INTERNSHIP GUIDEBOOK
Student : ________________________
Course: _________________________
Major: __________________________
Control Number: _________________
Republic of the Philippines
PALOMPON INSTITUTE OF TECHNOLOGY
Palompon, Leyte
COLLEGE OF TECHNOLOGY AND ENGINEERING
STUDENT INTERNSHIP PROGRAM IN THE PHILIPPINES
__________________________________________________________________________________
INTERNSHIP GUIDEBOOK
Owner: ____________________________________________
STUDENT INTERNSHIP PROGRAM IN THE PHILIPPINES
INTERNSHIP DOCUMENT HOLDER
TABLE OF CONTENTS
Name of Intern: _________________________________________________________________
Student ID Number: ___________________ Course/Major: ___________________________
Date Enrolled: _______________________
Internship Start Date:__________________ End Date: _____________________
# DOCUMENT NAME DATE ISSUED REMARKS
CHAPTER 1: PERSONAL DOCUMENTS
1. Internship Application Form
2. Student Study Load
3. Personal Information Sheet
4. Application Letter
5. Resume
6. Pre-Internship Seminar Certificate
CHAPTER 2: STATUTORY REQUIREMENTS
1. Medical Certificate
2. Notarized Parent’s Consent
3. Certificate of Agreement
4. Endorsement Letter
CHAPTER 3: POST INTERNSHIP DOCUMENTS
1. Monthly Progress Report
2. Performance Evaluation
3. Strength and Weakness Report
4. Trainee Experience Evaluation
5. Certificate of Completion
6. Daily Time Record
CHAPTER 4: OTHER DOCUMENTS
STUDENT INTERNSHIP GUIDE
• Internships provide practical, hands-on experience in a specific industry or field of study, allowing individuals to apply
and enhance their academic knowledge in a real-world setting. Internships can be paid or unpaid and may vary in
duration, ranging from a few weeks to several months.
• Objectives:
• Opportunity to apply relevant knowledge and skills from formal education.
• Enhance knowledge and skills.
• Acquire professional work ethics.
• Opportunity to explore.
• Terminologies
• SIPP - Student Internship Program in the Philippines
• Internship/Apprenticeship/ - Practical application of classroom learning to the actual regular work environment.
On-the-Job Training
• Interns - Students enrolled in the Philippine schools duly qualified to have their internship.
• HEI - Higher Education Institutions
• HTE - Host Training Establishment
STUDENT INTERN REQUIREMENTS
1. Submit Student Internship Application Form, refer to Annex “C” (SIP Manual);
2. Pass pre-internship requirements as specified in the internship plan;
3. Be officially enrolled;
4. Be enrolled in an internship subject;
5. Be at least eighteen (18) years of age from the start of the internship period;
6. Medical Certificate indicating that he or she is in good health and emotionally fit. He or she must also submit other related
medical examination requirements by HTE, if any; and
7. Have a notarized written consent from his or her parents or legal guardian. (No waiver is allowed).
8. Obligated to attend the pre-departure orientation.
STUDENT INTERN OBLIGATIONS/ RESPONSIBILITIES
1. Enter into an internship contract and/or agreement with the participating HTE; refer to Annex “E” (CMO #104, s.2017).
2. Sign all the required documents necessary for his or her participation in the internship program, including the acceptance
letter, internship contract and/or agreement;
3. Comply with the provisions of the contract and/or agreement including the rules and regulations of the PIT, HTE and
CHED at all times;
4. Undergo the required orientation/internship program conducted by the PIT and HTE;
5. Report the internship in the HTE based on the schedule indicated in the internship contract and/or agreement;
6. Perform tasks and activities indicated in the internship plan;
7. Maintain confidentiality, when and where appropriate, during and after the internship period of all the data, business or
trade secrets where such information is not within the public domain and is indicated or understood to be confidential;
8. 8. Adhere to the existing rules and regulations of the HTE including the proper use of tools, instruments, machine, and
equipment;
9. 9. Submit a journal of internship as required by HTE reflecting on the approved internship plan, his or her experiences
describing the internship activities, any problem/s encountered, and his or her reflections on the internship experience
to the SIPP coordinator;
10. Complete the agreed duration of his or her internship; In case the student intern will be unable to finish his or her
internship within the designated period, he or she shall inform the SIPP coordinator in writing of his or her intent and
reasons to prematurely end his internship at least three (3) working days before his last day of internship. Failure to
complete the internship program without valid cause disqualifies the student intern form retaking the program with the
