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Excel Lesson 1

This document provides an introduction to using Excel including identifying parts of the Excel screen like worksheets, cells, rows and columns. It covers navigating and modifying worksheets, entering and editing data, inserting and deleting rows and columns, and using AutoFill.

Uploaded by

Lazhar Houidheg
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© © All Rights Reserved
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28 views

Excel Lesson 1

This document provides an introduction to using Excel including identifying parts of the Excel screen like worksheets, cells, rows and columns. It covers navigating and modifying worksheets, entering and editing data, inserting and deleting rows and columns, and using AutoFill.

Uploaded by

Lazhar Houidheg
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Excel Lesson 1

Getting Started with Excel Essentials

1.1 Introduction

 A spreadsheet is a grid of rows and columns into which you enter text data (e.g., surnames, cities, states) and
numerical data (e.g., dates, currency, and percentages).
 Excel is an electronic application that enables you to work with text, numbers, and formulas to create
worksheets, tables, charts, and statistical analysis.

1.2 Identifying the Parts of the Excel Screen

 Excel 2013 refers to spreadsheet as a worksheet.


 The worksheet is always stored in a workbook that contains one or more worksheets.
 The Excel worksheet is divided into columns and rows.
 Columns appear vertically and are identified by letters at the top of the worksheet window.
 Rows appear horizontally and are identified by numbers on the left side of the worksheet window.

1.3 Navigating a Workbook

 A cell is the intersection of a single row and a single column.


 The cell reference is the column letter followed by the row number (for example, A1 or B4).
 When a cell is selected, it is called the active cell.
1.4 Changing the Workbook View and Magnification

 You can change the view by selecting options from the Workbook Views group on the VIEW tab.
 You can change the view by clicking one of the view buttons in the status bar in the lower-right corner of the
worksheet window, and you can change the zoom settings.

1.5 Entering Data

 You add data to the cells by entering text or a number in the active cell. The text or number is often referred to
as a value.

1.5.1 Inserting Data

 To enter data in a cell, the cell must be active.


 By default, Excel shows approximately eight characters in each cell.
 When text is too long for the width of a cell, it spills over to the next cell if the next cell is empty.
 If the next cell is not empty, the text that does not fit into the cell is not displayed but is still contained in the
cell.
 When you enter more numbers than can fit in the cell, a series of number signs (####) is displayed in the cell.
1.5.2 Using the AutoCorrect and AutoComplete Features

 The AutoCorrect feature in Excel corrects common mistakes as you enter data.
 With the AutoComplete feature, Excel compares the first few characters you enter in a cell to existing entries in
the same column and proposes the existing entry. You can press Enter to accept the proposed entry.

1.6 Modifying the Worksheet Structure

 You can change the structure of a worksheet by adding or deleting rows and columns.

1.6.1 Selecting Multiple Cells in the Worksheet

 To select an entire row in a worksheet, click the row heading, which is the number at the left of the row.
 To select an entire column, click the column heading, which is the letter at the top of the column.
 When you select a group of cells, the group is called a range.

1.6.2 Inserting and Deleting Rows and Columns

 To add or delete rows and columns, use the buttons in the Cells group on the HOME tab.
 To insert or delete multiple columns and rows in a single step, select the desired number of columns or rows
before executing the command.

1.6.3 Changing Column Width and Row Height

 To accommodate data that will not fit in a cell; you can widen the column and change the height of a row by
dragging the cell boundary or by using the Format options in the Cells group.
1.7 Editing the Worksheet Data

 Sometimes after entering data in a worksheet, you need to reorganize it.


 You may even want to remove some of the data and not replace it.
 Or, you may want to move or copy existing data from one location to another.

1.7.1 Clearing, Replacing, and Copying Existing Data

 To replace cell contents, you can select the cell and enter the new data.
 The process for deleting data can be as simple as pressing Delete or Backspace.
 You can copy or move multiple cells of data at the same time.
 When you paste data to a spreadsheet cell that already contains data, the data in the destination cell is replaced
with the pasted data.

1.7.2 Using the AutoFill Feature to Copy Data

 The AutoFill feature enables you to repeat the same data in a column or row.

1.7.3 Using the AutoFill Feature to Fill in a Series

 You can also use the AutoFill feature to fill in a series of numbers and dates.

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