WORD SOFTWARE: MICROSOFT WORD (MS WORD)

I. FUNCTIONS OF MICROSOFT WORD

Microsoft Word is one of the most popular word processing tools in the world, and
the number of parts of Microsoft Word has only expanded over time. Word is available for
installation on a particular computer or for use in the cloud on Microsoft’s servers through
its Office 365 brand. Either way, the parts of MS Word include features for entering and
formatting text, tools to embed images and files from other programs, the ability to save
and print documents, and tools for collaborating with other users.
Microsoft Word is a complex program used by people for a variety of functions,
including business people writing memos and reports, students taking notes in class, home
users writing informal or formal correspondence, and people designing flyers and banners
to promote events. Word has features designed for each of these types of users. Current
versions of the software also include collaboration features designed to make it easy for
multiple users to share documents and work on them
Word has features designed for each of these types of users. Current versions of the
software also include collaboration features designed to make it easy for multiple users to
share documents and work on them together.
Microsoft Word is a word processing application that allows you to create a variety
of documents, including letters, resumes, and more. In this lesson, you’ll learn how to
navigate the Word interface and become familiar with some of its most important features,
such as the Ribbon, Quick Access Toolbar, and Backstage view.

II. MICROSOFT WORD INTERFACE

1. Title bar

This displays the document name followed by a program name. The name of
the program and the currently open file are displayed here. You may also see more
information about the file (for example, if it’s open in read-only mode or has been
opened from the Internet).

2. Quick Access Toolbar

As the name implies, the Quick Access toolbar gives you quick access to
frequently used commands. This toolbar is completely customizable and can be
positioned above or below the ribbon commands.

3. Menu bar
 This contains a list of options to manage and customize documents.

4. Standard toolbar

This contains shortcut buttons for the most popular commands.

5. Formatting toolbar

This contains buttons used for formatting.

6. Ruler

This is used to set margins, indents, and tabs.

7. Insertion point

This is the location where the next character appears.

8. End-of-document marker

This indicates the end of the document.

9. Help

This provides quick access to Help topics.

10. Scroll bars

These are used to view parts of the document. If the Word document spans
more than one screen, you can use this scroll bar to move through its pages. You may
also see a horizontal scroll bar depending on your view.

11. Status bar

This displays the position of the insertion point and working mode buttons. This
bar is used to display information about the document. In the sample image, you will
see a page and word count on the left-hand side. (You may also see spell checking and
macro commands here depending on your current task.) On the right-hand side you will
see commands to change views and zoom into or out of the document

12. Task pane

 This provides easy access to commonly used menus, buttons, and tools.

13. View buttons

These change the layout view of the document to normal, web layout, print
layout, and outline view.

14. Office Assistant

This links to the Microsoft Office Help feature.

15. Change in view

In an effort to provide various ways in which to view your work in progress and
remain organized, Word XP offers five views for your document. The five views are
normal, print layout, web layout, outline, and full screen.

16. Normal View

Normal view is best used for typing, editing, formatting and proofreading. It
provides a maximum amount of space without rulers or page numbers cluttering your
view.

17. Web Layout

Web Layout view shows what your text will look like on a webpage.

18. Print Layout

Print Layout view shows what your document will look like when it is printed.
Under Print Layout view, you can see all elements of the page. Print Preview shows you
this as well.

19. Outline View

Outline view is used to create and edit outlines.

