E : Project Close
TfL SPEARMINT end Delivery
TfL CIMM end Stage 4 : Develop/Build
LU Project Management Framework end Stage 5 : Delivery

Proposed design deliverables

Facility with Practical Completion achieved. As-built drawings, operation and
maintenance manuals, log-books and user guides for facilities managers and
occupiers.

Proposed level of development and level of information in a Building

Information Model
A model showing the facility as delivered at practical completion, incorporating
any changes made to the co-ordinated design during construction and
installation. Information attached to objects focuses on describing the
components and elements actually installed, references to service and
maintenance manuals.

COBie2 cross references

• Type worksheet extended to include all fitted and movable components
delivered at Practical Completion (classified to Uniclass Table G, H, J or K
as appropriate).
• Component worksheet extended to include all instances of assets from
the Type worksheet.
• System worksheet extended to include final fitted components in each
system in the facility.
• Document worksheet extended to include references to: data sheets from
all actual components installed; as-built drawings; commissioning
certificates; operation and maintenance manuals; migration plans.

Page 16 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Data Drop 5 – end of the Post Practical Completion stage

Alignment with existing plans of work
RIBA Plan of Work/Job Book end Stage L : Post Practical Completion
CIC Scope of Services end Stage 6 : Post Practical
Completion
BSRIA Design Framework end Pro-forma 7
Network Rail GRIP end Stage 8 : Project Closeout
TfL CGAP Gate E : Project Close
TfL SPEARMINT end Close
TfL CIMM end Stage 5 : Deliver/Close
LU Project Management Framework end Stage 6 : Project Close

Proposed design deliverables

Facility with initial and early-stage occupation completed. As-built drawings,
operation and maintenance manuals, log-books and user guides for facilities
managers and occupiers, all amended according to any fine-tuning of building
systems or any rectification of construction defects.

Proposed level of development and level of information in a Building

Information Model
A model showing the facility as amended by any early-stage occupation fine-
tuning, suitable for onward operation and facility management.

COBie2 cross references

• Spare worksheet created to describe all spare part sets required for the
installed components, with Name, Category, TypeName and Suppliers
columns completed.
• Resource worksheet created to describe all resources needed for
maintenance works (materials, tools and training), with Name, Category
and Description columns completed.
• Job worksheet created to describe all the maintenance tasks needed to
operate and maintain the facility, with Name, Category, Status, TypeName,
Description, Duration, StartDate, Frequency, FrequencyUnit,
TaskNumber, Priors, ResourceNames columns completed.

Page 17 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Appendix B Tabulation of deliverables from separate plans of work

B.1 ACE Detailed Design and MEP Performance Design
CIC Scope of Services ACE Schedule of Services (Detailed Design) ACE Schedule of Services (Performance Design)
C&S (Part a) and MEP (Part b) unless noted only applies to MEP (Part c)

Stage 1 : Preparation Appraisal Stage Appraisal Stage

Client Brief (from client at start of Stage) Initial statement of requirements (from client at start of Initial statement of requirements (from client at start of
Stage) Stage)
Initial studies and information for preparation of
business case (from team) Requirements for site staff (from consultant) Requirements for site staff (from consultant)
Strategic Brief (from team)
Strategic Briefing Stage Strategic Briefing Stage
Information reasonably available on existence and extent of Information reasonably available on existence and
public services (from consultant) extent of public services (from consultant)
C&S: Site limitations due to topography, previous uses, Comments on physical site restrictions affecting the
contamination (from consultant) engineering options (from consultant)
C&S: Limitations due to road/transport access during Initial recommendations on technical viability of the
construction and thereafter (from consultant) works (consultant in collaboration with other
consultants)
Comments on physical site restrictions affecting the
engineering options (from consultant)
C&S: Desk study of site [possibly include geotechnical
investigation from Outline Proposals Stage] (from
consultant)
Initial recommendations on technical viability of the works
(consultant in collaboration with other consultants)

Page 18 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Stage 2 : Concept Outline Proposals Stage Outline Proposals Stage

Strategic Brief (from client at start of Stage) C&S: Geotechnical investigation of site (advised by Topographical or dimensional surveys of site, surveys of
consultant) adjacent sites (advised by consultant)
Initial proposals on design, technical and budget
viability (from team) Topographical or dimensional surveys of site, surveys of Consultation with local authority on matters of principle
adjacent sites (advised by consultant) regarding design of works (from consultant)
Initial Design Programme and Construction
Programme (from team) Consultation with local authority on matters of principle Alternative outline solutions (from consultant)
regarding design of works (from consultant)
Desk Study relating to site (from team) Develop client’s brief into full brief for the works
Alternative outline solutions (from consultant) (consultants in consultation with others)
Primary functional requirements and design criteria
(from team) and initial cost estimate (from QS) Develop client’s brief into full brief for the works (consultants Advice, sketches, reports, outline specifications for
in consultation with others) outline proposals (from consultant)
Schedules of floor areas (from team)
Advice, sketches, reports, outline specifications for outline Sketches, drawings, specifications, calculations for
Strategy for use, cleaning, maintenance and
proposals (from consultant) preparation of cost plan (consultant and others)
subsequent construction (from team)
MEP: Approximate costs based on unit volume or area Sketch drawings showing structural planning
Design options (from team)
(from consultant) requirements of services (from consultant)
Preliminary design information/concept design
Preliminary schedules of power, heating and cooling
model for preferred option [sketches, design notes,
loads (from consultant)
drawings, performance specifications – to describe
scope, scale, form & character of works] (from Analyse preliminary heat gains/losses for initial sizing of
team) HVAC systems/plant (from fabric/envelope thermal
performance standards)
Concept report and initial cost plan (from team)
Outline specifications and sketch drawings (from
consultant)
Documentation and drawings for tender (from
consultant)

