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Spreadsheet

The document discusses the basics of spreadsheets and Microsoft Excel. It defines what a spreadsheet is, common uses of spreadsheets, the elements of an Excel worksheet including columns, rows and cells, and basic functions for entering and formatting data.

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Eugene Yu
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12 views

Spreadsheet

The document discusses the basics of spreadsheets and Microsoft Excel. It defines what a spreadsheet is, common uses of spreadsheets, the elements of an Excel worksheet including columns, rows and cells, and basic functions for entering and formatting data.

Uploaded by

Eugene Yu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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CompSc3:

Computer
Fundamentals

NELSON G. LIWANEN JR.


The Spreadsheet
Learning Outcomes

• At the end of the lesson, students should be


able to:
• Appreciate and list the uses of a spreadsheet
program.
• Identify the elements of the Excel worksheet.
• Work with the MS Excel GUI.
Lesson Outline

• Introduction to Microsoft Excel


• Uses of Spreadsheet
• Working with a Worksheet
• Formatting Cells
Spreadsheet
• A spreadsheet program is a software
for entering, editing, manipulating,
and printing information in a tabulated
form.
• It is a program mainly used for
handling numbers.
• Microsoft Excel is a widely used
spreadsheet program.
Uses of Spreadsheet
• Student Grades
• Business Accounts and Budgeting
• Invoices
• Wages
• Predictions / Simulations
• Calculations e.g. Adding, Subtracting, etc.
Uses of Spreadsheet
• Statistical analysis
• Creating Graphs e.g. bar chart, pie chart.
• Collect data from different sources e.g.
phone number, prices.
• Explore and interpret data in order to draw
conclusions for business.
Terms
• Workbook: the basic Excel file composed of
one or more worksheets.
• Worksheet: a gird of labeled columns and
rows.
• Columns: The vertical divisions of worksheet.
• Rows: The horizontal divisions of worksheet.
• Cell: the intersections between a row and a
column.
Terms
• Cells are identified by their cell addresses,
composed of the letter of the column
together with the number of the row.
Example: D5
Terms
• Formula Bar – shows the contents of the
active cell and can be used to edit it.
• Tab Split box – You can drag this to the left
or right in order to adjust the area allocated
for displaying the sheet tabs. To reset the
tab display, simply double-click the tab split
box.
• Sheets Tabs – Contain the names of the
available worksheets in the current
workbook. These tabs enable you to switch
to a specific sheet in the workbook.
Terms
• Tab Scrolling buttons – Used to scroll
through the sheet tabs in your workbook,
allowing you to view other worksheets in the
workbook.
• Column headings – Horizontal bars on top
of the worksheet. They are labeled letters
from A to XFD.
• Row headings – Vertical bars at the left side
of the worksheet. They are labeled with
numbers from 1 to 1,048,576.
Terms
• Active Cell – The cell that is currently
selected.
• Select all button – Used for selecting the
entire worksheet.
• Name box – Contains the cell address of
the active cell. You can click the arrow to
the right of the name box to show a drop-
down list that displays any name you have
defined for the current workbook.
Entering Data
Using Typeover Using F2 (Edit key) Using Double-click
1. Select the cell you wish 1. Go to the cell you wish 1. Double-click the cell
to edit. to edit. you want to edit.
2. Type the new data. 2. Press F2 2. Edit the cell as desired.
3. Press Enter. 3. Edit the cell as desired. 3. Press Enter.
4. Press Enter.
Selecting Cells Using the Mouse
• To select a cell – click the cell
• To select adjacent cells – click and drag
over the cells to highlight your selection.
• To select non-adjacent cells:
• 1. Click and drag over the first range of cells.
• 2. Hold down the Ctrl key.
• 3. Select the succeeding ranges of cells.
Navigating Through the Worksheet Using the
Keyboard
Press To move
↑ One cell up
↓ One cell down
→ One cell to the right
← One cell to the left
PgDn One screen down
PgUp One screen up
Alt + PgDn One screen to the right
Alt + PgUp One screen to the left
Home To the beginning of the row
Ctrl + Home To the beginning of the worksheet
Ctrl + ↑ To the top edge of the current data
region.
Ctrl + ↓ To the bottom edge of the current data
region.
Navigating Through the Worksheet Using the
Keyboard
Press To move
Ctrl + → To the right edge of the current data
region
Ctrl + ← To the left edge of the current data region
Ctrl + End To the last cell used in the worksheet.
Types of Data
• Label – Alphabetical text
• Value – A number that can be used for
computation.
• Formula – Statement that performs a
calculation.
• Function – Built-in formula that is a shortcut
for common calculations.
References/Sources
• Maximo, A. C., Enriquez, K. L., De Jesus, J. T., Jr.,
Abe, L., Ramos, R. C., & Caro, J. D. (2013). Office
Productivity (5th ed.). Quezon City: TechFactors.
• https://www.fess.ie/images/stories/ResourcesForTut
ors/Resource_Lists_Level_5/InvestigateCommonUses
ForSpreadsheets.pdf
• https://www.slideshare.net/Giratorio/introduction-
to-spreadsheets-30468628

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