concerned HTE; and
11. Report to the SIPP officer for an exit assessment after the completion of internship period.
Pre-Internship Process Flow
VIOLATIONS
START
1. Any act of gambling, theft and other similar illegal
acts;
2. Submitting forged or fraudulent documents;
3. Any act in violation of the PIT’s rules and Submit Application Form
regulations;
4. Any act in violation of HTE/ FHEs/Os rules and
regulations in accordance with the internship
program; and Attend Pre-Internship Orientation
5. Any act in violation of the laws of the country.
Submit required documents
WHAT TO SUBMIT BEFORE GOING ON
INTERNSHIP?
Incomplete
Verify
• Long brown envelope (with name on the top
right)
• Internship Application Form Complete
• Parent’s Consent (original)
• Resume
• Application Letter
Enrollment
• Student Study Load/ Enrolment Form
(photocopy)
• Medical Certificate (photocopy)
• Other Medical reports as requested by the Get the Endorsement Letter
program (pregnancy test, yellow card, x-ray) (2 copies per HTE)
and Certificate of Agreement
(2 copies per student)
Present the Endorsement Letter
and Certificate of Agreement to
your HTE.
Leave 1 copy for HTE
WHAT TO CLAIM FROM THE SIPP OFFICER?
• Endorsement Letter (2 copies)
• Certificate of Agreement (2 copies)
Submit 1 copy of endorsement and
Certificate of Agreement to SIP
Officer.
END
Post-Internship Process Flow
WHAT TO GATHER DURING INTERNSHIP?
• Details of the HTE START
• Progress Report per Month
• Evaluation Sheet
• Daily Time Report
• Pictures
Submit progress reports, DTR, and
• Certificate of Completion other pertinent documents to SIP
Officer
WHAT TO SUBMIT FOR THOSE WHO UNDERGO Intern debriefing
INTERNSHIP?
• Certificate of Pre-Internship Orientation Seminar;
• Certificate of Completion (stating the start date Submit Narrative Report to SIP
and end date); Officer
• Duly accomplished evaluation sheet;
• Duly accomplished progress report;
• DTR;
• Other pertinent reports, information, and/or
documents which may be included for purposes Incomplete Verify/
of describing student intern performances; and Check
• Completed Narrative Report
Complete
WHAT TO SUBMIT FOR THOSE WHO HAVE SIP Officer Computes Grades
PREVIOUS WORK EXPERIENCE?
• Certificate of Pre-Internship Orientation
Seminar;
• Certificate of Employment (stating the start date SIP Officer submits grades to
and end date, the task assigned); Registrar
• Duly accomplished evaluation sheet;
• DTR;
• Other pertinent reports, information, and/or
documents which may be included for purposes
of describing student intern performances; and END
• Completed Narrative Report
Note:
Always communicate with your SIP Officer at all times and keep posted on the latest information regarding internship.
GUIDE IN WRITING STUDENT INTERNSHIP NARRATIVE REPORT
The following are the suggested parts of the Narrative Report:
1. Title Page
2. Approval Sheet
3. Acknowledgement
4. Table of Contents
5. Introduction
• Company Profile
(This includes the Logo of the Company, name of company, organizational structure)
• Duties and responsibilities of the student interns
6. SIP Progress Report
7. Summary
(Working conditions of the intern/ trainee and the problems encountered of the intern/trainee)
8. Conclusions/ Recommendations
(Suggestions and comments about the perceived problems and the way to improve the Student Intern
Program)
9. Appendices
• Personal Documents
• Statutory Documents
• Post-Internship Documents
• Pictorials
10. Notes/ Remarks
Scan QR code for Narrative Report Template.