Page 19 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Stage 3 : Design Development Detailed Proposals Stage Detailed Proposals Stage

Setting out dimensions (from design lead) Programme for whole of design and construction (in liaison Monitor evolution of system design from specification
with other consultants) and sketch drawings (consultant of contractor)
Develop design approach to achieve required
quality, is co-ordinated within the team, and Detailed proposals (from consultant)
conforms to Project Definition (from team)
Sketches, drawings, specifications, calculations for
Updated cost plan and initial cash flow forecasts preparation of cost plan (consultant and others)
(from QS)
MEP: Sketch drawings showing structural planning
Design options for elements of the work (from team) requirements of services (from consultant)
Strategy for use, cleaning, maintenance (from team) MEP: Preliminary schedules of power, heating and cooling
loads (from consultant)
Calculations to verify and facilitate design
development (from team) MEP: Analyse preliminary heat gains/losses for initial sizing
of HVAC systems/plant (from fabric/envelope thermal
Finalise design criteria (from team)
performance standards)
Value management (from team)
Final Proposals Stage Final Proposals Stage
Define critical construction details, tolerances (from
team) MEP: Calculations, schematic drawings, schedules, <<No specific deliverables>>
specifications for final proposals (from consultant)
Design development drawings/model [detailed form
function & character of works – primary components C&S: Calculations, drawings, schedules, specifications for
in overall size and typical detail – GAs, sections, final proposals (from consultant)
elevations, details to show design intent] (from
Co-ordinating the design into the overall works
team)
MEP: Builders work information (from consultant)
Outline specifications for components of works
[performance and quality] (from team) MEP: Revised cost estimate based on unit volumes or unit
areas (from consultant)
Design Development Report [drawings +
specifications or model] (from team, approved by Integrate any specialist sub-consultant/contractor
client) requirements into the works (from consultant)
MEP: Pre-tender documents and drawings and quotations

Page 20 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

for equipment (from consultant)

Stage 4 : Production Information Production Information Stage Production Information Stage

Develop production information (from team) C&S: Calculations, drawings, schedules, specifications for Monitor production of Co-ordination and Installation
tender documentation (from consultant) drawings (consultant of contractor)
Value management (from team)
Calculations and details related to statutory submissions
Integrate specialist/supplier design & requirements
excluding planning approval, and for MEP excluding
into Project Definition (from team)
building regulations (from consultant)
Define structural support builders work (from team)
MEP: Detailed design drawings (from consultant)
Drawings/model and calculations including info from
C&S: Further drawings, including reinforced concrete GA
suppliers & specialists (from team)
drawings and non-standard details, excluding coordination
Submissions to statutory authorities (from team) drawings, temporary works designs/drawings, shop and
Production information drawings/model and fabrication drawings (from consultant)
schedules [sufficient for construction or preparation MEP: Specifications
of manufacturing and installation drawings] (from
team) [Mobilisation is part of Stage 4 in CIC, but part of
Construction/Completion in ACE]
Drawings with dimensions from setting out
information (from design lead, and team)
Detailed specifications for components of the works
[performance, quality, operating and maintenance
requirements] (from team)

Stage 5 : Manufacture, Installation and Mobilisation Construction and Completion Stage Mobilisation Construction and Completion Stage
Construction Information
MEP: Installation drawings (from contractor/sub-contractor Examine results of commissioning and testing (from
Co-ordinated manufacture and installation drawings, with consultant information where needed, consultant consultant)
integrated with manufacture and installation checks for compliance with design intent/performance
Record defects (consultant in conjunction with site staff)
drawings (from team) criteria)
MEP: Proposals for commissioning and testing (from

Page 21 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Building Log Book (from team) contractor/sub-contractor, consultant reviews)

O&M manuals/model, record drawings and MEP: Record drawings and O&M manuals (prepared by
schedules of design criteria (from team) contractors and commented on by consultant)
Initial information for health and safety file (from C&S: Detailed designs, shop fabrication drawings, standard
team) details, bar bending schedules and specifications (from
contractor/sub-contractor and examined by consultant for
conformity with design, structural adequacy, compliance
with performance criteria)
Record of defects (from consultant)

Stage 6 : Post Practical Completion [Completion is Stage 6 in CIC but part of

Mobilisation/Construction in ACE]
Finalise health and safety file (from team)

B.2 BSRIA Design Framework

CIC Scope of Services BSRIA Design Framework

Stage 1 : Preparation Proforma 1 : Appraisal and Design Brief

Client Brief (from client at start of Stage) Design Brief (usually led by lead consultant)
Initial studies and information for preparation of business case (from team) Plan for initial occupation period
Strategic Brief (from team) Initial review of an existing health and safety file

Stage 2 : Concept Proforma 2 : Concept

Strategic Brief (from client at start of Stage) Initial recommendations for development of an operating and maintenance
strategy
Initial proposals on design, technical and budget viability (from team)
Energy strategy studies [generic thermal modelling]

Page 22 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Initial Design Programme and Construction Programme (from team) Programme for design activities
Desk Study relating to site (from team) Building services philosophies for heating/cooling, electrical and public
healthReport on building services issues including desk study on matters affecting
Primary functional requirements and design criteria (from team) and initial cost estimate
design options and adequacy of utilities supplies
(from QS)
Information for early-stage life-cycle cost studies
Schedules of floor areas (from team)
Outline performance specifications for mechanical, electrical and public health
Strategy for use, cleaning, maintenance and subsequent construction (from team)
services if required depending on procurement strategy
Design options (from team)
Outline cost plan for building services based on floor area/building type/system
Preliminary design information/concept design model for preferred option [sketches, assumptions
design notes, drawings, performance specifications – to describe scope, scale, form &
character of works] (from team)
Concept report and initial cost plan (from team)

