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Computing Lecture 3

The document discusses various spreadsheet functions including MATCH, INDEX, OFFSET, SMALL, LARGE, LOOKUP, VLOOKUP, HLOOKUP, conditional formatting, charts, pivot tables, and introduces an upcoming quiz, assignment, and project for the course. Key topics covered include using MATCH to return the position of a found item, INDEX to return the value at a given position, and OFFSET to return a reference to cells a given number of rows and columns away.

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colelavigne000
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6 views

Computing Lecture 3

The document discusses various spreadsheet functions including MATCH, INDEX, OFFSET, SMALL, LARGE, LOOKUP, VLOOKUP, HLOOKUP, conditional formatting, charts, pivot tables, and introduces an upcoming quiz, assignment, and project for the course. Key topics covered include using MATCH to return the position of a found item, INDEX to return the value at a given position, and OFFSET to return a reference to cells a given number of rows and columns away.

Uploaded by

colelavigne000
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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SPREADSHEETS III

Text

https://www.xkcd.com/1667/

1
AI News

https://www.aiin.healthcare/topics/business-intelligence/mayo-partnering-google

2
Kinds of Learning:
Reinforcement

3
What functions did we
learn last time?

4
Regex Golf:
abba answer
^(.(?!(ll|ss|mm|rr|tt|ff|cc|bb)))*$|^n|ef

5
Search Functions
MATCH
– Look for a value, return its index.
MATCH(value_to_find, range, how_to_match)

– e.g. MATCH(30, A2:A50, 0) look for 30 in A2:A50


– how_to_match = 0, find first value exactly equal.
– how_to_match = 1, find largest value <= value_to_find,
data must be ascending
– how_to_match = -1, find smallest value >= value_to_find,
data must be descending
Order
• Ascending
…, -2, -1, 0, 1, 2, …, A-Z, FALSE, TRUE

• Descending
TRUE, FALSE, Z-A, …, 2, 1, 0, -1, -2, …
The MATCH function searches for a specified
item in a range of cells, and then returns the
relative position of that item in the range. For
example, if the range A1:A3 contains the values
5, 25, and 38, then the formula
• =MATCH(25,A1:A3,0)
• returns the number 2, because 25 is the
second item in the range.
MATCH(value_to_find, range, how_to_match)
=MATCH(“Hamburger”, A2:A15, 0)

Why 6 and not 7?

9
The INDEX formula takes in a range of values
and a row and column number and returns the
value n the range at that location.

• INDEX(range, row_num, [column_num])


– Select the desired element from a range of cells
– E.g. INDEX(a2:d4, 2, 3)
INDEX(range, row_num, [column_num])
=INDEX(A1:B15, 3, 2)

INDEX(A1:B15,2,2) = ???

11
Match vs. Index
Use Match when you know the value you are
looking for, use Index when you know the
position/location

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The OFFSET formula returns a reference to a
range that is a specified number of rows and
columns from a cell or range of cells. The
reference that is returned can be a single cell or
a range of cells. You can specify the number of
rows and the number of columns to be
returned.
OFFSET(ref, rows, cols, [height], [width])
– E.g. SUM(OFFSET(C2,-1,-2,3,3))
sums the range A1:C3.
OFFSET(ref, rows, cols, [height], [width])
=OFFSET(A1, 3, 0) =OFFSET(B3,4,0)

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LARGE AND SMALL
SMALL : returns the kth smallest value in a data
set. Use this function to return values with a
particular relative standing in a data set.

LARGE: returns the kth largest value in a data


set. Use this function to return values with a
particular relative standing in a data set.

=SMALL(array, k) =LARGE(array,k)
Additional Notes About SMALL
• If array is empty, SMALL returns the #NUM!
error value.
• If k ≤ 0 or if k exceeds the number of data
points, SMALL returns the #NUM! error value.
• If n is the number of data points in array,
SMALL(array,1) equals the smallest value, and
SMALL(array,n) equals the largest value.

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SMALL(array, k) LARGE(array,k)
=SMALL(B2:B15, 3) =LARGE(B11:B15,2)

Does small or large require


the list to be sorted?

17
Reference Functions
• COLUMN(), COLUMN(A5)
ROW(), ROW(A5)
– Column and row of a cell.
• COLUMNS, ROWS
– Number of columns and rows
Search Functions
• LOOKUP
LOOKUP(value, look_in_these, return_from_these)
LOOKUP(5.0, A2:A10, B2:B10)
looks for 5.0 (or next smaller value) in A2:A10
and returns corresponding value in B2:B10.

• Data must be sorted in ascending order


Search Functions
• VLOOKUP
– Like LOOKUP, but works with many columns
– VLOOKUP( lookup_value, table_array,
column_index_num, Approximate_Match(1) or Exact
Match(0) )

– Value you want to look up must be in the first column


of the range of cells you specify
– Column_index_num tells it how many columns over to
look
VLOOKUP Example: Concessions

22
Search Functions
• HLOOKUP
– Like VLOOKUP, but works with many rows.
– HLOOKUP(lookup_value, table_array,
row_index_num, Approximate_Match(1) or Exact
Match(0) )
– Value still must be in the first row.
Search Functions & Best Practice
• Briefly consider ‘Code in the Wild’

• Often, an existing spreadsheet that provides a needed function for


a business or organization will already exist.

• Lookup, Vlookup and Hlookup all do similar things. There’s no


predicting which one was used, so knowing all of them can be
helpful.

• Despite all three of these functions existing, it is common to


combine Index + Match together. Surprisingly, it works faster than
these functions do.
– https://exceljet.net/index-and-match
Index Match Video

https://www.youtube.com/watch?v=F264FpBDX28
Conditional Formatting

• Useful for highlighting values


and trends
Charts
Pivot Tables
• Concessions
– What if you wanted to know the total counts of each item
type you sold?
– Wanted to know revenue totals by item?

These questions are similar to aggregate or group by


Pivot Tables
• Collect, organize and summarize data.
• Allows extraction of information from large tables
without using formulas.
Pivot Table Steps to determine total
revenue by item
• Select the data you want to manipulate (A1:F200)
• Insert Tab, press PivotTable button
– Select for Excel to create a new sheet with a PT
• Pivot Builder will show up
– Builder allows you to take the columns from the original
selected data and use them as report filters, column and
row labels for grouping or values.
– A report filter is similar to filtering (allows you to select
subset of data)
Pivot Table Steps
• Drag the Item Tile in the PT builder into the Rows
section
• Drag the Price tile into the Values Section
• Click on Value Field Settings to change what it
shown.
• If you want to break the sums by category, drag the
category tile into the Columns section of the builder.
Example (from Wikipedia)
Pivot Table Video
• From Microsoft

https://www.youtube.com/watch?v=m0wI61ahfLc
Bookkeeping
Quiz
• First quiz is next week (Oct 3rd)

• In-class, worth 10% of final grade

• On OWL, open book, questions will be applied


rather than repeating knowledge

• Example questions are on OWL


Assignment 1
• First assignment is due October 13th by 11:59pm

• Assignment instructions are up on OWL under


the ‘Assignments’ tab

• Doing the assignment early is excellent studying


for the Quiz

• Assignments are to be done independently


– But numerical answers can be compared
Project
• PDF with instructions is up under ‘Project’ folder on
OWL

• Can be done in groups of 3-4


– Groups must be finalized for the proposal.

• Worth 40% of final grade


– Proposal is 10% of the Project
• Proposal is due Oct 22nd
• Early proposals will get earlier feedback.
– Report is 60% of the Project
– Presentation is 30% of the Project

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