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How To Make Presentation

The document discusses how to prepare and deliver an effective presentation in three steps: preparation, practice, and delivery. Preparation involves planning the structure, main points, and visual aids. Practice is essential to improve skills and each presentation. Delivery involves telling the audience the agenda, then the content, and finally recapping the main points.

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hninpwintthihan
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18 views

How To Make Presentation

The document discusses how to prepare and deliver an effective presentation in three steps: preparation, practice, and delivery. Preparation involves planning the structure, main points, and visual aids. Practice is essential to improve skills and each presentation. Delivery involves telling the audience the agenda, then the content, and finally recapping the main points.

Uploaded by

hninpwintthihan
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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The key to a good presentation lies in three steps: Planning and preparing; Practising;

Delivering

1. Preparation
Prepare the structure of the talk carefully and logically. Mind the following issues:

 What are the objectives of the talk?

 What are the main points you want to make?

Make a list of these two things as your starting point.

Write out the presentation in rough, just like a first draft of a written report. Review the draft. You
will find things that are irrelevant or superfluous - delete them. Check if the story is consistent and
flows smoothly. If there are things you cannot express easily, possibly because of doubt about your
understanding, it is better to leave them unsaid.

If you are using on-line material, remember that most of it is written to be read silently. Choose the
main ideas, paraphrase, add your own opinion, explain, make it sound as a speech. Always give
credit: tell the sources that you base your presentation upon, otherwise it is plagiarism.

Never read from a script or from the slides. You should know most of what you want to say - if
you don't then you should not be giving the talk!

How to Preparing PowerPoint slides:


 Write only key words and phrases on bullet points. Never write full text on the slides,
except for definitions or citations.

 Slides should contain the minimum information necessary. Otherwise it will be unreadable
for your audience so they will spend time reading the slide rather than listening to you.

 Try to limit words per slide to a maximum of 10.

 Typically use a minimum 18pt Times Roman on multimedia, and preferably larger.

 The slides can also serve as visual aids including illustrations, data, photos, pictures, etc.

2. Practising
Rehearse your presentation - to yourself at first and then in front of some friends. Practice is
essential, both to improve your skills generally and also to make the best of each presentation you
make.

: Practise, Practise, Practise.


3. Delivering
Good presentations follows this formula:

b) tell the audience what you are going to tell them,

c) then tell them,

d) at the end tell them what you have told them.

Introduction Use an effective introduction. Describe Useful Phrases:


what the presentation is about and how it
will develop. ‘Hello, I am …’

'I'm going to talk about ....'

'This morning I want to explain


....'

'The points I will focus on are


first of all..... Then...... This will
lead to..... And
finally...'

Display the outline of your talk in key points on a PowerPoint slide.

Body Decide the main ideas you want to Use 'connective devices' to move from
tell and group them into logical and point to point:
coherent 'chunks' of information.
'The next point I want to make is ...'
Keep focused on what's important.
‘I’d now like to move on to …’
Keep relevant and to the point.
'From this we can see that ....'
Provide the necessary evidence to 'As a consequence ...'
support your conclusions.
'On the other hand, it is also true that ....'
Use clear examples to illustrate your
‘This leads me to the next point …’
points.

 Speak clearly. Don't shout or whisper. Mind your voice - how you say it is as important as
what you say!

 Don't rush.

 Deliberately pause at key points - this will emphasise their importance.

 Keep eye contact with the audience as much as possible.


Conclusion Conclude by briefly summing up Useful Phrases:
everything that you covered.
'To sum up ...'
Thank the audience for their attention and
ask if there are any comments or 'From this we can see ...'
questions.
'To recap the main points ...'

'My intention was to show that


.... ‘

Finally ...,

enjoy yourself. The audience will be on your side and want to hear what you have to say!

Podium Panic
Everyone experiences stage fright, speech anxiety, or talking terror. Surveys show that fear of
speaking in front of groups is one of the greatest fears people have.

So if you feel nervous, it is perfectly natural and understandable. Your friends will understand your
nervousness; they know what you are feeling, they were feeling the same.

If you have prepared and rehearsed well, everything will be all right!

People use the following techniques to cope with this fright:

 If you think your hands might shake, use cards instead of paper for your notes.
 Remember that nervousness is usually invisible; most will not notice the small changes in your
voice or occasional mistakes; most speakers who describe themselves as nervous appear
confident and calm to the audience.
 Concentrate on the message.
 Begin with a slow, well-prepared introduction; have a confident and clear conclusion.
 Take some deep breaths, in through the nose and out through the mouth, half a dozen times
before you start.

(prepared according to N. Mačianskienė (2009). “English for Intercultural Communication”.


Kaunas: VDU)

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