Stage 3 : Design Development Proforma 3 : Design Development

Setting out dimensions (from design lead) Indicative mechanical/public health plant and riser sizes and electrical plant
locations Sketch drawings for preferred preliminary design
Develop design approach to achieve required quality, is co-ordinated within the team,
and conforms to Project Definition (from team) Sketch schematic drawings for preferred preliminary design
Updated cost plan and initial cash flow forecasts (from QS) Programme information on design and construction issues
Design options for elements of the work (from team) Energy statement for planning submission
Strategy for use, cleaning, maintenance (from team) Report on building services issues
Calculations to verify and facilitate design development (from team) Performance specifications for m&e services if required by procurement route
Finalise design criteria (from team) Proforma 4 : Technical Design
Value management (from team) Strategy for fire safety
Define critical construction details, tolerances (from team) Initial overall spatial coordination
Design development drawings/model [detailed form function & character of works – Essential performance requirements of systems [nominal capacities, range of

Page 23 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

primary components in overall size and typical detail – GAs, sections, elevations, details operating duties]
to show design intent] (from team)
Initial schedule of cast-in/formed builders work openings that are structurally
Outline specifications for components of works [performance and quality] (from team) significant
Design Development Report [drawings + specifications or model] (from team, approved Information for detailed life-cycle cost studies
by client)
Refined cost plan for building services
Detailed schematic drawings
Technical drawings [conveying spatial allocation in risers and floor/ceiling voids
and horizontal distribution routes]

Stage 4 : Production Information Proforma 5 : Production Information

Develop production information (from team) Detailed design drawings
Value management (from team) Builders work information
Integrate specialist/supplier design & requirements into Project Definition (from team) Materials and workmanship specifications
Define structural support builders work (from team) Equipment schedules
Drawings/model and calculations including info from suppliers & specialists (from team) Review of maintainability of plant and equipment [adequate working space and
access]
Submissions to statutory authorities (from team)
Draft construction programme
Production information drawings/model and schedules [sufficient for construction or
preparation of manufacturing and installation drawings] (from team) Detailed cost plan
Drawings with dimensions from setting out information (from design lead, and team) Detailed specifications (if relevant)
Detailed specifications for components of the works [performance, quality, operating Coordinated working drawings
and maintenance requirements] (from team)
Final coordinated reflected ceiling plans
Schedules to cross reference cables to containment systems
Commissioning specification

Page 24 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Proforma 6 (part) : Mobilisation

Final installation details and wiring diagrams
Installation drawings
Builders work details
Shop and fabrication drawings

Stage 5 : Manufacture, Installation and Construction Information Proforma 6 (part) : Construction

Co-ordinated manufacture and installation drawings, integrated with manufacture and Record drawings
installation drawings (from team)
Log books
Building Log Book (from team)
Planned preventative maintenance schedules
O&M manuals/model, record drawings and schedules of design criteria (from team)
Operation and maintenance manuals
Initial information for health and safety file (from team)
Commissioning report
Schedules of spare parts required and tools required
Building Users Guide

Stage 6 : Post Practical Completion Proforma 7 : Post Practical Completion

Finalise health and safety file (from team) Outturn cost analysis
As constructed calculations for Part L and EPC

B.3 TfL CGAP and TfL CIMM

CIC Scope of Services TfL CGAP TfL CIMM Deliverables

Stage 1 : Preparation Stage 1 : Start up

Page 25 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Client Brief (from client at start of Stage) Project brief containing initial scope and objectives
(prepared by project manager)
Outline business case
User requirements (required business functionality)
Performance, endurance and resilience requirements not
related to user functional requirements
Estimates of project cost and timing

Gate A : Project commencement

Definition of the problem
Value for money appraisal
Development funding affordable from budget
Implementation funding affordable from business plan

Stage 1 : Preparation (continued) Stage 2 : Define requirements

Initial studies and information for preparation of Business case quantifying the cost/benefit analysis
business case (from team)
Project Initiation Document (developed from Project
Strategic Brief (from team) Brief)
Agreed procurement strategy
High level design of options
Project options appraisal

Gate B : Single option selection

Identification and examination of a range of options
Single technical option selected providing best value for

Page 26 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

money
Feasibility of technical solution has been proven
Funding allocated within budget and business plan for
development and implementation respectively

Stage 2 : Concept Stage 3 : Procure/Design

Strategic Brief (from client at start of Stage) Detailed design for the technical infrastructure
Initial proposals on design, technical and budget viability Detailed design to deliver user functionality
(from team)
First draft of support arrangements in service
Initial Design Programme and Construction Programme
(from team)
Desk Study relating to site (from team)
Primary functional requirements and design criteria
(from team) and initial cost estimate (from QS)
Schedules of floor areas (from team)
Strategy for use, cleaning, maintenance and
subsequent construction (from team)
Design options (from team)
Preliminary design information/concept design model for
preferred option [sketches, design notes, drawings,
performance specifications – to describe scope, scale,
form & character of works] (from team)
Concept report and initial cost plan (from team)
Stage 3 : Design Development
Setting out dimensions (from design lead)

Page 27 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Develop design approach to achieve required quality, is

co-ordinated within the team, and conforms to Project
Definition (from team)
Updated cost plan and initial cash flow forecasts (from
QS)
Design options for elements of the work (from team)
Strategy for use, cleaning, maintenance (from team)
Calculations to verify and facilitate design development
(from team)
Finalise design criteria (from team)
Value management (from team)
Define critical construction details, tolerances (from
team)

Stage 3 : Design Development (continued) Stage 4 : Develop/Build

Design development drawings/model [detailed form Detailed designs and specifications
function & character of works – primary components in
overall size and typical detail – GAs, sections,
elevations, details to show design intent] (from team)
Outline specifications for components of works
[performance and quality] (from team)
Design Development Report [drawings + specifications
or model] (from team, approved by client)
Stage 4 : Production Information
Develop production information (from team)