III. MICROSOFT WORD SHORTCUTS KEYS FOR CUMPUTER

Ctrl+0
Toggles 6pts of spacing above the paragraph.
Ctrl+A
Select all contents of the page.
Ctrl+B
Bold highlighted selection.
Ctrl+C
Copy selected text.
Ctrl+D
Open the font preferences window.
Ctrl+E
Aligns the line or selected text to the center of the screen.
Ctrl+F
Open find box.
Ctrl+I
Italic highlighted selection.
Ctrl+J
Aligns the selected text or line to justify the screen.
Ctrl+K
Insert a hyperlink.
Ctrl+L
Aligns the line or selected text to the left of the screen.
Ctrl+M
Indent the paragraph.
Ctrl+N
Opens new, blank document window.
Ctrl+O
Opens the dialog box or page for selecting a file to open.
Ctrl+P
Open the print window.
Ctrl+R
Aligns the line or selected text to the right of the screen.
Ctrl+S
Save the open document. Like Shift+F12.
Alt+F, A
Save the document under a different file name.
Alt+X
Show the Unicode code of a highlighted character.
Ctrl+T
Create a hanging indent.
Ctrl+U
Underline the selected text.
Ctrl+V
Paste.
Ctrl+W
Close the currently open document.
Ctrl+X
Cut selected text.
Ctrl+Y
Redo the last action performed.
Ctrl+Z
Undo last action.
Ctrl+Shift+A
Sets the selected text to all capital letters.
Ctrl+Shift+D
Adds double underline to the selected text.
Ctrl+Shift+E
Enable or disable revision tracking.
Ctrl+Shift+F
Opens Font window to change the font.
Ctrl+Shift+L
Quickly create a bullet point.
Ctrl+Shift+>
Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl+]
Increase selected font +1pts.
Ctrl+Shift+<
Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
Ctrl+[
Decrease selected font -1pts.
Ctrl+/+C
Insert a cent sign (¢).
Ctrl+’+<char>
Insert a character with an accent (acute) mark, where <char> is the character you want.
For example, if you wanted an accented é you would use Ctrl+’+e as your shortcut key. To
reverse the accent mark, use the opposite accent mark, often found on the tilde key.
Ctrl+Shift+*
View or hide non printing characters.
Ctrl+Left arrow
Moves one word to the left.
Ctrl+Right arrow
Moves one word to the right.
Ctrl+Up arrow
Moves to the beginning of the line or paragraph.
Ctrl+Down arrow
Moves to the end of the paragraph.
Ctrl+Del
Deletes word to right of cursor.
Ctrl+Backspace
Deletes word to left of cursor.
Ctrl+End
Moves the cursor to the end of the document.
Ctrl+Home
Moves the cursor to the beginning of the document.
Ctrl+Spacebar
Reset highlighted text to the default font.
Ctrl+1
Single-space lines.
Ctrl+2
Double-space lines.
Ctrl+5
1.5-line spacing.
Ctrl+=
Set selected text as subscript.
Ctrl+Shift+=
Set selected text as superscript.
Ctrl+Alt+T
Insert trademark ™ symbol.
Ctrl+Alt+1
Changes text to heading 1.
Ctrl+Alt+2
Changes text to heading 2.
Ctrl+Alt+3
Changes text to heading 3.
Ctrl+Alt+F2
Open new document.
Ctrl+F1
Open the Task Pane.
Ctrl+F2
Display the print preview.
Ctrl+Shift+>
Increases the font size of selected text by one point.
Ctrl+Shift+<
Decreases the font size of selected text by one point.
Ctrl+Shift+F6
Switches to another open Microsoft Word document.
Ctrl+Shift+F12
Prints the document.
F1
Open help.
F4
Repeat the last action performed (Word 2000+).
 F5
Open the Find, Replace, and Go To window in Microsoft Word.
F7
Spellcheck and grammar check selected text or document.
F12
Save As.
Shift+F3
Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the
beginning of every word.
Shift+F7
Runs a Thesaurus check on the selected word.
Shift+F12
Save the open document. Like Ctrl+S.
Shift+Enter
Create a soft break instead of a new paragraph.
Shift+Insert
Paste.
Shift+Alt+D
Insert the current date.
Shift+Alt+T
Insert the current time.

IV. REFERENCE
https://www.computerhope.com/shortcut/word.htm

https://www.trainingperformance.com/blog/blog-content/identify-the-components-of-the-
word-2016-interface.html

https://byjus.com/govt-exams/microsoft-word/

https://edu.gcfglobal.org/en/word2016/getting-started-with-word/1/