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Time Management Cheat Sheet 1705372813

The document provides a cheat sheet of 10 time management techniques for procurement professionals. The techniques include time blocking, flowtime technique, 1-3-5 rule, 2-min rule, 18-min plan, GTD method, Eisenhower technique, task batching, eat the frog, and 80/20 rule. The document explains how to apply each technique and the benefits for enhancing focus, efficiency, and productivity in handling procurement tasks and objectives.

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Shakeer Pttr
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293 views1 page

Time Management Cheat Sheet 1705372813

The document provides a cheat sheet of 10 time management techniques for procurement professionals. The techniques include time blocking, flowtime technique, 1-3-5 rule, 2-min rule, 18-min plan, GTD method, Eisenhower technique, task batching, eat the frog, and 80/20 rule. The document explains how to apply each technique and the benefits for enhancing focus, efficiency, and productivity in handling procurement tasks and objectives.

Uploaded by

Shakeer Pttr
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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www.procurementleague.

com

Procurement Professional's Time


Management Cheat Sheet

01- Time Blocking 02- Flowtime Technique 03- 1-3-5 Rule


Application: Limit daily to-do list to 1 major task, 3
Application: Allocate dedicated blocks for tasks like Application: Identify peak productivity periods medium tasks, and 5 minor tasks relevant to
supplier negotiations, contract reviews, and market for complex analyses, strategic planning, and procurement priorities.
research. decision-making.

1 2 3 4 5 6

Benefits: Enhances focus and efficiency in handling Benefits: Aligns high-demand tasks with personal
specific procurement activities. energy levels for optimal performance. 3. 1-3-5 Rule Benefits: Streamlines tasks, ensuring focus on
critical procurement objectives.

04- 2-Min Rule 05- 18-Min Plan 06- GTD Method


Application: Immediately address quick Application: Set aside 18 minutes daily for strategic Application: Utilize the "Getting Things Done"
procurement tasks to prevent accumulation planning, reviewing procurement goals, and framework for organizing procurement tasks and
and maintain workflow. adjusting strategies as needed. executing them systematically.

2 Minute

Benefits: Prevents small tasks from piling up, Benefits: Regularly assesses and refines Benefits: Enhances overall procurement workflow
keeping your attention on larger responsibilities. procurement plans for increased efficiency. and minimizes the risk of overlooked tasks.

07- Eisenhower Technique 08- Task Batching 09- Eat the Frog
Application: Prioritize procurement tasks based on Application: Group similar procurement tasks Application: Tackle the most challenging
urgency and importance using the Eisenhower together, such as supplier communications or procurement tasks early in the day.
Matrix. document reviews.

Benefits: Ensures that critical and demanding


Benefits: Ensures that high-priority procurement Benefits: Reduces context-switching, improving
procurement work is completed when your energy
matters are addressed first. efficiency in handling related procurement activities.
is at its peak.

10- 80/20 Rule Remember


Application: Identify and focus on the 20% of
procurement tasks that contribute to 80% of
the results.
Mix, match, or focus on one technique—tailor these time management tools to your unique procurement
needs. Take control, turn hours into procurement accomplishments, and transform days into successes.

Benefits: Maximizes the impact of your efforts on


key procurement objectives.

www.procurementleague.com @procurementleague

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