Page 28 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Value management (from team)

Integrate specialist/supplier design & requirements into
Project Definition (from team)
Define structural support builders work (from team)
Drawings/model and calculations including info from
suppliers & specialists (from team)
Submissions to statutory authorities (from team)
Production information drawings/model and schedules
[sufficient for construction or preparation of
manufacturing and installation drawings] (from team)
Drawings with dimensions from setting out information
(from design lead, and team)
Detailed specifications for components of the works
[performance, quality, operating and maintenance
requirements] (from team)

Gate C : Pre-tender
Procurement strategy agreed
Technical risks assessed and mitigated
Market testing
Consents achieved

Gate D : Contract award

Supplier management processes in place
Supplier selected on basis of best value for money

Page 29 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Stage 5 : Manufacture, Installation and Construction Stage 4 : Develop/Build (continued)

Information
New software developed
Co-ordinated manufacture and installation drawings,
Performance, endurance, resilience and integration tests
integrated with manufacture and installation drawings
conducted
(from team)
Migration plans developed
Building Log Book (from team)
Developed service model
O&M manuals/model, record drawings and schedules of
design criteria (from team) Developed handover/migration plan
Initial information for health and safety file (from team) Stage 5 : Deliver/Close
Stage 6 : Post Practical Completion Consent to operate obtained
Finalise health and safety file (from team) Contracts arranged for support and operation
End of project report
Lessons Learned report

Gate E : Project close

Benefits achieved and reported
Project transferred to Operations
All funding issues closed out
All statutory obligations complied with

Stage 6 : Benefits realisation

Measured benefits detailed against expectations (hard
e.g. cost, headcount and soft e.g. image)

Page 30 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

B.4 Network Rail GRIP

CIC Scope of Services Network Rail GRIP
Stage 1 : Preparation Stage 1 : Output Definition
Client Brief (from client at start of Stage) Definition of the problem including success criteria (from Sponsor)
Initial studies and information for preparation of business case (from team) Timescale, cost & quality constraints, including phasing requirements (from Sponsor)
Strategic Brief (from team) Stage 2 : Pre-feasibility
Description of asset condition
Potential options to deliver the Development Remit/Sponsor’s Brief
Definition of options
Evaluation of capital and operating costs
Sensitivity analysis
Outline business case for each option
Stage 2 : Concept Stage 2 : Pre-feasibility (continued)
Strategic Brief (from client at start of Stage) Description of proposed technical solution with maintenance & performance effects
and requirements and development timetable
Initial proposals on design, technical and budget viability (from team)
Stage 3 : Option Selection
Initial Design Programme and Construction Programme (from team)
Maps, drawings, site survey, geotechnical investigations, asset data and preliminary
Desk Study relating to site (from team)
designs
Primary functional requirements and design criteria (from team) and initial cost estimate
Operational facility diagrams [e.g. signalling scheme sketch]
(from QS)
Operational modelling and calculations
Schedules of floor areas (from team)
Evaluation of technical options [construction and staging, risks and hazards, costs,
Strategy for use, cleaning, maintenance and subsequent construction (from team)
project programme]

Page 31 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Design options (from team) Description of technical and construction solution

Preliminary design information/concept design model for preferred option [sketches, Risk assessment on programme and construction proposals
design notes, drawings, performance specifications – to describe scope, scale, form &
Evaluation of revised staging and construction strategy options
character of works] (from team)
Assessment of functional specification on future maintenance
Concept report and initial cost plan (from team)
Baseline asset management plan
Recommendation for the Project Design Specification
Effect of functional specification on operation and control
Control and control technology requirements
Option selection report [definition & feasibility, maintenance/performance/operation &
control strategies, constructability/safety/environmental assessments, signalling
schemes sketch]
Validated Project Design Specification
Stage 3 : Design Development Stage 4 : Single Option Development
Setting out dimensions (from design lead) Developed Technical Workscopes showing packages of work (maybe large schemes
only)
Develop design approach to achieve required quality, is co-ordinated within the team,
and conforms to Project Definition (from team) Scheme Designs (to RIBA Stage D) for each workscope
Updated cost plan and initial cash flow forecasts (from QS) Construction Plan [detailed cost estimate, project schedule, risk assessment, risk
management plan, contingency estimate, assumptions log, issues log]
Design options for elements of the work (from team)
Asset Management Plan [includes project methodology, commissioning processes,
Strategy for use, cleaning, maintenance (from team)
sign-off processes for coming-into-use, acceptance criteria, maintenance strategy,
Calculations to verify and facilitate design development (from team) need for Pre-Works Survey]
Finalise design criteria (from team) Operations Management Plan [includes migration plan, training plan]
Value management (from team) Reference Design [all the above] (end of stage deliverable)
Define critical construction details, tolerances (from team)

Page 32 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Design development drawings/model [detailed form function & character of works –

primary components in overall size and typical detail – GAs, sections, elevations, details
to show design intent] (from team)
Outline specifications for components of works [performance and quality] (from team)
Design Development Report [drawings + specifications or model] (from team, approved
by client)
Stage 4 : Production Information Stage 5 : Detailed Design
Develop production information (from team) Completed Design [cross-checked to Reference Design]
Value management (from team) Issued Design for Construction [endorsed by contractor’s Responsible Engineers in
relevant disciplines]
Integrate specialist/supplier design & requirements into Project Definition (from team)
Notification of Asset Change for maintenance of new or existing assets (during
Define structural support builders work (from team)
project?)
Drawings/model and calculations including info from suppliers & specialists (from team)
Submissions to statutory authorities (from team)
Production information drawings/model and schedules [sufficient for construction or
preparation of manufacturing and installation drawings] (from team)
Drawings with dimensions from setting out information (from design lead, and team)
Detailed specifications for components of the works [performance, quality, operating and
maintenance requirements] (from team)
Stage 5 : Manufacture, Installation and Construction Information Stage 6 : Construction, Test and Commission
Co-ordinated manufacture and installation drawings, integrated with manufacture and Temporary works designs
installation drawings (from team)
Site work method statements [including emergency plans]
Building Log Book (from team)
Inspection Certificates [including list of defects]
O&M manuals/model, record drawings and schedules of design criteria (from team)
Defects Record
Initial information for health and safety file (from team)
Test Certificates for signalling, civil & track engineering infrastructure, track

