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Spreadsheet - Functions

CompSci

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23 views27 pages

Spreadsheet - Functions

CompSci

Uploaded by

Eugene Yu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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CompSc3

Computer
Fundamentals

NELSON G. LIWANEN JR.


Spreadsheet Functions
Learning Outcomes
 At the end of the lesson, students
should be able to:
 UseMS Excel functions in solving
mathematical problems.
Basic Excel Functions
 SUM
 AVERAGE
 COUNT
 MAX
 MIN
 IF
 RANK
 COUNTIF
 SUMIF
 VLOOKUP
SUM
 The SUM function is the first must-know
formula in Excel. It usually aggregates values
from a selection of columns or rows from
your selected range.
 Syntax: =SUM(number1, [number2], …)
SUM Example
 =SUM(B2:G2) – A simple selection that sums the
values of a row.
 =SUM(A2:A8) – A simple selection that sums the
values of a column.
 =SUM(A2:A7, A9, A12:A15) – A sophisticated
collection that sums values from range A2 to A7,
skips A8, adds A9, jumps A10 and A11, then finally
adds from A12 to A15.
 =SUM(A2:A8)/20 – Shows you can also turn your
function into a formula.
AVERAGE
 The AVERAGE function should remind you of simple
averages of data such as the average number of
shareholders in a given shareholding pool.
 Syntax: =AVERAGE(number1, [number2], …)
 Example:
=AVERAGE(B2:B11) – Shows a simple average, also
similar to (SUM(B2:B11)/10)
COUNT
 The COUNT function counts all cells in a given range
that contain only numeric values.
 Syntax: =COUNT(value1, [value2], …)
 Example:
 COUNT(A:A) – Counts all values that are numerical in A
column. However, you must adjust the range inside the
formula to count rows.
 COUNT(A1:C1) – Now it can count rows.
MAX and MIN
 The MAX and MIN functions help in finding the
maximum number and the minimum number in a
range of values.
 Syntax: =MIN(number1, [number2], …)
 Example:
• =MIN(B2:C11) – Finds the minimum number between
column B from B2 and column C from C2 to row 11 in both
columns B and C.
MAX and MIN
 Syntax: =MAX(number1, [number2], …)
 Example:
➢ =MAX(B2:C11) – Similarly, it finds the maximum
number between column B from B2 and column
C from C2 to row 11 in both columns B and C.
IF
 The Microsoft Excel IF function returns one
value if the condition is TRUE, or another
value if the condition is FALSE.
 Syntax
 =IF(condition, [value_if_true], [value_if_false])
IF
 Parameters or Arguments
 condition: The value that you want to test.
 value_if_true: It is the value that is returned
if condition evaluates to TRUE.
 value_if_false:Optional. It is the value that is
returned if condition evaluates to FALSE.
IF
 Returns
 TheIF function returns value_if_true when the
condition is TRUE.
 TheIF function returns value_if_false when the
condition is FALSE.
 The IF function returns FALSE if
the value_if_false parameter is omitted and the
condition is FALSE.
IF Example
 =IF(B2<10, "Reorder", "") Result: "Reorder"
 =IF(A2="Apples", "Equal", "Not Equal") Result:
"Equal"
 =IF(B3>=20, 12, 0) Result: 12
RANK
 The Microsoft Excel RANK function returns the rank
of a number within a set of numbers.
 Syntax
 RANK( number, array, [order] )
 Parameters or Arguments
 number: The number to find the rank for.
 array: A range or array of numbers to use for ranking
purposes.
 order: Optional. It specifies how to rank the numbers.
RANK
 Returns
 The RANK function returns a numeric value.
 Note
 If
order is 0, the numbers are ranked in
descending order.
 If
order is not 0, the numbers are ranked in
ascending order.
 If
the order parameter is omitted, it assumes
order is 0 (descending order).
RANK Example
 =RANK(A4, A2:A6, 1) Result: 5
 =RANK(A4, A2:A6, 0) Result: 1
 =RANK(A3, A2:A6, 0) Result: 4
COUNTIF
 The Microsoft Excel COUNTIF function counts
the number of cells in a range, that meets a
given criteria.
 Syntax
 COUNTIF( range, criteria )

 Parameters or Arguments
 range: Therange of cells that you want to count
based on the criteria.
 criteria: The criteria used to determine which cells
to count.
COUNTIF
 Returns
 The COUNTIF function returns a numeric value.
 Example
 =COUNTIF(A2:A7, D2) Result: 1
 =COUNTIF(A:A, D2) Result: 1
 =COUNTIF(A2:A7, ">=2001") Result: 4
SUMIF
 The SUMIF function is a worksheet function
that adds all numbers in a range of cells
based on one criteria.
 Syntax:
 SUMIF( range, criteria, [sum_range] )
SUMIF
 Parameters or Arguments
 range: The range of cells that you want to apply
the criteria against.
 criteria: The criteria used to determine which cells
to add.
 sum_range: Optional. It is the range of cells to
sum together. If this parameter is omitted, it
uses range as the sum_range.
 Returns
 The SUMIF function returns a numeric value.
SUMIF Example
 =SUMIF(A2:A6, D2, C2:C6) Result: 218.6 'Criteria is the
value in cell D2
 =SUMIF(A:A, D2, C:C) Result: 218.6 'Criteria applies
to all of column A (ie: A:A)
 =SUMIF(A2:A6, 2003, C2:C6) Result: 7.2 'Criteria is the
number 2003
 =SUMIF(A2:A6, ">=2001", C2:C6) Result: 12.6 'Criteria
is greater than or equal to 2001
VLOOKUP
 The VLOOKUP function performs a vertical
lookup by searching for a value in the first
column of a table and returning the value in
the same row in the index_number position.
 Syntax
 VLOOKUP( value,table, index_number,
[approximate_match] )
VLOOKUP
 Parameters or Arguments
 value: The value to search for in the first column
of the table.
 table:Two or more columns of data that is sorted
in ascending order.
 index_number: The column number in table from
which the matching value must be returned. The
first column is 1.
 approximate_match: Optional. Enter FALSE to
find an exact match. Enter TRUE to find an
approximate match. If this parameter is omitted,
TRUE is the default.
VLOOKUP
 Returns
 The VLOOKUP function returns any datatype such as a
string, numeric, date, etc.
 If you specify FALSE for the approximate_match parameter
and no exact match is found, then the VLOOKUP function
will return #N/A.
 If you specify TRUE for the approximate_match parameter
and no exact match is found, then the next smaller value is
returned.
 If index_number is less than 1, the VLOOKUP function will
return #VALUE!.
 If index_number is greater than the number of columns
in table, the VLOOKUP function will return #REF!.
VLOOKUP Example
 =VLOOKUP(10251, A1:B6, 2, FALSE) Result: "Pears"
'Returns value in 2nd column
 =VLOOKUP(10251, A1:C6, 3, FALSE) Result: $18.60
'Returns value in 3rd column
 =VLOOKUP(10251, A1:D6, 4, FALSE) Result: 9 'Returns
value in 4th column
References/Sources
 https://corporatefinanceinstitute.com/resources/
excel/study/basic-excel-formulas-beginners/
 https://www.techonthenet.com/excel/formulas/in
dex.php

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