Page 33 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

infrastructure
Practical Completion Certificate
Record of Conformance to Design
Stage 6 : Post Practical Completion Stage 7 : Scheme Hand Back
Finalise health and safety file (from team) Project Acceptance Certificate
Notice of completion of making good defects
Stage 8 : Close Out
Notice of completion of making good defects

B.5 London Underground PMF

CIC Scope of Services London Underground PMF
Stage 1 : Preparation Stage 1 : Output Definition
Client Brief (from client at start of Stage) Business case and draft of project requirements
Initial studies and information for preparation of business case (from team) Project Execution Plan including appointment of key roles, high level assessment of
technical approvals required, outline plan of timeline/whole life costs/resources
Strategic Brief (from team)
High level procurement strategy
Risk management strategy
External stakeholder management and communications plan
Stage 2 : Feasibility
The developed procurement strategy (recommended approach, key options
considered, compliance with EU and TfL policies)
Options evaluation and selection of preferred option including sensitivity analysis

Page 34 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

where appropriate
Verification Activity Plans (to monitor performance of suppliers activity)
Stage 2 : Concept Stage 3 : Concept Design
Strategic Brief (from client at start of Stage) Safety Case
Initial proposals on design, technical and budget viability (from team) Stakeholder consultation
Initial Design Programme and Construction Programme (from team) Detailed plans to minimise disruption to operations and customer service
Desk Study relating to site (from team) Technical risks identified and evaluated. Assessed as to whether they should be
mitigated by further design development, handed to the supplier to manage or
Primary functional requirements and design criteria (from team) and initial cost estimate
retained as a client responsibility
(from QS)
Conceptual Design Statement including technical approvals required for
Schedules of floor areas (from team)
implementation
Strategy for use, cleaning, maintenance and subsequent construction (from team)
Consents Plan developed
Design options (from team)
Procurement Plan setting out key options considered, key responsibilities, comparison
Preliminary design information/concept design model for preferred option [sketches, with similar projects
design notes, drawings, performance specifications – to describe scope, scale, form &
For Design and Build projects – audit trail demonstrating compliance with EU
character of works] (from team)
procurement rules
Concept report and initial cost plan (from team)
Contract Management Strategy
Stage 3 : Design Development
Setting out dimensions (from design lead)
Develop design approach to achieve required quality, is co-ordinated within the team,
and conforms to Project Definition (from team)
Updated cost plan and initial cash flow forecasts (from QS)
Design options for elements of the work (from team)
Strategy for use, cleaning, maintenance (from team)

Page 35 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Calculations to verify and facilitate design development (from team)

Finalise design criteria (from team)
Value management (from team)

Stage 3 Design Development (continued) Stage 4 : Detailed Design

Define critical construction details, tolerances (from team) Further development of items started during Stage 3:
Design development drawings/model [detailed form function & character of works – • Stakeholder consultation
primary components in overall size and typical detail – GAs, sections, elevations, details • Detailed plans to minimise disruption to operations and customer service
to show design intent] (from team) • Technical risks identified and evaluated
Outline specifications for components of works [performance and quality] (from team) • Consents Plan
• Procurement Plan
Design Development Report [drawings + specifications or model] (from team, approved • Contract Management Strategy
by client)
For Design then Build projects – audit trail demonstrating compliance with EU
Stage 4 : Production Information procurement rules
Develop production information (from team)
Value management (from team)
Integrate specialist/supplier design & requirements into Project Definition (from team)
Define structural support builders work (from team)
Drawings/model and calculations including info from suppliers & specialists (from team)
Submissions to statutory authorities (from team)
Production information drawings/model and schedules [sufficient for construction or
preparation of manufacturing and installation drawings] (from team)
Drawings with dimensions from setting out information (from design lead, and team)
Stage 5 : Delivery starts after CGAP Gate C (Pre-tender) and includes Gate D
Detailed specifications for components of the works [performance, quality, operating (Contract award) and RIBA Stage J (Mobilisation)

Page 36 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

and maintenance requirements] (from team)

Stage 5 : Manufacture, Installation and Construction Information Stage 5 : Delivery (continued)

Co-ordinated manufacture and installation drawings, integrated with manufacture and Testing/UAT, commissioning
installation drawings (from team)
Delivery into service, deliver training
Building Log Book (from team)
Execute VAP
O&M manuals/model, record drawings and schedules of design criteria (from team)
Resolution of snagging items
Initial information for health and safety file (from team)
Completion of health and safety information and maintenance information
Stage 6 : Post Practical Completion Stage 6 : Project close
Finalise health and safety file (from team) Handover plan, including anticipated future benefits
Final project close report, including final accounts settled with all suppliers
Stage 7 : Benefits Realisation
Post-implementation review

B.6 RIBA Plan of Work (Multi-Disciplinary Services) and Job Book

CIC Scope of Services RIBA Plan of Work RIBA Job Book

Stage 1 : Preparation Stage A : Appraisal Stages A-B

Client Brief (from client at start of Stage) Initial statement of requirements (from client at start of Feasibility report addressing client’s requirements
Stage) [environmental assessment, options, recommendations,
Initial studies and information for preparation of
possibly conceptual drawings & diagrams]
business case (from team) Site appraisal and surveys for each site (from team)

Page 37 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Strategic Brief (from team) Design studies for each option (from team) Cost appraisal (suitable for a cost strategy)
Selection of preferred solution (from client) Condition report on fabric of existing building
Outline planning submission Proposals suitable for outline planning application
Outline business case for preferred solution (from client Final Design Brief (see Job Book pp63, 66-67 for
and team) contents list)
Stage B : Design Brief
Draft and final Design Brief (draft from client, comments
from team, final from client)

Stage 2 : Concept Stage C : Concept Stage C

Strategic Brief (from client at start of Stage) Design Brief [from client at start of Stage) Partially developed Project Brief
Initial proposals on design, technical and budget viability Concept Design (outline proposals for structural and Outline proposals sufficient to allow client to
(from team) building services systems and outline specifications] comprehend, comment and approve [diagrammatic
(from team) analysis of requirements, use of site, functional and
Initial Design Programme and Construction Programme
circulation arrangements, massing, construction and
(from team) Initial cost plan (from QS)
environmental methods]
Desk Study relating to site (from team) Procurement route (from team)
Estimate of construction cost sufficient to allow cost
Primary functional requirements and design criteria Propose options for occupation and FM (from team) plan to be prepared [element cost, cost per m2, % of
(from team) and initial cost estimate (from QS) whole]
Define targets for O&M capital/revenue spend, energy
Schedules of floor areas (from team) use, environmental performance (from team) D&B Employers Requirements [… functional nature of
Strategy for use, cleaning, maintenance and building(s), schematic layouts, room data sheets,
subsequent construction (from team) equipment schedules, special programme requirements
…]
Design options (from team)
D&B Contractors Proposals [… A3 site layout/floor
Preliminary design information/concept design model for plans/elevations/principal sections, foundation &
preferred option [sketches, design notes, drawings, structure GA, mechanical duct/pipe layouts &
performance specifications – to describe scope, scale, schematics, electrical floor layouts …]

Page 38 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

form & character of works] (from team)

Concept report and initial cost plan (from team)

Stage 3 : Design Development Stage D : Design Development Stage D

Setting out dimensions (from design lead) Elemental cost plan (from QS) Project Brief
Develop design approach to achieve required quality, is Develop design [services space requirements, Detailed proposals [co-ordinated design intentions, site
co-ordinated within the team, and conforms to Project preliminary room layouts, means of escape, fire layout, planning/spatial arrangements, elevations,
Definition (from team) compartments] (from team) construction & environmental systems, buildability]
Updated cost plan and initial cash flow forecasts (from Develop occupation and FM strategies Firm cost plan and cash flow forecast
QS)
Project Brief (signed off by all) Proposals sufficiently developed to allow full planning
Design options for elements of the work (from team) application
Detailed planning application
Strategy for use, cleaning, maintenance (from team) Design development presentation [orthographic plans,
elevations, cross sections, perspectives, model
Calculations to verify and facilitate design development
(physical or computer) to show architectural quality,
(from team)
form, colour, landscape setting, building details, interior
Finalise design criteria (from team) arrangements, spaces, furniture]
Value management (from team)
Stage E : Technical Design Stage E
Define critical construction details, tolerances (from
Final layouts [positions for integration of services Detail design drawings
team)
terminals, ceiling layouts, major builders’ work for
Specification notes on materials and workmanship
Design development drawings/model [detailed form services] including sizing of all structural elements and
(prescriptive or performance)
function & character of works – primary components in sizing of all services elements and components (from
overall size and typical detail – GAs, sections, team) Full Plans submission for Building Regulations approval
elevations, details to show design intent] (from team)
Update cost plan and cash flow projection (from QS) Non-production information (e.g. for dealings with
Outline specifications for components of works landlords, tenants, funders, 3rd parties)
Technical Designs and specifications [sufficient to co-
[performance and quality] (from team)
ordinate all components and elements] (from team and D&B Employers Requirements [detail design
Design Development Report [drawings + specifications frozen) information]

Page 39 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

or model] (from team, approved by client) D&B Contractors Proposals [design development
drawings extent depends on 1 or 2 stage D&B]

Stage 4 : Production Information Stage F : Production Information Stage F

Develop production information (from team) Co-ordinated production information [location Production information [location, component &
drawings/GAs, assembly drawings, component assembly drawings, drawn schedules, BoQ/spec/
Value management (from team)
drawings, schedules, specifications, calculations] (from schedules of work]
Integrate specialist/supplier design & requirements into team)
Information for issue to specialist sub-contractors and
Project Definition (from team)
Update cost plan (from QS) suppliers
Define structural support builders work (from team)
Building services information [schematic drawings, Non-production information (e.g. for dealings with
Drawings/model and calculations including info from detailed design drawings, co-ordination drawings, landlords, tenants, funders, 3rd parties)
suppliers & specialists (from team) builders’ work and fixing schedules, specifications,
Stage J
Submissions to statutory authorities (from team) design criteria and calculations] (from services
engineer) Drawings, schedules etc for contract issued which
Production information drawings/model and schedules comply with SMM rules [Block Plan, Site Plan, plans,
[sufficient for construction or preparation of Stage J : Mobilisation
sections & elevations, information about ground water
manufacturing and installation drawings] (from team) Complete outstanding production information [review level, trial pits, features retained, live under/overground
Drawings with dimensions from setting out information info from sub-contractors, specialists] (from team) services, Component drawings, Dimensioned drawings
(from design lead, and team) as part of BoQ]

Detailed specifications for components of the works

[performance, quality, operating and maintenance
requirements] (from team)

Stage 5 : Manufacture, Installation and Construction Stage K : Construction to Practical Completion Stage K
Information
Further production information [contractor’s proposals, Further information for the contractor
Co-ordinated manufacture and installation drawings, method statements, installation/shop drawings, builders’
‘As built’ drawings, manuals and maintenance
integrated with manufacture and installation drawings work details, manufacturer’s data] (from team)
information
(from team)
Building Users’ Guide [principles of design &
Maintenance programme information
construction, furniture etc, security, access, local

Page 40 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Building Log Book (from team) controls for lighting/heating/cooling, energy & water Handover information [commissioning, testing, pre-
efficiency] (from team) completion checks, handover meeting
O&M manuals/model, record drawings and schedules of
design criteria (from team) Commissioning and test procedures (from services
engineer)
Initial information for health and safety file (from team)
Building Owner’s Manual (from team)

Stage 6 : Post Practical Completion Stage L : Post Practical Completion Stage L

Finalise health and safety file (from team) Final account (from QS) Certificate of Making Good of Defects
Recalculate capital and revenue target costs (from QS) Final Certificate
Identify actual capital costs (from QS) EPC
Building User Guide
Results of feedback study with client or building users

B.7 TfL SPEARMINT

CIC Scope of Services TfL SPEARMINT

Stage 1 : Preparation Stage 1 : Start-up

Client Brief (from client at start of Stage) Statement of requirements – development of the Brief
Overview of available options to establish broad project viability

Stage 1 : Preparation (continued) Stage 2.1 : Initiation (preliminary)

Initial studies and information for preparation of business case (from team) Identification of the single option
Strategic Brief (from team) Development of business case

Page 41 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Development of project plan

Development of Project Initiation Document

Stage 2 : Concept Stage 2.2 : Initiation (detailed)

Strategic Brief (from client at start of Stage) Definition of project scope (e.g. specifications, performance criteria)
Initial proposals on design, technical and budget viability (from team) Project design
Initial Design Programme and Construction Programme (from team) Project costing
Desk Study relating to site (from team)
Primary functional requirements and design criteria (from team) and initial cost
estimate (from QS)
Schedules of floor areas (from team)
Strategy for use, cleaning, maintenance and subsequent construction (from team)
Design options (from team)
Preliminary design information/concept design model for preferred option [sketches,
design notes, drawings, performance specifications – to describe scope, scale, form &
character of works] (from team)
Concept report and initial cost plan (from team)
Stage 3 : Design Development
Setting out dimensions (from design lead)
Develop design approach to achieve required quality, is co-ordinated within the team,
and conforms to Project Definition (from team)
Updated cost plan and initial cash flow forecasts (from QS)
Design options for elements of the work (from team)

Page 42 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Strategy for use, cleaning, maintenance (from team)

Calculations to verify and facilitate design development (from team)
Finalise design criteria (from team)
Value management (from team)
Define critical construction details, tolerances (from team)
Design development drawings/model [detailed form function & character of works –
primary components in overall size and typical detail – GAs, sections, elevations,
details to show design intent] (from team)
Outline specifications for components of works [performance and quality] (from team)
Design Development Report [drawings + specifications or model] (from team, approved
by client)
Stage 4 : Production Information
Develop production information (from team)
Value management (from team)
Integrate specialist/supplier design & requirements into Project Definition (from team)
Define structural support builders work (from team)
Drawings/model and calculations including info from suppliers & specialists (from
team)
Submissions to statutory authorities (from team)
Production information drawings/model and schedules [sufficient for construction or
preparation of manufacturing and installation drawings] (from team)
Drawings with dimensions from setting out information (from design lead, and team)
Detailed specifications for components of the works [performance, quality, operating

Page 43 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

and maintenance requirements] (from team)

Stage 2.3 : Initiation (procurement)

Selected contractor (comes between CGAP Gates C and D)

Stage 5 : Manufacture, Installation and Construction Information Stage 3 : Delivery

Co-ordinated manufacture and installation drawings, integrated with manufacture and Delivery of all objectives in the Project Initiation Document
installation drawings (from team)
Handover to operational/support teams
Building Log Book (from team)
Stage 4 : Close
O&M manuals/model, record drawings and schedules of design criteria (from team)
End of project report including lessons learned
Initial information for health and safety file (from team)
Stage 6 : Post Practical Competion
Finalise health and safety file (from team)

Page 44 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

Appendix C Tabulation of drawing definitions

Buildings (architecture) (defns taken from RIBA Building/Engineering Services (defns taken from Structural/Civil Engineering (defns based on PSA
Plan of Work or Working Drawings Handbook, BSRIA BG6) Drawing Practice Manual or Standard Method of
Styles & Bichard) Detailing Structural Concrete)
Concept design proposal

Includes outline proposals for structural and

building services systems and outline specifications.

Outline proposals show the design sufficiently

developed for the client to comprehend, comment
on and approve the proposals. A diagrammatic
analysis of requirements, use of site, solutions to
functional and circulation problems, relationship of
spaces, massing, construction and environmental
methods may be included. Includes Location block
plan.
Design Development proposals Sketch

Drawings prepared as part of these proposals Line diagrams and layout indicating basic proposals,
include: locations of main items of plant, routes of main
• Orthographic plans at all levels pipes, air ducts and electrical distribution in such
• Elevations and cross sections detail as to illustrate the incorporation of the
• Perspectives etc to give a realistic view of the engineering services within the project as a whole
building exterior and with respect to any zoning.
• Computer-generated visual images or analytical
diagrams

Models at this stage include:

• Presentation model to show architectural
quality, form and colour, landscape setting

Page 45 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

• Detail model of building part or particular

feature
• Interior arrangement models to show spaces,
arrangements, furniture layouts etc
• Computer generated models

Other graphical information may include computer

animations
Sketch schematic

Line diagrams indicating main items of plant and

their interrelationships in such detail as to illustrate
the incorporation of the engineering services within
the project as a whole.
Drawn information for Stage E Detailed schematic Sub-structure plan

Site layouts, general arrangement plans, elevations Line diagrams describing the interconnection of Layout of foundation works (footings, pads, piles,
and sections, draft assembly drawings, draft components in a system showing the engineering ground beams) with respect to architecture or
component drawings. principles. The main features of a schematic drawing ground features, with key sections
should be as follows:
Elemental information: • The drawings should include all the functional Drainage plan
• Substructure – excavation, foundations, floors components that make the system work, such as
beds (?), pile foundations ducts, pipes, cables, busbars, plant items, fans, Layout of drain runs, manholes with invert levels at
• Structure (primary) – external walls, internal valves, dampers, control devices, strainers, key points
walls, floors and galleries, stairs and ramps, terminals, electrical switchgear and components,
roofs, frames security and fire sensors and control equipment Roof plan
• Structure (secondary) – external wall openings, • Symbols and line conventions should be in
internal wall openings, floor openings, accordance with a recognised standard or a Layout of roof members with spacing dimensions,
balustrades, suspended ceilings, roof openings supplied legend and key sections
• Structure (finishes) – external wall finishes, • The drawings should be labelled with
internal wall finishes, floor finishes, stair appropriate pipe, duct, busbar and cable sizes,
finishes, ceiling finishes, roof finishes pressures and flow rates (but may be subject to
• Services (piped and ducted) – refuse disposal, adjustment)
drainage, hot and cold water, gases, • The drawings should indicate components which

Page 46 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

refrigeration, space heating, ventilation and air have a sensing control or measurement function
conditioning • The major components indicated on the
• Services (electrical) – power, lighting, schematic drawing should be identified for
communications, transport, security cross-referencing purposes.
• Fittings (fixtures and loose equipment) –
circulation, general room, culinary, sanitary,
cleaning, storage
• External – substructure, structure, finishes,
services, fittings.

Reflected ceiling plan Technical drawing

Drawing showing the high-level details at each level: A drawing showing the extent of the services
• Position of light fittings, fire and security installations. The main features should be as follows:
sensors, HVAC terminal units (grilles, diffusers) • Plan layouts should be to a scale of at least 1:100
and extracts • Show the extent and type of service terminals
• Arrangement of ceiling tiles/grid with respect to visible within the occupied space
fittings, walls and partitions • Show approximate locations of horizontal and
vertical service runs
• Show plant and distribution system sizes,
particularly those affecting spatial allocation,
while acknowledging that these may need some
adjustment and refinement [at later design
stages]
• Pipework and electrical containment should be
represented by single line payouts. Ductwork
should be represented by either double line or
single line layouts as required to demonstrate
that the routes indicated are feasible. Symbols
and line conventions in accordance with a
recognised standard or a legend.
Tender drawing Detailed design drawing Reinforced concrete drawings

Development of general arrangement plans, A drawing showing the intended locations of plant A set of drawings and schedules detailing:

Page 47 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

elevations and sections, component and assembly items and service routes in such detail as to indicate • The layout of steel reinforcement (separate
drawings that are co-ordinated with the bill of the design. The main features are as follows: sheets for top and bottom reinforcement in
quantities. • Plan layouts should be to a scale of at least slabs)
1:100. Plant areas should be to a scale of at least • Sections and plans showing coordination of
1:50, and should be accompanied by cross- reinforcement in congested areas
sections (column/slab/beam junctions)
• The drawing will not indicate the precise • Bending schedules for reinforcement
position of services, but it should be feasible to
install the services within the general routes Structural steelwork drawings
indicated. It should be possible to produce co-
ordinated working drawings or installation A set of drawings and schedules detailing:
drawings without major re-routing of the • The layout and arrangement of steelwork
services. (beams and columns)
• Sections and plans showing fixing details at
junctions and details at beam/slab junctions
•
Production information drawings Co-ordinated working drawings

General arrangement drawings: Drawings showing the interrelationships of two or

• Strip sections at all points round building more engineering services and their relation to the
elevation where treatment changes, providing structure and building fabric. The main features are
all important vertical dimensions and as follows:
references to assembly details • Plan layouts should be to a scale of at least 1:50
• Assembly drawings illustrating entire range of and be accompanied by cross-sections to a scale
external wall conditions (door and window of at least 1:20 for all congested areas.
heads and sills, footing/ground floor junctions, • The drawing should make allowance for
eaves and parapet details), internal wall installation working space and space to facilitate
openings and junctions commissioning and maintenance
• Component drawings giving dimensioned • The drawings should be spatially co-ordinated
elevations and there should be no physical clashes between
• Sub-component drawings showing construction the system components when installed. Critical
details dimensions, datum levels and invert levels
should be provided.
• The spaces between pipes and duct runs shown

Page 48 of 49
Cross-discipline design deliverables for BIM Phase 1 – Strategy Document

on the drawing should make allowance for the

service at its widest point. Insulation, standard
fitting dimensions and joint widths should have
been allowed for
• The drawing should indicate positions of main
fixing supports where they have significance to
the structural design or spatial constraints.
Construction drawing Installation drawing •

A drawing based on the detailed design drawing or

co-ordinated working drawing with the primary
purpose of defining that information needed by the
tradesmen on site to install the works.

The main features should be as per co-ordinated

working drawings, plus:
• Allowances should be made for inclusion of all
supports and fixings necessary to install the
works
• The drawing should make allowance for
installation details provided from
manufacturers’ drawings
• Allowances should be made for plant and
equipment. This includes any alternatives to the
designer’s original specified option that have
been chosen.

Page 49 of 49